[ Inaudible Discussions ] [ Noise ]>>Okay, the meeting
will now come to order. Ms. Thompson, will you
call the roll, please?>>Mr. Thomson?>>Present.>>Mr. Baum? Mr. Martin?>>Present.>>Ms. Brown?>>Present.>>Dr. Fellow?>>Here.>>Dr. Mann? Ms. Wah?>>Present.>>Mr. Soto? [ Papers Rustling ]>>We have a closed
session item that’s going to address Government Code
section 54957 Employee Discipline, Dismissal,
Released (two employees), Government Code section 54957.6
Collective Bargaining (PCCFA; CSEA 777; ISSU and the POA). Negotiator is Ms. Gail
Cooper, our General Counsel, and Government Code
section 54957.6 Negotiation with Unrepresented
Employees (Confidentials Management Association). Again, our negotiator is Gail
S. Cooper, our General Counsel. Is there anyone who
wishes to address the board on closed session items? If not we will adjourn
into closed session, be back here at 7o’clock. [ Inaudible Discussion ] [ Pause ] [ Noise ]>>Cool! Thank you very much.>>Alright, thank you.>>The Board of Trustees is
now back in open session, there is no reportable action
from the closed session that we had, we will begin
with the Pledge of Allegiance, and I would ask our
General Counsel, Ms. Cooper, to lead us in that please? [ Inaudible Remarks ]>>I pledge allegiance to
the flag of the United States of America, and to the
republic for which it stands, one nation under
God, indivisible, with liberty and
justice for all. [ Pause ]>>At this point, I’m gonna
turn the meeting to Dr. Rocha, the Superintendent/President, to introduce our new
faculty members and following that we will have a brief
recess for a little reception.>>Great! Thank you, President
Thomson, members of the Board of Trustees, we have
a happy duty right now to introduce the new regular–
incoming regular faculty and– so we’re going to introduce
them to you personally, we’re glad that they’re
with us tonight. The deans are with us tonight, and so what I’ll ask is Vice
President Jacobs to start us off and I think we’re gonna
go division by division, and until we get to the end of
this– this great, great group. Jackie?>>Yes, thank you very much
to the Board and President. We’re delighted to
introduce our great group of new faculty this evening
and first ones will be– we would use the outline that–
from– coming from the deans, we will begin with business and then we would just
come on down the line. Mr. Gary Woods, Dean
of Business. [ Inaudible Remarks ]>>You should– excuse
me, would you–>>Come to the microphone.>>Would you mind
coming to the mic?>>Come to the mic.>>Would you mind
coming to the mic so that they can just
be seen and now–>>I always heard you’re
supposed to be, what, heard but not seen or– [ Laughter ]>>How come there are
video– being video taped?>>Okay, just so
they can see them and we could do it
right, here’s the mic. The mic over here, sir. Okay, and you can just raise
your hand as he introduce you.>>I’m proud to introduce
two new faculty members. This is Jamal Ashraf, he
teaches Computer Science, and Michelle Lee
teaches our Accounting.>>Thank you very much. [ Applause ]>>Okay. And Dr. Olivo– [ Pause ]>>Is the Dean of Counseling. [ Whispering ]>>I am pleased to introduce
to you Cecilia Medina, Hillina Jarso, Gena Lopez and Tomas Riojas,
our new counselors.>>Very good. [ Applause ]>>Our Dr. Bell,
the Vice President for Student Learning Services.>>Good evening ladies and
gentlemen, I’m substituting for Dean Kent Yamaguchi
and it’s my pleasure to introduce Ricardo Castillo who is our new teaching
specialist in Learning Disabled Services. [ Applause ]>>Thank you. Could you make the other
introduction while you’re there for Athletics.>>I certainly can do that. [ Laughter ]>>I’m back again. [ Laughter ]>>This is really
a re-introduction of Mr. John Woods who is in
a– our Director of course– there’s John, who’s a
coordinator over in– in the Physical Education
Athletics, and he’s gonna introduce
our newest faculty member and I’m gonna save that for him. John?>>Hello everyone,
it’s my pleasure to introduce our new Head
Football Coach and Kinesiology, Health and Exercise Science
Instructor, Fred Fimbres. [ Applause ]>>Thank you. And we won a football
game on set, okay. [ Applause ]>>Alright. Big daddy came to win.>>He’s undefeated
as Head Coach. [ Laughter ]>>Undefeated– alright, great! Okay, next one, I will
introduce and I’m very delighted to introduce Mr. Andy
Ku from Architecture. Are you here, Andy? If so, would you stand? I know that the– I think he was
teaching but he was gonna try to get by, but anyway,
let’s give it– let’s– [applause] Andy Ku,
architecture, thank you. And we will continue
then with the English. Ulmer– Dean Ulmer? [ Pause ]>>I feel like I’m in
Make Way for Ducklings. [ Laughter ]>>It’s my pleasure to
introduce three new Composition Instructors, we have
Kathy Kottaras, and Ashley Gallagher,
and Shellie Samtani. [ Applause ]>>Thank you. Okay and our Health
Sciences, Dr. Barbara Freund. Dr. Freund seems not to be
here yet so I will introduce, do we have Ms. Lynn
Loo– Leloo– Lynn Leloo? Okay, she’s not here but
that’s Health Sciences, so anyway for Health Sciences. [ Applause ]>>Alright, our–
now we have our Dr.– our Languages, Dr. Ted Young. [ Pause ]>>It’s my pleasure to introduce
Lindsey Pilgreen who’ll be teaching English as
a Second Language. [ Applause ]>>Library, Dean Mary Ann Laun. [ Pause ]>>Librarians are some
of my favorite people and I’m delighted to
introduce these two: Pearl Ly and Diana Lopez. [ Applause ] [ Inaudible Remarks ]>>Mathematics, Mr.
