[ Silence ]>>Let’s call to
order of the meeting of the Pasadena City
College Board of Trustees. Ms Thompson, would you
call the roll please.>>Mr. Thomson?>>Here.>>Mr. Baum? Mr. Martin?>>Here.>>Ms. Brown?>>Here.>>Dr. Fellow.>>Here.>>Dr. Mann.>>Here.>>Ms. Wah.>>Here.>>Mr. Pack.>>Yes, it is terrific
to have Dr. Mann with us. We’re delighted to
have your present.>>Yehey! [ Applause ]>>Is there anyone that
wishes to address the board with the respect to any
close session agenda items? Okay then non-appearing,
the board will move into closed session to address
Government Code Section 54957; Employee Discipline, Dismissal,
Release, 5 Employees). Government Code Section 54957.6;
Collective Bargaining (PCCFA, CSAE 777, ISSU, POA), Mr.
Engeldinger is our negotiator. Government Code Section
54957.6 Negotiation with Unrepresented
Employees (Confidentials, Management Association), again Mr. Engeldinger is
the designated negotiator. Government Code Section 54957.6;
Employee Salary Disclosure. Government Code Section
54954.5(e); Public Employee Performance
Evaluation, Superintendent-President,
et cetera. I think there was something
that Dr. Rocha has been advice by counsel to add to that.>>Yes. On– after consultation
with general counsel who advised that with the item on Employee
Salary Disclosure is connected to the issue on Collective
Bargaining. So I wanted to make that clear
on the advice of counsel. And then also a procedural item
trustees on the agenda itself which is not a change in
the agenda of any way. But it you look on the
regular agenda on page 204, you’ll see Item G, Approval
of Consent Items, okay? And what is occurring there
is Item G will be Approval of Consent Items as usual, okay? The Consent Items that
are on the agenda. And then we will go three items
that we have pulled in advance for separate consideration. One is Item 90-P and then the
two items listed as H and I. And so what I’ve just said
was a procedural manner that the counsel advice me
to say and I think we’re set.>>Any questions about that? Okay we will then move
into closed section return at 7:00 o’clock with
the open session. [ Inaudible Remark ]>>Can I have meeting
with the students?>>Al right. [ Silence ]>>Okay, the Board of Trustees of Pasadena City College is
now backed in open session. There is no reportable action
from the closed session that we’ve just concluded. Let us begin now with
the Pledge of Allegiance and let me ask Ms.
Hammond if we would lead is in the Pledge of Allegiance.>>I have a feeling
I’d be the one. I pledge allegiance to the flag
of the United States of America, and to the republic for which
it stands, one nation under God, indivisible, with liberty
and justice for all. [ Noise ]>>I’m going to move the
agenda around a little bit and delay introductions,
announcements, public comment on
non-agenda items. We have a request
of the Vlad Viski, if I’m pronouncing it correctly, to address the board
on non-agenda item. [ Inaudible Discussion ]>>Hello, my points are
concerning the sustainability issue, gender-neutral restrooms. The university accepted
the definition of the sustainability
includes social equality. We have been told many
times that from now on, when our new building
is being built, we will get gender-neutral
restrooms. But that has not been the
case for the CC Building, this building, nor
the new arts building. In the eve of planning
the U Building, I think it is extremely
important to move forward with this project and have
a 21st Century campus. Transgender people as well as many LGBT people have
expressed their concerns in regards to this issue. I personally know
students at PCC who go to– use the restrooms
outside the campus just because they don’t feel
that PCC’s queer friendly and they don’t feel safe. If PCC truly wants to
eliminate harassment and other inconveniences for
trans people, I think the board and the people in the
administration should push for it for the implementation
of the necessary policies to provide students with
the safe environment which would include
gender-neutral toilets. And keep in mind that this
problem affects parents with kids and people with
disabilities as well especially if they’re helper
is the opposite sex. I know some student
activists have spoken with the administration
and with the contractors, but nothing has change and we see everyday how
this important request is being ignored. That’s why I’m asking you
to consider all the factors and generate the necessary
changes for the arts building and the new U Building to
have gender-neutral restrooms, thank you.>>Thank you very much. This will be considered
by the administration. Also we request from
Roger Marheine to speak on a non-agenda item. [ Noise ]>>Good evening. I’m Roger Marheine from
the English Division and PCC Faculty Association
and we represent 400 full time and 900 part time
faculty teachers, librarians and counselors. The specific thing
I’d like to draw to your attention is
somewhat disturbing. We did in January
sign an agreement that indicated our
faculty who retire by June 30th will
received 75 percent of their annual based pay. That was a package I personally
had worked on for about 3 years and I was very proud of that
package and I was very pleased with that agreement
with the board. But I am concerned that
I just heard this week at a very disappointingly
low number of senior faculty have actually
signed on for the retirement and it is a little early. Spring break is right
around the corner. But on the other hand, May
16th is best approaching. So upon investigation, we
had found that a large number of faculty are very concerned about the certain atmosphere
regarding the discussion of retirement in which they
feel they haven’t been given the respect they deserved. They haven’t been
invited back to teach as part timers either one or
two classes after they retire. The administration
has taken the position that they’re not entitled. We feel that these are senior
faculty who’ve made enormously important contributions to our
campus and deserve that respect to be invited back to
teach one or two classes in their expertise assuming
those classes are available, assuming their expertise
is appropriate. So I want to draw your
attention to this matter. We have sent– our
council has sent a letter to your counsel indicating that
we would like to move quickly on this matter otherwise
I am afraid that the entire 75 percent
retirement incentive which is a good, a very good
contractual agreement might be sabotage and might
be undermined. And so we want to move quickly
and try to assure this faculty and I would like to be assured
so we can put out to our people that they should move
forward on their paperwork. So I urge you to
address this matter at your earliest opportunity. Thank you very much.>>Well, thank you. Again, this will be you referred to the administration
and to our counsel. I know there’s going to
exchange of correspondents on this subject, so, well, I’m sure be getting
back to you on that. Anybody else wishing to address
the board on a non-agenda items?>>Mr. Thomson.>>Oh, Dr. Mann, yes. I’m sorry.>>Yeah. Yes, I would like thank
everyone for the telephone calls and the wonderful cards
and flowers and letters and strawberries and things
that you sent while I was ill and recovering from surgery and I can’t tell you how much
it meant to me to get a card. It’d be completely field with
signatures because everyone in the department had signed it and that was really very
heartwarming and I am back and I am one day from
being fully recovered.>>So I’ll look forward to this. However, I’ve spoken
with Mr. Nolan– Mr. Nolan [laughs]– with Nolan
and Jamie and I am going to go rest during the
joint meeting part and come back for
the action items. And Jamie said she will arrange to make sure I get
a copy of the video.>>Okay. Thank you. Anyone else wishing to address
the board on non-agenda items? If not, then let’s move
to the Joint Meeting with Associated Students
Board Item E. [ Inaudible Remarks ]>>Okay, forgive me. Dr. Rocha wants to take Item
D as in delta first here. Any Board of Trustees, members
have a reports or recognitions? Ms. Brown?>>Well, I just wanted
to thank the Pasadena, the Super Sunday team. All the people that were– took time out of their very
busy schedule on weekend and including some of my
colleagues and just to let, you know, how much we appreciate
it, the community appreciate it that you would come
out on a Sunday to share the exciting things
that are happening at PCC and to encourage the
African-American community to come and sign up
for PCC, thank you.>>I certainly enjoyed
being part of the service at Scott United Methodist
Church. It was well attended and
a lot of fun to be there. So I welcome the opportunity. I appreciate it. Thank you very much
Dr. Jacobs [inaudible].>>Can I also interject? I was very happy to go
at AME Church and I want to thank the Pastor at Allen,
it was a wonderful opportunity to speak to the congregation
and also spent an afternoon with the journalism
students here and that was great experience. I appreciate that. Thank you.>>Mr. Martin?>>I want to do a special
shout out to Dina Chase, the Transfer Department; Tony in
counseling; and that whole team that put together the
transfer information. I was well attended. Incredibly good information both
for high school seniors looking to come to PCC and PCC
students looking to transfer and representatives from
respective institutions that they would want
to transfer to. It was people that really know, giving really helpful pertinent
information to both parents and students, so
they get a great job. And I want to make sure they
get a little shout out for that.>>Mr. Baum?>>I just wanted to thank
Dean Thayer and Dr. Jacobs and Dr. Rocha, I
was able to drop on the African-American
high school outreach event that was taking place here
in Creveling a few weeks ago and there’s tremendous energy and excitement among
the students about PCC and I trust they have
a good rest of the day. But it was great to see us
doing such great outreach and engaging high school
students in our area.>>Ms. Wah? One just quick thing, on
Saturday, April the 16th, from 1 o’clock to 3
o’clock, the PCC College– the PCC Foundation is
having a PCC Athletic Hall of Fame induction and ceremony
will be held at the college here in the lobby of the
Hutto-Patterson Gymnasium. I’d like to encourage
everybody to come to that. You may recall we have
decided to name that in honor of Dick Ratliff, a very
distinguished PCC alumnus and my understanding is
he will be there as well. So you’re invited to come
out and support that. Dr. Rocha?>>Yes, thank you
President Thomson. I have one– quick one
and– well, first of all, let me go to Elaine Chapman,
Dean of the External Relations and she’ll very quickly
announce a– an award that External
Relations won for the college. So yeah, and–>>Thank you Dr. Rocha. I just wanted to let the board
know I had mention a number of months ago that PR Department
had submitted several entries for an award through
National Council for Marketing and
Public Relations. These are national
awards colleges all across the United States. We did indeed receive,
it is the Paragon Award. We did receive Gold
for social networking that includes Facebook,
Twitter, Blog and YouTube. It is the first national
NCMPR award that the college has
receive since 2001. So it’s something to
be very proud off. And Wah did want me to mention
it, it’s very important to know that this is indeed
a team effort. It includes our photographer,
our videographer, it includes Gilbert who does all
of the editing for publications. It also includes one of
our student workers, Kathy. All of them did a great
job to pull this together to make something that
we can be very proud off and indeed pull us
into the 21st Century when we are communicating
with our students, with our community
and with each others. So thank you to all of them.>>Thank you.>>Thank you Elaine and
congratulations to the staff. And I want to call
Professor James Aragon and two of our students from the
Puente Program and we’re going to talk briefly about Puente
and then this is connected to an item that will
see later on consent. Professor Aragon.>>Good evening Board
of Trustees and staff, faculty and students. My name is James Aragon. I’m co-coordinator of
the Puente Project. My partner, Ms. Rivas-Gomez
couldn’t be here this evening ’cause she’s teaching. But I just wanted to mention that this year Puente will be
celebrating 30 years throughout the state of California as
a program, as a project. And in 2012, we’ll be
celebrating 20 years specifically at PCC. So I want to thank the
administration and the college, my deans, from the
English Department and from the Counseling
Department for their support
and our president. Puente emphasizes transfer and
on the agenda tonight is the in Northern California
University visit that will be taking
during spring break. So I wanted to let the students
go and speak a little bit about that trip and their
experience with Puente. I think this trip in particular in Northern California is
a very powerful experience for our students, a lot
of them who’ve never been out of this general area. So I’m going to introduce first
Milline Medina [phonetic].>>Thank you Mr. Aragon. Hello, my name is
Milline Medina. When I first joined Puente, I wasn’t completely sure
what I wanted to do. I was pretty much just
thrown into it what I heard from my brother and my dad. My dad was my advocate,
he told me, you know, it’s good when you join college. When I first joined it
though I was completely lost, I didn’t know what to do but when I started getting
comfortable with the teachers and the students, it
made me more comfortable with being at college. Basically, the whole Puente
Project Program has helped me grow into more of a person. I discovered I want to become
a speech language pathologist, transfer with the communication
disorders, yeah, with that and then– in that I that,
I thank Puente for that. When we went on our San
Diego trip in the fall, I became very closed
with our fellow students. We shared the similar interest,
a lot of dislikes, likes; and I feel that these away trips
helped us become more close and personal, you know,
relationships, friendships; we grow into a family basically. So I’m very excited
if we are able to go to the San Francisco Northern
Trip because I will be able to see Berkeley which
I’m very excited to see. I hope to apply there
and be accepted. And that’s me.>>We wish you the
very best in– of fortune and your terms of
your application at UC Berkeley.>>Yes. Thank you.>>Good evening. My name Eric Bustamante. Puente to me is a family. It’s a family of people
that met informed the bond as the result of our classes. It has been of–
like great help to me as a community college student because I entered college
knowing absolutely nothing about what to do and how college
works and now all knew is I had to be here to get some type
of degree so I can make money in the future and
have a [inaudible]. But through Puente, I learned
like the ins and outs of college like what a unit is
and all of that process and it helped me understand
my goals for transferring which is my ultimate goal. For more the trips of– the
trips that had been covered with the program are great. For example, our
trip to San Diego– to the San Diego area
in December was filled with extremely useful
information, relevant to transferring,
and just letting us know that there’re options outside of
what is around us immediately. As student, my ultimately
goal is also to transfer to UC Berkeley as a psych major.>>I’m excited for the
trip to San Francisco because I’ve never been to Northern California nor
have I been to Berkeley. So that is going to help
me decide if that is indeed where I want to end up and
potentially call my new home. Alright, thank you.>>We wish you the best
of a good fortune also in your trip and
your adventures. Dr. Rocha, anything else?>>Oh, wait, we have–>>Oh, I’m sorry.>>Alright. Good Evening. My name is Jose Roberto
Ariana [phonetic]. I am– I attended PCC
in the spring of 2009 where I actually contacted
one of the counselors and she actually happen to be
one the Puente Program counselor at that time and I have heard–
I had heard about the project from another campus
where I was attending. But when I got here,
I actually gave it– I gave it a chance ’cause
when I was in the other one, it wasn’t– in wasn’t– I
wasn’t as focus but coming here, the professors, they
really focused and they really pushed the
students in every way possible. I actually went to the San
Francisco trip last year and I can say one of the
memorable experiences that I had up there was– we actually– we got a tour at the
University of Berkeley. And after the tour, we were
presented with the student panel and a professor, his
name is Alex Saragossa. And the reason why I say
he was the memorable was because he actually reminded us
how growing up and, you know, throughout high school and even
community college, you know, there’s– you know,
we’re being Latino where at times looked upon as
not, you know, we’re not capable of finishing an education
and, you know, he reminded us then being where
we’re at community college, being at almost transferring
was something to be proud off and that actually kinda hit so
hard because now I’m actually in the process of transferring. I’ve got accepted to Cal
State LA, Dominguez Hills and San Francisco
State University and I’m waiting here
back from Santa Barbara, UCLA, and Berkeley itself. But I think these
trips are motivational and they do help students
kinda get out of their element. I know for a long time, I myself
didn’t get out of Los Angeles. So, you know, going to San
Francisco, going to San Diego, it really kind of
opened your eyes to a lot of things, so [inaudible].>>Cool. Thank you very much.>>I just want to thank
you again for your support, Jose also got accepted
UC Riverside, so he has been accepted to UC,
so we’re very proud of that. And he works for the
Puente Program right now and is also the president
of the Puente Club. So I want to thank the students. I’m– hope you enjoy hearing
their voice ’cause that’s what it’s all about on our
campus, so thank you.>>Thank you very much.>>Congratulations to you guys. [ Applause ]>>If it’s okay with the shared
governance gang I’ll defer you until later in the program
and move to the Joint Meeting with the Associated
Students Board. Mr. Pack, Ms. Hammond,
why don’t you begin by introducing your group
and we’ll take it from you.>>I’ll– I’ll defer it to Jamie
since she’s the AS president and she, I think, works close– most closely with the
individual numbers of the board. I’m really thrilled to
have been able to work with all these people. They’re wonderful and I hope that you enjoy hearing
from them.>>Sure that we will.>>Okay, well as he
already introduced me. My name is Jamie Hammond. I’m the AS President. And this is our board
for the 2010-2011 year. Unfortunately, we’re missing
a couple of member that’s because they had a class and
so they weren’t be able– they weren’t able
to be with us today. But with us, I have
Cameron White, our VP of Academic
Affairs; Samantha Yu, VP of Business Affairs;
Ashley Jackson, VP of Cultural Diversity;
Chelsea Pack, VP of Public Relations;
Alexander Soto, VP of External Affairs; Ahmad
Kasfy, our Chief Justice of the Supreme Council of
the Associated Students. I’ve been very fortunate as
well to work with this board, probably the– no, not probably,
definitely the best group of people that I’ve ever
had the chance to work with. And so now you’ll get to hear
from them and their reports of what they’ve been
up to this year.>>Wonderful.>>Just go down the line.>>I guess I’ll start off. Good Evening members
of the board. My name is Cameron White, as Jamie said I’m the Vice
President for Academic Affairs. I’ll just briefly update you
on what we’ve been up to. I’m happy to report that at the
beginning of the fall semester, I was able to reinstate
the Academic Commission which it actually been
in a sense [inaudible] over the last school year. The vice president for
this position decided not to have an academic commission. So we reinstated that and
I posted 12 commissioners for the fall semester and we
worked on building relationships with the different deans
in the divisions and trying to have better corresponds
with them so that the student body
was aware of what was going on within the division specially
concerning the budget problems that we’ve been having
at the school. So we thought that that
was really important. We’re still continuing to
build those relationships over the spring semester. Some of the things that we
were able to do last semester, myself, I spearheaded
along with– I have to recognized
Simon Fraser an effort to establish a Math
Path study center. Both Simon and I were part
of the Math Path program and once it had lost its funding through the National Science
Foundation and had been turned over to school, we
no longer had use of the teaching and
learning center. So Simon and I went over there
and we work with Brock Klein and we’re able to get a room
that was specifically designated for the Math Path program. So that was one of
the successes we had. Now we also hosted a
week long discussion with what we called survival
week and we had professors come in and speak with students about
the do’s and don’t’s of college and transfer a lot
of students were able to get some really
good information from some of the faculty here. Currently, the Academic
Commission is still working on the mentorship program
which we’re very fortunate, it will be institutionalized
within the pathways program and so we’re working with Brock
Klein and Dina Chase on that, as well as establishing
maybe a scholarship for the Academic Commission
where we can work with students who have been recommended
by professors here who have shown great improvement
in their grades and then be able to award them a scholarship. And our next up coming
event will be this Saturday and that’s the Awakening
the Dreamer symposium, so.>>You want to tell us
about what the Awakening of the Dreamer symposium?>>Oh yeah. [Inaudible] an upcoming events
too but I can talk about it now.>>Oh, okay.>>Yeah. The Awakening the
Dreamer symposium is a half day symposium where we’ll be
discussing three basic categories of being
a global citizen and that is social
justice issues, environmental sustainability
and spirituality.>>Very good.>>Thank you.>>Hi. Wow. My name is Samantha Yu. I’m the Vice President
of Business Affairs and this year I have been
working with the PCC Foundation as the liaison to the
Associated Student’s Board. I’ve been helping out
with the Raise Your Hands for PCC fundraising
campaign with Irene Aguilera. The finance committee actually
hosted the first financial awareness week this
semester to educate students on “Real Life Finance” and what
happens after you graduate. We are currently working on distributing scholarships
to PCC students. And in the future we hope to
find ways to give scholarships and grants to undocumented
students as well.>>Hello, my name is Ashley
Jackson, I’m the Vice President for Cultural Diversity and
these years, my committee and I really tried to focus
on social justice issues, last semester in particular, gender and how it influences our
daily lives on a constant basis. And so we tried to have an
event or two-day event at least with the discussion on
that as well as working with different clubs
on campus in trying to foster relationship
with them. In this semester in
particular, we will be working with the Black student alliance
on week long event focusing on art and culture in history
within the Black community that something we
currently do at the beginning of the spring semester. And we’ll also be having
a festival for Japan, a kind of fundraising for them because obviously
that’s something that adversely affects
part of our community and so that’s what we’re
working on right now.>>Very good.>>My name is Chelsea Pack. I’m the VP for Public
Relations, sister of Nolan Pack. [Laughter] This year, we
have been moving away from–>>We will hold that
against you. [ Laughter ]>>Thank you. This year we’ve been moving
away from paper publicity and towards electronic forums
such as e-mail list, Facebook, and of course our website. The creation of a new AS
website is a work in progress. The new site, will be more user
friendly and will enable us to embed media so that we
can use more popular forums like blogs, Twitter, and videos which we’ve having
a lot of fun with. Our ultimate goal is to
increase the accessibility of AS and get more students involved.>>Hi. Good evening. Good evening to every
in the public as well. Thank you for coming out. So what I’ve been doing this
year is lot of the fall would– myself and my committee was
focused on trying to outreach to local campuses around the
area which include the LA 9, Santa Monica, Glendale to
kind of try to build a network through which we can go and lobby our legislatures
a bit more effectively.>>And then this
semester, just this past, just about last month,
we went up for the March in March [phonetic] and took
