[ Silence ] [ Inaudible Discussions ]>>Let’s call to order
if we can please, the meeting of Wednesday,
October the 6th, 2010. The board is gonna go
into closed session. Actually, the roll call here
is afterwards for some reason but I guess– do we need
to postpone the roll call or we have that before
the closed session? For some reason, it seems
out of order but any of that. The board is gonna go
in a closed session to discuss Government
Code Section 54957.6. Two matters, negotiations
with the PCCFA, CSEA 777, ISSU, and the POA. Mr. Engeldinger is our
designated negotiator. The other matter is
unrepresented employees – confidentials, management
association. Again, Mr. Engeldinger. And also Government
Code Section 54956.9(b), conference with legal
counsel regarding anticipated litigation, one case. Is there anybody who would
like to address the board with respect to any of
the closed session items? Seeing none, I think
we are set to go into recess for a
closed session. We’ll be back here in open
session at seven o’clock. [ Silence ]>>The board of trustees
is back in open session and there is no reportable
action with respect to any of the closed session
items that we addressed. So let’s begin with
a roll call please.>>Mr. Thomson?>>I am here.>>Mr. Baum?>>Here.>>Mr. Martin?>>Here.>>Ms. Brown?>>Here.>>Dr. Fellow?>>Here.>>Dr. Mann?>>Present.>>Ms. Wah?>>Present.>>Mr. Pack?>>Present.>>Okay. Is there
any public comment with respect to non-agenda
items? We have a card from
Ling O’Connor. Do you wanna do this now or
do you wanna wait and do this after we square in Ms. Wah?>>We don’t have a comment
’til later in the agenda.>>Okay. I’m here. Okay. May we ask you to
pull the sling until we get through with our
soon to be newest or already newest trustee
being admitted here? Okay. Let’s now have
a Pledge of Allegiance and if I may ask
Dr. Fellow lead us.>>Please stand. Place your hand over your
heart and repeat after me. I pledge allegiance to the Flag
of the United States of America, and to the Republic for which
it stands, one Nation under God, indivisible, with liberty
and justice for all. Thank you.>>We’re here at the–>>Good bye. [ Laughter ]>>Here we go, okay. Do I do this and
do we need a bible? [ Inaudible Remark ] [ Laughter ]>>Okay. It’s now my pleasure
to administer the oath of office to Linda Wah. Linda, may I ask you to
join me over here please and to repeat after me? This is the Oath of Office
for the office of trustee for the governing board of Pasadena Community
College District. I, Linda S. Wah–>>I, Linda S. Wah–>>Do solemnly swear–>>Do solemnly swear–>>That I will support
and defend–>>That I will support
and defend–>>The Constitution
of the United States–>>The Constitution
of the United States–>>And the Constitution of
the state of California–>>And the Constitution of
the state of California–>>Against all enemies,
foreign and domestic–>>Against all enemies,
foreign and domestic–>>That I will bear true
faith and allegiance–>>That I will bear true
faith and allegiance–>>To the Constitution
of the United States–>>To the Constitution
of the United States–>>And the Constitution of
the state of California–>>And the Constitution of
the state of California–>>That I take this
obligation freely–>>That I take this
obligation freely–>>Without any mental
reservation or purpose of evasion–>>Without any mental
reservation or purpose of evasion–>>And I will well
and faithfully–>>And I will well
and faithfully–>>Discharge the duties upon
which I am about to enter.>>Discharge the duties upon
which I am about to enter.>>Congratulations and welcome. [ Applause and Cheers ]>>Can we get– right here?>>Okay. We’ll get a picture
taken then we’ll give you a chance to say something here. I think we better do that. [ Inaudible Remarks ]>>Thank you.>>Right.>>Okay. [ Applause ]>>Let me give you an invitation
to say something please.>>Well, I just wanna thank
everyone for being here to support me, not only tonight
but during the whole process. I’m really honored to have– even have been considered
for this position and then to have eventually been
successfully in the appointment. I thank PCC for our community
has always been a gemstone, an educational gemstone for
us, and then for me to be able to represent Area
5, our communities, and really bring our
community’s voice to PCC and bring the benefits
of the college back to our community is
a great honor for me. So, special thanks to all of
you, my family and all the NWPC, all of my girlfriends, all of
my friends from CAM who are here and sit with me throughout
all this process, I just wanna thank you and
also special thanks to many of the students and the faculty
who came out to support me. That was real honor for me
so, thank you very much. [ Applause ] [ Inaudible Remarks ]>>We’re gonna do one
thing before we break for the reception to
recognize and honor Ms. Wah and I’m gonna turn it over
to President Rocha for that.>>Thank you President Thomson
and congratulations Trustee Wah. We’ll take a short recess in a
moment to celebrate the occasion of the swearing in of Trustee
Wah, but at this time I would like to call to the
podium Dean Beverly Tate and Coach Dennis Gossard. [ Applause and Cheers ]>>To the Board of
Trustees and to guests, I’d like to maybe read
something about Dennis first. Is that okay?>>Yeah.>>Okay.>>Absolutely.>>You are on.>>Thank you, thank you. Dennis Gossard entering
his 32nd season, Coach Gossard has the
longest coaching tenure of any sports coach on
PCC’s campus and now for the third time in his
career, Gossard is in charge of the Lancers programs
interim head coach in 2010. As coach from 1987
to 1994, and in 2005, Gossard’s teams won 49
games ranking third best on the PCC All-time
Football Coaching list. And then as head coach, Coach
Gossard guided the Lancers to a pair of Bowl
championships for the victories in the 1990 Orange County Bowl and 1992 Rose City
Classic Bowl hosted by PCC. Overall, Coach Gossard
has been a part of 7 PCC Bowl champion squads
and 3 conference title winners as a head coach and this is
what I want you to really hear. This is what’s really important. A hundred and forty seven of
his players are in scholarships at 4-year universities. [ Applause ]>>Gossard and his wife, Geri,
have 2 adult children, Jessica and Hudson, and 2 grandchildren,
one that’s just 3 months and he’s still coaching,
can you believe that? [ Laughter ]>>And also in front of you by
the way besides Coach Gossard, because this is also
really important. I gave out to you all
the students from 2000 who have transferred to the football program
has been very successful in transferring students to
4-year colleges and if you come to our next game, please
make sure that you get a copy of our program because it all
goes all the way back to 1969 that shows all the students
on the football program that have transferred
to 4-year colleges. Dennis Gossard. [ Applause ]>>Thank you. First of all, I want to thank
the tremendous support I’ve gotten from our dean, Dean Tate. You have no idea what she
has done for our athlete. She’s been outstanding
and from Dr. Rocha. They have both been very
supportive of me and I want to thank them publically
because they– without their support I wouldn’t
be standing here tonight. Believe me. They’d bend over
backwards to help me. Also I want to introduce– it’s
nice that you heaped this praise on me but believe me, I
really don’t deserve it. I want to introduce
the two people that really run our
football team, that without them we’d be lost and I’ve been doing
this 40 years so I know what good coaches
are and these two gentlemen, one runs the offense,
one runs the defense, are the best I’ve ever seen
and I’ve done it for 40 years. Seth Morris, right there. Seth runs our defense. [ Applause ]>>And Shandon Silva who runs
our offense, where is Shandon? [ Applause ]>>Also too– you know behind
those are all these young men and guys, and ladies and
gentlemen, I’ve coached a lot of years and this
could be my last year at Pasadena City
College and I couldn’t– these are a great
group of young men. I love them to death and win or
lose I’ll go anywhere with them. They are polite young men. They do a great job and
I love you guys dearly. Thank you guys. Appreciate it. [ Applause ]>>Coach Silva’s gonna introduce
his– our assistants on offense. Coach, come in and introduce
them, will you please?>>Today we only have Coach Sean
Davis, wide receivers coach. Come on up Coach Davis. [ Applause ]>>And those missing from my
offensive staff is coach Faaesea Mailo, my offensive line coach and coach Damon Williams
quarterbacks coaches and Coach Peters is back there. I’m sorry Coach. Come on up. He’s our running backs coach. [ Applause ]>>I didn’t see him.>>You know, I’m a little
proud of Coach Peters. Coach Peters played for
us back in ’91 and ’92. You talk about success stories,
Coach Peters is the Dean of Students at Dorsey
High School so let’s hear it
for Coach Peters. [ Applause ]>>Coah Mailo, come here.>>Say, we’re in a 2-minute
drill coach so can I–>>Thank you so much,
we’re out of here.>>Can I ask you just to come
forward so President Thomson and I can give you
this certificate of special recognition? So– [ Applause ]>>While he’s coming up I
just want to say one thing. I was fortunate enough
to go to the home game against Valley College. And in my 8 years on the
board it was the team that I’ve seen PCC field and
you have done a remarkable job and I would encourage anybody
if they want a great evening and I brought my
6-year-old daughter come out to Robinson Field
and see Lancer Football because there is a new
excitement, there is a lot of great performances
done by these players and they must have– and
they absolutely have great leaderships so, congratulations
Coach. [ Applause ]>>We’re now going
to go back and pause for a brief reception
honoring Linda Wah and her family who are here. You have one of the largest
families I think I’ve seen in a long time. We’re gonna stop and
have little refreshments and recognize Linda so,
please join us for that. We’ll be back in a few moments. [ Silence ]>>Board of Trustees,
we have two cards. There were two cards here. Did someone take
some of the cards?>>What happened? [ Inaudible Remark ]>>Okay. So we only
have one card, okay. We have a card request to
speak to us from Ling O’Connor. And I think that our
Student Trustee, Mr. Pack, would like to say a few words
to introduce Ms. O’Connor. Presumably she is still here. There she is, okay.>>Yes. Thank you. Thank you President Thomson. I did leave a present
for everybody and a break between closed session
and open session so all of you may have noticed
or may not have that. We have a professor
with us tonight who has won a wonderful
green leadership award. Some of you may be familiar
with the Green Technology, it’s the company that sponsors
the California Community College– Green California
Community College Summit every year and so they’re
right in our backyard. They’re in the city of Pasadena and so they have honored Dr.