Charlie Hogue, Dean. Okay.>>Good evening, I’m very
proud and very pleased to introduce Dr. ABD Rebecca
Courter so as you know that, and Dr. Richard Abdelkerim. [ Applause ]>>Natural Sciences,
Dr. Dave Douglas. [ Applause ] [ Laughter ]>>Alright!>>You are being
televised you know? [ Laughter ] [ Inaudible Remarks ]>>Ted said not to show off, so. [ Laughter ]>>I wanna introduce two of my
three new– fabulous faculty! All of them are chemists, we’ll
start ladies first, we’ll– Dr. Melissa Harman and
Dr. Peter Castro. [ Applause ]>>Both are in class
right now so–>>Great! Performing and
Communication Arts, Dr. Arnwine. [ Inaudible Remarks ] [ Pause ]>>I’m delighted to
introduce Dr. Steven Gates, our new Music Theory Instructor. He’s already revamped and shaken
up our programs so let’s– progress is on the way and Zach
Matthews could not be here this evening, so. [ Applause ] [ Inaudible Remark ]>>Dr. Finkenbinder,
Social Sciences. [ Pause ]>>If he was here
instead of teaching, it would be my distinct pleasure to introduce Dr. Richard
Randall, our new psychologist. [ Applause ]>>Thank you. Finally, Mr. Futtner
from Visual Arts. [ Pause ]>>Good evening everybody. It’s my distinct
pleasure to introduce one and a half new faculty members. [ Laughter ]>>This is Ms. Sylvia Rigon,
teaching in our Design area. Thank you very much. [ Applause ]>>There you have
it, Mr. President. That’s it.>>Thank you very much
Vice President Jacobs. I know on– on behalf of all
of us in the administration, we wish each one of our new
colleagues great good luck, and anything that we can
do to help and support you in the service of our
students, just let us know. President Thomson?>>Good! We will now adjourn
for a brief reception. [ Pause ]>>Some new contraptions up here and I thought we would
take maybe a few moments and ask Dr. van Pelt
to kind of walk us through how these things work and make sure we don’t
press the wrong button at the wrong time, so.>>You got that right.>>The opportunity is for–
for the votes to occur by the– the Yes button, which
will light up green, the No button will be red, the
Abstain button is the yellow. You have to turn
the– the buttons off. Alex, you gotta turn the other
buttons off, and then the– the white is to be recognized
so it’s raising your hand.>>Wow!>>That’s good. [ Inaudible Discussions ]>>And then the projectors,
the monitors on the desk can be retracted
so that they can turn flat. You can put things on top,
or then they can be upright such as they are here. [ Inaudible Discussions ]>>Designed and built in-house.>>Fantastic! Alright, thank you
Rick, any questions about how this equipment
operates? Okay, then let’s– the next item
in our agenda is the approval of minutes, our meeting of
August the 3rd of this year. Are there any additions,
corrections, questions about the minutes?>>Motion to approve.>>Second.>>Been moved by Dr. Fellow
and seconded by Ms. Wah. Approve the minutes of the
August 3rd 2011 meeting, if you wanna vote
yes pressure Y, if you wanna vote
no, do the other.>>Oh, look at that.>>Unanimous vote,
including an advisory vote. [ Inaudible Remark ]>>The next we move now to–>>Got here early.>>Yes. [ Laughter ]>>I think that’s probably
Dr. van Pelt’s motive. [ Laughter ]>>Now, Dr. Rocha–>>Dr. van Pelt– these–
these are permanently attached?>>They actually can lift up.>>Oh you can move them? Okay good!>>Next to announcements
and recognition, Board of Trustees, Ms. Brown? Anything to report?>>No report at this time.>>Dr. Mann?>>Nothing to report.>>Mr. Martin?>>None, thank you.>>Mr. Baum?>>I have one quick
introduction I’d like to make.>>Okay.>>I’d like to recognize a
colleague of mine from USC, Giovanna Carrera from the
Annenberg School who’s also enrolled in the Master’s– the Doctoral Program in
Educational Leadership at the Rossier School
of Education at USC, and is studying educational
leadership and board– board leadership
and so she decided to attend today’s meeting,
and learn some great lessons that she’ll take to
the classroom at USC.>>Welcome! It’s good to have you
with us, thank you. [ Applause ]>>Mr. Soto?>>No reports.>>Dr. Fellow?>>Yes, two items I–
I’m on sabbatical, if I get to go some things now– [ Laughter ]>>I’m supposed to be
doing research [inaudible]. [ Laughter ]>>I understand you’re
actually getting paid for this sabbatical, too?>>Yes, you get paid. Yeah, it’s very wonderful. Now I wanna retire. [ Laughter ]>>I was able to attend because
of that breakfast meeting of new faculty, that was
very nice, Mr. President, you did a great job and– and also it was a pleasure to attend the Associated
Student’s meeting last week. I like to be with the students
and I was very impressed with the president and the
way she conducts meetings, it’s better than some
of my faculty do, and so it was very
nice, and thank you. And also went to the ice cream
social the president had, that was nice too.>>Ice cream social.>>Take it out.>>Ms. Wah?>>Yeah, I also wanted to acknowledge the