a great number of students, some of which are
here in the audience, to go lobby on behalf
of higher education. We got to meet with Anthony
Portantino and Carol Liu . And this past week, we actually
held a focus group, again, many students that are
here participated in that, so we could gather
information about our students to take it up– to
take it to legislatures like Anthony Portantino, Carol
Liu and local assembly people so that we can better provide
a stronger voice for students in this time of economic
hardship when we’re facing just
a massive budget cuts. We plan on continuing this
practice throughout the rest of the year as well as we
are planning currently a trip to Washington, D.C. so that
we can go lobby our federal representatives as well
and visit [inaudible]. So that’s about it.>>Okay, thank you.>>Hi. My name is Ahmad
Kasfy I’m the Chief Justice for the Supreme Council and
that’s a lot of title and all but since what the Supreme
Council does is we amend, revise and uphold the governing
documents of the associations of Pasadena City College. And we do some other oversight
to the executive board and very involved
in that matter. Something that works with– we
worked on thus far where the AS resolution bylaw amendments
to the governing documents. This is like a 9
page addition to it. Pretty much what it does is it
allows the executive board to, I guess, speak and
communicate more efficiently with the student body at large and it creates a
framework for that. We’ve also worked
with election code for the upcoming
student body elections so that will run smoothly. And finally, we’ve been
working with the ICC bylaws. We’ve been keeping the ICC
bylaws consistent with the rest of the governing documents. We’ve been making sure that it’s
Brown Act compliant and in line with the new activity use. That’s pretty much it.>>Okay, thank you.>>Okay.>>ICC by laws, Inter-Club
Council bylaws?>>Yeah, yes.>>ICC, yeah?>>Exactly.>>Okay. I make sure I’m
thinking correctly, thanks.>>And after my report you’ll
hear the reports of the members of the board that
we don’t have here and Kristian Kristian Espiritu,
the VP of Internal Affairs who heads the Inter-Club
Council. You’ll hear her report as well. As far as I’ve been
doing, yesterday I went to the joint Higher Education
Advocacy Day with Juan Gutierrez from PR and it was
a wonderfully, I would like to say
it was successful. We didn’t save PCC or we
didn’t fix the budget problem. Unfortunately, however, I
think that after yesterday and the kind of conversations
that we had with legislators, I feel very inspired and I feel
like something will be able to be done in the next
year after yesterday. And so in addition to that, we’ll have the Collegiate
Field Tournament on Friday. That’s the– it’s the second
annual Collegiate Field Tournament with the schools in
Pasadena with Fuller Seminary, Pacific Oaks, Cordon
Bleu, help me out.>>Caltech.>>What am I missing?>>Caltech.>>Caltech and Fuller,
did I say fuller?>>Yeah.>>The 5 schools, and
we’re hosting it here at Jackie Robinson Stadium and
everyone is invited to attend. We’re very excited
because we know we’re going to win this year. [ Laughter ]>>So that’s going to be
on Friday at 6 o’clock. And as far as stuff that
I’ve been doing myself, I now have the state of
the student radio show on Lancer Radio so I’ve
been working very closely with Lancer Radio
for– with my own show. But I’ve also been working
with them to give them updates on AS work on other
shows as well. And they just signed on
to record our meetings. And so, in the way
that the Board of Trustees meetings
are recorded, Lancer Radio will be
reporting AS meetings as well and the recordings of
those will be posted online for students to access as well. I also have a blog called
From the Desk of the President and I try to update that
as regularly as possible and it’s linked to my Twitter. And I’m probably on Twitter
more than the blog to be honest. But it’s a great way to
get more students involved and also get information
out to the students. My pet project, the Lancer
[inaudible], which is meant to be the classified ad website
with the [inaudible] list for PCC students is
currently a work in progress as well but that’s under way. And so that should be in place
before the end of the semester. And I’ve been very involved with the Associated
Students elections. We just started the
process on Monday and so the applications are out. We’re starting to
get our candidates and students that
decided to run. And what’s exciting about
that is that we’re hoping with the way that
the process has set up to have even more candidates and a larger voter turnout
than we’ve ever had. And one of the best parts, the
part that I’m the most excited about is we’re going into
a 3 forum system instead of the 1 forum system. What we used to have before is
we would have 1 forum for 1 hour and all of the candidates
would get to speak for about 30 seconds to talk
about what their platform is and now we’re going
to break that forum up into 3 separate forums. So more, the candidates
will have more time to speak and they will have
more time to interact with other constituents. And so our students will have
an even longer amount of time to interact with
their candidates and their potential
new representatives. Also, the state of the student
speech that I hope to have at the end of the semester is
also being worked on as well. And so my last big [inaudible]
will be my official state of the student speech to
the constituency based at the end of the semester. And so that, now we also have
our reports, our video reports from our other members. And so we have that
on our laptop.>>Yeah. Ashley and Alex
actually are all set to give us a presentation. Our laptop is sort of waiting
up there so they are going to give us a little bit
of background on some of the numbers who are missing. For instance Kristian Espiritu,
she is going to deliver report about clubs and so forth. So if we can welcome
Ashley and Alex to tell us a little
bit about that. [ Noise ]>>Also this PowerPoint
is sort of going to segue into our other items,
it’s like a report section in the beginning
and it will segue into the activity [inaudible].>>Okay. Good evening. Again, I’m Ashley Jackson. I’m the Vice President
for Cultural Diversity. And what I will be
talking to you about is the student
activity fee and how it’s been
supporting student involvement across campus. So ultimately what the
student activity fee does is that it increases student
success and involvement. It responds to the dynamic needs
in the community and the way that really hasn’t
up until this point. And so, it does things for–>>Ashley, real quick. Can we get to the
reports really quickly so that we can segue
into the activity?>>Oh, yeah.>>I don’t know what’s
going on but there we go. [ Noise ] [ Inaudible Discussions ]>>It’s because we know
you’ve had a long day so we’re trying to
make it as quick. [ Laughter ]>>So this is a little video
to sort of update you guys. [ Inaudible Discussions ] [ Noise ]>>Hi, my name is
Matilda Restrepo and I am the Vice President
for Student Services. Last semester during fall, I
did student services that were in this week which consisted
of all of the services on campus going up
to a [inaudible] and offering information
to students. It was a very successful event. It was a 3 day event. First they consisted
of the services. The second day consisted
of a small workshop on a documented students and
how we can best help them. And the third day was
a transfer workshop. We had one of the
representatives for the transfer center
come speak to students about the different
possibilities, opportunities that they have to transfer. And for– I also did towards
the end of the semester, I did relaxation week
which is a week long event that gives free [inaudible]
pencils, blue books and different test taking
materials to the students for free and different snacks to help them get
by the finals week.>>Hi, my name is
Kristian Espiritu and I am the Vice President
for Internal Affairs. This year we kicked off the
semesters with club weeks that were larger than
any in the recent years. It was really awesome because
these club weeks got students very excited about joining clubs but it also got the club
representatives more excited about promoting their clubs which has actually
paid off a lot because there are now 67
charter clubs thus this far of this year. And my mail box is
always getting filled up with more ICC packets, so
that’s probably going to change within the new few weeks. The ICC had many new
challenges this year. Prior to the fall semester, a couple of us brainstorm
new ideas for our service hour policy. As of now this would be– new
policy is that there is a range of funding that goes for
certain amount of service hours. So the club receives between
1,000 dollars to 1,999 dollars. They only have to do 100
service hours whereas before, each service hour was equal
to 100 dollars worth funding. And that had to be made
because of student activity fee that has allocated 98,000
dollars for clubs this year, yey, which really helped out
a lot of the clubs in there, amazing events that they put on. They’re very active and
they’re very passionate about what they’re doing
so that’s helped out a lot for campus involvement.>>This new pool of money and the new service hour policy
has also been a big adjustment for our subcommittees. The service project
committee is now very active in improving events for service
hours and submitting reports of clubs that have completed
their service hour requirements. And the ICC funding committee
has also had to meet over a span of 3 weeks in order
to completely and successfully allocate
funding to eligible clubs. Currently, the supreme
council is proposing amendments to the ICC bylaws in order to more efficiently
hold clubs accountable for their responsibility
as ICC reps. We’re still giving our
committees the authority and the wiggle room to
approve appeals as well as way and other factors when
thinking about funding and making other decisions. Finally, we created a
hired secretary position, this ICC secretary who is currently Destiny
Williams [phonetic]. She has helped tremendously
with all of the paper that comes across my desk daily
as well as keeping in contact with ICC reps. We sought out students who are
not already involved on campus. That way we can give them a
chance to be more involved as well as someone who is well
organized, easy to work with and also familiar
with the Brown Act. Overall, the ICC is going
through a lot of changes but I think these changes will
better stabilize the council and give more legitimacy
and accountability to all of the ICC members. So thank you.>>Hi, my name is Joseph
Garcia and I’m the VP for Campus Activities. A couple of things I’ve done
this past year was I revamped Welcome Week into Week of
Welcome and because of that, we had a movie showing there in which we had a 21
foot screen on the quad. And after that, thanks to
the student activity fee, we actually bought a 21 foot
screen so that the clubs like AS can use and anybody else
that wants to on campus can use. And we’ve shown some
movies this past semester that haven’t been released
on DVD at that time out in the cloud for the
students such as Toy Story 3, Inception and Tangled. We’re also going to show The
King’s Speech actually next week, so if you guys
want to come to that, that will be cool too. A couple of other things, homecoming was bigger
this semester. Thanks to the student
activity fee, we were able to have [inaudible] for the
alumni and people coming to participate and take part. And also, we also had
Lancer games semester which normally is supposed
to be in place of homecoming in the spring semester but
we decided to do that there. And this semester we
are planning to do, the Campus Activity Committee is
planning to do a big, big, big, bigger version of Lancer
games in Robinson Stadium. Hopefully, it comes
into fruition. And we’re also going to try to
do someone of a bigger, larger, scale talent show this semester. And we’re also going to continue
with the Lancer movie nights, the 21 foot screen
thing every month. So the next, The
King’s Speech, so come. I haven’t seen you
Board of Trustees there yet so you should come ’cause. That will make me
very, very happy. So thank you, hope you
have a good evening. I’m sorry that I can’t
make it today so yey! [ Laughter ]>>Hi, my name is Hanna Israel. I’m the first VP
of sustainability in the associated
students and I would like to say I’m really
proud to have been able to put together the first
AS sustainability committee. I was able to draw from the
environmental clubs on campus and pull people into AS to
have a more proactive role in student government. We’ve made many strides
in the year. We were able to put
on bigger events that the environmental
clubs on campus couldn’t do. We co-sponsored events
with those clubs. We also started the first ever
veggie garden and we’re able to continue with the planting and the student involvement
with that. In the spring we are
co-sponsoring an event with the Natural
Science Division. It’s going to be
called In Conversation with Julia Butterfly-Hill
and Darryl Hannah. It’s going to be in the Sexson
auditorium on April 21st and it will be a
community wide event and I’m very excited for it. I’m very proud to represent the
sustainability movement here at PCC.>>That’s the end. [ Laughter ]>>So we really wanted to
make sure that the voices of the board members who
are not here could be heard at this meeting ’cause they do
represent a really diverse range of issues. And everyone sort of
has their pet project so they were also
really excited to be able to address you even though
they couldn’t actually be [inaudible].>>Great, thank you.>>Okay. I apologize for
[inaudible], you know, I was just so excited
I couldn’t help myself. But I will be talking about
the student activity fee and ultimately set up into 4
different groups; new project and activities, new services, Inter-Club Council
and the I-PASS. And so why put student
activity fee? Well, it increases student
success and involvement. It actually, it improves
a bunch of different– different programs that
are rarely in existence and it also creates new ones
that really support students. For example, monthly movie
nights as Joseph mentioned that increases student
involvement 10 fold. There would be 200
students on campus on a regular basis including
[inaudible] historically aren’t really involved in
events that go on. Cultural diversity events and
programs, homecoming, pep squad, intramural sports and
financial awareness week as well as new services such as programs
and activities for veterans such as the Veterans Resource
Center, mentorship programs which not only encourages
student involvement but is also a pathway
to the EMP. In terms of item
D, it creates a K through 12 school
pathway programs to engage all PCC feeder schools
particularly high schools within the PCC district. So it really supports PCC
on a variety of levels. There is the kinesiology program that will broadcast PCC
sorting events, cross cultural and leadership retreats which
I myself went on and I can say that student activity
fee definitely benefitted that program.>>Do we have any data that–
do we have any of the figures that show what– how you
validated those resources?>>Actually Dr. Fair [phonetic]
would probably be the best person for funding and
accounting [phonetic]. [ Inaudible Remark ]>>Okay.>>Sorry about that. Evening cafe for the night
students which, again, night students have
a new opportunity to become involve more
often within the campus. Degree and transfer programs
and sustainability programs which not only [inaudible]
vegetable garden that Hanna Israel was
just talking about but also the renovation
of the quad garden which at least 6 people within the PCC community have
already said they use as a model to revamp their own homes
and gardens as a way to become more sustainable. And so there is also
the Inter-Club Council. Clubs are receiving more money
than they have in the past which is really, really huge because of new opportunity
for funding. It also creates an
incentive to become involved and participate in
clubs on campus. And again, as of this semester,
we have 67 clubs on campus which isn’t really
something that’s happened up until this point. And so we’re really
seeing the increase of students getting involved
and wanting to participate and also being able to
understand what really goes on a PCC at a level that was
pretty much unprecedented. And again, it goes in accordance
with the educational master plan because it provides through
things like the transfer and degree center program,
[inaudible] students with robust financial aid
orientation and counseling. It improves success of
our diverse student body in the pursuit and persistent
of student’s educational goals and it also just
gets them involved. So this is a kind of involvement that ultimately ravels 4 year
schools which is something that you can’t really find on
other community college campus. So that’s why student activity
fee is really, really, great. Another thing that it
supports is the I-Pass or does anyone have any
questions before we move on?>>It’s just hard because you’re
ticking off a lot of activities but I don’t have anything
to kind of like understand.>>I’m sorry. Okay. Well, we actually
have a video. I apologize, it’s
a little bit rough but it might give you a
better sense of the activities and services provided on campus. [ Silence ]>>Well, without it
I can’t do my job.>>My organization is them. The coalition to defend
affirmative action integration, immigrant rights and fight for
equality by any means necessary. And we got student
activity money fee. It’s extremely important for
our group because we’re doing, organizing for the
California DREAM Act fighting for financial aid for
undocumented students.>>Student activity fee gave
us the opportunity to put on a whole bunch of
different events. They’re still coming
up the semester.>>It helps provide, actually
it fund our activities.>>We were able to reinforce
our vegetable garden that’s in front of the CC building.>>This fee money gives us
the chance to do forums. We’ve been holding rallies. We’ve been doing
educational events.>>If funded our leadership,
yearly leadership conference that we have every year.>>Evening Student Cafe
which is a big hit. We get over 100 people show up.>>[Inaudible] performance
group of feminist with different alternative
lifestyle, poetry and literature and without the student activity
fee we wouldn’t have been able to afford the event.>>Pulling several clubs
together to co-sponsor events that had never been done before.>>We used it for concert.>>This semester,
for spring semester, we’re doing a Filipino
cultural night.>>PCC AIDS Walk which happen
around November and a lot of people, you know,
signed up for that.>>We had a bottle
[phonetic] demonstration where we’re promoting reusable
water bottles on campus.>>We were able to
pull lots of volunteers from different clubs together so that they can complete
their service hours and learn about community gardening.>>We have amazing
events coming up soon, like an evening star
party where, you know, we’re going to have, you know, telescopes to show
for the public.>>And we went up to Sacramento
for the March in March. And it was important for us because undocumented
students were unable to fly with the student government
because they don’t have papers. And so we took a van up and the
student activity fees made it possible for us to participate
whereas otherwise we would have been sidelined out
of the protest.>>I believe this
should be kept. And so it can help fund like
our activities and other clubs–>>Of course it should
be kept because it helps for more student involvement. For instance, I was
able to sponsor events with not only other clubs
but with classes as well.>>It helps like
we do volunteering and it just really
helps our club.>>I do. Without
it, all of the clubs on campus wouldn’t have
access to the funds that they use right now. And the clubs are using it in
fantastic ways like this event, like all sorts of
events that are coming up this semester right now. So yes, I do think the
student activities [inaudible].>>Okay. Okay, so again,
to reiterate what was said in the video, the student
activity fee really has increased in almost
unprecedented amount of student involvement
in activity. And that’s something
that as part of people who really promotes
student success is essential to a really diverse
and inclusive campus. And that’s something that I
think Pasadena City College is and represents and the students
activity fee helps that happen. And so I will hand this off
to Alex who will be talking about iPass and other thing.>>[Inaudible] pause before you
transition next topic and see if there are any questions about the student activity
fee, what it’s used for. [ Inaudible Remarks ]>>If I may, before we go
on, because there is no list of anything that– or of any
of the events or the activities that the student
activity be funded, we can always furnish
that for you as well. And so if you’re interested
in seeing an itemized list of what the student
activity fee did, then we can provide as well.>>I’ll just say, if you’re
going to come to the board for an approval because we
did this as when you’re pilot to renew it for a future year,
I need to see data as far as how much was raised
in the fall semester, how much was raised in
the spring the semester, how that money was spent
specifically so that we know that it– and what kind
of systems are you using to evaluate who gets
money or is there– are there certain groups
that are benefiting and certain groups that are not. I have none of that information.>>Trustee Baum just
say that Miss– Dean Thayer can speak to that. But we were planning
to have Dean Thayer who kinda oversees the fund to make a financial
report but not tonight. I think we have some, you
know, some other activities run through in order to
complete the report. But Scott, maybe you can speak
to that trustee’s question?>>Yeah, definitely. Thank you.>>Another one, if we’re
going to get a report later and then review the
proposal, I’m delighted to here all the great
things that are happening that students are
doing at PCC, right. It’s very exciting, so.>>So we’ll schedule
that report for May 18th.>>Alright, no problem.>>Okay.>>Okay, any other questions?>>No, let’s–>>No? Okay.>>And just so what I’ll
say is that too if– as we’re going to prepare, he’s going to be bringing
back a recommendation. Two, the students are also
funded through bookstore and other enterprise activities
on campus and I want to see if there’s a possibility because
the student activities fund provide such robust funding, perhaps we can then
eliminate the added cost to the bookstore that’s being
generating those revenues as well so we can at least– when we’ve had this discussion
each year as we’ve discuss that.>>We’ll do a comprehensive
report next time.>>Mr. Pack?>>Yeah, one of the
things I’ll say too about the student activity fee
is that this is the first year and it really was a pilot year. So we’re still, I think,
working with the numbers to see how much can
be distributed while so being fiscally prudent
because we don’t want to over distribute money. So we’re really trying to get a
feel for the amount that’s going to be coming in every year. And I think this is
a great point to talk about like the stability
of the student activity fee because it is a stable
source of funding as opposed to the student service fund
which can fluctuate based on the bookstore,
food purchasing, and other things are
available on campus. And I think it’s– I want
to emphasize like to– from our perspective, it’s
really important to have that stable source of funding
for certain pet projects of ours on campus of which the iPass
is probably the primary one. All of us are really big
proponents of the iPass and the student activity
fee is truly, I think, what makes that possible. I don’t know if we can have
the iPass without that. Again, like I’ve said
at other meetings, the LA 9 is still struggling
with how they’re going to figure out a way to provide the
iPass to their students because they did not set
up as a sustainable way of funding their iPass. And so this is a good point to transition talent
this presentation on the iPass proper.>>Good. Go for it.>>Thank you very much Nolan. So, hello again.>>Thank you.>>As I’m just echoing
off of Nolan’s statements. I can say very clearly that
after working with some of the scores within LA. They are envious very much. So the program we have here
at Pasadena City Colleges and what we’re able provide
to students, by the way, of the student activity fee. As you can see by this map too
by the way, we are actually able to serve a large number of
students and loan access to a large– a larger
area than normally, okay. So, the big thing with this
measure I pass would be the access to students to
be able to get here from wherever they live whether
it be within the district or within Pasadena or within LA. We allow students