Ling O’Connor with the category of Instructor Award
for Green Leadership and so there’s a little
summary of what the award means. It also was written about
in the Pasadena Star News, you’ll notice in the last paper. I put that article in there
for you and so I just want to have her come up the
podium to give her comment with that introduction because
she is definitely very deserving of that recognition. Her hard work at this college
is beyond what I could summarize in this brief introduction
so if you’ll join me in applauding Ling
and welcoming her. [ Applause ]>>We are certainly the
beneficiaries of her service and devotion, dedication and
we are most appreciative.>>Thank you very much and good
evening everyone and I really do like to take the opportunity
to thank everyone here. There are so many people on
campus and a countless number of students over the years who
really inspired me and helped me and made it possible for me to receive this reward
coming up next week. Leadership is really
truly a team effort so I really wanna
thank everyone. I also wanna take
this chance to say that everything I do is driven
by love, love for the students, love for this campus and
love for this community. And I know at times I’ve been
here before the words that came out in my mouth may not sounded
like love and I apologize. And speaking of leadership and
I wanted to share with everyone that Eliot Middle School just
won 100,000 dollar grant money and they won that money
with everyone stepping up to be a leader ’cause
leadership really is a team effort. Every single person
on that campus, 100 percent of the students
attended a global warming assembly where they
learned the relationship between their food choices
and greenhouse gases and their personal
health impact. They got rid of all
the soda machines. They provided health
options in their cafeteria. It is so inspiring to see the
whole community coming together. You know miracles can come
true if we all work together. It’s just so awesome and
it really gives me hope and these ideas has also
been proposed at PCC under the leadership of Dr.
Jackie Jacob’s Sustainability Across the Curriculum
is part of our mission and the Shared Governance
Sustainability Committee has unanimously voted to recommend that we have a campus-wide
presentation on sustainability
issues on flex day and among other recommendations. And what Eliot is able to accomplish really gives me a
hope that we can do it here too. Dreams do come true. If they can do it so can we. So these ideas may not and will
not stay forever as merely ink on paper and I thank
you for your attention.>>No, we thank you
for your contribution. [ Applause ]>>Thank you. [ Applause ]>>Okay, let’s go
back to the agenda and have approval of minutes. We have the special meeting of
September 14th of this year, the regular business of
meeting of September 15th and a special meeting
of September 17th.>>Move approval of all
the minutes as a group.>>Second.>>Okay. Moved and seconded. Are there corrections and
additions to any of the minutes? Jeanette. Yes, Dr. Mann.>>Yes, for the meeting
on Friday, September 17th on the second page on ballot
number 6, the unofficial poll as a second choice,
I may be wrong but I thought Mr. Fellow’s
second choice was Linda Hsia not Warren Weber and– [ Inaudible Remark ]>>I mean when we voted for
second choice, you voted for– I thought you voted
for Linda Hsia. You voted for Warren Weber?>>No, I think that–>>Is that correct?>>Yeah.>>Okay. I misunderstood, sorry. Okay. Then the other change
that I would like to suggest is on page 2 of the September 15th
minutes and it’s under my report and there is an inconsistency
in the use of titles. At one point, Jack Scott is
referred to as Jack Scott, the other point he is referred
to as Chancellor Jack Scott. I think we should be consistent if we use titles one
place and not the other. And I think we certainly
should have used and I’m sure that I used Dr. Jill
Biden’s title. So I would like to suggest
that we add chancellor to the first place and
add doctor to Jill Biden.>>Is that okay with the maker
of the motion and the seconder?>>Yes, sir.>>Okay. Any other additions
or corrections to the minutes? Advisory vote.>>Aye.>>All in favor say aye.>>Aye.>>Opposed, motion carries. Okay. Now we come to
introductions, announcements. We have already had
the special recognition of Coach Dennis Gossard. Any other introductions or announcements,
any board members? [ Inaudible Remark ]>>Dr. Rocha.>>No introductions
or announcements. I have 1 or 2 quick
ones on reports.>>Okay. We’ll get
to that in a moment. Any other public comment
on non-agenda items?>>I have one quick
introduction.>>I’m sorry.>>Today is also
an exciting day. In addition to having Ling
come to talk to us a little bit about sustainability we
have reached a decision with Associated Students
for our appointment process of the very first vice
president for sustainability. That position was newly
created as of June. And because it didn’t fall
in with our election cycle, we weren’t able to
appoint somebody. So we had a very
extensive application and interview process. And in our audience,
we have Hanna Israel who is our brand new vice
president for sustainability. We are very happy to have her. Hi Hanna. [ Applause ]>>Congratulations. Any other announcements
or introductions? Okay. Let’s go on to reports and
Board of Trustees, Ms. Brown.>>I have no report.>>Dr. Mann.>>I have nothing to report.>>Mr. Martin.>>I just wanna call the
attention to 2 items. One is that the White
House convened a summit on community colleges
this Tuesday chaired by Dr. Jill Biden who
is a faculty member of the Northern Virginia
Community College. She is the spouse of
Vice President Joe Biden and it also will have a keynote
address by President Obama. And it’s just an indication of
the growing focus and emphasis by this country and
by this administration on community colleges as
the solution to many issues with our workforce development
and a path to economic recovery. And so I want to make sure
we’re connected to those efforts and I anticipate hopefully
new legislative initiatives that will recognize the value
that community colleges provide. Number 2 is I just got my first
comment from a community member who said he was pleased to be
able to monitor the PCC Board of Trustee meetings in his
pajamas as he was flipping through Cable TV
the other night. So I was– I wanted–
I’m just glad to know that somebody is
out there watching.>>Right. We’ll not ask any
questions about that one, so. [ Laughter ]>>Mr. Pack, any reports?>>Aside from our appointment
of the vice president for sustainability, I will defer
any reports on AS to Jaime.>>Dr. Fellow.>>There are times I’d like
to wear my pajamas at this. [ Inaudible Remark ] [ Laughter ]>>Please do not do that.>>Thank you.>>Ms. Wah.>>Nothing to report.>>A couple of things
that I have, Dr. Rocha and I attended last Saturday,
excuse me, Friday the 24th of this month, a week ago, the– or a little over a week
ago I guess it was, meeting of the Stem Cell
Poster session here on campus with Dr. Johnston and Dr.
Eversole-Cire involved with that and that was a very enlightening
and very positive presentation. I had a number of the students
there who serve as interns and heard a lot of the results
of that, the benefits of it and it was really exciting
to be a part of that. The other thing, a couple of
things quickly is that we have in our hands a news release. It was in the paper this
morning, the Pasadena Star News, about the Pasadena Unified
School District being awarded 2.4 million dollars grant
to increase graduation rates and that’s very positive piece
of news for the community. And I just can’t help but
call to your attention that the information that was
provided to us in our packets, there is recognition
of the scientist, Director of Laboratory
Services at Methodist Hospital in Arcadia, Sonia Maljian. Apparently an adjunct family in the Medical Assisting program
here at Pasadena City College. So that is certainly
worthy of notation. The final is I hope all of
you were able to take a look at this collection of
very good looking people who had their pictures
at Pasadena Star News for having attended the PCC
Foundation fundraising event Center for the Arts at the
Blacker House in Pasadena, the home of Harvey
and Ellen Knell. So those are my reports. Dr. Rocha.>>Yes. Thank you
President Thomson. Yes, in your packets are a
number of other informative. So rather than go through those, I’ll leave those
for you to read. A lot of important information,
one very, very quick note that I’ve referred
to in the past, one of our premier programs
is the study abroad program. Our students are in Florence
right now and you are aware that the state department has
issued a watch terror alert for Europe and I wanted you
to know there is information in your packet that assures you
that our students are being seen to and being– and I
just had a communication with the director of
the program today. So they’re, you know, under
good stewardship there. The only other thing
that I point out in your packet is first of
all to congratulate Dr. O’Connor on her Green Leadership Award. I’ll be appearing at that
conference to make some remarks. In your packet is an extensive
sustainability progress report that I’ll be pertaining to the sustainability
committee tomorrow. It gives you a brief overview
but a factual overview of the many actions
that we’ve taken. I do want to especially
thank Vice President van Pelt for sustaining the
sustainability program but also for representing me next
week in that report. We are one of the 674
institutions who is a signatory to the American College and University President’s
Climate Commitment. Next week will be their
national gathering. Pasadena City College
has been selected to receive the first-ever Second
Nature Institutional Excellence in Climate Leadership Award in the Associate Colleges/Tribal
College category. So that’s great for us and
I thank everybody on staff who has had a hand in that. And the rest of that
report will show in bullet points all
the things we’re doing on the sustainability front.>>There is no question
that in our ed master plan, it will be a major goal to achieve a truly sustainable
college community in every sense of that word and
that’s my report, Pres. Thomson.>>Well good, thank you. Ms. Hammond, any report?>>Yes, I do have a few. In addition to Hanna being
the new vice president for sustainability, we have
reinstated a secretary position that we had for all of our clubs
and we hired our new secretary or AS secretary as well. So now, we have filled
two positions and have completed our board
and our office completely and so we’re really
excited about that. We’ve been very active
within the region. Vice President for External
Affairs Alexander Soto is the student passing a paper less
directive for the Region 7 for California Community
Colleges and so they will be moving
towards digital agendas, minutes and then all of that,
thanks to Alex’s help. The AS is also, I’m
very excited about this, we are reinstating the
homecoming tailgate party as well so we’re gonna have
a tailgate on October 30th for the homecoming game
and the members of the AS board are gonna be working
towards more spirit campaigns as well to increase student
attendance at the game so you’ll be seeing
many more of us at the games to come, thank you.>>Thank you, Ms. Smith.>>Yes, classified senate had
their retreat on flex day, in the afternoon on flex day
and actually, we made a lot of progress during that meeting. We decided to update our
constitution and bylaws to bring them more in alignment
with the mission of the college and along that line,
some of the goals that we have include
doubling the current amount of payroll donations
to support scholarships and we added a brand new
goal to encourage, support, and facilitate student
learning and success by developing an ad hoc