Associated Student body. Actually, it’s Alex who invited
me to attend the meeting and I– I also felt that they were
very professionally handled and I was also very impressed that they were all using
laptops instead of paper agendas and board packages,
and I thought maybe that was a great example for
us to look at and to follow. [ Laughter ]>>Hear, hear!>>So, yeah– [ Laughter ]>>Yeah, let’s press
our– our green button, and then I also had a chance and
I wanted to thank Al Hutchinson, Dr. van Pelt for inviting me to attend the evening
Custodian’s meeting and just to introduce myself and
to say hello to them, and it was really great in– and
they really want to just extend that invitation to all the
trustees, and it’s just, you know, I think a great way
for us to express, you know, what a– how grateful we are
for the job they do and– and probably a group
that we don’t often see. I also had a chance to attend
the ribbon-cutting ceremony for the South Pasadena
Middle School so they just build their
new library building and some new buildings
and very state of the art and had a chance to
talk to the PTSAs and they’re really very excited
about building connections with PCC and getting some
early connections for– to learn about how
they get their kids on the college tracks. So I think it’s a great
opportunity for us. And then I also had a chance
to meet with A Noise Within, it’s just a new theater that’s
opening here in Pasadena, great theater, wonderful
productions and they have a whole
educational group and they would really
love to connect with PCC and they are offering
tickets to our professors and to our students and
a chance to just connect on the arts field so I thought that was a great
opportunity for us also.>>Excellent! Just quickly in the– [ Inaudible Remarks ]>>Pasadena newspaper
a couple of days ago, there was an article saying,
“PCC Tops Community Colleges and Fundraising,” and
talks about the work that the foundation has been
doing 1.8 million dollars will go to scholarships for
80 students so– Mt. SAC is also mentioned
in this but it’s good to see PCC being recognized
for tremendous work so with that let me move now to–>>Mister– Mr. Thomson,–>>I’m sorry.>>I did have an
announcement, I– I forgot.>>Okay.>>That’s why I had my light on.>>Okay. [ Laughter ]>>In fact, I have two, but
I’ll make them very quickly. I attended Photo Finish, the
special session where we were– are offering registration
to in-District students, and talked to some of
the students and talked to their parents, and everyone
was very, very pleased, I think it went very well. They were very happy. One student said,
“Why wouldn’t we be– love it, we’re sitting here
in this nice cool library and we have classes guaranteed
and those other kids are out there in a–
in a long line.” And the other thing was, today,
I attended the PCC-PTSA lunch and they have new officers, and they’re busy
planning their honors– the programs they do for our
students and I think Honors and Entrance is one them.>>Okay, Dr. Rocha?>>Yes, thank you,
President Thomson. And I do on behalf of everyone
inside the college I wanna thank all of the members of the Board
of Trustees for their attendance and support of so
many of the events that have started
this academic year. It is noticed and it is deeply
appreciated by all of us. We have a couple of items. The first item is– I’ll turn it
over to Vice President Miller. We have the announcement
of a grant from our friends from the Verizon Foundation.>>Thank you President Rocha,
I’m gonna ask Nancy Roberts to quickly introduce this board. Thank you.>>Thank you so much.>>I’m Nancy Roberts, I’m the
Grant Specialist for the college and I have with me Joy
Brittain the Project Director from Math/Science Upward
Bound and we’re here to introduce our special guest
this evening, Gary George, who is Director of
Government and External Affairs for Verizon, California and he’s
here to present a grant award from the Verizon Foundation
to our foundation in support of the Engineering
Innovations Project in the Math/Science
Upward Bound Program. And for those of you who don’t
know, Gary is also a member and immediate past president of the Chaffey College
governing board, so without further ado, Gary? [ Inaudible Remarks ]>>Thank you. Now, she stole everything I
was gonna say, but that’s okay. [ Laughter ]>>It doesn’t matter. The important part is coming up. As she mentioned I am a– well,
first of all, President Thomson, governing board members
and President Rocha, it’s my pleasure to
be here this evening. I’m– I am Gary George,
Director of Government and External Affairs
for Verizon, and also a Chaffey College
governing board member, and really appreciated listening
to all of your football scores and all of the, you
know, all the good things that are going on here. And I– I will write
those down and– and talk about them at our board
meeting in a couple of weeks. The– as you can probably
tell, I mean, I have this– a love of education,