with this measure, iPass to get their education
here and alleviate them of the burden of having to
pay 30 dollars every month which would account for about
270 dollars over the semester. We give them that for about 30
dollars throughout the whole semester which alleviates
a great burden– which alleviates the students
from having to worry about that as well as the prize
of books as well as the rising tuition
up– tuition. So, that’s the big thing
here that the iPass has able to provide to students. The other thing is that it
provides better community. Students are able to
come here from, again, various different areas
and really also branch out from Pasadena to
go to different areas and experience social life
of being a college student and making sure that
in an affordable way and a sustainable way as well,
which leads me to my next point. Sustainability is
a huge issue here. We now that parking gets very
much crowded in our structure. I can attest to that from
the first couple of weeks. However, this metro
iPass allows for students to be more sustainable
in their practices. I know that I used Metro trans
and public trans all the time and I know it helps great
deal to be able to just get around different parts instead
of having to worry about gas and as well with rising
rates and not contribute to the solutions that’s
going on right now. So that’s more or less it. I believe we have
a video, Nolan?>>We do.>>Let me just play
that for you.>>We’re very media
friendly board. [ Laughter ]>>I got my iPass because
when I first started here, I was taking the bus
for a dollar on Foothill and then it went up to 1.25 and
that doesn’t seem like a lot, but if you constantly
pay that like everyday and I take two buses, that adds up to quite a lot
of money a week.>>I don’t drive. I choose not to drive. And it’s a lot easier for
me to take the bus and being that the iPass is so cheap,
you know, I forgot I get it. I mean, I’ll have to take one
bus to get to school and from.>>It was cheaper and in
more efficient than driving and buying a parking permit.>>I’m full– I’m
a full time student so [inaudible] here a lot
and it’s expensive, a $1.50, you know, I take two
buses to get here and the $1.50 per bus rides
plus one back home, that’s a lot of money, 30 dollar
is a good [inaudible].>>I– The iPass is
really helpful and just– I don’t have to like dig
around for coins anymore. There’s not lot of
jingling in my bag and I just carry a card around.>>I do a lot of things
on weekend and a lot of times it’s– I have to
be on bed really early. You know, I know I could
take a bus instead of having to ask a family member
or a friend for a ride.>>I got an iPass
because I have no car so it just seemed
really convenient.>>It’s pretty much allows
me to go wherever I want without having a worry about
pay for parking or gas.>>And road trip [inaudible]
is really expensive, so 30 buck is a good
deal that’s why–>>Oh, yeah definitely,
’cause I feel like a lot of people actually use it.>>I don’t have a job
right now so being at the iPass is just
really convenient.>>And people that don’t have
it really actually want one and they spend a lot
of money on the bus.>>It’s safe so far,
it takes me a lot of–>>Okay, sorry about that.>>It saves a lot of money is
what she was she was saying. [ Laughter ]>>So, additionally, just a quick little
number to throw out there. Of the 8,000 full time
students, about 25 percent which is roughly about
2000 students end up using this Metro iPass
and if you want more details because I’m sure either Nolan or Dr. van Pelt can give
those answers to you.>>I think–>>I do think it’d be worth
getting a report on that as well ’cause I can, I think,
we have to approve that to, you know, keep it in place. So I think the more
day you can give to us, the better we will be
able to evaluate that.>>Nolan?>>Yeah, also I think I’m really
glad that we were able to come, sort of express student support
for these programs, you know, through visual media
and so forth. I think to– the iPass
really has become sort of a stable program
for a lot of students. As you’ve heard, they’ve come to
rely on that as their way to get to PCC because it does
alleviate the financial burden in a lot of ways. And so, maybe some of
the stuff we look forward to in terms of the iPass. Of course the report on
how iPass has been doing in an opportunity to sort
of re-ratify the contract, but also some of the stuff that
we’re hoping to push forward and we’re in the
communications with Dr. van Pelt in administrative
services with our– and definitely in communication
with Dr. Rocha about as pursuing like a multiyear contract because so far we’ve
only been able to do on a semester by semester basis. But Metro has a number of
provisions they would like us to meet before we presume
multiyear contract. So we may end up looking at
alternatives like being able to print top cards,
iPasses on campus so that the students can have
easier access to the iPass, otherwise it would take a very
long time to get it mailed to them, we want to transition
or they want us to transition to the top card if you all
are familiar with that. You sort of wave it over
the bus payment system and it just allows
you onto the bus. And right now it’s just the
sticker which Metro is sort of was trying transition
away from. So definitely in the
future we are thankful for the board support so
far of the iPass and we hope that we can definitely to
continue to provide that service to students as it is amplified. We would love to provide it, integrate with registration
and so forth. Those are the things that we
hope to see at some point.>>Questions of– our
associate of students?>>So the iPass reauthorization
will be coming back–>>Right.>>– with it, that on
how many have used it and things like that? Okay.>>Ms. Wah.>>So the 25 percent though is– that’s not a [inaudible] that was just all that’s
in demand right now?>>Right, that’s the number
in use currently, yes.>>Do you expect that to
increase substantially especially with the
cost of gas now?>>Yes.>>What– With the
information that we have it– has that number has been
suddenly arising and we hope and expect it to keep on rising.>>And you expect to have
sufficient funds to cover that with the increase?>>Well, with that– the student
activity fee and the flexibility that that fund offers us we– I think, it’s safe
to say that so long as that program continues we
can continue to offer the iPass that are really affordable
price. In terms of the demand
question also, I think that not only we will
see steady increase, you know, related to gas prices, but I think we’ll see a
really big spike once we start to integrate with
it registration and that every student and
registrars becomes aware of the opportunity to buy
an iPass because as much as we tried to publicize
it, getting the word out to 30,000 students
is a challenge and the registration system
was really the only way that we could think off to
get every single PCC student to know about the iPass. We would love it if were
offered next to the parking pass so that students could
buy one the other or both if they decided.>>Are there any upcoming
events that you’ve not mentioned or that you have and
you want to emphasize?>>One, that I would really like
to emphasize, sustainability as you all know is one of
my many fashions and Hannah who spoke in the video is not
able to be here right now. But there’s a really big– I mean, that they’re
pretty notable speakers. It’s Julia Butterfly Hill
who’s a very renowned, environmental activist; and
also the rule Daryl Hannah who is an actress but
also a sort of crusader in the sustainability movement. They’re both going to be on
our campus hosting a sort of community dialog, talk
and that’s going to be over spring break on the 17th?>>21st.>>Oh, the 21st,
ha-ha-ha, it was way off. The 21st and that’s going
to be in Sexson Auditorium. So we really would love
involvement from the community and if, you know, maybe be
board members are interfacing with your constituents
this would be a great thing to let them know. It’s really not only a service to the students but
to the community. So that, I think, would be one of my biggest upcoming
things I’d love to emphasize ’cause
it’s a really cool event and it’s something that I think
we have not offered speakers of that scale in terms of
sustainability so far at PCC.>>Well, our good friend Ms.
O’Conner has been making me aware of it.>>Often.>>Okay.>>Also we have the Hands
Across California event coming up as well and we have
Daniel Lareda who’s in the audience who’s our
liaison to the program as well and if you’re interested
she can speak to the event and what’s going on with that. She’s the best point
person to [inaudible] about what’s happening.>>Welcome, thank you.>>Thank you. Thank you, Jaime for
the introduction. Good evening members
of the board, public. My name is Daniel Lareda. I was appointed by
the AS Executive Board as the Student
Representatives/Liaison for the event “Hands
Across California.” I do– I did give some handouts which you are receiving right
now, it’s a one-page summary of the event in itself, speaks
about our purpose as far as advocating for the
Community College System along with the fundraiser– fundraising goals for too match
the Bernard Osher Foundation, which I believe Dr. Sugimoto
has plenty information as far as that. On the– Regarding Hands Across
California for PCC particularly, since I was appointed the
liaison for this event, I came up to board
of student government and requested the opportunity to create an Ad Hoc
Committee, which was granted. I was appointed on February
2011 and I’ve been working on this endeavor ever
since– since then. Essentially our goals
are to reach out. It’s an outreach for the student
body, faculty, staff members, anyone and everyone
within the PCC community and its surroundings. What we want to do is to have
a massive amount of numbers of people to hold hands
to create a spectacle. Now particular for PCC what
I’ve done up to this point, I’ve done reports with Lancer
Radio through Over Coffee, the show with Dot Cannon, as
well as bringing the architect for the Hands Across
California event, Mr. Ken Kragen who’s
also the architect for– who was also the architect for
Hands Across America in USA for Africa and other
very well known events for very philanthropic
and whatnot. So he came over to
campus and he did– he performed a report
on the radio as well. We have been doing some tabling
on the quad with my committee. We’ve set up– Mondays and
Wednesdays we’ve been outside in the [inaudible]
reaching out to students with foot traffic students
talking to them about the event and getting e-mails and ways
to contact them in order to get them involved and
participate in this event. I’ve also been part
of the Financial Aid. I was also stabling doing the
Financially Aid Awareness Week. And to this point, we’ve been
able to gain approximately 70 to 80 e-mails and I
do have to emphasize that this was an
effort done prior to the creation of
the committees. So we did have a
committee meeting today to which I had received 50 more
e-mails and we’re in the process of reaching– further
reaching to the student buddy, faculty, and everyone as well. We had advertising on the
courier, several articles. One specifically for
Hands Across California and the second one
which spoke about the– my presentation to
the academic senate to which Dr. Rocha had
addressed the issue as well, so that was also
publish in the courier. I had contacted Christian
Espiritu in regards to the ICC and I’ve address the ICC as
well, the Inner Club Council, to disperse information,
disseminating information about Hands Across California,
but also to engage all of the different members of the
65 clubs that we have on campus. I might not get the
number right, okay. Because most– this– the
ICC does have a volunteer and a service hours
requirement, and so I spoke to Christian Espiritu
about making Hands Across California one
of those requirements to get more students involved
and more students to participate in the actual events since
we need as much people as possible to hold hands. I also did that with the
Alpha Gamma Sigma Club which is actually to my
understanding the largest club on PCC for them to incorporate
Hands Across California as part of the volunteer hours as well. There was also the
filming of a video clip. We did that today and
culminated that today and it’s in the process of being edited
to possibly have it done by Friday, which is video made
by students, for students, and for Hands Across California. We had included 25 students
at some point in the recording and in the different shoots
we had roughly an average of 65 students. So I look forward to
hopefully showing that video and you can see our
different endeavors. There is also advertisement done
through flyers and postcards. I do have some postcards on me. I will give that
to the secretary so you can have them
along with the summary. There have been flyers the
stand up would be counted flyers who were retrieved
from the webpage for handsacrosscalifornia.org.>>And I also received
just today flyers as well for the fund raising effort. We had joined– Hands Across
California has joined with AT&T and we have a texting campaign
to which I’ll mention something at the end of my presentation. And those are currently
being posted by our committee and different people as well. Also, I finished working
on a letter for the faculty which I’m going to make
massive copies and disperse to– I have all of our faculty in– for the purpose of them
addressing their students in their classrooms. This allows for more– more
for reach out of students that might not be in the quad
or whatnot when we’re available so that way the different
teachers are going to speak to their classrooms
as well as post flyers on the classrooms themselves
so students can be aware of the events going on. We’re also in the process
of walking the route. We’re going to do so
April 9th, the Saturday and the Saturday before
Hands Across California which is on April 17th. So April 9th and the 16th, we’re
going to be walking the route in order to engage the local
businesses ’cause this event is not limited to student
body or students for the California Community
College but everyone in itself that someway or the
other benefits or has tied to our system. So in the process of involving
everyone in raising awareness for the event, we’re going
to actually walk the line, talk to the different
businesses, have them participate and post
our flyers on their stores or whatnot in order to reach
out further from the PCC campus. In addition, after
my committee today, we had discussed the possibility
and I bring this to the board because I know we do have some
sort of arrangement with KPCC. And unfortunately, I
don’t know particularly who to address directly about
this but that we were talking about the possibility of having
a portion of the PSAs to run for the purpose of disseminating
further information through KPCC. And lastly I would ask
to Dr. Rocha to help us with disseminating information through his Twitter ’cause I
do know he’s got a very popular and prominent Twitter, so– which I follow and I’m
sure Jamie does as well and [inaudible] does as well. So it’s another way to get
to Hands Across California at the PCC level for
involvement or whatnot. So that ties me and
I would make– because I’m very passionate
of my endeavor and I would like for this to be
an utter success. I would like to ask for everyone
in this room, the board, members of the public,
to please take out your cellphones right now. I encourage everyone to– because it’s very important
for me and for everyone to put our words and our
intentions into action. So I like for everyone to take
their cellphones right now and we’re going to
donate individually– well, make a 10 dollar donation. This is the campaign
that we tied. [Laughter] I know, but this
is how you make changes, how you fundraise. Conveniently you’ll donate 10
dollars when you text the word “Hands” to the number 27722. So I do encourage everyone
to text “Hands” to 27722 and donate 10 dollars
to this cause. This going to get us
10 dollars times a lot of people closer to our goal. Do any of the board or
anyone has any questions as far as Hands Across?>>Are there any questions? You’ve certainly done
an awful lot of work in a very short period of time
for only having been appointed in February this
year, that’s amazing.>>It is but when
you’re passionate about something you definitely
work your way to gain that– [ Simultaneous Talking ]>>Then, well, thank you very
much for all the good work that you’ve done and it is– are there more events or more
issues to be brought up or?>>I just wanted to speak again
about the event that’s going on this Saturday, just give you
a little more background on it. And Awakening the Dreamer event
was started by an organization, the nonprofit organization
called Pacha-mama Alliance. They began as an
endeavor working with the indigenous peoples in
the rainforest in South America to help them, community build,
get together and organize in order to save the places they
were living in the rainforest. And out of that model,
they decided to use that as a community
building process. And so this is an international
symposium that’s been done in over 30 countries and
it’s really about organizing with the community and
bringing people aware of really what the state
of the earth is as far as globally our environmental
practices, how we treat each other. That’s the social
justice aspect of it. And then exploring spirituality
and how spirituality plays into our different cultures. And so the symposium is
really a multimedia symposium. There’re a lot of videos. And after the videos, the
facilitators get the audience to engage with each other and
they ask them some questions. And so, out of the event, it’s
really made to inspire people to be proactive and to
make changes in their life, because it’s called Awakening
the Dreamer Changing the Dream. The idea behind that
is that our dream sort of globally [inaudible]
off as we’ve move into the industrial era. And so we really become
consumers and we don’t put as much on the sustainable
end of that consumption. So it’s about changing the
practices and each person sort of being the change if you will. And so the symposium covers all
these aspects, talks about it and then the idea is that
we’ll offer people some things to get involved with,
for example, the Hands Across California
so that people can go out after they’re inspired
and say “Okay, now I’m going to make a difference.”>>Where is it and what time?>>They’ll be here in
Creveling Lounge on Saturday. The registration will start at
12:30 and the event will begin at 1 o’clock and
there’s free lunch, too.>>Wow, can’t beat that. Anything else Ms. Hammond?>>Just to go back to Hands
Across California very quickly. I’d love to take this
opportunity to commend Daniela for all of the work that
she’s done because she– she’s not a member of
the executive board but she certainly
works as hard as one. And she has been since she
was appointed in February. I think we gave her
something like– we gave her the job and we said,
you’ve got about 80 dollars to– or 80 dollars– 80 days
to get things together. And she has represented
us in a way that we could have never even
dreamed of because I know even in Sacramento when I was up for the Joint Higher
Education Advocacy Day, I’d spoken with Reid Milburn
who’s the head of the program up in Sacramento and they
know Daniela and the work that she’s been doing down
here at PCC or in Pasadena. So we know that Pasadena
will be very well represented with this program.>>Yes, she’s obviously
in a very outstanding job, so thank you again
for your good work.>>Will all the members of the
AS board be standing inline in holding hands that day?>>Absolutely.>>Absolutely.>>Better be.>>Anything else?>>Is there anything else
that you’d like to know?>>Any questions Mr. Baum?>>I just– I have a– First off
I want to thank the leadership and that when you promise
students for change, I’ve seen a real strong change
in the leadership at PCC. And I want to say as a board
member, I really am counting on the student leadership
to keep us informed as to what the priorities
are for the students. We had a student come
earlier talking about family or gender neutral restrooms. And for us to be able to respond or hear those different
questions or demands or request on behalf of students,
I would always look to the student leadership
to say, “Have you investigated
this, is this a priority, is this something that the
leadership feel strongly about?” So that– So I hope that you are
continuing to keep your outreach to the grassroots of the
students and channeling that so that we can have that type of
feedback and ability to factor in the interest of students
when we make policy decisions.>>Okay. Other comments
or questions? Well, thank you again very, very much for an
excellent presentation and obviously you
demonstrate so very, very well how exceptionally
fortunate we are at PCC to have you representing us and what a great job
you do on our behalf. So, thank you very much. [ Applause ]>>I’m going to exercise my
marvelous powerful prerogative and declare about a 3, 4 minute
break while we reorganize and I assume we’re going
to reorganize the tables and that type of thing.>>It gives everybody a chance
to do their texting now.>>Yeah. [ Laughter ] [ Silence ]>>Earlier one was
introductions, announcements. Are there any introductions or
announcements anyone has that– [ Inaudible Discussion ]>>Okay, I think we
can move past that. And now we’ll take up the shared
governance representatives and reports that you may have. Ms. Hammond I think beyond what
you’ve already given to us.>>Well, it’s a personal
announcement but I can say it now
that it’s official. I’ll be transferring to Arizona
State University in the fall.>>Very good, alright. [ Inaudible Remarks ] [ Applause ]>>Thank you.>>I think also to
add on to that, Jamie is very modest about this. But she’s an extremely
successful competitor in speech and debate team and they
actually express an interest in recruiting her
for that purpose. So she’s going to be going there
specifically for that reason because they were
really pursuing her.>>Fantastic, alright,
that’s very good. Mr. Miller?>>No report tonight,
Mr. Thomson.>>Ms. Kollross?>>Nothing. [ Laughter ]>>Dr. Douglas?>>Dido.>>Mr. Martinez?>>Just a couple of
items, just to let you know that we also had
Daniela Rueda come to the academic senate board
meeting this past Monday and she also enthusiastically
recruited us to participate in the Hands Across
California [inaudible]. Also, I want to let you know
that our Ad Hoc Committee on the Transfer Reform
Act also known as Senate Bill 1440
has completed its work through the curriculum
and instruction committee. So we have revised our– we’re in the process of
revising our policy 4060 on the associates degree. I hope that to have a
vote on that policy change at our upcoming meeting
on the 11th. And then that policy will be
forwarded to you for your review and hopefully your adoption. And then in short order, we will
have new majors in the fields of sociology, psychology,
and communications brought to you also for your approval. And again, that should happen
in the very near future.>>Okay.>>That’s it.>>Denise any reports?>>Yes, I do.>>Good.>>One big one. But I won’t take a long time. A couple of months
ago, Dr. Rocha sat with the classified senate
and said that there we talked about funding and
things like that. He told us we had to
get creative so I did. [Laughter] Goodwill is coming
May 1st to Pasadena City College at CDC, and for our scholar fund
not only for us as classified, we’re also were giving out
students– student scholarships. They will be coming
with a 28 foot trailer, park it on to CDC property,
and for each trailer that we fill, we
get 1500 dollars. So this is where all everybody– all your stuff that you don’t
want, please bring it to us and thanks to Dr. Rick,
he said we can use lot D to collect items. So May 1st, between 10 and 4. And it happens to be the
same day as flea market, so hopefully the people at
the flea market don’t want to to take anything home
they can bring it [inaudible] straight to CDC. So that’s all I have to say. Thank you.>>Wonderful, thank
you, that’s great. Mr. Engeldinger?>>We have a very successful
job fair last Saturday, almost 600 attendees for faculty
positions really was, I think, a very well attended and
I think fruitful endeavor.>>Fabulous. Ms. Chapman?>>Thank you President Thomson. No, other than again
the wonderful award from the NCMPR, so thank you.>>Fantastic. Dr. Sugimoto?>>Two quick items that
you’d be interested in and I rally thank Dr. Rocha for rearranging his
schedule last Wednesday in the last minute notice, John
Singleton, the honored director who was one of our students
has accepted our invitation to be our honorary chair
for the capital campaign, Center for the Arts. And so video taped him, we
have footage, we have pictures, and we’ll be using that as
part of our promotion to round out our capital campaign. And I don’t know if all