committee the investigate the parameters for establishing
a student scholarship. That will be a first for us. So, we’re really
excited about that.>>Thank you, Mr. Martinez?>>No report at this time. I just wanna let you
know that you have a copy of the senate now
seconds at your desks and that’s all for now.>>Dr. Douglass.>>Well, I’d like to report
on behalf of natural sciences that we just had one of our
students, Kathleen Carlos, had her paper accepted
at ABRCMS, which is the Annual
Biomedical Research Conference for Minority Students which
is gonna be held this year in North Carolina
that she is part of our Cal State
PCC Bridges Program. So they go to Cal State L.A. in
the summertime and do research and you’ll love this, the
paper’s titled “Effects of Serotonin Depletion in
Rats: Impaired Reward Learning and Intact Motivations.” We’re gonna be well represented
at the ABRCMS conference.>>There you go.>>Heard about that.>>About the rats or?>>Serotonin depletion. [ Laughter ]>>Ms. Kollross.>>Nope. I’m good, thanks.>>Mr. Miller.>>No report now. Thank you.>>Mrs. Chapman.>>Just very quickly
that again this year at the National Council for
Marketing and Public Relations, PCC did indeed receive awards. We took gold for social
marketing, that’s the Twitter and the blog and the Facebook,
et cetera, we took silver for our catalog cover
for the 2010-11 cover and we took bronze
for the PCC TV logo. So again this year,
under the direction of Juan Gutierrez, we did great.>>Wonderful, thank you.>>Absolutely.>>Well, let’s give
congratulations to Juan. I just– [ Applause ]>>As a point of
privilege, Pres. Thomson, you’ll note that Juan
Gutierrez is not here tonight. I don’t know what’s
going on with him. I think somebody says he is
getting married on Sunday?>>Yes.>>So, for the record, we
want to congratulate Juan and wish him well
on his wedding.>>Very good. He was here but I–>>I sent him home.>>Always got stuff to do.>>Dean Engeldinger.>>No report.>>Dr. Sugimoto.>>Just a thank you for acknowledging the Knell
Event at the Blacker House. Thank you very much,
Mr. Thomson.>>Dr. Wilcox.>>No report.>>Dr. Jacobs.>>No report.>>Dr. van Pelt.>>My goodness gracious. You people must be here
to hear about the budget. [ Laughter ]>>Okay, approval
of consent items. Any items that need
to be or anyone would like to have addressed
separately?>>Motion to approve.>>Second.>>Moved and seconded
by Mr. Baum.>>I’d like to pull one
for a separate vote, 47-P.>>Okay.>>47-P.>>Any others.>>I had a question on 45-B.>>45-B. Okay. Anything else to be
addressed separately? Okay, we have– Can
we go ahead and move? We have a motion and a second
to approve but can we deal with 45-B, excuse me,
and 47-P separately but let’s address the motion
with the rest of these items? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed. The motion carries. Mr. Baum, 45-B.>>The reason I just wanted to
call attention to 45-B it is for a contract to renew our
arrangement for pool maintenance and I don’t object to the
contract being renewed but it indicates to me,
it underscores the cost that we incur for maintaining
our facilities for some of our facilities that actually
get a heavy amount of use by non-PCC organizations and our
pool is one of those facilities that gets a significant amount
of use by people that are– and organizations that are
not part either instruction or related intercollegiate
athletics. So, I’m hoping that as
we acknowledge the cost of maintaining these
facilities, we then– it prompts us to take a look at
the use policies that we apply to them so to make sure that
we are not just maintaining a facility for the benefit
of other organizations, that it’s primarily maintained
for the use and benefit of our students and so that’s
why I raised that issue. We had a report last
year that showed that one organization actually
had appeared that had more hours of usage of our pool than
our own instructional program and so I just wanted
to be mindful of that as we commit additional
resources to maintaining that facility.>>Dr. Rocha, can
we check into that?>>Yes, first of all, I thank
Trustee Baum for the question because it is helpful. I would say, first of all, that the trustee is
putting his finger on a revenue enhancement
strategy and so we do promise that on October 20th, we would
be bring a fuller discussion of a revenue enhancement
strategy which would include the
rent or leasing a facilities of which the pool
is a primary one. As far as the pool
itself is concerned, I think it is well managed and I
did ask Vice President van Pelt to update the information and
perhaps he could say a word or two about the
actual contract.>>And again, I had no questions
and Dr. van Pelt was kind enough to brief me earlier today so,
I’ve no concern about that, just what it prompts
for discussion.>>But I think your point is
excellent and we’re gonna deal with it fully at
the study session when we discuss the
revenue enhancement strategy and what the board would see
moving forward as policies for the use of facilities.>>Are there comments
to be made now or? Okay. That’s satisfactory,
Dr. Mann.>>This is maybe a peripheral
comment but I would just like to ask Dr. Rocha
to just look at more facilities and the pool. It’s my understanding that the
tennis courts are now locked and they used to always be
open to the public and I would like to– I mean are we
planning on renting the space or is this a community service
we’re no longer providing so could you include
maybe all the–>>Sure, we’re gonna do
a comprehensive survey of all the facilities that are,
if you will, lettable, okay, or for use for just free
community use specifically, is there any new news
on the tennis courts?>>No, they are available
for public use though. We’ll discuss it in
a couple of weeks.>>Will be discussed. Alright.>>And I agree, that could
include classrooms as well as–>>Oh, classrooms, meeting
rooms, the whole thing. It’d be a comprehensive–>>Right. The pool is just
one example but I’m glad–>>That’s right. Our pool is a major
example and it’s a good one.>>Thank you.>>The tennis courts are
locked though, is that correct?>>The tennis courts are locked,
however, people rent the courts and then they’re
open for the public.>>How does someone
go about finding out about how to
rent the courts?>>Through campus use so they
just call campus use and work it out like they do any of
the other facilities. Is there something on the courts
that tell people where to call?>>I’d have to go out there. We did put up signage. But I think I’m gonna
have to check.>>Okay. Anything else on 45-B? Okay. 47-P.>>And just for the record I
assume the vote we took just now includes 45B but I just
want to have a discussion.>>No. [ Simultaneous Talking ]>>I pulled that separately. So, we’ll–>>Okay.>>Unless, you think
we need to vote on this one separately
from the other one.>>Yes, yes. Because I’m in favor of 45-B but I’m gonna cast a vote
opposing the other one.>>Okay. Advisory vote on 45-B.>>Aye.>>All in favor say aye.>>Aye.>>Opposed. Motion carries. Okay, 47-P.>>In 47-P I raised
these issues last time. I mindful of the plight
of the adjunct faculty and also our budget, I feel
that we should first rather than continue to have
so many classes subject to large group instruction, I think it might be a more
cost-effective strategy for the district to
bring in adjunct faculty to teach these sections
and relieve the burden so I’m concerned about
the number of courses that are being proposed
for large group instruction and will not be supporting
this one.>>Other questions or comments? Any response from staff?>>I do have a question. I looked, there is two of
these, you have two people who are teaching four
different sections with large group instruction,
is that what this indicates? Mr. Foster and Ms.
Presiado, maybe?>>Yes. Let me turn it
to Vice President Jacobs.>>Yes. The teachers are Rod
Foster has four sections.>>Of large group instructions?>>Large group instructions.>>And about how many students
does that make per class?>>He can teach up to 199 but we
don’t have many in the classes. So, I don’t know
the exact number but that’s why there
are large groups so they can go over a hundred.>>Do you know what
classes these are?>>The mass media type classes.>>Mass seems to be an
appropriate title for it, mass.>>Yes.>>I should say, as I’ve
kinda settled along, first of all the items before
your approval because such as it is, this is contractual. Okay. So, we are
giving you approvals, recommending approvals for
things that are in keeping with the current contract. Having said that, I
do take your point that we don’t have a system
that we would all like to see. I’ve made you aware that
we’re working constructively with the faculty
association or negotiations to have a new proposal for large
group instruction ’cause we are all just as concerned as
you are as far as the, both the academic
excellence and also the right of assignment and so on. So, while I am forwarding
this to you for your approval since it’s a contractual
item, I am also assuring you that we will be correcting this
is not at the symptom level but at the root level shortly.>>I do wanna add is that as
a professor and as a chair I’m in favor of large classes because in my university
I have one of the largest departments
in the United States. You cannot have 20-seat courses
unless you have big classes who will make up the funds for
that and– but usually only, a professor will usually only
teach one K-2 and if you go to another university in
the system, UC system, you’ll have 900 students
in the class. So, that’s the way it is.>>But actually, all we’re
asking tonight is this was approved previously but you
see the scratch-throughs, we changed those to hourly. Yes. So, we’re just switching
those from large group to hourly are overload.>>And then Dr. Fellow,
don’t you have the provision for either course relief or if you are teaching several
large classes you will have a smaller class– course load?>>Usually the state
universities can only teach one K2 and then you teach either two or three other courses
that the– .>>And do you get paid extra
for teaching those big classes over above your contract?>>Of course not.>>The faculty wants
big classes ’cause that means you teach less, instead of teaching 4,
just teach 3 courses.>>Right. Well there’s
some– yes and having–>>But hours get paid.>>Worked in the system–>>You taught that right?>>I completely take
Trustee Fellow’s point. So there are some
things from that model that we may incorporate
but again, we’ll be bringing forward
a revised proposal.>>Mr. Martin.>>I for one appreciate
the fact that maybe some of the trustees are bringing
these kinds of issues out but I am one who is not for
any kind of blanket policy, I think you leave it
to the deans, the staff and certainly the
superintendent to look at the individual circumstances
when you have the diversity of classes and programs
and offerings. There are so many variables
I think we as trustees have to be careful to not over policy
this because it doesn’t fit for a nursing lab or it doesn’t
fit for an English 1A class but you know, maybe for
some other course it’s the right thing. So I wanna just be– sound
a word of caution for us to not get too itchy that
we wanna see some new policy on this but rather point
things out like this and trust the people
involved, have the students and the college’s best interest
at heart and can make the kind of detailed decisions where
it works and where it doesn’t.>>Mr. Baum.>>And I just wanna say, my
point is not on pedagogy, it’s more on use of resources and what would be a
more efficient use of financial resources.>>And even on that Geoff, I
would articulate, you know, to know that kind of analysis
you really have to leave it to the people that are there
working in the circumstances and some of these professors may
have certain individual things about them that works well
in a large group setting and people have observed
that, you know. It’s just– it’s difficult to do