I’ve always– always had the love
of education. I– I graduated from Rio Hondo
Community College and I’d like to tell the
story that when– when I attended Rio Hondo, I started at the Little
League Campus when it was in Santa Fe Springs before
they moved up onto the hill and that was a few
years ago, and so it’s– I’ve always had this–
this deep-seated feeling– feeling for community
college then junior colleges, community colleges and
that’s carried on to– luckily to the position
I have now with– with Verizon, not only
Government and External Affairs but I’m also the
Foundation Coordinator for the– for the area. And what we look for
are partnerships, there’s a number of– of tenants
that we have but partnerships in education, especially STEM
education and engineering and the check that I’m gonna
present tonight to Nancy and Joy and– and whoever the–
is because of the– as an– well, I’ll tell you the
amount, well, I’ll tell you now, it’s a check for 16,000
dollars and it’s for a professor and a fellow that are–
are gonna present these– this class in summer,
in a summer session. And we– we read the
grant or we really– we’ve been working
on this for a– a couple of years now to try
to, you know, find the funding for it and we did
find it this year and because it’s an excellent
grant, well-written and so it’s, you know, my pleasure
to be able to, you know, bring it forth this time. I would also like to comment
on the fact that you heard that I was, you know, I’m with–
I’m with Chaffey and the– it was a pleasure seeing
Dr. Bell here this evening, your gain, our loss. Dr. Bell was phenomenal at– when he was at Chaffey
and we miss him– we sorely miss him and– but
we wish him well here at– at Pasadena City College. Anyway, the– I’d like to do
the check presentation now, if you want to–>>Yeah, why don’t
you just go on up to Mr. Thomson and
the president– [ Simultaneous Talking ]>>Why don’t we–>>Then I will get a
picture right up here.>>Can we– why don’t
we call everybody up–>>Yeah.>>– and so– ’cause there–
this is kind of a team effort and I ask you to come around and
we’ll take a photo with the– [ Laughter ]>>When he says everybody,
everybody come up here. [ Laughter ] [ Inaudible Discussions ]>>Great! Good job!>>Thank you so much.>>Thank you.>>Thank you.>>Yes. [ Laughter ] [ Pause ]>>We are very grateful to
Verizon for the award and– and for your confidence and
we will work our hardest to merit your confidence
and we’ve got great people in this program and we’re
so glad that we had– got Nancy out of the
darkness for a moment– [ Laughter ]>>We have her in there in
the shop writing grants all over the place and– and Joy of
course with– with Upward Bound, so thank you so much and
it really means a lot to our faculty and– and
students in this program.>>You’re welcome, my pleasure.>>Very good. [ Applause ]>>And I’d like to say this, [simultaneous talking] is
the first time I’ve been able to leave the board
meeting early. [ Laughter ]>>I just wanted to say one
thing really quickly, too. It’s a– a few years
ago, the District entered into a long-term
partnership with Verizon when we did a complete
makeover of our– our information infrastructure,
and at that time, I really wanted to take my hat
off to the staff because in that partnership with rebuilding
our information infrastructure, we also were aware that
Verizon also engages in philanthropic efforts and I– and I ask that we look into
extending that partnership for the benefit of our students
in that way, and for the staff to have continued this
effort, Dean Miller and– and Rick and others too, to find
a way in a program that falls within the funding priorities of the Verizon Foundation
is really a testament to the hard work of our grants
team and– and others, so I– I wanted to acknowledge
that and– and say we’re– we’re delighted to see this– this other step in
our partnership with the Verizon so
thank you so much.>>Well, thank you and it was– it was a very well-written
grant, that’s why we– why we funded it so, thank you.>>Great! Okay, next, President
Thomson, from Engineering to Mathematics, Engineering,
Science Achievement, and I’d like to introduce
Dean Dave Douglas who will make a brief
recognition of this great program.>>Yeah, and, of course I’m
gonna pass the buck as soon as possible too but
I just wanna point out that we’re all familiar
with our Educational Master Plan and right there on page two, our students success
achievements areas, and one of those is associate
STEM degree awards and we know from our research that one of
the things that helps students– recruit students into STEM
fields: Science, Technology, Engineering, and Math and– and helps them stay in STEM
fields is the opportunity to do undergraduate research. And so I’d like to introduce
our MESA program director Melva Alvarez to let you get to
know some of the students that participated in undergraduate
research this summer.>>Yay Melva! [ Applause ]>>Good evening everybody, I’m