of you know John Singleton but he is the youngest
individual who was nominated for the best director
in the Academy Awards and the first African-American
to be so also. And he was so complimentary
of PCC and was so genuine. It just was lovely. In our video taping of
him, he sat with one and we gave him some
information that we’d like him to review and maybe discuss. And he was very nervous
and he told us that he is better
behind the camera than in front of the camera, so. But it was really delightful
to have him on campus. We hope that he’ll come back. He did agree to participate
as an artist and residence in the future. The next item and I’m very
appreciative of Daniela Rueda who was here not only
is she working on Hands Across California which is
going to be on Palm Sunday which I think is very
cute, on April 17th so we can’t forget
it, but we all– through that is going to bring
attention to our Osher campaign. And the information
you have that looks like this gives you
information about where we are in our Osher campaign. In the last month we brought
in an additional 40,000 dollars in donation to individuals who now will have a scholarship
endowed in their name. And hopefully we’ll be
bringing in some more. The Retirees Association is
a group that’s also trying to raise enough funds so they’ll
have an endowed scholarship for the retirees. Along with the Hands
Across California and the Osher campaign, we
have started Raise Your Hand for PCC campaign which is going
to be our annual campaign. And some of you may
have already seen this. But in the Pasadena
magazine we have a nice ad for Raise Your Hand for PCC. So this will be our
annual campaign and at commencement we’ll have
all the students raise their hand for PCC. The information that Daniel–>>Is that before or after
the touched their wallet? [ Laughter ]>>Well, hopefully they
will raise their hand and then touch their
wallet and give us money. As part of Hands
Across California which is really wonderful,
you can go online and set up your own donation page
and send that e-mail to all of your friends, family
members and anyone that you know and ask them to donate. You set your own goal
and ask them to donate to the Osher campaign. If in fact it goes that way,
then we will have more money to match Bernard Osher’s
wonderful amount of money that they provided us as money
and perpetuity for scholarships for our students and I can’t
think of anything better than to provide that for
students who are very needy and will be more and
more so as time goes on. So I’m very delighted
to be part of this. We are right now 76 percent of
the way to our goal of 979,577. We will make that number. I am absolutely positive
about that. And with Daniela’s
assistance and all of our associated students, we will get there
and all of your help. So thank you very much.>>Thank you. Dr. Wilcox?>>No report.>>Dr. Jacobs?>>Yes. First of all, I would
like to thank all of you who helped with Super
Education Sunday. And Mr. Thomson, President
Thomson was at Scott as he mentioned and that’s my
church, Scott United Methodist, was there to see
more, introduced him, and you know you got a
lot of complements after. It was not only for the
information and the inspiration but also because you stay. You know, usually when
people go, they as they say, the politicians,
they have to leave. And so I gave him, I tried
to give in an out and I said, when I was shaking his
hand I said, “Do you– Are you– Will you be staying?” And he said, “Oh,
yes,” you know, and everything ’cause he could
have headed out at that time. But he stayed and we appreciate
you staying and all of the– your message was well taken. Several people said, “You know, I think he really wants
us to come to PCC.” So they got that– [laughter]
they got that feeling from you. Also I like to just mention for
our librarian, dean of library, Mary Ann Laun, you
have an event, this– we have an event that’s coming
up, it’s the celebration of the American Education
Library Preservation Week and this is in April. April the 29th would be
the culminating event. And she’s inviting
all of you to come. You should have received
an invitation in the mail. If you haven’t received it,
you will be receiving it. And it’s interesting
because you will– it’s called “Capture
the Memories.” And it will be the
history of PCC in digital photos
and memorabilia. We already have in the
rotunda and in the display. And on this particular evening,
the 29th from 5 to 8 o’clock, there will be photos and
videos and everything. It will be having people
help to identify people down through the years and
that would be a light dinner and then this type
of celebration. So you have a pencil
to help you remember and you have a book, paper size. So we hope that you
will be able to come. Thank you.>>Thank you so very much. Okay. I’m going to– I’m sorry,
Dr. van Pelt I apologize. [ Laughter ]>>No report. [ Inaudible Remark ]>>I’m going to, again, move
the agenda around a little bit and bypass the minutes
and the consent items for the present time and
go to Item H; Authorization of information technology
consultant to certify reliability
and functionality of college Santa Rosa IT system:
Discussion with possible action.>>Yes. Thank you
President Thomson. Just a couple of kind
of preparatory remarks and then I’ll have Vice
President van Pelt introduce Justin Tsui who is the
management consultant we brought on to certify the
reliability of the system.>>This spring, when we
started spring registration, we experienced difficulty because we had asked our
Santa Rosa Legacy System which was originally installed
in 1982 to do some things, do some new things for the
student information system and do– to put it bluntly,
we had problems and, you know, the system came, you
know, near meltdown. So we had that problem and
then of course given that and the pressing need
for moving forward with the new enterprise resource
platform, a new IT system, that we needed to make the
transition more quickly than we thought.>>Thank you.>>So, given that, we
went through a process in which we sought proposals
from qualified vendors– from qualified companies
who would be able to come in as management consultants
and to do a specific task. One would be the emergency
task of going into the system and strategically performing
the kinds of functions necessary so that we could
certify the reliability and the functionality of the
current system that we have in time to do fall registration
which is coming right up. We need to throw the
switch on that in June. So that’s one portion of this. And then the other of portion
of this is to use the services of Mr. Tsui to consult with all
the end-users, students, faculty and staff to find out what
it is that needs to be fixed in the short-term and
what is it that we– what information that we need in
order to make a good evaluation of an ERP moving forward. Towards that end, I do want
to– we have reorganized IT, the four units of MIS,
academic computing, web services and online have come together. In fact, we’re in the
process of moving them over to media services,
so the media services area so they’re all media
services, all of IT and all of the library will
be in one building. And I asked Rick, Vice President
van Pelt, I asked Bob Miller, I asked Dale Pittman and I
asked Bob Cody [phonetic] to form a management group to
assess the current situation, to manage this through and to
find the management consultant who is going to help us get
this thing up and running. So, that’s the intro and from
here I turn it over to Rick who will flesh it out a
bit and then invite Justin up to answer any
questions you may have.>>Thanks [inaudible]. Thank you.>>We’ve been meeting
on a very regular basis. We have oversight meetings
each Thursday morning. That’s open to everybody
on the campus. And following that then we
get together with Dr. Rocha to provide the updates and to seek clarification
on certain points. We do have a tremendous backlog
of items that are unresolved and so what Justin has managed
to accomplish in a short amount of time is to synthesize
all the outstanding issues, and I think this list is
probably 30 items long, of items that have
been identified. So what we’ve been doing
is today for example at Dr. Jacob’s division
dean meeting, there was a discussion about it. We were going around and taking
this around to the campus so that everybody has input in various different constituent
groups and to have a say so on how this works, so that
as we roll these programs out, they’re actually
fully integrated with the constituencies on
the campus and the end-users. So, you know, this is sort
of a brushfire approach that we’re taking of identifying and triaging all the
various different problems and then prioritizing them. So, it is a Herculean task and
to have management oversight in terms of coordination
on a technical level through Justin is extremely
important to us and certainly in the short amount of
time it’s bearing fruit. So, if I can introduce Justin,
if he might come forward and just have a few words
about his company and–>>As he is doing that, why
don’t you tell us the work that has been done
that have brought us to this place this evening where you’re recommending
this particular company to move forward with.>>Okay, so what we did is we
went through a list of people and we interviewed them and I
believe it was Dr. Rocha and– well, it’s different
people at different times in fact ’cause there
was a number of people. So, we went through
an interview process to see what their abilities
and what their resources were and we settled on on Justin’s
firm, a local company. They’re located on Madison
Avenue right here in Pasadena, just off of Colorado Boulevard, so it was an iterative process
among us in order to come to the conclusion that
this firm is the best one for meeting our needs.>>Could you name the
four qualified vendors who we interviewed and
asked for proposals?>>Well, actually, you know,
we’ve went through a process where we interviewed a person from Jet Propulsion
Laboratories. We had a person from one of the other community
college districts. I’d rather not name them, I don’t suppose ’cause
I’m not sure that their college was aware of
the fact that they came here. But one of the larger community
college districts is the vice president of IT. Let’s see.>>He also–>>Then a recently
retired person who volunteered his services from another community
college district and then we had previous
consultants who have worked on campus also provide
proposal to us. So, Justin Tsui.>>Welcome.>>Okay. Great– great evening. My name is Justin.>>Into the mic, Justin.>>Okay, sorry. Good evening, my name is Justin. I represent a local IT
consulting services company. We are excited about
the opportunity to present ourselves tonight to
have opportunity to provide PCC with [inaudible] IT
consultations and support. And so I was sitting
through the meetings, I noticed Cynthia,
she’s using iPad. I mean, that’s pretty
much all she brings. I noticed the students, they talk about Tweeters,
they talk blogs. And then we’re looking
back, we’re looking at our current student
registration system, I think there’s something
left to be decided. Last couple of weeks,
informally we have– we have a pretty much most
our people here in the groups. And as part of that process,
we have identified that’s where the issues as you guys
have on your hand currently. These are the focus
of us going forward, as we’re looking forward
to the registration system and we’re looking at how we can
better to identify the issues and we can certify and
identify the issue in place.>>Are there questions
[inaudible]?>>I didn’t have any
information on the packet about your background
and qualifications, so could you share some of that?>>Sure, okay. I have [inaudible] work through
a pretty interesting portfolio issues when I graduated
in early ’90s. I started working with
Accenture consulting. I was a primary in the
technical architecture fields. I lead the implementation of Sprint PCS telecommunications
text messaging platform before I switched into a more– become
a– ERP implementations. We– I have worked– lead
significant teams with Bank of America and I have lead teams for a local retail company
called [inaudible] Ranch Market. I’m very familiar with
from an ERP perspective.>>What is your educational
background? You said when you
graduated from where?>>Oh, I have a master degree in
computer engineering from UCI. So, my core experience is in
the computer services, so.>>My question is, so will you
be doing all this work yourself?>>No, we have about
7 people groups that will be tightly integrated
with the MIS group, the– our– to contact us, we use
a local email address [email protected]
[phonetic]. We will be working closely with
Dale [phonetic] and his groups to resolve the list of issues. [ Inaudible Remark ]>>So, what was– did you
have prior experience working on the Santa Rosa Systems?>>Oh, we are working with Dale on not necessary just the Santa
Rosa System but we are working on for example the first item
on the list of online grading and online drop systems.>>Well, unfortunately there
are some technology gaps that– that we try to help them
bridge that and then to work utilizing their
existing platform by kind of cross leverage on that. So we– we are enhancing
the existing platforms.>>And so who– so but you
do have someone then who– who knows the Santa
Rosa Systems? Are you working with
someone on [inaudible]?>>We are working
with the MIS group from a Santa Rosa perspective.>>Okay.>>Yes, yeah.>>I had a couple of
questions on the contract. So, maybe we–>>Yeah, of course.>>Maybe this is
for Dr. van Pelt. So, this is a 3-year contract
for 200,000, is that right?>>It’s a six-month contract.>>But it can be
extended though?>>It can be extended.>>Okay, six months
and then if– and it’s 200,000 is that, right?>>Not to exceed.>>Not to exceed. And so, it looks like this is
time immaterial, is that right? Okay. So, is it expected that
all of the items that are on this list will be completed
under this, the six months and for the 200 or
under 200,000? Is that the expectation?>>Well, the expectation is is that as issues rise ’cause it
will undoubtedly be a larger list than this. But what we’re going through
now is to set priorities of the most important things. These are the issues
that people are raising. So, we expect to have all the
critical systems resolved, certainly that the registration
student drop and so forth. Those systems have to be
running and have to be running in the relative near term which
means that the success is going to be measured in– in weeks
and not in– not even in months.>>And then some of these– you guys might notice the
number jump a little bit, so some of the issues have
already been as we’re working with Dale’s groups on those
and really be addressed. For example, item number 1
and item number 4 in the list. So, some of those are– are
short-term issues and some of them would require
longer term fixes for that.>>And– and to finally
interject, we meet weekly every
Thursday morning as a– as a management team with stakeholders
throughout the college and this project tracker list
is how we’re going to keep track and reprioritize the
work as needed in order to make certain everybody
for the– the fall registration
period going forward. And of course, Justin’s work is
transitional to the proposed VP of information technology. And the idea here is that we
sort of try to get the house in order so to speak, so
that when we do transition over to the new vice president, he or she will have a much more
functioning structure in terms of our Santa Rosa System.>>Other questions? Mr. Martin. I’m sorry.>>I still had a
couple more, sorry.>>I beg your pardon. I– I apologize.>>Alright. Yeah, I was just
wondering that if– if there are continuous
meetings and– and issues come up
then are there– will you at some point
identify specific deliverables that will be accomplished
under this contract?>>Absolutely. The– the project tracker
list that you have in front of you here is– is sort of
the first version of this. For example, tomorrow morning,
we get together and we’re going to look at this and we will
be prioritizing this list in relation to the
highest priority relative to registration right now. So, the answer to your
question is is that the majority of these projects right here,
these are sort of the hot ones that have been identified. These will be completed and in
functioning by the end of June or if not absolutely
totally completed in some cases very
close to that. So, I– is that answering
your question, Ms. Wah?>>It does and so,
yeah, so I’m– since it’s time immaterial,
I’m just wondering though you– you’re not expecting the
scope to change so much that we wouldn’t, we’d only
maybe accomplished three of these and then all of a sudden something
else would come up as–>>No, no. We– we believe that we’re
going to make a monumental dent in this list and probably
a greater list than this.>>Absolutely.>>Okay, I’m always
a little nervous on time immaterial, so okay.>>Yeah and just to
explain also if you look at, I mean, a couple of these. I mean it’s pending
to close or I mean from my confidence
level perspective, I think this list
will be addressed. Otherwise, we couldn’t
certify the Santa Rosa System for the full registration. There are some pretty monumental
and critical issues that we have to look at and come to a resolution pretty
quickly working with Ray, Bob, Dale, and Bob on this. Yeah?>>And then, I’m sorry
just a– in layman’s terms, if you look in terms of
the deliverables and one of the things that–
that I have seen in– in this list is that it has
grown exponentially almost because of Justin’s presence
that we are finding things that we didn’t know
enough to find. But, this started
just to be clear. I’m not, you know, I asked
for some support here. When we started the
spring registration, these were the problems. If you look on that first sheet,
the first line, online faculty, online student grades
submission, online drop submission, we simply could not
do that properly. And so, one of the
deliverables is to get that cured by June, you know. At the time that, you know, we
have to do the registration. The next one, registration,
was a huge issue for students, the add/drop notification. We simply could not do that
in the spring registration. And, you know, as Ed and
other faculty would tell you, I mean we were pulling
our hair– hair out. So, we’re hiring
Justin to make sure that those deliverables
are delivered. The other one that was a
big, you know, and again– the reason why this occurred
is because what we were trying to do again in my
understanding of it is to improve the student
information system. And so, we had come up with a–
if you look on the second page, the automatic waitlist
notification. Waitlist has always
been a huge help. Okay. Waitlist is there
are 30 students in a class, 10 students on a waitlist. Well, before the spring, we
had to literally force students by hand with a card to
go back, get an add slip, go back to the faculty member. So, what we did in the
spring is to ask IT, asked the Santa Rosa System to
do that automatically so that as soon as a seat opened
up in the queue, you know, the next student in the registered will
automatically get the seat. Okay, very simple process that– not simple process but very
clear digitized process. The system crashed, okay. We simply could not
so, that would be one, big one as Justin well
know as for me that we have to get this corrected. There isn’t a maybe. We have to get this
corrected by June 6 for the fall registration. And so one of the things, one
of the deliverables is that– and we’ll come back each
time to offer an update, is that Justin will literally be
certified that the system is– is reliable and functional for these things we’ve
asked them to do. Now, we will make a
judgment at some point. You know, once we get
the output and once done, we will make a judgment and
I’ll make a recommendation as to whether, okay, you
know, we’ll cut it off there and move on and so on. But, you know– and that’s
why the contract is written so that it’s an up to in
any point we can stop it. But, the key basically
where students live in terms of registering for courses, we
just simply have to get done, and we frankly weren’t able
to do it in the spring.>>Yeah, I agree. I just– and sometimes when you
have continuous user sessions, you– the contractor ends up
working on the same item over and over and they
never get the advance. I do have one other question. So, there is one item in here on
the travel cost but we’re not– are we expecting that that’s
going to be significant or pretty insignificant?>>Well, I guess North
Madison [inaudible] is here, it should not be expensive–>>No we have–>>No, that’s what I’m hoping.>>Yeah, we’re not expecting to incur any [inaudible] ’cause
this is our standard contract terms that gets [inaudible].>>Okay, so we’re not
expecting that you’re going to be hiring sub somewhere that
are traveling in from Ohio or–>>No. Unless– I think I– I put it in there that unless
requested by PCC or approved by PCC that you want
us to bring somebody from a national chapter
to– to come back in here, but otherwise– and so the
current terms of the contracts, I don’t foresee any
travel cost on it.>>Mr. Martin, I think
you had a question?>>No. My question
has been answered.>>Okay, Mr. Baum?>>So, who is the one
administrator directing his work because I’ve heard, Rick, I’ve
heard Bob, I’ve heard Dr. Cody, I’ve heard Dale Pittman. Is– who is the one person
kinda like deciding what’s on the list, what’s
on the priority? What’s– and so that we stay
within the budget and the terms?>>Me. You know, I’ve– I’ve asked Justin to
report directly to me. I formed a group simply because
we don’t have, you know a– you know, if you will, [inaudible] Rick has his
responsibility and Dale is– you know, in other words, IT
was in four separate pieces. So, what we’ve done is I
have asked the four managers to make a management committee
with Justin who report directly to me every Thursday, so. [ Inaudible Remark ]>>And so I’ll be getting up
at 4 a.m., he’ll be getting up at 2 a.m [inaudible] of that. [ Laughter ]>>As the system has
to work next time.>>Yeah.>>Other questions or comments? Is there a motion to approve?>>Second.>>Moved and seconded. Are there more questions?>>There’s a question
on the motion. Are we approving consent item.>>This one item yes.>>This one item on–>>That’s right, yeah.>>It was previously called
for separate consideration.>>Yeah.>>So 104-B, specific
contract B-97910-1 between Business
Savvy Solutions Inc. and Pasadena City
College, other questions? Advisory vote?>>Aye.>>All in favor say aye.>>Aye. All opposed. Motion carries. We thank you very, very much.>>Thank you.>>Welcome aboard.>>Thank you.>>Forward to getting an up to date computer
system, technology systems. Okay, moving next to
item I on the agenda. Authorization of Executive
Position Searches and Selection of Search Consultant:
Discussion with possible action. This is a consent item
104-B, contract B-97914-1. Dr. Rocha?>>Yes. Thank you
President Thomson. Again, what I’ll do is make a
very, very brief introduction and throw it to Lyle who
will describe the process and then introduce our guest from Community College
Search Services. Okay! And this also is an item
that originally was on consent and it’s being pulled as for separate consideration
at this time, okay. And this has to do with the
authorization to move forward with the executive
position searches, 6 searches which are the
vice president administrative services, the vice president of
technology, the vice president of student services and the
vice president of ed services, the vice president
of human resources and a general counsel position. And I may also point out
here as we’ve been moving through the consultation is
that– a couple of things. First of all, I wanted to
tie back and thank of AS, Associated Students, for the
advocacy ’cause it’s having some effect. The budget situation
is not a close story. We’ve been planning in
our budget situation for the worst case scenario
from the very beginning which is 10 million dollar cut. What the students and
others are fighting for is the original
best case scenario. We are some distance away from
recommending a budget to you but given what Chancellor
Scott has been doing recently and who knows what way leads on
to way, there’s a possibility that if we get closer to the
best case scenario rather than the worst case
scenario that we’ll be able to preserve most if not
all of the current sections that we have in the schedule
given the fact that we were one of the very, very few
community college districts that increase sections this
year rather than cut them. The administrations budget
recommendation, which will come to you some probably
some time in June or July when this situation of the state
is cleared up, is very clear and it’s posted on the
website and that is the cuts if they are necessarily will
come from instruction last. So in proposing the executive
searches and indeed the contract for the search consultant
who will assist us with this, we’re also, again, proposing–