that kind of detail when we have so many, so much
variety here which is to the credit of the college. So, but I think it’s healthy
that we’re pointing these things out and have that
kind of concern. But in the end, I say
this is why we, you know, we have confidence in our
people and we let them work.>>Other questions or
comments on this item? Okay, advisory vote?>>Aye.>>Aye– I’m sorry. [ Laughter ]>>I just re– I just
became a student again. [ Laughter ]>>All in favor say aye.>>Aye.>>All opposed?>>No.>>Motion carries, 5 to 1. Let’s now go to item H,
Public Hearing and Adoption of the Proposed 2010-2011 Final
Budget with Student Access and Success Initiatives: Discussion with Possible
Action, Dr. Rocha.>>Thank you President Thomson. I will ask Vice-President
van Pelt to go to the podium because I’m going to set this up
and try and put this in summary and basic summary in
layman’s language and then if you have any questions,
of course, we will be happy to respond and Vice-President
van Pelt can and give you the details. I would say though
just so I can make sure that we’re doing things
properly, I’m ready to go, I’d ask General Counsel
Public Hearing and Adoption of the Proposed, would I just
go and make my presentation or should we open the
hearing first, counsel?>>As I understand your
question Dr. Rocha, it’s sort of a ceremonial–>>Right.>>I think that Mr. Thomson
has already opened the hearing by making the announcement
that he made. So I think you’re
free now to go. In terms of the legal
obligation to hold the hearing, Mr. Thomson has already
convened the hearing.>>Right.>>When the hearing
is concluded, I think you should note
for purposes of the minutes that the hearing is concluded because it would not be
appropriate for anybody to be moving and
seconding adoption of it until hearing is closed.>>Right. Good. Okay.>>Thank you.>>Then I’m live. Okay, thank you. So okay, there is
one essential sheet that I’d call your attention to
which you have in your packet and that is the summaries
sheet that says physical year of 2010-2011 unrestricted
general funds and it’s dated October 6th. It’s on the screen in
front of you but it is also in your packet and
it looks like this.>>So basically,
first of all, let me– since the presentation
and the adoption of a fiscal year budget
is a significant act, let me make some
prefatory comments. First of all, the adopted budget that the administration
is proposing is one that has been reworked
from stem to stern. And I want to first thank Vice
President van Pelt and his staff for completely, at my request,
reworking the entire budget for this presentation so that it
is clear and has some elements that will make it clearer to you about what you’re
approving and why. And so, I do want to thank Rick. It’s the best budget
work that I have seen and I know the difference. So, Rick and– is well prepared to answer any questions
however detailed they may be. The second point
that I’d wanna make in trying to boil this down.>>No pressure, Rick, I mean. [ Laughter ]>>Into what you’re– I’m directing you
to the summary sheet but of course what you
have in front of you, those documents represent
a lot of hours. And of course you
have the big book which is literally every
single cost and every dime, every dime of revenue
and expense. The second thing I’d like to
say is just in brief summary. This adopted budget shows that the college’s financial
affairs thanks to the support of policies and the
trustees are well managed. We performed in an excellent
fashion and a prudent fashion in the previous fiscal year and
the budget that we are proposing for the fiscal year that
we’re in we’ll continue that policy and that practice. We should be extremely– feel extremely good
and commend ourselves and I commend everybody
in staff who had a role in executing this budget in
the last year ’cause the budget that I’m presenting you tonight
is only a plan for spending. Okay. The real spending goes on
with managers and staff everyday in the execution
and implementation of that spending plan. The long story short is
that in the fiscal year that we concluded on June
30th, we over performed both on the revenue side and
on the expense side. So just very, very briefly
let me call your attention to this summary sheet. In fiscal, at the first
column, in fiscal ’09-’10, we had brought to you an
adopted budget that began with a proposed balance
of 18.5 million dollars. That was a balance
carried forward, an operating balanced
carried forward into the fiscal year
that just closed. You’ll see as we
move through that that total revenue was projected
at that time of 117 million. If you continue down to the
next olive green portion, you’ll see total
expenditures were 120.8 million. And so just as a note there,
in last year’s adopted budget, we adopted a budget that
was about 3 million dollars over projected revenue. We projected at the end of the
year, at the end of this year that we could come to an ending
balance of 15.7 million dollars. Okay. So that’s the plan
that we brought you last year at this time or actually
earlier than this time because this is later
in the year than we would normally do it because we haven’t
had a state budget. And then if you move your
eye to the middle column which is the FY 2009-10 actual. This column represents
the close of the books, what we actually did in the
fiscal year just closed. It shows we’re posting
the beginning balance that we put up at the top. And you can just hold
that number for a moment. It proposed– we actually
over performed on revenue and Vice President van
Pelt can explicate that. But it shows that we had
revenue greater than projected. It shows if you go down
to the next olive line that we had expenses
significantly below projection, alright. And so it shows that the next
number is 4.3 million dollars, right? That 4.3 million dollars
is in addition to the 18.5. So if you add 18.5
or 18.6 plus 4.3, you’re gonna get 22.8 million. So in the year that we just
ended, we came with a balance, a total performed balance
of 22.8 million dollars. We projected a balance of 15.6
million dollars, a significant over performance in this. What we did during the year
per approval board action, we took 4.3 million dollars
of this over performance and we transferred it to
our capital outlay fund. The capital outlay fund is
where we put money intended for capital and other needs. There is supporting
documentation. Capital of course is building a
building, building a classroom. It can also be transferred
into the technology account and so on, that’s
fungible money. There is no plan to spend
that money in this budget. That money is part, okay,
but it is intended to be used at some point, of course
upon a recommendation from the administration. So, with that money part, we
ended up with an ending balance of 19.7 million dollars. We take that ending
balance and we put it up to the third column,
the current proposed budget which is we hold that up at
the top of a beginning balance of 19.7 million dollars. We are projecting
conservatively revenue of 100.7 million dollars. Alright, a little bit less. I should say and Rick again
will elaborate the revenue but thanks to Bob Miller. Just a few hours ago I received from Scott Lay basically
the budget that will be signed tomorrow. It says the 2.2 enrollment
growth has been retained, the 35 million dollars is coming through to back fill categorical
cuts, 25 million dollars in economic and workforce
development program to meet emerging workforce
needs, 20 million dollars for CTE programs and
no negative COLA, okay. So, already this adopted–
this projection, alright, is more conservative
than the actual figure. So, we feel that this
projection of revenue at 119.7 is very
conservative and very fair. Again, if you look
at projected expenses of 120.7 dollars you’ll see
that, that is in fact less than the expenses that we
projected in the previous year. But the final note is that
you’ll notice the difference between the 19.7 million dollars and the 18.7 projected
ending balance and I should say a couple
of things about the 18.7. The difference is exactly a
million dollars and in item H which is this item at the
appropriate moment, I don’t know if it’s– can be
put up on the screen but on your item H is the 1
million dollar authorization for the Student Access and
Success Initiative which is to take 1 million
dollars of this balance and to actually put it
into this year’s budget to achieve the deliverables
that are specified in item H and of course we’ll be
glad to talk further about how that’s going
to work but to come back to the budget summary, the
18.7 million dollars is, if you look up, is in line. It’s no accident that the
adopted and the actual budget of 18.5– 18.5 and
we’re projecting 18.7 at the end of this year. So that is a summary. Certainly, we are ready and able
to explicate the revenue lines and the expenditure lines and
certainly ready to elaborate on the Student Access
and Success Initiative. So, with that, I turn it back
over to President Thomson.>>I assume we now turn it to
Dr. van Pelt for presentation. Bear in mind what Dr.
Rocha has already said and not necessarily dwelling
on that too much again.>>Well, what I’d propose
is that I just open it up to questions to see if there
are any issues ’cause obviously Dr. Rocha just highlighted
all the issues.>>Rick, would you explain
why revenue was higher than we projected?>>Yes, there were two or
three reasons for that. When we projected property
tax revenues we were assuming that the property tax
revenues would be lower because of all the
foreclosures and so forth and the real estate
problems in the state. As it turned out we came up
with 2 million dollars more than projected. Secondly, we had a midyear
reversal of the liability where we were expecting a
midyear cut and thirdly, I think there was about
400,000 dollars in federal funds that were made available
that we did not know about when the budget
was adopted. So, when you add those together
you’re at about to 3 and a half and 4 million dollars. And just as the trustees are
gathering their thoughts, could you also explain in the year closed basically
why expenses were lower than projected?>>Yes, if you see
the salary, academic and classified nonacademic
salaries, basically this is
frozen positions where people left the employee
of the college one reason or another and those positions
then were held vacant. So that explains the
overwhelming majority of the [inaudible]
that was achieved and the expenditures signed.>>Thanks, Rick.>>Mr. Baum?>>First off, let me
say thank you and pray– offer a healthy dose of
praise to the president and the administration for putting together a
very comprehensive budget and to the administrations
before over the past year for managing the resources
in such a turbulent time so that we are in a much
stronger fiscal place than any other district
I know of in the state of the California, so and this–
that will give us the resources to do some very important
things so thank you very much and you really do deserve
a lot of credit for that. And I appreciate the clarity with which you’ve
presented the report. I have a couple of
issues that I wanna raise. One is as we talk about
Student Access and Success and I wanna know how
we can address this because the budget is the most
important thing we do next to hiring the president,
we adopt the budget and that’s a statement of
priorities that we want to invest in for the district. And I’m turning to the yellow
page and the yellow packet that you provided and
it gives the positions that we have allocated
for positions. And to me next to the teacher and the classroom the
most important factor in student success
is the support that students receive outside
the classroom whether it’s a counselor or a librarian
or others. And as I look at these
figures we’ve gone from 27.3 FTE to 24.78. That’s about 10 percent decline
in the number of FTE available to support 30,000 students. What in this budget can we do