Melva Alvarez, the director– or act– what are we calling it? The program– ?>>Program specialist.>>Specialist.>>Program specialist.>>Yeah, director
for the state but–>>Yeah.>>I’m actually here and very
honored to be here with some of our wonderful students
that did participate in the summer internships
this year and as I call out the internships if
they can raise their hand. A lot of them are in
class or have transferred but for the Southern
California Earthquake Center interdisciplinary work around
earthquakes was Mary McLellen, Sam Reed– raise your
hand if I call your name– Tatev Papikyan and
Ernesto Jimenez. For Oakcrest Institute here
in Pasadena, studying things like Isoprenes and–
what did you study?>>Microbio.>>Microbio is Natalia
DeVries, Jonathan Rojas, Cumore Denby, and Henal Shaw. Studying at Cal State LA REU
this summer was Bridgette Spencer, Nick McKay,
and Alice Herrera. Studying for the National
Institute of Health, a US– at USC Medical Campus,
studying prostate cancer was Brittany Ulloa. Cameron White who was
also on our AS was at Carnegie Observatories and he’s also a NASA MUST
Scholar winning a ten thousand dollar scholarship. Hoda Ahmed is a– was at
UCLA studying neuroscience. Hector Alvarez was at
Barlow Respiratory Hospital. Aaron Castellano was a grant– a grant winner for Tia Chucha’s
Community Center working on their STEM program with
youth, and we also had students like Jose Cruz, Carla Gonzalez, and Tony Coy [phonetic]
working here in our summer Bridge Programs
helping our students learn math, and I did hand you
guys a folder. And inside the folder
you’ll see– on your left, you’ll see the
different internships that some of our students participated
in and some of the different
programs and events that help them achieve
those internships, and on the right side, you’ll
see some sheets and one of those sheets has the amount
that we were able to leverage with the small budget
that MESA has. This year we were able to
leverage 166,575 dollars in internships and scholarships
where these students here at Pasadena City College and we
really implore everybody here. If you have any information
about internships or scholarships for
our students, please bring them
for our attention. We have qualified students
here at PCC that have done them and need to do them
every summer, most of these students
are low-income students and we really appreciate the
support that we get from your– the trustees and from everybody
here at PCC, so thank you so much for your help and
there’s a lanyard in there, please wear it with
pride, I have mine on. [ Laughter ]>>And come by the MESA
Center anytime, and you know, always Vice President Robert
Miller is a great supporter, you know, he is– he is my boss and I really appreciate his
support and so do the students so thank you very much.>>Well, thank you very much. [ Applause ]>>Thank you so much. Those– and I’m very,
very grateful and commend the students, thanks
for taking the time to come over and you know, you make
us very, very proud.>>We’re gonna move on,
President Thomson and members of the board, to an informative on the Associated Students Board
Student Fee Policy Revision, we’ve been hard at work
under the leadership of Vice President
Bell to arrive at a– an agreement on the student fee
this year, the memo for that is in your packet, and so I’ll–
I’ll turn it over to Dr. Bell to explain what you have
and we’ll go from there. Dr. Bell?>>Well, thank you Dr. Rocha
and ladies and gentlemen, members of the board,
before I begin, I– I feel obligated to
say that those comments from Mr. George while
appreciated, they were totally unsolicited
so I had nothing to do with it. [ Laughter ]>>Members of the board as President Rocha has indicated
there is a memorandum in your– in your packet which pretty
much summarizes the discussions that were had recently regarding
the Associated Students’ view of adopting the full
cost of the Metro ITRIP– ITAP Program under this
colleges’ Student Services Fee, and as you’ll see
there are two areas that were covered
there real briefly. One was a discussion
that was held among the– the board of directors for
the student services fund on August 23rd where a change to the procedures was
introduced and agreed upon. I will make one quick correction
of procedure ID in the case that the Student
Services Fund will fund up the one that’s
presented in the Metro I-Pass that should read ITAP, I
apologize for that error, and secondly a follow-up
meeting which was held by our Associated Students
where they also endorsed the– and approved adopting
100 percent– up to 100 percent of the
cost of this program. So it was well-vetted,
well-discussed, I am very comfortable that the
students fully understand their obligation to this and
completely endorsed it and are ready to go
forward with this. I’ll hand it over now to our now to our Associated
President Ashley Jackson and she can expand
on it for you.>>Well, actually I think Dr.