and it’s clear on the website that the administration will
be smaller next year than this by a significant
number of positions. The estimate is upwards
of a million dollars that the administration will
be operating smaller next year than this year. So the cuts, the actual
dollars in the total budget for administration will be
less next year than this year. I say that simply
because it’s important that as we move forward
with the budget situation that relatively speaking
we’re in a healthy situation. Lyle referred to the job fair
and we are moving forward. In fact, one of the
very few districts that are moving forward with
full time faculty hires, 21 of them that we open up
to a job fair on Saturday and that will be a very
important not only sign of our health but a very
important continuing commitment to academic excellence. And we’re, again, one of
the very few districts that is absolutely firmly
committed to the 75/25. The 75/25 is that 75 percent
of our instruction is delivered by full time faculty and that is
a commitment that we will keep. I say that as preference. The positions I have
described and I’ll turn it over to Lyle Engeldinger to
describe the process of– that has led to the
selection of the consultants and then Lyle will introduce
the consultants, our colleagues and guest and then
we’ll take questions and move forward with the item.>>Thank you Dr. Rocha. We were recommending to you Community College
Search Services of Ventura to be our search consultant. We got there by the
following: We issued a request for a proposal to four
California search firms. They were Community College
Search Services of Ventura, Professional– Personnel
Leasing, Ralph Anderson and ELS. As I said they’re
all California based and experienced search firms. We received proposals from Community College Search
Services and Ralph Anderson. We met with both organizations,
we compared their proposals. We found that CCSS had properly, in our view, evaluated
our needs. They’ve assigned 3 of
their experienced staff. The 3 are here this evening
and I’d introduce them to you, Dr. Jim Walker, Dr. Eva Conrad
and Dr. Edward Hernandez. That’s important to a
staffing side because we have as you know broken
the 6 positions into 3 separate search
requirements and this particular firm has
assigned 3 experienced staff to help us with that
which allows us to proceed with the recruitment
without worrying about overlapping
time processes. The other firm, Anderson
& Associates, assigned one experienced person,
Stan Arterberry but we could see that given our compressed
time requirement that that firm was going to have
difficulties reaching that– the time limits. Also this firm that we’re
recommending comes to us, we think, with a very good
active pool of candidates, very well thought out process
for evaluating candidates and they’re fully
equipped to meet our needs. Both the firms that sent
us proposals had the same cost factor. They both set their cost
at 15,000 per recruitment so we were able to do
qualitative analysis because both of the
firms were going to cost the same
amount of money. So I would present to you the
3 representatives who were here and we can answer any questions
you may have about the process that we used to evaluate
these firms. [ Pause ] [ Inaudible Remark ]>>Good evening. With your permission I would
like to first of all thank you for inviting us here this
evening and also thank you for recommending us to
the board for approval. And also I [inaudible]
by perhaps introducing, giving a little more background
on the three of us just briefly. Dr. Eva Conrad has
been an educator for 35 years before she retired. Her last position was as the
president of Moorpark College. Dr. Eddie Hernandez worked
for 40 years as an educator, this is all in California
by the way, prior to his retirement
he was a chancellor for the Rancho Santiago
Community College District. He was also a faculty member
at Pasadena City College and he was also a student
at Pasadena City College so he has a long story
with the institution. I spent 44 years in education. I served my last 10 as the
president of Moorpark College and also the interim chancellor
for several years for the, excuse me, for the
Ventura County Community College District. So that’s a little bit about us. We all live within an hour
drive of Pasadena City College so we’re very, very
available to you.>>I’m going to stop there and
ask if there are any questions or if you like me to go
through our process or anything like that I’d be more
than happy to oblige.>>Are there questions at this
point or we want them to go through the process
that they would take through on the searches
they would be undertaking? Let’s go ahead and tell
us about the process.>>Well first of all we’re
very proud of the fact that we facilitate the search. We don’t run the search. We’re very sensitive
to the culture of the institutions
for which we work. We realize that every
organization has its own way of doing things, so we come
in and we provide options. Some of the things
we do to assist in the search is development
of the job announcement, in this case we’ve already
talked to Lyle and we’re going to proceed with an electronic
announcement as opposed to try and put together a fancy
multicolored brochure because of the time frame. We’re also going to
be heavily involved in candidate recruiting. The three people that are here
this evening standing before you will be the primary
consultants on the search but we also have 5 other
colleagues that are part of Community College
Search Services that will be assisting
us in doing recruiting. We’ve all worked in California
for a number of years. We have a tremendous network of
people and we’ll be able I think to successfully recruit
for all 6 positions. The time frame we
feel is very tight. There is a possibility of course that if the pool is not large
enough or the candidates are not of the quality necessary for
these positions we may recommend that the search be extended. But our number goal as I’m
sure you can understand is to provide the final decision
maker with as broad a group of people not, not only diverse but also highly qualified
individuals for each of these positions, excuse me. In addition to this we will also
provide the search committees with suggestions for
interview questions. We will set up the interviews. We will contact the
candidates to make sure that they’re okay
with the process. We also are very proud
of the job that we do in reference checking. We have revised recently,
well not really recently but within the last several
years we revised our process for reference checking. We find that that’s a very
tricky part of the process. So what we do is we provide
the Superintendent/President and the Board as
well if they wish with a comprehensive
reference report. We will write this report
based upon interviews with at least 12 people for each
candidate, for each finalist. We have– we do not go
with just the references that were provided
by the candidates. We go off the reference
list now. This takes a lot of time
and a lot of effort. We find that when we contact
people who are not provided by the candidates you sometimes
get a different assessment. We also have hired a
person that does nothing but internet reference
reports for us. A lot of the stuff as
I’m sure you are aware on the internet is not
true and not factual but nonetheless we
check it all out. We also do a criminal and
civil background check on each candidate and
we also make a lot of personal phone calls
to a lot of people we know that will tell us that truth
which is also difficult to come by sometimes in reference
checking. And then what we do is we
take all those information and we provide it before
the final interviews. This is a real different
approach I think than a lot of firms use. We provide this information to, in this case it will be Dr.
Rocha prior to his interviews with these candidates in
order that if there’s anything that shows up on any of these
reports he will have the opportunity to address the issue with the candidate
during the interview. And I think this is
extremely important rather than being surprised later. We will also provide
services to HR in scheduling these
final interviews and if it’s desirable we even
enable people or assist them in the final contract
negotiations but I don’t think that that would be an issue in
this case with Vice Presidents. So, that’s just a very brief
summary, a very brief over view of the services we provide.>>What experience do you
have recruiting lawyers?>>Actually we did–
we recruited– we were the search consultant
firm that did the search for the Los Angeles Community
College District Chancellor when they hired Dr. LaVista and
the first thing that he asked us when he was on board was to hire or help him hire a solicitor
general and we did assist in that but it’s– of all of the 6 positions quite
honestly your general counsel is going to be the most
difficult one to recruit for.>>Well that’s– I mean I’m a
lawyer that’s why I was asking the question because if you’re
not experienced in recruiting for lawyers it might be a little
bit of a challenge for you to go out and find one who
would be interested in a job opportunity here so.>>We have a lot of contacts
with firms that specialize in educational issues. There are 3 or 4 big ones
around the state of California that we have worked
with in our districts and we were talking earlier
about the possibility of– that would be the first
group we would contact to ask for some assistance, some
names, some nominations, some recommendations and then
we’ll sort of go from there.>>Are there questions? Ms. Brown?>>I actually have a question
but it’s not to you it’s to Lyle and probably to the
Superintendent and maybe I’m just out of place. I am wondering why
or maybe you intend to bring another group
for us to look at. I am not really that comfortable with just bringing one group
here and maybe choosing– I kind of like to compare. I’m not sure if other
members feel that way but that’s just me. So, are we planning
to bring anyone else?>>It was not what we
we’re recommending however, we do have another search
firm that we could bring here so that you could
interview that firm if that’s the wish of the board.>>What I’d add in response that you know again the
recommendation is clear and I think that I heard the
dean say that we had recruited and contacted every available
firm who had experience in California community
college searches and that the second
submitter was in the opinion of the evaluation
committee far less qualified.>>So basically they’re
here for us to approve.>>Yes, that is the action.>>Before we go further,
I’ll recognize Dr. Mann in just a moment, we do
have 2 cards from people in the audience who
would like to address us, would this be appropriate
time to do that? First is Dan Haley. If we could ask you folks just to take a seat for
a moment please. [ Pause ]>>Welcome.>>Thank you, thank you. Good evening everyone. My name is Dan Haley. I’m one of the librarians
here and I wanted to speak about this proposal. This proposal will expand
the number of vice presidents on this campus to
7 and I’m going to ask you please don’t do this. This is not a good
time to be doing this. We’re in the second
worst financial crisis in living memory. We are cutting sections,
we’re turning away students. If this goes through we’ll
be telling the students that no they’re not the number
one priority on this campus, that when money gets
tight we’re going to cut the academic program
but we’ll still earmark money for administrative positions. That’s not what we want to say. That’s not what we want to do. Please don’t do this. Thank you. [ Applause ]>>The second person
who has asked to speak on this item is Roger Marheine. [ Pause ]>>It’s deadly quiet
in this room so I want to be a little bit lighter but
I think the Board really has to look at what will the
community say about these hires and Dan said the students
will feel they’re going to be a little priority but
the Temple City’s, the Muir’s, the [inaudible], the South Pass, the [inaudible] school district
children who can not get into our college particularly
coming right out of high school and those families
are being told that we’re hiring 6 new vice
presidents or 3 or 4 new and some interims– really that’s not the kind
of message we want to see. I’m going to Sacramento on
Friday and Saturday again. Sacramento is all about
waste, fraud and abuse. Pasadena City College by and large has not been
tarred with that brush. We generally had a
pretty tight ship. We’ve had lots of
internal debates but we have not been charged
with waste, fraud and abuse. But this kind of action is
going to send a terrible message to your community
and your constituents and we really need
to think about that. Now, the second thing
and this is addition to the email I sent today
that I’m sure you all got, from a faculty point of view
it really hurts us as faculty because we don’t
talk about layoffs and Mark has said no
layoffs but in fact if there are sections cut that will mean part
timers lose their jobs. And part timers are particularly
hurting especially if they try to work at other campuses and
they’ve lost their jobs their. And so from a faculty leader
point of view we really have to think of those people and by and large they feel
put upon once again that we’re hiring very,
very strong at the top end and we seem to be
disregarding those of us who are on the ground floor doing the
teaching, doing the counseling and working in the library. So, I would urge a
moratorium on these hires and to take a step back at least until we can see what the
Sacramento budget situation is and perhaps you should even talk to your own constituents
about this. This is just isn’t something that will bode well
in the community. So, thank you very much. [ Applause ]>>Dr. Rocha, any comments
that you’re going to make or–>>No, I respect the views
and obviously I think a couple of things– and I’d ask perhaps for amplification
from the counsel. First of all again, most of this
positions are interim positions that general counsel advised
you last December needed to be searched and filled with permanent candidates
according to the Ed Code. There will be 6 vice
presidents, okay– that is true– here,
but in total. One vice president position,
which is set to the side with a foundation position that
we will be talking about it in another time, so first of all
the positions have to be filled by Ed Code and that was
our previous agenda item in December with the Board. The other position at
issue is the vice president of technology position. The [inaudible] report that
you have in front of you made that recommendation in 2008-2009
and reading that report and given the near meltdown of the current IT system
it is my strongest possible recommendation that we will not
be able to serve the interest of the students and the faculty without moving forward
with that position. As for the General
counsel position, you know I strongly support it. You see the docket that
we have in front of you. I might ask Mary to
elaborate my comments and since we consulted
[inaudible] on that and with respect to the
Solicitor General counsel and we spoke today that we
would invite the participation of General counsel and we will– you know actually it’s
my intention to make sure that you see the final
candidates and that we’re able to make a judgment together. Finally because of the need
to move the college forward in all respects this is the
authorization of searches and not the authorization
of appointments. Since the positions except for
the vice president of technology and General counsel have to be filled anyway I strongly
urge us to move forward. The vice president
of technology, I made that case
and I stand on it. The General counsel I’d have
to say with all due respect to the current General counsel
who we do not intend to replace that that could actually be
a net savings to the district because we have a large docket,
a large agenda and we have a lot of compliance work to do.>>So perhaps, you
know, a thought or two from general counsel
would be helpful.>>Before she does,
let me just– there’s a hand up
in the audience. If you want to speak to
us, please fill out a form and hand it over to the people who are working their
way– this way up to me. Go ahead, Ms. Dowell.>>Only very briefly,
Mr. Thomson, members of the Board, Dr. Rocha. Dr. Rocha has sought
legal advice from us regarding
these searches. I know that they are
focused on six positions. Four of which already
do exist and are filled by interim persons, some
of them are being renamed but essentially there
are four positions that already exist
in the district. Dr. Rocha is correct. They have been filled for too
long by interim appointees. Under Title 5 of the
California Code of Regulations, interim position should not last
more than a year or in the case of a business necessity, 2
years, and you’re running up on that, that
2-year timeframe on several of these positions. So, it is important that if the
positions are going to be filled at all, that you move forward to
fill them on a permanent basis so that you don’t exceed
the requirements of Title 5. The position of vice president
for information technology, I must defer to Dr. Rocha,
that’s a recommendation that he’s making to the board,
I have to agree with Dr. Rocha that the college seems to
be going through a period where it has had a great
many adjudicative matters that have come before the board. You have grievances, you
have disciplinary matters, you have litigation you
have in for practice charges and you have compliance
issues and as much as I love serving you and
would look forward to continue to serving you, it is possible that it would be more cost
effective if you had someone to assist you who is on staff. And that is of a
structure that some colleges in the state have gone to and
have been successful with. And there are attorneys
who are interested in doing community college work. I had lunch with one the
day before yesterday and– but who is not interested
in being an associate or a partner in a
firm like mine. So I think that there are
good candidates out there and obviously we will be happy
to help you try to find some of the best people that
we know are out there.>>We have a card to
hand in from Vlad Viski, speak to us once again, please.>>I’m just a regular student
and I heard all the talks and I’ve been at multiple
college council meetings in regards to the hiring of
these new vice presidents. And from what I understand,
I have a question, in that why can’t a dean do
the job of a vice president in regards to the IT
department or in regards to the general counsel and
is it just a pay increase, is it the prestige. I mean, there are
many issues and I’m– because I’m just
a regular student, I speak with students everyday
and I also spoke on Lancer Radio about the hiring of six
new vice presidents. I do understand that the
school does need to go forward, but sometimes there was– awhile ago a suggestion
for an iPhone app. And some– and sometimes
when you’re– you don’t have money
for food or classes, I don’t know how necessary
some of the new positions are. I do understand that
the college needs to have an administrative
structure or restructuring, but how necessary are these new
appointments in such a time? I mean we’re talking about
what, 5 to 10 million dollars in cuts from Sacramento. And having what, 6 times–
I don’t– I’m approximating, how much would a vice president
get paid, 150,000 plus a year? Multiply that by 6 and understand how much more
expenses the college will have. And me as a student, these
new vice presidents will get appointed and I will
scrutinize next year’s budget, PCC’s budget. And if I personally will see that the administration budget
increases, I will make sure that as many students as
possible will get to know that and will get to know the fact that the PCC administration is
spending more than necessary.>>While trying to cut
winter, we try to say– we were able to save winter
and now the new proposition of cutting 300 classes. It is outrageous because we’re
facing with tremendous cuts and we as students,
we don’t want new administrative positions. I’m– I haven’t prepared
a speech. I’m sorry if I’m not being
clear enough but I’m just trying to pursue this ideal of
education and our ideal of education is in
regards to sections and getting educated the right
way while the administration’s position seems to be– increase
the number of bureaucrats. [ Applause ]>>Okay. Dr. Rocha
or Mr. Martinez?>>Well, I think I would be
remiss if I didn’t report that this topic has been
discussed in the Academic Senate and I think that there is
recognition in the faculty to replace some of these
positions, those especially that had been filled
on an interim basis. But there is concern in the
faculty as to the perception that this will create in this
budgetary times and we just want to bring that to your attention.>>Well, thank you. I think that implicit
in the arguments that have been raised is
the fact that it’s going to cost us more money. Dr. Rocha, would you
speak to that please?>>Well, again the– that
currently we know the number of vice presidents that
are here, you know, so– Vice President Jacobs
will continue in service. We are talking about searching
for five vice presidents. So, the change or the delta
from this year to next year, which is factual,
is that the number of executives will be reduced
from 10 to 7 and the number of deans or dean level managers, mostly through natural
attrition, will be reduced from about– well,
not from about, from 36 to 30 is our
current projection. So therefore without
any other reductions, which certainly will be coming
in administration and staff, we estimate that the–
we’ll be reducing the size of the admission of
the administration by about 1.5 million dollars,
not including benefits. And we are– we will
also be pushing some of the administration
over to the foundation which is we’ll take care of one of the current vice
president positions. That will not be a
general funded position. So again, I want to be clear that I think the reductions will
be significant in administration and that will come first
and that we will continue to do our job in terms of
providing students sections as we’ve done this year. This year against all
odds, we are under budget and we have provided
more sections this year than we did last year, just about the only
community college to do that. Our neighboring GCC just last
week announced the elimination of its winter session
and the elimination– the possible elimination of
much of the summer session. None of this is contemplated
at PCC. So our commitment
to the students and student sections
is manifest. In December, Vice
President van Pelt reported in the audit report that
over the last 3 years, the administration has in effect
gone into its reserves for 24– 26 million dollars in
order to fund sections over and above what the– what the
state has given us in terms of our enrolment funding. So I don’t think on the
part of the administration that there is any defensiveness
about our commitment to students first
and instruction. At the same time, I
do want to make clear, a college of 30,000 students
and 2000 employees, faculty and staff, right, is a city. It’s not a– is a city. And again, say for the– we
can have fair, fair differences of opinion about the positions. Four of them as you heard from general counsel
must be replaced, okay, unless we’re just going to eliminate all administrative
positions in which case, you know what– not to tell, would be pretty difficult
to function. The general counsel position– general counsel just
commented on it. And so I’ll let her
remarks stand. And the vice president of technology position
would be absolutely clear. As much I deeply
respect Roger’s comment and the students’ comments and
of Vlad’s comments, let me clear that it will be next to
impossible to meet the needs of students on the
student information system and our current IT information
system and to migrate to a system away from the one
that was installed in 1982, okay, unless we move
forward with 21st, you know, somebody who has 21st
century skills and leadership. Now again, I’d say that so we
can fair differences of opinion about one way or
another, we need a lawyer. [ Laughter ]>>Okay, there’s no–>>Sure do.>>We can but there’s
no different. There’s no disagreement about
whether we need a lawyer or not. And one way or another, we can
have fair differences of opinion about whether we need someone
in technology but I don’t think that anyone looking at
the situation would argue against what’s in
the strata report that you’ve spent a
good deal of money on and commissioned to
move forward with. So I would simply
say that and that in the final analysis we’ll
be under budget this year and that the administration and
staff will be smaller next year and then our commitment to the
faculty and the students will be about the same which given
all the budget situations is nearly miraculous. So I hope that helps
President Thomson.>>And [inaudible] may I ask Ms.