to kinda set a budget priority that makes investment in
counselors, librarians and other individuals that
provide that critical support to students so that
we reverse that trend and can actually provide more
bodies in the front lines. I’ve heard all the
arguments also about how are we
gonna use technology to more efficiently provide
counseling services to students but I still think it’s
the wrong direction to go in to be actually losing FTE
as our student body is growing. And I guess I’d throw
that to the president or the vice president.>>Well, you know, just that
first of all there is nothing as important as having
a full-time faculty of which counselors are an
absolutely essential part. First of all, we’re working
on our ed master plan and the ed master plan will
come to the board in December. The ed master plan will be
the North Star, the guide, that will guide the significant
amount of hiring that we will– or searching if you will for full-time faculty we’ll
be doing in the spring. Then President Martinez and the
academic senate will be able to take the ed master plan and
make recommendations as far as priorities in terms of and since Ed is a counselor
himself I have a feeling that that will kind of
bubble up to the surface. So the counseling positions and the other positions you
note will be filled not only because it will drive
the plan but also that we have a requirement
on the, you know the full-time
faculty obligation to continue to meet our number, so.>>I hear the commitment
and then I wanna say as a trustee I hope the budget
supports that direction as well.>>All those– the positions,
actually if you will, I haven’t held up but I’ve
asked to not commence searches until we finish the plan. But we will significantly
replace all kind of recent, current, impending retirements in this year moving
forward, absolutely. So, and the budget is already
loaded as Rick pointed out. Those salaries are already
loaded in this budget.>>Thank you. Okay. Two quick other points. One is in this packet
that you provided, you know you gave us the
breakdown by fund and on fund 42 on page 13 it’s the
building fund and there was a funds available
of 70 million for building and then the project said
construction management and general contingency was
25.2 million and that seemed off to me that– Is that
for 9 years of– is that the right
number for 1 year of this project management
and contingency?>>This isn’t just
for 1 year however. The building fund is a multiyear
so this represents the balance that measure P funds
available for the duration of measured P. The
number is actually correct and the reason why it’s
correct is because the center for the arts came in
significantly less. We’re working on that number. However, what you then do is you
move the money out of the center for the art construction and it
moves into general contingency.>>Okay, good, yeah. Because what it said to me was
that out of 70 million dollars, 25, that’s what, 40 percent is– I don’t think Jack Schulman
is making 20 million dollars or is he?>>Definitely not.>>Okay, and then
contingency, we usually operate on about a 10 percent
contingency, correct?>>Normally, 5.>>5 percent so that’s just–
that’s where it’s being part for accounting purposes
for right now.>>Yes, that’s exactly correct.>>Okay.>>Well, can I ask a followup? I’m confused. Center for the arts is the 39
one the original budget or is that a revised budget post bid?>>That’s a revised
budget post bid.>>So you’ve already moved?>>Correct.>>Okay. Okay.>>Okay, my last question
is the Student Access and Success Initiative. I support the president’s
proposal to create this fund and I just wanna know how
it’s going to be administered?>>That’s a good question. [ Laughter ]>>I think what you know, and– you know, but it is
actually partially honest. You know what– and I’d
really appreciate the Board considering this. Given the fact that are– we
are fiscally stable, okay, and given the fact that we
have really aspirational goals for Student Success and Student
Access that we all share. We felt that the thing to do is
rather than to come, you know, through each– through the
year and make smaller request after small request and so and
so forth, that we try and shift to this method in which
we’re asking the board to hold us accountable
for the deliverables in the right column. Now, having said that, I
don’t want to be fastidious about the actual operations
in the activity part, so for example, while these
moneys first of all go into a lock box on
my desk and those– these will not funds
operationally will not be salted into the normal operating
budgets of any unit, okay? These funds will be granted
on a application basis that again the senate and the
College Coordinating Council is completing right now and then
the funds will be distributed on the condition that they will
be able to come back at the end of the year in June, at the
end of the calendar year and demonstrate to us that those
deliverables have been achieved. For example, item number
1, develop smooth pathways to CSU-UC transfer and the
deliverable is a new 5-semester curriculum sequence map
for the 60-unit program and I put it in there SB1440. We’ll develop smooth pathways. That is a bland generality. But just as an example in terms
of operation, what we’ll need to do is to work closely
with that in the senate, it was working on it now, okay, to do what we might call
an alignment project. We will have to spend some money
for a faculty to get in a room and do these curriculum
alignment projects and actually write
the curriculum that they will deliver to us, to
the board rather for approval. So that would be one way. I think we’re pretty clear on
the process, although the reason for the omnibus authorization
is we don’t know whether we’re going to spend 17,000 dollars
or 22,500 on that and so on. Rather than go through
all these, the other one that is really shaping up that
I could give the trustee a good example would be Item Number
3, the Distance Education and Online Student
Information System. I appreciate the
support for the faculty. We appointed the first
faculty director of distance ed and there is a process underway
where it says, provide students with greater access of courses and instructional
materials on and off campus. So let me give you
a specific example. Leslie Tirapelle is at
work right now on migrating from the current
Blackboard platform to the most up-to-date
Blackboard 9.1 platform, right? Now, how do you get a some, most
all faculty to do that, okay. Well some of these funds will go for a certification
training course that will provide incentive
for faculty to take the course, put their materials
online and so on. So that would be an
example of what that–>>That’s very helpful. My just final request is just that it’s a very
transparent process for how these funds are
allocated and expanded and that I expect
you’ll be reporting back to the board how these funds
were used and also sharing with the campus community.>>Well you’ll see– you will
see throughout the year the ticket omnibus. Okay, so anything that’s
pledged to this fund, you’ll know very clearly what
you’re approving and when and on a related front, we won’t
rehearse it right now, Bob, David, Ed, I think Gary from
CSCA are working on just that transparency and
they have a proposal to College Coordinating Council
that they’ve already submitted that will ensure the
transparency that we all want.>>Just one question
to follow up on that. We’re proposing to
adopt a budget, now do you see the Student
Access and Success Initiative as being an integral
part of the budget?>>Yes.>>Okay, now in that, we’ve
got distance education online and student information system, what does that mean let’s
assume we adopt the budget and that’s a part of it,
what are we agreeing to?>>Well, in this case again,
there is, say for instance, the student information system,
that is the web-based technology that enables the
student to do almost–>>I understand that, the
elementary part of it, but what is it that we’re
gonna be spending money on and the reason I ask the
question is unless I’m mistaken, I don’t think the board has
been asked to address that and to vote upon a
specific proposal. We talked in general terms
about distance education. We’re understanding
that but again, my recollection is we’ve
had some discussions on that but of a very general
preliminary nature and so we’re adopting a budget
authorizing spending money on it. At some point before you
start spending that money, we ought to have brought
to us a recommendation so that we know what it is that
the money is gonna be spent on.>>Yeah. No. Well, first of all,
again, at the study session on October 20th we’ll be
elaborating not only the distance ed but the SIS. This is not ERP by the way. We are not asking
for authorization to spend money on
the ERP system. This is for a group
that again is ongoing, the Campus Technology Committee,
to get together and line out the specifications for
the student information system and that will eventually
be part of the ERP. So there’s some faculty and
staff work that needs to be done in all the divisions that
needs to get this squared away.>>Right. But all I’m saying is that before we get the horse
too far out of the barn here on distant education we ought to
have a specific proposal brought to the board after
having been vetted by the campus constituencies and
we then vote on it and say yes, no or modified or whatever else,
because we haven’t done that.>>Well, again, first
of all, we will do that. Every dollar in this
authorization will be brought back to the board, okay. So we can’t spend any money
without bringing it back to the board and this is
what we’re spending it on and this is why. So you’ll see a comprehensive
distance education proposal. The part– the major drive
or thrust of this proposal is that to authorize an omnibus set
aside that this would be the pot of money that we’re
gonna work from but I completely agree with you. We weren’t going to kind of
run off and spend the money and then let you
know how we did it. Every dollar that has to be spent there’ll be
contracts involved and so on. In the distance ed project
in fact we reviewed a draft of the proposals that
we’ll be bringing forward to you on October 20, so.>>And I don’t wanna
belabor this. My point simply is I don’t
wanna be brought a contract and a consent item or even
as an agenda item saying where a provost has spend
600,000 dollars for this. I’d like to have a
plan in advance of that so that we know what it is and that we have thoughtfully
considered and approved it so that we know where
the college is going, the college knows where it’s
going rather than just kind of on an ad hoc basis,
that’s all.>>Absolutely. So noted and you will have
that President Thomson.>>Other comments. Dr. Mann.>>Yes, I have a couple
of questions from the– this is on the yellow sheets, on
the– actually on the first page and it’s rather where Doc– or Mr. Baum was and I thought
he was gonna raise these. And I understand this is funding for budgeted personnel
positions. And if you look on total
employs there’s 10 funded– 10 employs, 10 fewer employee
positions funded this year than last year, right. Am I reading that correctly?>>That’s correct.>>And those 10 are faculty or
pretty much teaching positions. If you go down the line,
total teaching and ’09– 2009-10 was 343.84 and
then 2010-11 it’s 333.93. So that’s just a
fraction less than 10. That, you know, that
concerns me. I don’t know how we can be
teaching, have more students with 10 fewer positions and I
assume and I may be wrong here, if I am please correct me,
that adjunct faculty are funded through a position,
is that not correct?>>They’re not funded
through these.>>How are they funded?>>They’re fund– there is
actually a holding account for all adjuncts.>>But where at they
in the budget?>>Well, they’re
loaded into the– actually into Dr.