Bell pretty much hit the nail on the head but just to sort of redefine everything
that he said. Associated Students did
discuss with Dr. Bell and President Rocha
the Metro ITAP program and how we could protect
the program ultimately because it does benefit a great
number of students on our campus and ultimately we
came to the conclusion that as Associated Students we
would support the absorption of up to 100 percent
of the ITAP Program into the Student Activity Fee
because from last week alone, it– over a thousand
students started buying it so clearly it helps
a lot of students. It helps sustainability. It– it really benefits
everyone at large, so as Associated Students
we definitely approve of it and support it.>>Great!>>Mr. Baum?>>I just wanna express my
appreciation to Dr. Rocha and– and Dr. Bell for–
and the students for finding a great solution
to this issue and now that we– this has been agreed to, we
know that this program will be in place for the
spring semester and if– and I know that the
students have wanted to be– have the opportunity to make
it a part of registration that you can buy your ITAP pass
when you initially registered than rather to have to
go to a separate process of then purchasing it. So now I think this will ensure
that this program is preserved at least throughout
the academic year. And then I wanna
extend my appreciation for everybody’s work
and coming up with a way to distribute these funds
because as we’ve talked about there’s almost– there’s
over 800,000 dollars of– of funds that are raised
from students and– and so I’m looking forward to
seeing how the allocations go and how they– how we can
show how they enhance the life of students at PCC across
the board academically and– and extra– in an
extracurricular way as well, so my hats off to everybody
for us getting this agreement.>>Ms. Wah?>>I also wanted to
just congratulate you and to thank you all for coming
out with a great solution and I just wanted
to say that I– I had a chance to talk to
some of the Area 5 parents and students about the
activity fee and the– the I-Pass, and all of them
were very supportive of it so I think this is a really
great solution for everyone.>>Okay, any other
comments on that? Thank you very much
Mr. Bell– Dr. Bell. Well done, Ms.
Jackson, thank you. Executive Committee reports?>>Yes, thank you
President Thomson. I ask permission of the
board for each member since this is a– a
newly-formed executive committee and we’re here in the–
now the second week of the academic semester,
I asked each member of the executive committee
to prepare a brief– I said 60 seconds but
they said 90 seconds and– so we were already disagreeing
in our– our first meeting, but– a very brief summary
assessment of how things look to each one of them
as they come in and– and take on their new duties, so
I am appreciative for the board for this time and with that I
turn to Vice President van Pelt.>>Thank you, and I
did wanna highlight, sort of what we did
over the summertime. In Facility Services,
there is a– there is a joke that goes
along the lines of it, there were two really
busy times of the year when the students are
here and when they’re not. And this was an incredibly
busy summer so just to highlight what occurred. Computing Services
moved to the library. Management Information
System moved to the library and all these involved a
lot of work in terms of redo and remodeling and
construction and so forth. Upward Bound moved
to the D Building. Public Relations moved
to the C Building. Media Services moved to the
second floor of the library. Educational Services, we
had to create a home for. IPRO moved to Educational
Services. Career and Technically– Technical Education
moved to IPRO. Student lab was moved from the
D Building to the W Building. Student Health Center was
created in the D Building. Then of course, the Student
Health Center had to be moved from the U to the D. Human
Resources had to be remodeled. Exercise Room was moved
into the W102, the– the former women’s gym. Spinning class moved into
the GM Building in order to create a new student
lab in the W Building, and a new adjunct
lab was created in the W Building as well. The equipment room in
the gym was remodeled. Eight portables were
installed at CEC, and then Health Sciences moved to the Community and
Education Center. And that’s along with hundreds
of small and routine projects and of course the
Center for the Arts, if anybody has seen what
it looks like today, a lot of the steel work is up
and you can now see the shape of a big chunk of the building so that’s what we
did over the summer.>>What do you do
in your spare time? [ Laughter ]>>Budget. [ Laughter ]>>That’s right. That comes later. Vice President Cable?>>Well, good evening,
this is day 13 for me. My first two weeks
have been really filled with literally dozens of
meetings, meeting with students, faculties, staff,
administrators, even with a host of vendors and contractors that we’ve been doing
business with over the years. I’ve also spent some time
during this two weeks to– to really look within
the IT organization, some of the issues, technical
issues like where we– what we need to address as
we kind of move forward. I certainly wanna
reassure the board that the list is getting long and there have been
a few moments where there were some wow
days, but you know that’s– that’s to be expected and I’m– I’m very encouraged