Hammond, she had her hand up. Are you speaking in behalf
of the students or– ? [ Inaudible Remark ]>>Okay. I also had a
comment but any order is fine.>>May I ask one more
question before we do that. This is for the recruiters
and if we don’t– if we try to refer
it the technology– chief technology officer,
whatever we’re going to call the individual, we don’t
use title by vice president, is that going to affect
or limit our ability to find the best
qualified people out there?>>Probably not but I think the
salary will probably be the– a thing that’s going to
attract qualified individual. These people are in-demand
and they’re going to have to– they’re going to have to be
convinced that they want to come to an educational institution
if they’re not already in one. And there are a lot of
these people that work in community colleges
around the state and we have absolutely no
qualms about going after people who are already employed in similar positions
around the state. In fact one of the things we
discuss for the recruitment of all of the positions was
the fact that we are going to concentrate on people
who are in similar positions in other community colleges
because we really feel that there’s an attraction
that you have at Pasadena City College
and a lot of institutions and it almost most do not have. And if we can make people
think about moving laterally, I think that that would be
an advantage to everybody. So that’s one of our
strategies for recruitment that we’re going to employ.>>Thank you. Dr. Mann, you–>>Yes. I had earlier
I had a question about the search
process but I would just like to hold that if it’s okay. But I do have a comment
about the vice presidents. We’re very pleased
to hear you say that you do not think it
would affect the recruitment for the information technology
vice president what we call the position that the salary would
be probably more important. I think it’s really
important that we keep in mind that for these positions
are replacements. And I have no problem whatsoever
with hiring all these people because in each incidence,
these are not new positions, these are positions
that are in one way or the other have been
funded, like the vice president for information technology
will be funded through– to retirements in
information technology. My concern is I do not think that these positions should
be vice presidents and I feel that if a– I think
there are a lot of other titles they could have. I think it leads to
a kind of confusion about what a vice
president does. I think a vice president
is someone with a line responsibility,
someone who’s responsible over a major unit or
function of the college. And these other positions
particularly like with human resources,
it would seem to me like if you did not
want to put this person under another vice president, this could be an
assistant to the president. You could have a– you know,
an associate vice president, but I am really opposed and cannot support hiring
six vice presidents, period.>>Mr. Baum. Oh, I’m sorry.>>At one point I
wanted to get to a point where the board can
start deliberating and– but if you want to take public
comment, we could do that–>>Well, we got one more then
Mr. Hernandez I think wanted to say something.>>If I could, thank
you very much. What I wanted to address
is this discussion of IT. You know, it’s one thing, when I came to this college
I was enrolled in a little 3 by 5 card and obviously things
have changed since 1964. But definitely, things
have changed since your Legacy
program was adopted. Technology is changing everyday. There’s– a challenge
for faculty, as a former faculty member,
to do the best we can and to use technology to deliver
education in the most efficient and effective way and
especially with budget cuts to the largest possible
audiences available, and that’s going to be
the future of education. Other colleges, myself,
my colleagues have gone through transitions
at our colleges away from Legacy systems to a
variety of other systems. We’ve gone through processes
including RFPs, interviews, a whole variety of things in bringing together a
college team that’s going to move the institution
forward and selecting something that is going to meet the
needs of your students in your community, not just
today but a system that’s going to be able to be adapted,
changed for a period of time, otherwise, that the
cost involved in going through that process
you’re going to be revisiting
it again and again. In terms of the position that’s
so crucial, this is changing. It can– and my recommendation
would be it does make a difference in terms of the title of the position,
not just the money. It delivers a very important–>>That’s right.>>– thing to the
community and to the student that this college
understands the importance of technology today
and in the future and vice president’s report
to different people and deans and directors, vice
president’s reports to the leader of
the institution. That leader of this institution
reports to the use of the board. There aren’t layers. This is crucial for
today and the future, so we will do whatever. If you want a director or
a dean, our recommendation, however, would be
that you continue in seeking a vice president. Thank you.>>We have a request
from Simon Fraser to address the board
on this topic. [ Noise ] [ Inaudible Remarks ]>>Good evening. I promise I wouldn’t actually
make a public comment today so I’ll be brief so
as not to bore you. One of the things that I– I would agree with Dr. Mann
in that positions don’t have to be called vice presidents. One of the things
that was brought up at the college council when these positions were
first brought forward as being potentially adopted was
that in some cases, you know, certain positions
merit the title of vice president whether it’s
a position that’s being upgraded or whether it’s a new position. I do believe that– I find the
argument that calling something like anything other than vice
president could cause confusion over authorities a
little [inaudible] given that it is entirely possible
for whatever type you assign. In the job responsibilities
and duties, that would be how you assign
what the– where they report, who they report to and
whether it’s a direct to the reports directly
to the president or whether it’s an
assistant vice president. However, you decide
to title it, I don’t– I think that it more comes to the job responsibilities
that we’ll outline. But I don’t think that a
position needs the requirement of being a vice president,
especially given– I’m a little confused as to how
a vice president is more able to do a job than an
assistant vice president or any other title
that you may assign. And I understand there’s
a little bit of prestige and I imagine there is
also some monetary gain for vice presidents. Again, given the
situation that we’re in, we need to be thinking
very clearly about how we can budget the
entire colleges best we can while saving as much money as we can while furthering
the goals of the college. I understand that some of
the positions are hoping to be funded by retirement. Andgiven Roger Marheine’s
on report on how retirement
incentives are being utilized, I don’t think we can completely
rely on retirement income to fund a lot of the deficits
going to happen from hiring, from the creation
of a new positions. One of the things that I would
like to see this board ask for and talk about right
now is the specifics of how retirement is
hoping to reduce the cost. I know we’ve had
different figures on how the administrations
are actually going to be reduced monetarily. I’d like to know and if
we’re creating positions, how the money is going to come
from and the specific numbers, how you’re planning to actually
fund these new positions because without that, I’ve
heard sort of blanket figures and I don’t think with that
specific figures its advisable for this board to make a full
decision on moving forward to hiring these positions. I understand we need a
general counsel probably. I understand that we
need a director something of technology. Given the way that PCC is
with technology right now, I really understand
that’s necessary. But then again, we do
have to think in times of fiscal crisis how we can move
the college forward while also being fiscally conservative and how we expand our funds
is very important especially with the [inaudible]
with the scrutiny that the budget is coming
under recently, it’s important to be very specific in how
each position will be funded, whether it comes from
retirement income, whether it would be
funded at the general fund, how it’s being moved and
especially the salaries of these new positions. I think that’s all very
important discussion to have and in fact, if you don’t call
these positions vice presidents, I think that actually
gives you a little leeway to be more physically
conservative while still finding other ways to incentivize
people to come into Pasadena City College. It has to be more of an
incentive to hire someone than being a vice president. That’s all I’d say. [ Applause ] [ Inaudible Remark ]>>First off, I have a motion and then I want to
make a statement. I move to authorize the
administration to move forward with the hiring plan as
recommended in the agenda.>>I will second that.>>Thank you.>>Okay. Now my point and I– first off, I want to say thank
you ’cause I really appreciate we’ve heard from staff,
we’ve heard from faculty, we’ve heard from students, that’s part of this
whole process and I think that’s what
makes this institution a real outstanding institution. In the last five years, we
have had four presidents of this college. We have had five vice presidents
of administrative services. We have had four deans
of human resources. That is not a recipe to build
a great institution to have that kind of leadership
transition turmoil. When we hired Dr. Rocha, and
I’m speaking to my trustees, we asked him to address
this leadership problem at this district. We wanted somebody who’s going
to come in and build a team to help this institution manage
the challenges that are ahead. The challenges we have today
are not the challenges we had 30 years ago. The challenges we have today
is a state budget crisis that’s in a complete mess. We have challenges with respect
to changing student body, enrollment, diversity, skill
levels of our students. We obviously have the
challenge of technology. We need a front line leadership
team that’s going to be stable, that we want to invest
in, that’s going to be the best leadership
that any college can have and that’s why I want this– this CEO to be able to lead this
institution as he promised us for the next 10 years and I
want that team to be in place. I’m not going to
quibble over titles, I want that leadership
team and I want to support his recommendation
and I know we need to move forward because
I don’t want another– I don’t want to have six VP’s of
admin services, five presidents of this college and six HR deans in six years in this
institution. I feel very strongly we need
to move forward and build that leadership team that’s
going to take this college and meet the challenges in the
same position that we are able to meet the challenges
today that puts us in a position unmatched by any
college up and down the state. I see them. I look at the balance sheets. This college is unique
and we need to– we need to work very
aggressively to keep moving that way so I want to move
forward on that recommendation.>>Mr. Pack, you
had your hand up.>>Yeah. I just– I have
a couple of comments and I feel fortunate
enough as a student trustee to have been able to do a
lot of research and talking with Dr. Rocha and others about
this prior but I just want to sort of let my
opinion on this be known because I’m strongly in support
of this and I think that first to talk to this board about fiscal conservatism
is preaching to the choir.>>I’m pretty sure of that most
of the people can agree to that. Pasadena City College as Trustee
Baum said is really unrivaled in the state of California in
terms of the state that we’re in and what we’re able to
provide to students. And I also hope that the meeting
tonight sort of shed some light on what this proposal is
for the college community because I had a lot of the
same questions about creations of new positions and so forth in
the beginning and like I’d said, I’ve been able to talk these
concerns out and, you know, understand better
what this proposal is. I really– maybe it’s just
a difference in perception but I see this as a streamlining
of the administration because there will
be less positions in the end and less money. So I think that we all
need to be forthright as we continue this
discussion and make sure that we are talking
about a downsizing of the administration,
not the reverse. I don’t see where there’s
really room in that discussion for other information. But I also think that this
is a tremendous improvement and efficiency obviously
because of the financial savings but also in effectiveness because I think there’s
a lot of– we have a bureaucracy in
PCC that has been built over many years and as far as I
know, it has not be reexamined in the meeting fully
for a really long time, so it just sort of continued
to like grow and change without a real framework
from a strong leader because we haven’t had a
continuity in terms of that. So I really am supportive
of this because I think it will add a
lot of clarity to the structure of the government,
government here. I think that the vice president
titles also are indicative of who they report to because
my understanding is all these positions will report directly
to the president, right? And so I think that because
deans generally report to vice presidents that
it definitely adds a layer of clarity there and I’m also
really thrilled to be working with the board that understands
like the diverse needs of running a college like PCC. I know that we’re not still
focused on any one issue that that becomes
the only priority and obviously having
lots of classes for lots of students is important. Having lots of faculty to
teach those wonderful classes is important. And then also having an
administration that’s able to run the college is important. So I see this as a really big
factor and I also just want to comment to you on the search
firm providing three people for us. I think that’s kind of
awesome because I’ve been able to see the actions of at
least one other search firm and I don’t know
that that’s normal because the other search firm
was finding us as the one. But I think it’s great
that they’re offering such experienced
people to do the search because we’re searching
for so many at one time. I really think that this will
help in accelerating the process and getting us the
best and the brightest that the community
college system and other groups have to offer.>>Okay, good.>>Dr. Fellow, I think that
you’re now [inaudible].>>Thank you. Thank you, Mr. President. I really, first of all I want to praise my colleague
Mr. Baum because I was–>>Thanks.>>He said everything
that I wanted to say and he said it very
articulately. I’ve been in education,
higher education for 28 years. I’ve served on many elected
boards, the grand daddy of them all is the MWD which
probably has 20 lawyers and we’ve hired probably
a hundred more. But all universities and colleges have a
team of vice presidents. This is the president’s
advisory group. Deans and vice presidents
do not do the same thing. And as President Rocha said, a
university, a college is a city. Some of them have
hospitals, they have police, they have faculty, they have
students and vice presidents are in charge of a lot
of these things and they do have a
[inaudible] under them. And so I’m very supportive
of this. I think as Mr. Baum said, this
college needs a realignment of its structure, we brought
Mr. Rocha in as president and he made various
commitments in the next 10 years and I think we have
to stick with him. And I’m very supportive of this and I will support
it, thank you.>>Dr. Mann and Ms. Wah.>>Yes, I’d like to
comment pretty much on the search process so we
can go back– back to that. But in saying that, I want
to make it very clear. I have no objection to the
president organizing his team or doing whatever he wants to. It’s the titles that
I am concerned with and I subtracted here
how many years I’ve been in higher education and I realized how old
it would make me look. But I’ve been there
longer than Dr. Fellow. That put it that way. And it’s been my experience that a president can have
anyone he wants to or she wants to report directly
to him or her. General counsel can do it. It could be a dean,
it could be– we have on the organizational
chart now people who report directly
to the president who are not vice presidents,
and so that’s one thing. The other thing though,
I do have some concerns and questions for
the search team. I wonder would it be
okay if I ask those now.>>Sure please.>>Mr. Thomson, since
that’s part of the–>>Yes.>>Yeah. Do you want– would– could someone come back
up to the podium then?>>One of the search people?>>Alright. [ Inaudible Remark ]>>You know, three years ago,
your firm did another search for us which kind of start
us on this merry-go-round of the all the interims
and actives and so on. At the time, I had some
concerns about the process that were used, a process
that was used, I voiced this– before we went into the process, I voiced this during
the process. I’m not voicing them
after the process. One of them has to do with the
way their references checks are done and I thought–
I mean very– I thought it was very
interesting that you said that was one of things that,
you know, you excel in. It was– maybe things
have changed but it was my understanding
in reading your descriptions of the the same that you have
trained staff who to call and do the references and
they have a list of questions. It’s just like a menu. It’s like calling EarthLink and
getting someone in Bangalore and they go down and they ask
you a menu and they are trained, they ask the same questions but
it’s not like any of the one of the three of you calling. I don’t think that you can
train someone to get the nuances and background of the
experience that you had. So at one point, we did ask the
consultant when like the second or third go around if she
personally could do some of this reference
checking because we– ’cause [inaudible]
were very unsatisfied with the quality
of the references. The second thing was that
when we got the report of the 12 people, we didn’t
expect to say, you know, Sally Joe said this or you
know, but it didn’t give to the level of the person. It didn’t say, this is
a– of a supervisor, someone who they reported to. This is a colleague. This is a subordinate
although we were told all of those people had been checked
so you couldn’t really pick out who was saying
what about whom. So if that’s still your– if
that is still your practice, I have some real
concerns about that. The other thing that I’m
probably most concerned about was we started our search
for the president late and we– because of the time when our–
when Dr. [inaudible] resigned. And there was– I felt that it
was very, very, very rushed. Now we may be starting these
positions, this search late and at several points, I had
suggested that maybe we should, you know, slow down or maybe
we should halt the search and you know, go out and
do it again next year where we can have
more time but– and I’ve talked to several
people that was on the committee who felt that they felt very
rushed and very pushed and the– what the goal became was
let’s just find anybody, let’s just fill this position. And when I was working
in the Cal State system, my job was to monitor executive and high level administrate
positions and I know one of the things that search
committees off to do is it’s– they confuse themselves
with a racehorse maybe and they think their
job is to get to the– you know, to the end of the
race but actually their job is to find the best person. So my concerns really are, I
feel that this could be rushed and I would like to know how
you do your reference checks and more specifically.>>Well, first of all, the reason that in the
reference report, the speaker or the [inaudible] is not
identified with any person is because by law, we are
required– well, not just us, but any search firm is required to make the reports
available to the candidate. So all confidentiality is– would be gone if credits
were given in a report as to who said what, that’s why we
give you the separate list at the bottom. However, let me tell you, and
I’m here tonight to apologize to you and to the board for
not meeting your expectations in what you were in the search
that you’re referring to and to assure you that
that will not happen again. We have taken a lot of
different approaches, one of which is the three of us, not only we will be making
personal phone calls, if we have any questions
or any concerns about any of the candidates, but we have
five other people that work on our company that
will be assisting us in making phone calls to
their personal colleagues, professional colleagues
that they’ve networked many, many years throughout the state.>>So, that’s an entirely
different approach that we now have implemented. And in regard to rushing
it, I totally agree. In fact, when we were
talking with Lyle and the committee during the
interview, we made it real clear that we thought that trying
to keep to this timeframe for all six people or all
six positions was going to be very, very difficult. Our number one goal, I
think I mentioned before, is to bring before you the
largest most well qualified pool that we can gather together
in a limited amount of time. Trust me, we will not hesitate
to recommend to Dr. Rocha to extend any one of
the searches if we feel that that pool is not
adequate for either the reasons of diversity or quality.>>Thank you.>>Thank you, Ms. Wah?>>I just want to
make a few comments about moving forward
on this proposal. I don’t come from an
academic background, I do– and the [inaudible] for the
consultants, this is back to the previous discussion. I don’t come from the
academic world but I do come from the IT world, so first
I want to thank the audience and the Academic Senate
for the input because some of the concerns that have
been expressed for things that I’ve also been hearing. So, I think that
my responsibility to be fiscally responsible
is to ensure that we don’t take money away
from the students that could– that could be spent on them and
so that we are moving forward in a progressive manner. But I also feel that being
the newest trustee here, this college hired Dr. Rocha
to provide the leadership and to move this college
forward to the future to produce students who would
be the leaders of the future. And I think that I have
an obligation as a trustee to support him and his
leadership in however he wants to structure– however
he recommends to structure his organization
I think is important as long as he has assured us that how
he is funding these positions is not taking money
away from students. He’s not using more money. He’s not increasing
the administration. So, we are not becoming more
top heavy than we ever were. We’re actually becoming
more streamlined as Mr. Pack pointed out. A couple of other things
too, while I don’t come from an academic background, I
do come from an IT background. And so, I will say that my
experience does show that yes, salary is primary in being
able to recruit a good pool. But if you don’t have a title
that’s attractive, you’re going to weed out some of those
people in your technology. And so I would be reluctant to say having seen the
technology condition of this college, that
if we don’t cast our net to capture the most capable
people to fulfill that position, I think we would be remiss in
our responsibility and I think that we would be doing
Dr. Rocha an injustice by not having him be able to
pick the most competent person.>>Mr. Martin, Ms.