Jacob’s overall budget.>>Okay, so you’re–>>As a single line item.>>Okay. So, here in this
yellow sheet adjunct faculty, if we have say 20 positions
being funded [inaudible] adjunct faculty that’s not here.>>That’s correct.>>So, we have no idea
how many adjunct fac– or how many positions we
have for the adjunct faculty? Is that correct? We don’t have it by
reading this sheet.>>That’s correct but sometimes
adjuncts teach one class, sometimes they teach you
know two classes, so–>>I understand but they
would still, certain number of classes add up to
one position, correct?>>Full-time equivalent, yes.>>Yes, okay.>>Correct.>>Okay.>>These are funded positions.>>Okay, so let– okay. So, what I’m saying
is it does concern me that we have 10 fewer. I also noticed that we have an
increase in academic managers, a decrease in counselors as
Mr. Baum pointed out and I feel like that this is and I understand we’re
meeting our FON, you know, our faculty obligation number
but I hope this is temporary and I hope that we
plan next year, this coming year we will not
have these positions filled. Is that correct?>>Let me give you and example
Leslie Tirapelle just moved from being a librarian to
being an academic manager.>>Well, that’s not
a very good example. Go ahead. [ Laughter ]>>Well, but the answer
is because what that did with one person is to lower
the number of librarians.>>I understand.>>And increase the manager.>>Right.>>So because these are the– when a position opens that’s
being held and frozen, it doesn’t mean that the
position has gone away. It just means that the
money has been set aside. So upon the completion of the educational master plan
then those positions become released in some
orderly fashion.>>But they’re not
in the budget.>>They’re held as
open positions. They are not, however,
currently funded as those positions
have not been released.>>So when they’re
released, then we will be– but they won’t be being
filled for this year.>>Well, and that’s gonna depend
on the educational master plan.>>Alright. I guess, I really
hate to belabor this, but I don’t see how we’re
gonna fund these positions if they aren’t in the budget. Is that a revision that
we’re going to make?>>What always occurs during
the course of the year is that people will
leave the organization and what occurs then is that
their funds become available for refilling and reallocation,
and redistribution.>>So that would happen
during the course of the–>>That routinely happens as
part of the normal operations.>>Okay. I did have a
couple other questions but I guess the one
that I’m going to raise that was raised last
time is very specific. It has to do with the board
of trustees and it’s on page, in the budget book,
it’s on page 380. And I don’t understand
why 95 percent of Ms. Thompson’s position
is in the board of trustees and 0.5 percent is in
the president’s office, and just a reverse
from Ms. Magee. Is there any reason
why 100 percent of these positions aren’t
funded in these other areas?>>Well, the answer is because
there’s actually some overlap within the office
that, for instance, if Linda Magee is gone then Mary
Thompson covers for Linda Magee, and vice versa, so that’s
the only reason for it.>>And that would be shown through the way the positions
are funded in the budget?>>The 95 percent
and the 5 percent?>>That’s the way you show the–>>Correct, right.>>Okay, alright. That answers my questions.>>Ms. Brown.>>Actually, when we were
working on the budget, did you still use that
total compensation model which really tends to do
the people that leave that– the salary– people that leave
the positions were not filled and like you said a couple
times, once we complete with the master plan then
we will evaluate where and who needs the
positions filled. Is that still what we’re doing?>>Correct.>>Okay, thanks.>>Other questions, Mr. Martin.>>So in answer to
the adjunct question, there are no page
numbers, but I’m looking at 1389 distributed reserve.>>On the yellow, uh-huh.>>On the yellow
which is 20,361,000.>>There’s no page numbers.>>About six pages
in approximately. One, two, three– five or
six pages in that starts with the expenses,
academic salaries and under academic salaries,
1389 is distributed reserves, and that’s 20,361,000
so I assume that’s our– the part time teacher
she was referring to. That’s the line item
you were saying.>>Correct.>>So we have a budget of
over 20 million dollars.>>Correct.>>For that–>>For the adjuncts?>>Yes.>>Adjuncts. And then we could slide up,
I’m guessing, to look at 1320 or maybe I’m– I don’t know
if I’m lining it up right. Maybe it’s 1320, 1321. You can kind of get a
running total to see there was about 19,800,000
in that general. All those categories
spent actually last year. Am I getting that right? So we’ve got a budget
of 500,000 dollars more for adjunct this year than what
we spent on adjunct last year.>>Correct.>>Am I reading that correctly?>>And so what happens each
month is that fiscal moves over the money into where
the expenditure occurred for adjunct.>>I had a few questions
and most of them have been answered
previously before the meeting, and I appreciate that. But, so the rest of
the trustees are aware of some of those questions. I was concerned about us
appropriating funds for, I guess, the 45 post-retirement
benefits. That is included in here and we’re making fantastic
progresses toward– I guess I would say towards
making sure that our obligation to our retirees is fully funded. I was appreciative to see that. I think there are some transfers
into the Work Comp fund. It’s another one I’m concerned about that we’re building
an appropriate reserve to handle Work Comp
emergencies and mistakes made but I can go back to one– I think it was even before
Dr. Mann’s time when we set up the first reserve and we were in three years gonna
fund Work Comp and never have to
pay for it again. Obviously, a little
short-sighted ’cause here we are still funding it, but to me,
thinking back to that meeting where we said we were
gonna fund Work Comp and make sure that’s
important to me and I appreciate seeing that. I like to make a point on the
student access initiative. I am tremendously in
alignment with this. I think it’s a good use of
funds though I totally agree with our President Thomson that
there’s no way we’re saying over a million dollar
slush fund anybody and just because it’s all
the good intentions on this page we need
to see a plan. We need to be on top and watch
carefully for each of that. I do have to, in all the heaped
surprise I wanna give people, now bring up something specific on the student access
initiative, and maybe I can wait ’til
the later agenda item, but there’s one item on here that I’m a little
bit concerned about. I’m actually not– and that
is item number 2 Partnerships with PUSD to help students to
clear English, math, and science and I have no problems
with partnering with PUSD. But I know that the social
economic makeup and desire of the Rosemead High School
students and, in particular, the Arroyo High School students
are very much comparable to the Pasadena Unified’s and
to have PUSD singled out in here without naming Rosemead
and Arroyo, and I have other high schools in
my district that I’m not naming because their needs
are not quite the same, but Rosemead High and Arroyo
High, as well as I’m sure, Blair and Muir are right there. I know Arroyo is part of an
upward bound program as some of the PUSD schools are
that qualifies for them. And I think we have
to be careful that we are not short-sighted about what this district
encompasses. One of my problems is
then that the people that I represent are very far
from PCC and it’s been a goal of mine to try to better bring
the education to the area rather than hauling the people
up to the college. Yes, I’d love to see
more satellite classes and certainly would like
to see a satellite center, but in the meantime,
distance education is a way to deliver the education
to them, even closer than a
satellite center. So I’m highly was
asking questions before about distance ed and I know we
got some reports coming on that and a whole that I’m highly
complementary of all that, but it does concern
me to see PUSD and not see the El Monte
Union High School District which Rosemead and
Arroyo are a part of, yet in the PCC, PCC
service areas. So I’d like to see if that
would be broaden to include at least the El Monte High
School District or because that encompasses other
schools that are not in the Pasadena Area
Community College District at least specifically naming
Rosemead and Arroyo which are–>>Let us get a response
to that.>>Yeah.>>Yes. First of
all, Trustee Martin, the omission is entirely
mine and I apologize for it, and it was– I prepared
that part of the document. I put PUSD and because
we’ve been working on– that’s been our first task
in our set of meetings. Having said I wanted to assure
you that that will go back into the document
and that we have set up a superintendent summit that
would bring the superintendents of all of the district–
districts– school districts and the
community college districts together to work on
a replicable model so that we’re leveraging
the work that we do in one district for all. So I apologize for the omission.>>Okay, I appreciate–
I’ll take that.>>It’s entirely mine.>>I’ll take that.>>May I make one comment?>>Sure.>>Before– cause your
commentaries caused me to think about this. This is the first I’ve heard
of a superintendent summit of all the superintendents
of the– within the PCC college district.>>Well, we call
it a summit meeting but you know it’s not a
formal meeting but we have on our calendars
since I’ve already met with Superintendent Diaz
several times and meet with him informally quite a bit. We have in our calendars
a date coming up, I’m not sure what exactly it
is but in the next few weeks in which all the superintendents
would get together and have a meet and greet and
begin to talk about this issue.>>I don’t have any disagreement
with doing something like that but again this is something that
I think is critically important that the board know about
and the campus know about and we all make sure
we’re on the same page and move forward together. I don’t think we ought to
learn things like this kind of almost inadvertently
at a budget discussion so, I think I’m fully
supportive of that but again let’s put
together a plan so that we have some
coordinated, cohesive approach to doing this and I think well, the college will be much better
ahead if we can do that, so. John, you have something?>>Yeah, I’d like to keep going. I’m appreciative– you know
there’s so many different ways to look at these numbers and
one way obviously is to look at the funded positions
and where they are. I wish that another
way that we could look at this would be some kind of
projection for the total number of class sections that
this money is affording. We know there’s a desperate
need for more class sections. Obviously, this is– you know, this isn’t the first time
you’ve heard this from me. Every time any subject
comes up I’m talking about more class sections and if
we’re talking about money I want to know how we can offer more
class sections to our students who so desperately need it
who are trying to get them and so I wish there was a
way in some subsequent way, the same way we break
out full-time positions, there was some estimate ’cause
I realized this is very dynamic. Of course, the whole budget is
an estimate as to the number of potential class sections
and/or how that would translate to total number of students
seats that we are offering.>>One of the projects
that we’re now beginning is that during this
budget cycle we’re going to be combining Dr. Jacob’s
information with enrollment and class sections into this
document so that we can come up with a different way of
viewing the information in order to come up with more dynamic
way of doing budgeting.>>That’s very, very
important to me and I think if there was any issue that
was important to our students, if you went out in the quad
and you just picked 10 students and you just– they just want
to get into their classes. We need to offer as many
classes as we possibly can and I keep going back to this and I know they are
not all the same but approximately 30,000
dollars in my mind is a class so if there’s a way we
can squeeze 30,000 out, one extra 30,000 for one more
class you guys can decide what class it needs to be. That’s fine but I’m here to
support as many class sections as possibly can for
our student success. I got one other final comment. If you turn to page
3 and you look on the very bottom
there’s a number in bold. It’s 307 million dollars. That’s obviously over a quarter
of a billion dollars that amount of money, now I don’t the City
of Pasadena but I know most of the cities in my area. That dwarfs the city– most
city budgets and there’s a lot of things going on here and there’s a lot things
we get involved in there, very important and of course
student success is the center of that but there’s a lot
responsibility on us as trustees and everyone in this
entire institution to manage that properly for
our students to get as many classes that we can. We may need more budget
sessions for trustees to understand all the important
things that we need to do to make sure that we’re giving
this the kind of attention that it needs, again,
so we can wring out every additional
30,000 dollars to offer more class sections. So I think it’s important
for us just to grasp for a moment the magnitude
of what this document is.>>Other questions, Mr. Pack.>>I have met with
Dr. Rocha there.>>Dr. Fellow.>>I have talked to Dr. Rocha and I think he’s
doing a great job.>>And Ms. Wah.>>I concur. I think this is a great job and I’m fully supportive
of his plan.>>Other questions, Dr. Mann.>>I don’t have a question. I do have a comment. I also met with Dr. Rocha and
I’ve got with Trustee Brown. I got a very excellent
overview of the budget and most of my questions were answered
and I really appreciated that. I would hope and planning
for next year that I– and you know pray God
the budget situation of the state will be
better but I would hope that we could have
a study session on the budget before
we have to approve it. I think it’s very difficult
for us knowing we have to act tonight to
really dig into it and I understand the unusual
circumstances but I think that it’s gonna be unusual now
or maybe a couple more years. So maybe in planning the year if we could just have a