by these things that– that we’re able to do. I– I certainly have appreciated
the entire institution has been very welcoming in–
in all respects, making me feel very
much at home. I certainly look forward at that
sometime to get my family here. As I’m kind of wrapping up
my first rounds of meetings, I will be pulling
together a number of– of strategy issues and
bringing those forward to the executive committee
and then obviously, then on for further discussion
here, but I– I have certainly, you know, I just think
that while some may think that after two weeks, I– I
still am very excited to be here and I– and I think
there’s a lot of wonderful things
we’re gonna be able to do over the coming years
so that’s my report.>>Thank you.>>Thank you. Can we go to the
General Counsel, Cooper?>>Thank you. President Thomson and
governing members of the board, it is truly my pleasure to
be here, speaking to you as your general counsel. In my three weeks here, I
have already been challenged so many times by a host of
matters that have varied in such range calling
on everything in law I’ve ever learned. But what I can tell you is
[laughter] it has really shown me the dynamic of the
administration and the faculty, and the students, and the
bargaining units at PCC and I’m very proud
to be part of it. So far, with my goal to ensure
a safe, positive, supportive, learning environment for
our students and for our– a working environment
for our employees, I have been working on–
working with our police force to develop safety precautions
for our students who are minors and not high school graduates
who are here on campus at night working
with faculty, staff, and our third party
administrator to enable student activities
and programs to continue safely, working with staff and
laws control personnel to minimize risk of injury,
and the big surprise to me was when I was called upon to call
Washington Homeland Security because our F1 visa students, those are non-immigrant
students, were being barred from admission to CEC when our
Health Sciences program was moved there contemplating
demolition of the U Building and immigration told us at
the very last possible moment, two days before construction
was to commence that it had to have separate certification
for Homeland Security and it would– excuse
me– it would take months.>>So a call to Washington
and going up the levels until I got a yes, got us
emergency certification, and I was very, very happy
to achieve that result. For our employees, in
addition to working with the bargaining units, we’ll
be starting too and learning about the people who are running
those, and employee issues. My immediate focus has been on– trying to develop more open
lines of communication with them so that conflicts can be better
resolved because after all that ultimately contribute to
the success of our students and achieving our
Educational Master Plan. Again, I thank you for
allowing me to be here, I’m very proud to be part of it.>>Well, thank you
for being here.>>Thank you.>>To Vice President Lastimado.>>Thank you Dr. Rocha. First, I wanna thank the
board for allowing me to be part of the PCC family. I also appreciated
the warm welcome– welcome for some
of the employees. These past– two and a half
weeks have been very exciting, it felt like the first time I
caught my first 20-foot wave in Hawaii [laughter],
I mean you know, it was really exhilarating,
you know? I’ve already started working
on some HR systems and programs that are to contribute to the Educational MESA plan
while simultaneously working with counsel here on
several legal matters. For example, through the shared
governance process, I’m– I’m working with
some– some staff and– and faculty on developing a
PCC comprehensive professional development program. I’m also work– establishing
an HR adviser committee to assist me in ensuring HR is
a major contributor to the EMT. HR is a major computer–
contributor– contributor in causing PCC
to be the employer of choice of all community colleges. And HR not only increases
customer satisfaction but also streamline HR
processes to maximize output and cost-effectiveness. On the labor relations
side, I’ll be working with issue president
regarding the reengineering of the white collar workers,
and again I’m sincerely happy to be here and that
concludes my report.>>Thank you Ben. Vice President Bell?>>Well, thank you Dr. Rocha,
and ladies and gentlemen, let me echo the comments
of my colleagues, I am extremely honored
and privileged to have been appointed
to this position. I appreciate the confidence that you’ve conveyed
to me in doing that. Over– I guess I’m the seasoned
veteran ’cause I’ve been here over a month so I am– [ Laughter ]>>Got more time on [inaudible]
than these other guys, with the exception of
my esteemed colleagues who have been here a lot longer. I’ve had the opportunity to
meet with a lot of faculty and staff both within the
Student Learning Services Division and outside of
it and one of the things that has been continually
reinforced for me is that we have an outstanding
group of faculty and staff we work everyday
very diligently and very hard to serve students and
promote student success. A couple of things we looked
at initially that we’re going to look at within the Student
Learning Services Division, one will be to advance
and enhance the use of technology for our students. We’re gonna look to try to
promote access for students and services with more