Brown, any comments?>>Well, I think
everything has been said. I’m here to support Dr. Rocha. I am very pleased and I know that we’re doing
the right thing. Ultimately, the students
will be happy when they have an
excellent technology to work on from home or from wherever. We’re all going to be happy. It’s going to be alright.>>Well, I began
this process right where the comments
were this evening. I appreciate the
comments that were made. I have a lot of respect for some
of the staff here who made them. Many decisions are
approached rather conceptually, what I call the concept down
and then others’ decisions need to be approached from a
position of the details up. I started with the
concept down and the sound of six vice presidents in my
30 plus years here has never happened and sounded
ridiculous especially at this particular time, had
some very serious discussions with Dr. Rocha about it. But then as we looked at the
decision that we need to make from the details
up and the benefit of those particular details and
the situation of those details, first four has been mentioned for the six positions we’re
filling existing positions. So, those are more or
less done in there. General counsel, when we view it
from a detail up in all respect to our fantastic
council that we see here, every minute I see these
people, the tumblers are turning in my mind at what
their hourly rate is. I mean I’m a finance guy, that’s
the way I think, you know, and I’m sitting here thinking,
you know, and I know one of them had a conflict
and couldn’t get here on time and I’m saying, yes. [ Laughter ]>>There was 2 hours. We just saved the
general counsel. So you know, detail up,
there’s no question, you know, in-house general counsel
where we can separate some of the legal issues
and get somebody on the salary would certainly be
a cost savings on a detail up. So five of the six detail up
are certainly in best interest of everyone concerned and
that brings us to the 6th one which is the IT position
which is the one that gave me the
most difficulty. Do we need a vice
president of IT? And Dr. Rocha knows, I really
went around and especially just with a name, if there
wasn’t a better name that perhaps would not
be a vice president and would help me
on the concept. I suggest that [inaudible]
IT but somehow I don’t know, that just didn’t go anywhere. So let’s talk about that. We are involved shortly
here with this U building and some place 30 years ago when somebody was
doing the U building, somebody hired an engineer
to decide the level of steel necessary
in the building. Unfortunately, the level of
steel that was required by code and what the engineer
had recommended came out one level short of
what we would have wished for had we known it today. However much that
engineer was paid, however that decision was
made, the life expectancy of a building that
should have lasted 75 to 80 years is now
being cut to 30. And I can’t express to you
and the millions of dollars that that one decision
of the level of steel inside a building
is going to cost students. You can’t translate 60 million
dollars quickly into the number of class sections that
could have been offered to student had somebody made
a different decision to ramp up the level of steel. Currently dealing professionally
with building as we are here with Pasadena City College
numerous buildings and we had to engage to services
of some architects. The design, the cost savings,
the structures, the complexity within the context of
building a 7 million dollar, 8 million dollar complex that
we’re building and in this case with our architects here
significantly more than that. You know, when you get
down to whether you want to pay somebody 100,000, 110,000 and they’re making multimillion
dollar decisions that are going to implement students for 30, 50
years, it becomes chump change in the magnitude of the real
problem and the real issue that we’re facing in making
sure that we decided correctly. So in a backdrop of where we
constantly see students standing in lines because there isn’t a
computer system that can help, where we see students confused
whether they are in a class or not in a class, on
a waiting list or not on a waiting list ’cause
there’s no computer to help. When we’ve been saving
in the last 4 years and constantly putting
aside every little bit of pocket change we have and currently have 5
million dollars set aside for an enterprise
resource system which we know just the
implementation of the service on that system, not
the cost of the system but the implementation of the
professionals, the retraining, the retooling, the redesign
of our existing people, the redesign of that entire
system will easily exceed the 5 million dollar cost of the
software and probably be in the 10 and 15
million dollar range. Do we want to save 20,000
dollars on the IT person who is going to lead that
decision forward that’s going to reshape this institution
for the next 30 years. To me that starts to
become chump change. So I have decided,
no, we don’t need a VP for industrial technology. We need a superintendent
president of industrial technology. [ Inaudible Remark ] [ Laughter ]>>Yeah, I mean, you know, we
need something to the magnitude of the decisions that
are about to be made. We have a unique
opportunity here. In an essence, I really
wanted to say a shout out to the interims
that we have. These are people that have been
part of PCC and have led PCC for many, many years and
we owe a debt of gratitude that they’ve embraced
their intern positions with the same love and the same
dedication of any full timer.>>But in some ways, Dr.
Rocha has a unique opportunity to design a new administration
for a new college for a new student that’s more
technologically sophisticated that wants to see online
instruction that wants to get delivery done to them
differently and a chance to re-craft that team. This board has said to him,
“We want you to do that, but we want you to do
that on less money.” Now he hasn’t done what
I think is the kind of job you should have done in
presenting how the new structure of the new administration
is actually going to save over a million dollars. It’s actually a 20
percent reduction in staff. When we get to the level of
detail that shows us that and when he does because
he’s promised me he will make that presentation at
least to me in a way that I can see it in
dollars and cents. I think those who started
where I started with a concept of seven vice presidents or six
vice presidents being ridiculous through the details we’ll
come to an understanding that in the day to day decisions in winning the long term
battle 30 years from now for our students to be
able to deliver technology in the way students
want to see it, to move us into the
next generation of both ERP student registration
and online delivery, this is exactly what
we need as a VP of instructional
technology and technology. So I was with you and I’m– and I have to say I think
in the end we’re all going to be thankful for the direction
that the gentleman is taking. So yes, you have my support, I
do want to see the presentation that shows the reductions
that you’ve articulated so we can see it on paper. I know you’ll do that. But– And I think in the end,
we’re all going to be thankful that this time, the
level of steel in the building was appropriate.>>One concern that I have with
this certainly is the position of general council because very
candidly I have reservations as whether your firm is
really the right one to go out looking for lawyer. I apologize by– I come at
this as a lawyer and Mary and Bruce forget John’s
nice little comments about how much you
get paid and all that, you’re worth every penny of it. So anyway, seriously, I would
prefer not to have the position of general council be in this,
but realize we’re late at night and it’s a little bit late
to start raising that. So perhaps this is
something that we can revisit as we move forward on it. But one thing I would stress
to, is that the authorization, the motion is to
commence the search, not necessarily the higher or
somebody as with Mark pointed out earlier on, we
don’t know who’s going to be brought forth to look at. Well interview whoever it is and
then make a decision as whether to proceed and make the hire. I think that’s important. I would also say that any CEO which has led Dr. Rocha is
coming on our organization, she or he has the expectation, the right to put the
other own leadership team. That’s just elementary. And to suggest that this should
be done any differently weather it’s a city or a college
or combination of the two, I think is not being realistic and not addressing adequately
the challenges that we face. Titles on– I agree that the
approach that their taking of the search, if they’re
going to go talk to a person who is a VP at X
community college of– in charge of technology, that
person not going to come here and sudden become a
chief technology officer. Money, sure, that’s
going to be important. But we’re dealing with people
we want to be able to talk to seriously and
genuinely, we’re in positions to other colleges and
getting to come here, the title may well be
important probably is. If I’m a vice president of
technology at [inaudible], I’m going to leave there and
suddenly go become the dean of technology or some
other such titles. So I think that’s important
and we have to leave after the judgment of Dr.
Rocha and the consultants that we’ll be working with. Ms. Dowell has said
by law, we’re required to fill the interim positions so we can’t keep the
positions as they are. We are already probably
stretched far beyond what we’re really permitted to have done. So we’ve got to face up to
that and come to grips with it. And finally I would stress
too that Dr. Rocha has said that we will end up
spending about 1.2 to 1.5 million dollars less
by having this restructuring than we’re currently spending. No one wants to spend
less money on students. Student success is still the
main goal of this college and that’s what we’re all
committed to and we’re not going to back away from that. But we have to be realistic. This is 2011. The technology system
we’re utilizing is 1982. You don’t have to be a scientist
in technology or brilliant in technology to understand
that that’s not going to work as it ought to, so we’ve
got to make changes and I think the time is here
to face up to this and do it. And so we hire Dr. Rocha. He has come to us
with a recommendation of an approach to take. I think our question
is very clear. We should support that. We approve of the
hiring process, recognizing that we will be able
to interview and evaluate people who are being brought to us as potential candidates
or hires, so.>>With that Mr. Chairman I’m
going to call the question.>>Advisory vote.>>Aye.>>All in favor say aye.>>Aye.>>All opposed.>>No.>>Okay, one no. Six in favor plus the advisory
vote, thank you so much. Let me if I again move out of order here
just for a little bit. I’m going to get down to item N, the CCCT Board Election
recommendation with possible action. I asked Dr. Mann for her
recommendations on this because we’ve got
about 12 candidates, people who have suggested
the candidates and so I would like to invite Dr. Mann to
give us her recommendation.>>Thank Mr. Thomson, unfortunately I left
my list at home. Do you have– if you have
my email there to you? Alright. I reviewed and I assure
you all that the forms filled out by the candidates who
are interested in serving on the CCCT Board and in looking at them I took several
issues into consideration. This Board has had
a long time policy of supporting local control and
we usually support any candidate who supports local control. This is an unusual time for
the CCCT Board in that a couple of years ago they
changed their method of electing board members. It used to be you could
have five 2-year terms, now you can have
three 3-year terms. And the effect of that is we
have 4 very experience board members, 4 former presidents
who are all going to go off at the end of the year. So instead of having 3
or 4 people on the board who have been an officer and have been president
there will be nobody who is a former president. I will be the president and the
person I replace midyear didn’t stay for reelection. So, we have a very– kind
of short, I should say, I don’t want to say lean but
a very small leadership pool. So, with that in mind I thought
it was really important to look at people who’ve had experience
either on a state board or the national board
who are informed about the issues facing
community colleges in California state-wide. And also people who
have had some kind of experience on
their own board. Some of the people who
apply had just been elected. So, I look for people who have
been on their own board for, say at least a term and on the
board had been elected either an officer or they had been
given a major assignment like say the liaison
to the foundation. And using those criteria I’m
recommending that we vote for 4 people, 3 of whom
are now incumbents. The first person is
Laura Casas Frier. The second one is Mary Figueroa. The third one is Paul Gomez and the fourth one
is Pauline Larwood. And Pauline Larwood as
Geoff knows was a member of the Board of Governors. She is from– Geoff
do you remember the–>>Kern County, Bakersfield.>>Kern County, Bakersfield. She is very experienced. I think she would do
a really good job. Paul Gomez is from
Chaffey College. He is a member of [inaudible]. He served for 6 years on the
national board, the ACCT Board and now is interested in
serving on the state board. Mary Figueroa is from Riverside. She has had experience
in some committees on the community college board
in I think educational services because I don’t have
my notes here. She is one of the founders
of the Latino Caucus for the state community
colleges. And then Lara Casas Frier is–
I think she’s from Los Rios. Again, she has had a lot of
experience on the committees of the league and
at her home campus. Laura was also the
only candidate who identified local
control as an issue. And the only other thing I
would like to say is a few of the candidates
[inaudible] you had to say what issues do you
think are the most important. There were some candidates who said they thought the most
important thing was growth for us to bring more students
into the system which seemed to me when we’re
faced with according to the chancellor
turning away maybe as many as 400,000 students this fall
if we have this huge cut, that growth really
is not the issue. The issue really is trying
to have funding and programs to serve the students we have
and try to find better ways as we had with their pathways and students success
getting our students through. So, that is the reason why
I’m recommending those 4. Now we could actually
vote for 7 people. I’m recommending again
that we only do 4 because there has been some
emphasis of block voting and I think these are good
people they will do a good job and I didn’t have the same– I feel the others are
quite on the same level.>>Is that a motion?>>Yes, it is. I’m moving those 4.>>I second Dr. Mann’s–>>It’s been moved and seconded. Discussion and questions? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? The motion carries. Thank you very much.>>Just tell them
to stop mailing us–>>What?>>Stop sending us brochures. Alright let’s then go back
to the order of the agenda and approval of minutes, Meeting
Number 6, business meeting on March 2, 2011 and Meeting 7,
study session on March 16, 2011.>>Motion to approve.>>I second.>>It’s been moved and seconded. Are there any corrections
or additions or corrections? [ Pause ]>>Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed?>>I’m certainly willing
to approve the motion in the context of the first
meeting but would need to abstain in the context
on the second meeting in which I was not present.>>Okay.>>I think the motion
carries then. Let’s–>>I abstain on the
second meeting, I’m sorry.>>Okay. Alright, 2 abstentions on the study session
on March 16, 2011. The next item is approval
of the consent items. Is there a motion to– we’ve
already dealt with two of those. The 104-B. Is there a motion to approve and we’re taking the
item 90-T separately. A motion to approve the
other consent items?>>Could we– [ Inaudible Remark ]>>Could I just make
a comment on 89-P?>>Sure.>>I just like to comment
that Christina Rose from Graphic Artist, Publication
is retiring after 34 years, another incidence of how
devoted our employees are to PCC and the kinds of services
that we receive from them.>>Absolutely. Is there a motion to approve?>>I have a couple that
I would like to quote.>>Okay.>>104-B, 97– B
97905-1 and 904-1–>>I’m sorry, take me back
through that again please.>>104-B?>>Yeah, and it’s on the book, it’s on B 97905-1
and 904– yeah 97904.>>[Inaudible] specific within
104-B, which one she wants–>>Okay, so it’s 104-B [ Simultaneous Speakers ]>>Okay, and which one– I’m sorry which ones–
do you want to–>>97905-1>>And 904.>>904-1?>>Yeah.>>PBWS and Wittry. [ Noise ]>>Okay, alright. Okay. Is there a
motion to approve?>>I move to approve
the consent items.>>Is there a second?>>Second.>>Second.>>Okay.>>Ms. Brown, you want to ask
your questions about the two in 104B, the PBWS Architects
and the Wittry Associates?>>Yes, I just– I know this
is related to the U Building and I’m just concerned about spending 70,000
dollars for designs. I’m not sure why we’re
doing this if we’re not– have we decided that we really
going to be used it doing that village stuff in the
parking lot, is that– we’ve decided to do that?>>So that’s basically an item on the agenda for
this evening, so.>>Yeah.>>Pending approval of
the resolution I guess.>>Trustee Brown is
correct that this– we have yet on the
agenda another, you know, media item of the update on the
U Building and we are asking for your separate
consideration for a resolution and the transfer funds necessary
in order to implement the plan that we present it in
draft form sometime ago but we are presenting
in detail tonight. So you are quite correct to
point to these two items. These two items are
within the U Building plan. And when we– whatever point
President Thomson chooses to take this is up. I just say that when Vice
President van Pelt gives the U Building what he will be
saying is that basically, yes, we have to move out of
the building; and yes, we have to get science
to lot 5; and yes, we have to get the architect to
do the work necessary in order to move everybody out of
the building this summer and get science and
health re-situated.>>Can we just perhaps
hold these two until we address that item and–>>That will be lengthy
report right there, so.>>Other issues on– of
the other consent items? Okay, we have motion in
second, advisory vote.>>Aye.>>All in favor say “Aye.”>>Aye.>>Aye.>>All oppose? Motion carries. Now let’s– back into– okay,
then we’re moving on to Item G, 90-P for separate consideration.>>Yes, and here President
Thomson I’d go to Lyle again who just briefly
explained what 90-P is since it’s a pro-form item but because it looks irregular
we wanted to make sure that you understood the item
and approve it separately.>>Yes, thank you. Resolution 472 declares salaries
for all management supervisor and confidential and other
unrepresented employees to be indefinite. In the event that district
decided to modify salaries for these categories during
2011-2012 this declaration will allow the changes to occur. [ Noise ]>>Right. And then–
that’s the short form. In your packet, this
is generated by a memo, a directive from the Los Angeles
County Department of Education. Mary, is– can there be a
layman’s translation of 90-P?>>Mr. Engeldinger has
correctly described it that Los Angeles County
Office of Education recommends that each educational entity
adapt this resolution going forward in the next fiscal year. If there are to be salary
adjustments of any kind for represented employees, that occurs through the
collective bargaining process. And– But for unrepresented
employees, salaries are dimmed to be fixed on the first day of the fiscal year unless
the board has declared those salaries to be indefinite prior to their fist day
of the fiscal year.>>And this is a mechanism that the county education office
has recommended traditionally. I’ve seen it many
times over the years and then it allows
a board certainly to retractively increase
salaries, theoretically also retractively
to decrease salaries after the beginning of the
fiscal year, otherwise, particularly in the case of any retractive
increase they would be constitutionally prohibited. So it’s important to have
this resolution in place so that the board has
flexibility to make these kinds of adjustments if necessary after the start of
the fiscal year. It has no ramifications for
the ’10-’11 fiscal year. This would be going
forward for ’11-’12.>>Other questions?>>Motion to approve.>>Second.>>Moved and seconded. Any discussion? Advisory vote?>>Aye.>>All in favor say “Aye.”>>Aye.>>Aye.>>All opposed? Motion carries. Ms. Brown is absent
at the moment. Now we are down to Item J.>>Rick, you need
a cup of coffee?>>Okay.>>Alright, well–>>I’m sorry. [ Laughter ]>>Ms. Dowell is suggesting we
deal with Items K and L first, so that [inaudible] depart
and will save some money. [ Inaudible Remarks ]>>Okay, so let’s then
deal with Item K, Receive and set public hearing regarding
initial bargaining proposal for 2010-2010. And the date that we have on
that in our packet is incorrect. It’s going to be May 18th
I believe not May the 4th. Other than that it’s–
as in the–>>Move to set the
hearing from May 18th.>>Second.>>Moved and seconded to set
the hearing for the 18th of May. Advisory vote?>>Aye.>>All in favor say “Aye.”>>Aye.>>Aye.>>All opposed? Motion carries. Item L, Tentative agreement between the Pasadena Area
Community College District and the California School
Employees Association, CSEA 777.>>Move approval.>>Second.>>Second.>>Been moved and seconded to
approve the tentative agreement. Any questions or any
presentation required for [inaudible] per Dr. Rocha? Advisory vote?>>Aye.>>All in favor say “Aye.”>>Aye.>>Aye.>>All opposed? Motion carries. You may depart and go home now. [ Inaudible Remark ]>>Thank you for being
here and everything. So let’s now move back to Item
J, Facilities and construction: U Building plans
update and presentation: Discussion with possible action.>>Right.>>If you recall very quickly we
had a study session in the fall in which we described the
U Building situation is that we have received
an engineering report that the building was
not up to earthquake code and the engineering
recommendation, as soon practicable that
we evacuate the building, move the people to swing
space and then figure out what to do with the U Building. What this is about is
asking for a resolution that will allow us
to do just that. It’s a follow up. We have completed
the consultation. There are people who are have
been pardoned primarily Dean Douglass who’s the, I think the
main resident of U. And also to just be absolutely
transparent while we normally don’t do it we’re making
clear that in order to make the swing space happened
that is the temporary quarters in which all of the science and
all of health will have to go for the next few years. Until we figure what U building
is, we wanted to make clear to you how much money
we will need to move from capital into this purpose. So that’s the introduction
and Rick has the details.>>Thank you good evening. I did prepare a written
report, so I’m not going to go through every detail because I
would like to allow as much time for questions as possible but I
will say that several years ago when [inaudible] was the vice
president we did commission the study for the seismic
capabilities of the buildings. Since then that was done by [inaudible] Engineering
Group in Oakland. That was the Tier 1. We also did a Tier 2 evaluation
to further highlight that. They then contracted with another firm
Thornton Thomas [inaudible] that did what’s called a lateral
forces or push over analysis on the U-Building and I
highlighted some of those, their conclusions in
the overall report. Then what we did is we
hired Amir Amafar [phonetic] who is an esteemed structural
engineer who is with us tonight and can answer any
technical questions in terms of the reports themselves. He went through and did
an independent study to make certain with
the mathematics involved and the procedures that they
used were in fact correct. So he came to the
same conclusions that the other engineers
came to in terms of the capabilities
of the U-Building. As Dr Rocha has pointed out
we have consulted with several of the major players
particularly Dave Douglass. We’re working with
Health Sciences and we’re in the process now of
working with Dr. Wilcox’ staff because one of the other
major tenants in the building of course is student health
center along with some of the other upward bound
and– who are the other ones? [ Inaudible Remark ]>>So, we’re working now– and I think we have a meeting
scheduled either for this week or next in order to try to
coordinate the last details of the other major component which is student
learning services. In terms of where we intend to put the Natural Sciences