study session, I don’t know when it’ll be appropriate,
May, June, whatever.>>It would probably be more
efficient because it sounds like you spend a lot of time
and Rick spend a lot of time with each of us talking and
answering all the questions, so.>>Good suggestion. We’re at the point then
where I think we heard for a motion to adopt
the budget.>>Move to adopt.>>Is there a second?>>I’ll second.>>Okay, other comments
or questions? Advise–>>To close the hearing?>>I’m sorry what?>>Did you close the budget?>>You’re right, I should–>>Make a motion to
close public hearing.>>Okay, is there
a second to that?>>Second.>>Okay. All in favor
say– advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion of the public
hearing is closed. We have a motion to approve
the budget and a second. Any more discussion? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. Thank you very much
Dr. van Pelt.>>Mr. Thomson, may
I also just say–>>Dr. Rocha.>>That this has been
an immense amount of work that’s really gone on
for weeks and 7 days day a week and I really like, would like
to acknowledge Odessa Walker and Sherry Hassan and Cindy
Smith for all their work as this wouldn’t
happen otherwise.>>Good. Thank you very much. [ Applause ] [ Inaudible Remark ]>>Two other quick comments. One, and Dr. Rocha
mentioned this, this actually was
a beautiful layout.>>Yes, it was.>>This was a very,
very clear presentation in the report that
was presented. All of you that worked on these,
the various funds, the summaries and all the backup
documentation, I thought it was just right. You know, you can get too much and you can’t find anything
’cause there’s too much and you can’t figure out
where it is and too little. This was just right so I thought
they did an incredible job including the fact that at some
point we’re gonna be 15 million down because of deferred state
revenues and the importance of having the kind of
reserve that we have to fund that deferred revenue
so compliments to all of you involved. This was a beautiful
presentation.>>Okay. Mr. Baum.>>And again, thank you so much. Two things I want to say. One is that it’s always
importantly for transparency and I hope that this adopted
budget will now be publicly available through the internet
for people to be able to review and know what action we took.>>It was loaded unto
the website today.>>Excellent. Oh, that’s great. We’re anticipating. And number 2 I do want to
kind of address one thing without getting into a
long dialogue about it, that for Dr. Rocha, we
have given Dr. Rocha and the administration
directives to kind of address in district transfers to
enhance distance learning and I just want to make sure
we don’t go– we don’t– we’re communicating with
him those priorities because I’m very pleased to
see that he’s taking action in response to the direction
we’ve given as a board before and so I don’t take the fact that we may be having
a meeting with– that he may be arranging
meetings with local superintendents as
something to be concerned about. I don’t want to have to go into
a long dialogue about that. I want to actually
take an opportunity to praise Dr. Rocha’s
leadership in being proactive on those areas that we’ve
asked him to be proactive on.>>Actually, let
me just correct. The summaries were loaded today. This book will be
loaded tomorrow.>>Oh that’s even better, that
the summaries are available now.>>Yes.>>Wonderful.>>That’s great ’cause very few
people are gonna read the book.>>Okay. I thought
you had your hand up. Okay, next item on
the agenda is Item I, Adopt Resolution Number 468, Approve GANN Appropriations
Limits for 2010-2011: Discussion with Possible
Action, Dr. Rocha.>>I move that we
adopt the resolution.>>Is there a second?>>Second.>>And moved and
seconded by Ms. Brown. Any discussion? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed. Motion carries. The next is Item J, Additions
to Credit Curriculum: Discussion with Possible Action. Dr. Rocha.>>Curriculum courses in
Medical Assisting program, I think there are courses that
are required for the program and Vice President Jacobs would
be happy to take any questions.>>Are there any questions? Dr. Mann.>>No, I was just
gonna move approval.>>Oh, okay.>>And I’ll second. This is very excellent. I’ll second that.>>Mr. Martin.>>I was just– are
these courses like lead towards
a CNA certificate or are they related to that or?>>They are part of the
Medical Assisting program. You know, we have
the Medical Assisting and so this is simply
keeping it updated. This is like a shell and
if their, the latest– something that they want– topic they want to discuss
they would be able to put it into the curriculum immediately
and use by putting it in the schedule but it’s part
of the Medical Assisting program which we do give
a certificate for.>>Okay, it’s been
moved and seconded. Any more discussion? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. The next is Item K, Appointment of Measure P Citizens’
Oversight Committee: Discussion with Possible Action. I believe the person being
added is John Martin, you have or John Gordon, excuse me. Not John Martin, that’s
a different person.>>Several of us
too, by the way.>>Yes, right, right. Now John Gordon who is my
appointee to the committee. You have his CV in
your board packets, is there a motion to approve?>>So move.>>Second.>>Moved and seconded. Any discussion? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries.>>Was Mr. Gordon
ever here tonight?>>No, no. No, not tonight. So, okay, move on to Item L, Accreditation Followup
Report number 2: Discussion with Possible Action. Dr. Rocha.>>Great. Thank you
President Thomson. Let me ask Dean Miller and Dean
Kollross to go to the podium. Don’t have a presentation
but we will put up the ed master plan document
just as a kind of a basis. If you go to item, the item, Item L you’ll find the
entire document there and it’s a clear report
that I think reports very, very specific actions
that we’ve already taken. It includes a very clear
score card of the actions and will also include some
additional supporting materials. So we submit it for
your consideration and for your approval and Dean
Miller and Crystal will be glad to take any questions
you may have.>>One thing I’d like to
say is I think the cover on this report is just fabulous,
very, very impressive and so, I think Crystal and/or
Mr. Miller are to be congratulated on that. I didn’t know either of you
had such artistic talent.>>Well in fact it is something
that was created by Dr. Rocha and Juan Gutierrez in
the publications team and it plays off of our– of a
new model that we are beginning to adopt this notion of
Proud Past, Global Future, celebrating our past and preparing ourselves
for the future. And in that regard
I think I would just like to take the opportunity to thank the entire campus
community for their effort and work in bringing to you
15 relatively concise pages in terms of our followup report that includes what many people
have indicated has been an excellent executive summary
prepared by our president. The scorecard concept which
clearly articulates the progress that we’ve made relative
to the recommendations and then a brief overview of
the specifics tied to each one of those recommendations. One thing I would like to
point out to you as relates to the scorecard, on
recommendation number 2, the reason why you might
note 60 percent completion is because we are not really
required to complete that goal until October of 2012. Beyond that there will
be appendices, I believe, 19 or 20 that we’ve identified
as of last night that will go into this document and
further strengthen it and there’s been a lot
of discussion tonight about distance education and
as Dr. Rocha has indicated, the staff would like
to assure you that there is a very specific
workflow and work plan that will be presented at the
October 20th study session which I think will, if I may use
the expression, warm the cockles of your collective hearts
in terms of the things that you guys have
asked for the last, really several years, frankly. So I think we’re making good
progress in that regard. What you see up on the screen
right now is really the touchstone for not only
our educational master plan but really our accreditation. All things that we do
and all things indicated in this accreditation
report were really focused on what we are now
calling Project 90, guiding PCC into the future and it’s the specific students
success, achievements relative to transfers, associate degrees,
great emphasis on STEM degrees as being clearly articulated
throughout the EMP process thus far increasing the number of
certificates that we award and then dealing
with basic skills. As you know, these are
the mission critical items that Dr. Scott has
identified as our chancellor and certainly as
our college has. There has been a number of
on campus meetings dealing with EMP and– the educational
master plan and accreditation. All of that is actually all
passed relative to the EMP and our accreditation work
lead to and from this document. This document is still being
massaged and tweaked and worked with and the like through
our campus governance process but in fact it does represent
the principal direction that we will take as an
institution going forward at least for the
next several years. With that said I think I
would be more than happy to take some questions. As Dr. Rocha indicated,
Dean Kollross and I have sort co-led
this effort, if you will, but with the able support of Mr.
Martinez, the academic senate and others we’ve engaged a great
deal of the campus community in the completion of this
followup report and look forward to its submission
by October 15th on or about October 13th,
obviously next week.>>I would say first of all
that’s, I thought, very, very, very well presented and I really
appreciate the presentation very much. Are there questions
of Mr. Miller? Ms Brown.>>I would like to say the same. I took my time and I read
the report and I looked at recommendations piece by
piece and I was very impressed. I am sure we’re right on it. It looks good.>>And we will be beefing enough
even more before it leaves here, particularly relative
to distance education.>>You guys have
done a wonderful job.>>I wanted to add to what
Mr. Thomson said earlier, he liked the front cover but I thought the
content was just excellent and there is nothing more
challenging, more horrendous, more nightmarish than
doing accreditation. I would rather be tortured. [ Laughter ]>>So I commend you all.>>You are being tortured.>>Now I’ll a make a
motion– I’ll make the motion. [ Simultaneous Talking ]>>I’ll make a motion
that we approve this.>>Is there a second?>>Second.>>I didn’t mean to suggest that the content was
not excellent as well. I just thought the cover
was very, very good, quite well done so, are
there questions about this? Ms. Brown.>>One thing I also would
like to say, that cover later that Dr. Rocha, you know he
just fix it up so good and talk about our past, and our
future and what we’ve done. I mean, come on. Anyone cannot see what
we present at PCC. It’s just like no one else
is gonna get off if we don’t. Good job guys.>>Thank you.>>Right. Mr. Baum.>>First off, a wonderful report
and so clearly articulated. On the Project 90 I
just have a question about the data real quick. Because I think this is terrific that the president has given us
a way to measure how we’re doing against some goals and one
that would seem very ambitious to me is the 50 percent
increase in 1 year in the number of associate degrees awarded
from 1600 to 2400 is– I believe at the state
we approved something, a degree for transfer
or something. Is that how we’re able to
punch that up so aggressively?>>Yes, and you know we were
anticipating the approval of SB 1440 and the signing
of it by the governor which requires all community
colleges by the fall of 2011 to have an associative arts
transfer degree in place which would be a 6-unit
transfer degree based upon several majors. Academic Senate as Dr.
Rocha indicated earlier, they’re working diligently
on that. The bottom line of which
means that if a student goes through that program they
will be guaranteed admission into the CSU in their area. The CSU would have to take
that no questions asked so we anticipate that that
will result in a number of additional associative arts.>>That’s terrific
’cause I agree. During, and this is not
divulging something during closed session but during the
interview process I asked Dr. Rocha like how do you measure
success and he said by standing up at commencement and
handing out diplomas, that’s how I count success and I
found that was a very thoughtful and visionary way to look at it
that we could all easily grasp.>>You know in our sessions
we’ve had we call this big, hairy audacious goals
and they are. Some of these goal represent
some significant goals that are gonna take a lot to
achieve and I’m proud to say that the institution is
beginning to really come to grips with these realities
and I think we’ll work very hard to achieve these goals
certainly by the year 2014-15.>>Okay. Are there– Dr. Mann.>>I just have and
it’s a very small one and I know we’re not gonna be
doing another report for a while but if we ever do
another report like this where we show our proud
past, we might want to include Dr. Merrifield
who won the Nobel Prize. There’s not very many
colleges that can– has a Nobel laureate
among their alumni.>>Except for Caltech. [ Laughter ]>>Right. But I’m saying–
let me rephrase that. There’s not very many community
colleges that have this so I don’t know whether he
wasn’t included because you felt that people wouldn’t recognize
him or whether you saved it for another time but I don’t–
I think– I know when the ACCT, the American Community Colleges
Trustees Association celebrate the 100th anniversary
of the founding of the firs community
college in Joliet, Illinois. Some of us went to that and
Dr. Merrifield was honored because at that time
he was the only alumnus who received a Nobel Prize
that anyone was aware of so that’s really
the kind you need.>>Absolutely.>>Good point.>>Yeah, but I’m not
saying redo the cover. I’m just saying in the
future let’s highlight him.>>A point for the future.>>If I may very quickly not
about this and I think it’s in your packets but I would
very remise if I did not state and I had an opportunity
before Mr. Thomson that state appreciation to Dr.