Division we have scoured every imaginable thing that we can
think to do and the conclusion that we came to is the Parking
Lot 5-A is the appropriate place for a number of reasons. The chemicals that are used,
it’s so much easier for us to do that on the campus than to have to haul them through
city streets. So the fire department has
regulations that we even looked at putting them in Parking Lot
10 and 11 which is on the corner of Green Street and
Hollister [phonetic]. Every time we move a
chemical we would have to notify the fire department. If we did it on campus
we wouldn’t. Now the fire department has
been intricately involved in this process and in fact
some of the architecture that we’re talking
about is working with the Pasadena Fire
Department, the Fire Marshall and very importantly the
Division of the State of Architect because moving this
building is a monumental task that is very complex. So in terms of the architecture, in terms of the electrical
engineering, in terms of the structural
engineering this is a monumental job. By way of example when we go through with the Pasadena
Fire Department we have the inventory, all chemicals
in the building. And we were discovering
vials from 1937.>>Wow.>>Every combination permutation
they wanted to know about. They wanted to know
the proximity of one chemical with another. So therefore it’s
taken us many weeks, in fact it’s taken us months
to go through in joint effort between safety and
Dave Douglass’ people, the lab tech people to
identify every chemical that’s in the building. We have to identify each
chemical not only that’s there but the chemicals
that we’re going to move over to the new area. So in terms of moving
Dave Douglass’ area that is very complex. We’re looking at options for
the health sciences and the one that appears to be most
promising is to in one form or another use the
[inaudible] education center. Our calculations are that center
is currently used somewhere on the order of 50
percent of capacity. And we’re also working with
Pasadena Unified School District in order to see if we can
identify surplus space that they have in order to
provide us with a buffer. In terms of the programs
that are offered at CEC, most heavily they are high
school programs and English as a second language program. So Dr. Jacobs and through the
enrolment management group have identified the possibility
of moving some of the advanced ESL programs
onto the main campus in order to streamline that
into integrating with the languages division. That is likely to reduce
the capacity of CEC down into the 40
percentile range. So it means that there is
capacity at CEC and of course to the extent that
we can do that and it saves a tremendous
amount of money. Dr. Douglass’ area is
extraordinarily complex because of the explosion
components in terms of the fire components.>>There were a lot
of parts to those labs that are very complex. We’re talking about
something on the order of 37 or 38 portable buildings in
parking lot 5A, the cheapest one of which is just a couple
hundred dollars a month, the most expensive is
about 8000 dollars a month, because it’s a– the chemistry– I think it’s organic
chemistry lab is very complex; the plumbing, the gas,
the exhaust systems, and like I said, the
fire capabilities and the explosion
resistance of those buildings. So what we’ve done, and through
the budget resource allocation committee, I presented
this concept in terms of fund switching, and the–
that group made a recommendation to the board that the money
being moved, and I’ve identified where the money would
be moved from and to. You can see that the
multipurpose field, the property acquisition would
be a 2 million dollar move, eliminating the warehouse and
reducing telecommunications from the 236,000 dollars that
was still left in the budget, and of course, that was
a far larger project. This is the remnant budget
for that, down to the 13,376, which is a specific
number of the bills that we have yet to pay on that. And then you can see that we
would have U building’s swing space added as a new project
in the capital outlay fund for 6.2 million dollars. So what I’m asking for is
an approval on the movement of the money within fund
41, the capital outlay fund, as well as a verbal
approval ’cause this is going to be a 2-staged
approval; one is verbal for an emergency resolution in
order to acquire these portables through a process that
the county will approve, but it’s verbal first, and
then with the verbal approval with the board– at
the next board meeting on May the 18th would be the
actual emergency resolution. What we intend to do is
to use the public bid that North Orange County
Community College district did for the Fullerton
Science Village, which is a very similar project,
and to use those actual numbers as the numbers that
we would use. Los Alamidos did
something similar, and we’re using those numbers in
conjunction with Orange County. So those are the two items
that we’re asking for.>>Rick, could you address
Trustee Brown [inaudible], and I’ll later speak
[inaudible]– but Trustee Brown
had the question of why the architect
contract is part of this.>>And the answer
is because we have to have the drawings approved through the divisions
in state architect. Now, the portable units
themselves are pre-approved. However, the fire life safety
and the accessibility is not. And therefore, it’s
a DSA project. And we did have– we identified
another architectural firm, so it’s not performing as
quickly as we need it to, and therefore, we’re getting
rid of them in favor of PWS, which is a Pasadena
firm that we have used on a number of other projects. As far as [inaudible]
Associates, the campus itself electrically
is extraordinarily complex as well. He’s been working on the
campus for a number of years and has been our engineer for
as long as I’ve been here. So in order to tie– and
we have to tie everyone of these building in
electrically, water, gas, sewage, and so forth. So the infrastructure
tie in is critical.>>Ms. Brown?>>Yeah, I do– okay. So we are going to– I have
no problem or no questions. I am– I truly understand that
we have to vacate U building. That’s a given. Now, a few of my questions
are, number one would be, will we do– will we be using
some of CC for possibly, according to your notes here,
for nursing and maybe radiology. Is that correct?>>Yes, that’s one
of the possibilities.>>Okay. So my other question is
if radiology and nursing can be down at the CC and we’re also
contemplating leasing a building from PUSD, why can’t we
house natural science? You claim that the moving of the
chemicals would be a problem, and I could see where
that could be. But would it be a 1.6 dollars
a year problem, or can we look at this differently where we can
accommodate having the natural science over in the building,
whichever building that is, that we lease, we can
keep business as usual, and possibly save money? Now, the other thing that I’m
having a little problem is– with is the fact that we
are making the assumption that we are going to
receive money from the state to build the U Building. And at this point, given
the economic situation, we don’t know where we’re going. So I think maybe we should
vacate and try to just look at this a little bit differently
and get everybody situated and hold off until we see
where this the economy is going to lead us because certainly we
do not want to start something that we cannot complete. We’re in the process of
doing the Art Center. We will need to get
that completed. But this is pretty disturbing
to me, the U Building. The fact that we have to
even vacate it is disturbing, but where this could lead could
really take away all the fat that we have enjoyed all
these years and boast off and we’re going down
to the bones and that’s of concern to me.>>Two parts, in the
first place, the– I think the first part
of the question dealt with having natural
sciences moved to CEC. There are two parts that– first is that there is not
sufficient room; and secondly, the most expensive space
that we can build are these laboratories. So whether they’re biology
labs, chemistry labs, organic, those are extraordinarily
expensive spaces for the reasons I
outlined before. So for us to go through and to
rehab CEC in order to accomplish that or even a PUSD school
site because understand that the option that
we’re exploring with PUSD site is we only
move the high school programs and the ESL programs
into a PUSD site. That would allow for the nursing which has far less
technical demand to be able to move into CEC. So, economically, it would be in
the first place, very expensive and then in the second place,
extraordinarily time consuming. Because we would have to
run through full drawings to the division of the
state architect in order to serve the needs of the
natural sciences division. The second part of the question
deals with state funding. And I have spoken with the
chancellor’s office in terms of our options with
regard to emergency funding for replacement of
the U Building. And if you recall from
my previous conversation, we talked about the
fact that you have to replace light with like. That means that if you want
to add a smart classroom, they will not permit that. If you want to make an office
bigger they won’t permit that. However, we already know that
the U Building is undersized. Therefore, if we are to
contemplate two towers of the U-Building, it doesn’t
have to be the same shape but it has to be same
usable space inside. So the option that I floated through the chancellor’s
office was that if we are to imagine two buildings such
as the R Building actually only, you know, far more attractive. [Laughter] The R Building
was two buildings. And one wing was added to the next upon the
completion of the first. So if we were to have the
state fund, the first building to replace what we currently
have in the U Building. And then, we would have to raise
the money through some form in order to expand the programs
to actually meet the full needs of the– of the divisions
and the programs that are using the
U Building now. So they actually
do have the money. It’s– Now it’s true
that for us to do that, we will be bumping another
project somewhere else, that’s currently in line. But the fact that we have an
emergency situation I think is beyond question.>>So it’s guaranteed that
we would get the money, is that what you’re saying?>>It is not guaranteed. But what we would
do is we will go through the process to get it. And the fact is that because
of our emergency needs, we would rise to
the top of the list with other emergency projects.>>Mr. Martin?>>I have a few questions. 6.2 million, how much of
that one time make the move, get the modular situated,
and how much of that is ongoing,
reoccurring, lease? I’m not taking about ongoing
utilities ’cause we have utilities in the U Building, but
some additional marginal cost of the ongoing village as
opposed that we would not depend on the U Building
because it’s being leased? It’s the only thing I
could think of that–>>When you lease part of a
building, you’re actually paying for the installation as
well with the exception of the utilities under the
ground that we have to provide. The ongoing cost therefore
because it’s been factored into the monthly lease rate. They would require a 3-year
lease and that the reality is that we would need
it for that anyway. And, it’s going to be on the
order of a million 5 per year for the lease of
those buildings. Then, we will have additional
costs in terms of moving and of course we have to move and make some modifications
to CEC.>>What– What is
the 6.2 covering?>>The 6.2will cover
the lease period for 36 months plus the actual
physical moves of all the people out and the secondary effects.>>So, in year four–
basically on what you just said, in year four there is going to be an additional 1.5
million for– if it’s– if it’s still there,
there’ll be some lease rate around 1.5 million
would be an estimate.>>If we were to still be in
there in year four, that’s true. If we found an alternative
solution such as the construction of the
building on a fast track basis, then the hope would
be that we would not. But, there’s no way–>>Construction of the building on a fast track basis
starting right now through DSA bill approved,
funded, and all that, you really think you can
do that in three years?>>No. But what I’m
saying is that it– [ Laughter ]>>Is that–>>It cannot be done
quicker than the three years and therefore I’d rather
not commit it to four.>>Okay.>>Three years is a given.>>So, are there any
alternatives instead of leasing these buildings and actually somehow
purchasing the buildings? What if they were there for six? What if they were
there for nine? I have a vision of
this building, of some of these
buildings in my mind because I’ve recently acquired
some state-approved modular buildings which for all
intensive purposes are not your father’s bungalow that was
at Santa Anita and went through the interment
issues and things. I mean these are
very nice spaces. So I’m just wondering if there
isn’t at some year, 6, 9, 12, a tradeoff to where,
for all that we’re going through to install them. The payback isn’t
better to own them.>>Well, and what happens
during the process is that after your initial
contract is up after 36 months, then your negotiating power can
be pretty strong too in order to negotiate the price
down or to purchase them. We’re also putting out
a call to all unified and community colleges
to see if they have spare and they’re trying to
get rid of any of them, because in some cases, we can probably pick
them up for a dollar. So what we’re anticipating
within the next month is to identify that ’cause some of the responses are
starting to come in. We’ll have to go
and check them out. See whether they’re in
good enough shape to take. But what we’re asking
for at this moment is because the emergency
resolutions required in two phases, that by the
time we get to May the 18th, e’re going to be right
on the heels of having to actually pull the trigger.>>And, I’m not making these
comments opposing the resolution because we got our
backs against the wall. There isn’t another alternative. I don’t know what else you do. But I don’t believe that we’re
going to go through all that and four years from now
think that there’s going to be a different
building there. I don’t believe that
for a moment. And I also don’t see how our
negotiating power three years from now when they are
installed and in placed is going to be any better than it is now when we haven’t made
the commitment. ‘Cause the other to understand
is what our replacements cost is to pick up the buildings and
moved them and get new buildings in and then certify
and all that. And they’ve got us right
where they want us. So, I’m just wondering. I don’t see any alternative
what you have and one in hand beats two in the bush. But I– at some point would
entertain looking at a more– a potential ownership situation
which may be more cost effective at a certain time period
going forward which–>>Well the– I absolutely
take your point Trustee Martin. And I think we’re moving on a
critical path the fastest way. I think the ideal thing based
on what Rick was saying was that it is– we will get a call
pretty quickly ’cause we’re going to put a full court press
on for this emergency building. It is possible if they
can throw the switch and we should know fairly soon
to do it in four, you know. A year of design, a year of
DSA, two years of construction. That’s realistic and we
should know that fairly soon. And, if we, you know, are
going that way then I think down the road what
we’ll say is okay, let’s tuck in for the four, let’s take the building
and go, okay. If they don’t throw the switch
on the building, then yes. You are absolutely right. We’ll have to come to you
with other possible options. I would also ask Dave to
just comment a little bit about the nature of the
buildings themselves and why this made sense from
an academic perspective.>>Yeah. We went
down to Fullerton and we toured the exist– some
of the existing modules there which would be actually
the module of the buildings that we bring up
here, some of them. And, you know, basically, we’re
talking about chemistry labs with three hoods
and vents and so on. So, pretty sophisticated
buildings. We also have general ed
classrooms and I think Rick– as Rick has said, we’re going
to look into trying to get some of those cheap but
the, it’s you know, it’s the organic chemistry
labs and the other labs that are going to cost us.>>That’s gotta be hard to–>>One way or another, you know.>>One question I have and I
see Joe Bushko [phonetic] was so kind and has been
there all night. And Joe, of course, is the
director of our health center. So, I didn’t first of all know
whether Joe had a question or not but could you also
talk a little bit about Rick because one of the
other residents of U is the health center.>>Right. So, as I’ve pointed
out, we have a meeting scheduled within the next few days I
believe with Dr. Wilcox along and certainly Joe Bushko but
some of the other staff as well. Because we’re trying to
make some other moves which can be made possible
because of the migration of the computing services and
MIS functions from both the C and the D buildings into
the library building. So, that’s created some
space opportunities and what we now need to do is to
work with those users in order to find out if we can
come to a resolution that will actually
work for them. And what our hope is that we’ll
find a permanent resolution to their space needs
so that they don’t have to make another move
after this one.>>Okay.>>And they of course
will stay on campus.>>Certainly, certainly.>>I tend to agree
with Mr. Martin. If it’s possible to buy these
buildings I think that’s going to– now is the time to
do it and that’s going to save us money as opposed to paying 1.6 million dollars
a year to rent these buildings. If you are successful in getting
approval, when you think back to how long it took,
you know, get approval for the Arts Center buildings from our marvel state
bureaucrats. So, if you are able to get this
and you had always have done in three years, we’ll name the
building after you I think to– [ Laughter ]>>Or at least one
of the modulars. [ Laughter ]>>I mean in interim and I– you
know, it kinds of fits, modular. [ Laughter ] [ Simultaneous Talking ]>>Thankfully this
is being recorded. [ Laughter ]>>So, if there is a prospect
of buying the buildings.>>Well, I’ll tell
you what we can do is for the May the 18th meeting,
we will have two options. One is the purchase and
what the price would be and the others is the rent.>>Okay, that’s fair. What is it you want
from us this evening?>>A verbal authorization
that the Board recognizes that we need to do an emergency
resolution and secondly, that the budget, the move from the capital outlay
projects are acceptable.>>Move.>>Is there a second?>>Second.>>Then moved and
seconded that we, I guess, we’re basically giving
you a verbal authorization for saying it’s an emergency
and we have to do something. And, I guess we’re
saying the 6.2. million dollars is coming from
the capital outlay fund 41 of the second page
of your report.>>Right.>>Or you’re being– [ Laughter ]>>We sure are telling you
something you should tell us. [ Laughter ]>>Yeah actually there is– [ Laughter ]>>You don’t want to know. [ Laughter ]>>Cherry said that
she was annoyed because she wanted the
building named after her. [ Laughter ]>>Actually what Cherry said was that the vote has
to be unanimous.>>Oh, okay.>>Cherry is right. I’ve been sitting here feeling
really nervous here ’cause with Trustee Mann
having had to leave. But as I understand
it what you’re looking at was more advisory for tonight
and then the planning for it.>>Mr. Pack, you
have a question?>>Oh, it’s mostly just a
comment and it sort of like because we had a
lot of questions about the different
possibilities and stuff to sort of rewind back to one
of the earlier times when this was presented. I remember this being
presented alongside suggestions that we move things like St.
Lukes and various other places around Pasadena and I
had concerns with that because of the disruption
that that might bring to some student schedule and
so I just want to comment that I’m really happy that
we’re opting for keeping at least the natural sciences on
campus because so many students who participate in other
services on the campus do have to take natural sciences
for general education and so regardless of what
the outcome of the purchase, the renting of the
bungalows I’m just really glad that we’re keeping
that on the campus because I think it will be
the most friendly option for students. Thank you.>>Other questions or comments? Advisory vote?>>Aye.>>All in favor say aye.>>Aye.>>All opposed? Motion carries. Okay, I think that takes us
down to Item O on the agenda. Board of trustees–
or wait a minute. No I’m sorry, M is–
I missed resolution to order biennial
governing board election. Discussion with possible action.>>Move the resolution
to order the election.>>Is there a second?>>Second.>>Be on Tuesday,
November the 8th this year. Any discussion, Mr. Baum?>>Just one question, do
our new districts have to be established
for this election? In time for this election?>>I think that they do and
that has there been information yet from the accounting
committee just to–>>I guess we should just
be prepared to make sure that we have accomplished that–>>You already are
organized into districts so it’s not a question having
to establish districts. You don’t have to go
through that which a lot of districts are
contemplating right now. But I do think we
need to be sure that the boundary
lines are in place.>>So that the populations
of each district are–>>Are still equalized.>>Any idea when we may get
that information, the census?>>We’re working on it, yeah.>>Okay.>>We’ve already met.>>Okay. That’s nice. [ Laughter ]>>I just need to know if
I’m going to be redistricted into somebody else’s office.>>That happened in one of my
colleagues on the city council.>>Right. I’m very close
to South Pasadena, so. [ Laughter ]>>You’d have a great
representation. [ Laughter ]>>Okay, any further discussion? Advisory vote?>>Aye.>>Aye.>>All in favor say aye.>>Aye.>>Aye.>>Motion carries, okay. I assume there were
no no’s in that? Okay, motion carries. Alright, now then
we’re onto the board of trustees self-evaluation
process with discussion.>>We table that.>>Yes. If I can be helpful, the
point of this item was simply to reiterate in open session
what the board’s process by established policy
will be to do to conduct the required
self-evaluation. So we have the standing
board policy and essentially this item is
to remind us of that policy, remind the trustees of that
policy and to set the process in place that will lead
to the self evaluation. Is that correct, Mary?>>Yes, the board’s policy 14
or bylaw 1490 is provided to you for informational
purposes in your agenda. The board does need to do
this on an annual basis and it’s not an action item
before you tonight but this is to the extent that the
board still has the energy to have a conversation, an
opportunity for the board to remind itself of the
provisions of the bylaw and to begin that process.>>Okay, any other
questions or– pick up this evening
on this one? No action required, is there or?>>There’s no action
required tonight.>>Okay, alright. Okay, future board meeting
dates, Wednesday April the 20th, the study session at
6 p.m. Media Center, Temple City High School. This certainly hopefully will
be given more specific locations and directions how
to find that spot. It should be one– [ Inaudible Remark ]>>As a matter of fact
the one e-mail bet off to Mr. Martin this evening or will first thing
tomorrow morning. One was completed today
and we’ll get that over to you as well Trustee Wah.>>Okay. Can you give
me the rest of this too?>>Yes, Mr. Thomson. We’ll definitely do that. [ Laughter ]>>I just– I will be
absent for that meeting. I just want to let you know.>>Okay. And then Tuesday
May 3rd, joint meeting at Pasadena Unified
School District 6 p.m. Where is that one going to be?>>That’s going to be at
the Senior Center on Holly.>>Okay.>>And that is at 6 p.m., I confirmed that with
the PUSD folks today.>>Okay.>>Parking.>>Parking is–>>Terrible.>>At that place.>>Bad parking.>>It’s challenging, yes.>>Yeah, I’m stumbled on
a great spot last time but I was the only one.>>Well, there is a parking
that the Senior Center has. I’ve forgotten the name of the–>>Yeah, but it’s kinda limited.>>What’s that? [ Inaudible Remark ]>>No. Well, they have it there but there’s also a parking
structure across the street that they have a
relationship with that they–>>Mary and I will
look into that. We’ll get some information
to you.>>Tonight.>>But I mean it is an issue and
they do validate the parking.>>Where do you want us to park?>>Okay, on Wednesday May
18th, regular business meeting, 7 o’clock, closed
session at 5:30. That will be back here. Other future agenda
items that people would like to have addressed? If not then I think
we are adjourned. [ Noise ] [ Inaudible Remarks ] [ Silence ]