Brock Klein, Dr. Lynn Wright and several other staff members
for our successful receipt of a title 5 grant in the
amount of 3.4 million dollars, almost 3.5 million dollars over
5 years effective October 1. We got very high marks on
that grant, that proposal. It’s absolutely critical part of our Hispanic serving
institution activities and there’d be a
number of things we do for our first year students and student success
and all those things. So great, kudos to Dr. Klein,
Dr. Wright and several others for all their hard work
in making that happen. Thank you.>>Yes.>>Okay. The motion had
been made and seconded. Any more discussion? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. Excuse me. Thank you very, very much again
for a work very, very well done. Next item is M, Policy
number 2560, Institutional Effectiveness:
Discussion with Possible Action. Dr. Rocha or?>>Maybe I’ll pass
and turn it back over to Dean Miller ’cause
this is very closely connected to the accreditation process.>>One thing I would
point out is that there is a substitute
policy and procedure. One change to procedure due to
a very good catch by Dr. Mann when she reviewed this and there
is one, the item number 7 of 4C in procedures has been
omitted because of that so be sure we’re talking about the right version
of this thing. Dean Miller.>>Thank you President
Thomson and President Rocha. The Institutional
Effectiveness Committee from an accreditation
point of view in many respects becomes
a significant piece. It’s almost a heart and soul
of what we are about in terms of maintaining a high
quality accreditation status and if you look at page 9
of the accreditation report that you have in front of you,
there’s a good schematic there that basically shows
Institutional Effectiveness Committee in the
middle of our process. In other words, all the program
review activity that is done by the various areas
of the college, administrative services,
instruction, student learning services,
and the president’s office and shared governance,
those program reviews will under go evidence and
data check if you will and then they will be forwarded to the Institutional
Effectiveness Committee which will then be charged
with the responsibility of monitoring, if you
will, almost evaluating, almost a quality control
element of the institution to in effect make
certain that those goals and those objectives stated in our educational master plan
are actually being accomplished. So our college unlike many, many
other colleges and universities across the U.S. has not had
an Institutional Effectiveness Committee and if you approve
this tonight we will have that type of committee and
you’ll notice that the IEC after it is done with its review
and recommendations then reports out to our resource allocation
process as in the various ways that we are defining it
and we talked a little bit about it in this report. So basically, it’s
clear evidence that we will tying budgeting
and planning together and the resource allocation
group will take the output of the Institutional
Effectiveness Committee and consider that very, very
seriously in the allocation of our resources as Vice
President van Pelt is often reminding us we have 10
percent of our budget to expend in support of things
other than people so how we allocate
those funds tied in educational master plan
based upon the good input from an Institutional
Effectiveness Committee is essential. The Institutional Effectiveness
Committee is a committee that is basically run by the
academic senate so it’s academic in professional matters. It has various makeup as
you see in the procedures and it is very new,
and very significant to how we will do business
on this institution and will help us with our
decisions as we move forward to implement the EMP and
allocate resources in support of educational master plan.>>Are there questions
of Mr. Miller? Is there a motion?>>So move.>>I’d like to second it and in
my second I would like to say that this policy was
reviewed and approved by the College Coordinating
Council and it was reviewed and approved by subcommittee
on policies.>>Okay. Any other
questions or comments? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. Next item is Item N,
Board Self-Evaluation: Discussion with Possible Action. You all have copies of
the summary and my spot on this would be that if there
are questions to be raised or comments to be brought to
our attention by any of us or anyone else, let’s receive
those but I think we’ve talked in the past about having
a subsequent board retreat probably sometime in November
and if we’re going to do that that would strike me
as probably a better time to have more of a
substantive discussion on this particular matter than
to do so this evening so I bring that to your attention
for consideration so, but having said that let
me simply pause and ask if there are questions
or comments that people would like to make. What’s your pleasure, Dr. Mann?>>Mr. Thomson, I think and
I’m just asking a question, might it not be a good idea for
us to in a sense take some kind of an action like to
receive this in order to show for the accreditation team
that we actually did this and then we can discuss it
further and also use this in developing board goals.>>Absolutely.>>And so I’d like to move
that we receive this report.>>Okay, is there a
second to that motion?>>I’ll second [inaudible].>>Okay. Discussion,
questions, comments? Mr. Baum.>>I just would say
that through the process which was also informed
by a campus-wide survey that was conducted last year. There were some interesting
things that the board was able to take into consideration. For example, in one of
the areas where we saw that some improvements needs to
be made is in the making sure that we provide new trustees
effective orientation to board practices and
then there are some areas where there’s strong agreement
on the policy making focus of the board in approving
the college mission statement and things like that so,
it was very helpful to go through this process and I
think it will inform our own now that we have a full
complement of board members and a new CEO will give
us something to focus on as we continue to move
ourselves towards a level of institutional
effectiveness as well.>>Are there comments
or questions? Dr. Mann.>>Yes, I would like to say that since I was the
board president last year and had the report from last
year I did compare the two and I think it’ll maybe be
made available future date for the board and to me
it was very interesting to see how seriously the board
members took what we heard from the campus because you
could tell the difference in the ratings which I think
could almost only have come about if people really
took this very seriously. So that was very interesting
to look at the changes and the pattern which will also
be something I think we should we discuss it in
developing our goals.>>Okay. Are there
comments or questions? Okay, there has been a
motion to receive this and it’s been made and seconded. Any further discussions? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. Excuse me we are now at
future board meeting dates. Wednesday October 28th is
going to be a study session at 6 o’clock at the
Community Education Center. Excuse me. We’ve got on here Wednesday
October 27th, the fall retreat. Dr. Rocha, what do you
envision with that?>>Well actually I hadn’t
envisioned anything with that. [ Laughs ]>>That must have been– was that a standing date
that we had on the calendar? [ Inaudible Remark ]>>Yeah>>Yeah.>>December last year.>>Right, so that can be for
the present purposes deleted.>>Okay. [ Laughter ]>>And then November–>>Well, didn’t you just say
we’re gonna have a retreat in November?>>That was my suggestion but–>>That was 30 seconds ago.>>Yeah. Well, we–>>But if we have this date on
the 27th then people have it on their calendars,
maybe they don’t have it on their calendars.>>I doubt anybody has
this on his calendar.>>I have to confess that I won’t be available
the 27th or the 3rd. I’ll be–>>That’s right. You’re off some place
goofing off.>>I’m on an accreditation
visit.>>Out of the country
as I recall, yeah. [ Inaudible Remark ]>>In Paris, is that
where you’re going?>>I’m going to Kuwait. [ Laughter ] American University of Kuwait.>>Kuwait.>>Yeah. [ Laughter ]>>Accreditation team for the
American University of Kuwait.>>We will not be
jealous of your trip. [ Laughter ]>>Wow.>>I’ll bring back. I got– You’ve set the
standard Dr. Fellow. I’m gonna have to
bring back something.>>What are you gonna
bring back?>>Yeah, I know exactly.>>Oil, little cans of oil. [ Inaudible Remark ]>>Yeah thanks a lot. Okay. But I do think we ought
to take a look at our calendars for the early part of November. Saturday seemed to work
best for this type of thing or maybe a Friday afternoon
or something like that but we’ll send around an email
asking for suggested dates in early November if people are in agreement that
we need to this. Okay. Anything else on
future meeting dates, future agenda items? Okay.>>Oh, I have a future
agenda item.>>Yes, okay.>>I noticed in looking
in the minutes the item that we discussed last time
on executive compensation that I asked be brought back if
the governor vetoed those bills so we do need to bring that
back in November or December.>>Any other future
agenda items? We have a number of things
that have been raised for future agenda items in the
past and policy review were under way, that’s ongoing. What’s happening with time,
place and manner, anything?>>Whose turn is it? [ Laughter ]>>Who’s got it now?>>I fear that if I say anything
I’m part of this process. [ Laughter ]>>We did have actually
an action, not a result but an action on time, place and
manner where we stand with that. First of all keep in
mind that no policies for the board’s review and
approval will come to you without it being
reviewed and approved by the College Coordinating
Council so I want you to rely on that as a fact
moving forward. At the last College Coordinating
Council meeting we took up the time, place and manner. I think to be brief about
it, we generally agreed on the procedures on most of
the procedures and now we’re in the final stages of
getting a policy text finalized and I think Ed could help us.>>Right. The academics
said it did make one final recommendation to
time, place and manner in the policy section. We think it’s non-controversial
just for clarification but we realized that the
president has to send it to legal counsel for
review and I’m still hopeful that it’ll be done by
the end of this semester.>>Okay, arming the campus
police, another hot topic.>>Well, I would– I’ve consulted with
Vice President van Pelt. I don’t anticipate bringing
this to the board this semester. It is an issue that
we’re studying. It’s obviously something
that we’ve talked about but I think this needs to be
you know looked at in context. We’re also in discussions
with Chief Sanchez from the Pasadena City Police
and it’ll take some time for us to develop a proposal
for the board.>>Okay.>>It’s coming this
year but not imminent.>>Just another– a
couple of quick questions. The Policy regarding
Sustainability: Purchasing, Curriculum, Facilities
has asked in April of ’09, what’s the status of that?>>That board member
is no longer here.>>Well, right but–>>I can make one
comment on sustainability. We did ask to review the
sustainability proposal that was brought forward because
there was a section referring to curriculum that we
would like to see removed. We would like to see curriculum
and other issues separated so we are working on a
revision of that policy and possibly incorporating
part of it into the philosophy of the associate degree
that is in development.>>Okay. Any projection as to when we may see something
on that?>>Very soon.>>Okay. [ Laughter ]>>We’ll not try to
define that term.>>Okay. [ Laughter ]>>Good.>>Zero Tolerance for Violence
on Campus, Dr. Mann asked for that in June of ’09. What’s going on with that? Can we have a report back
on that our next meeting? How are students selected
for admission to a class if students exceed
the number, et cetera? That was also asked
about in June ’09, Ed.>>I know that that issue
is also being examined by the senate’s ad hoc committee
on BSI policies so that is going through study and review but we don’t have any
projection for that one yet.>>Okay. Okay, anything else
to be raised if not motion to adjourn or we just adjourn.