of that being online than to have them stand
inline if you will, that’s one of our key strategic
goals and towards the end, we’ve reinitiated discussion with SunGard targeted toward
getting our degree works program implemented and our target
goal now is to have that up and operational for the
students by the beginning of the Fall 2012 Semester. And another thing
we’re looking at and Trustee Mann
mentioned it briefly is a– we’ll report on our guarantee under the Educational Master
Plan to guarantee enrollment for in-District high
schools graduates. We did that briefly in a– a program that we call
Photo Finish Friday, and as I said it has nothing to
do with Santa Anita Race Track, it has to do with the fact that we planned this really
very quickly on the fly and I was very pleased with the
way it came out, we were able to meet with 123 of our
recent high school graduates, have them come to campus
and we placed them in Math and English classes consistent with their assessment
placements, and as we all know for any of our students coming
in to be able to get into Math and English, we begin
the sequence early as key toward their success. What we’ll do is we’ll look
at assessments from there and what we need to do to
improve then we’re gonna expand on that and offer it to our
high school students as part of our general outreach to all of our high school
seniors this coming spring. So again, it is a
privilege for me to be here and I appreciate the opportunity
to present this report. Thank you.>>Thank you, Bob. Vice President Miller?>>Thank you, President Rocha. One of the first things that the
Educational Services Team did and– and what we’re doing
right now is we’re sort of– since we’re sort of a new area in the college is we’re
basically pulling ourselves together and organizing
ourselves so I thought I would just take
a minute, let the board know, inform the audience here
just exactly what Educational Services is all about. Our first and key mission is
institutional effectiveness. And in that regard,
we are responsible for maintaining the educational
master plan, our Planning and Research Office and the
accreditation process is part our institutional
effectiveness mission. We are also shepherding and supporting a shared
governance process. We continue in the role of our– of supporting the
curriculum instruction. We are actively engaged in a new
and dynamic approach to enroll at management, online education
and the growth and shepherding of that process is part of our
organization and what we do. We have a number of support
educational programs. I’m very proud to say that we–
that we support our Teaching and Learning Center, you saw
it tonight, Melva Alvarez in– in action as our MESA
Program Specialist, we support the Study
Abroad Program and the Scholarship Program that
are ongoing High School Bridge, and then three– three
functions that I’m very excited about are what we
call our new revenue enhancement opportunities. Again, an Educational
Master Plan goal and that’s near the extension which we now call Extended
Learning, corporate education, economic development,
and finally grants, and to try to build that out. Beyond that, I am proud to say
that I am a member of Team One, the teaching and learning team. Dr.Jacobs, Dr. Dell and myself, and we have already begun
our meetings and started that process of– the
three of us and the teams that we represent supporting
teaching and learning. We are busily at work in our
accreditation midterm report that is due March 15th of 2012. We’re actively engaged
in our program review in institutional effectiveness
committee activities. We are working on our
educational services area and tactical plans,
getting the college counsel and shared governance
process up to date. There’s a brief report and a
reDistricting effort that is in your folders tonight, and finally I’ll have[inaudible]
report to you very soon in the meeting so lot going on
and as my colleagues have said, I am truly grateful for
the opportunity to lead such a fine group of people.>>Thank you, Bob. And I left last but
certainly not least, I say with high regard and
affection, the elder stateswoman of the executive team, the
Vice President of Instruction, Dr. Jacqueline Jacobs.>>Thank you, President Rocha. Our– in terms of academic
affairs and instruction, we have started to follow
in great stead I would say, in good spirits and we– we
started off on August the 22nd with new faculty orientation,
you saw faculty tonight and our– August the 26th, we
had a welcome day where we had over 1500 freshman to attend,
and some of you came and we want to thank you and we hope others
would be able to come next year. And– the area, the major areas
that we are continuing with or looking into or started
already an instruction, the teacher prep, we’re focusing
on today’s student in how to help them be successful. We’re all reading
what good teachers do. The orientation for new faculty
will continue throughout the fall semester. And basic skills, we’re
focusing on campus-wide efforts to strengthen the first year
experience, reading, writing, and math across the curriculum. In Korean technical
education, we’re looking– workforce development, getting
people ready for the mark job– market, a labor market
and completion of programs and certificates. In community education,
we’ll continue on with the apprenticeship
program that we have started and continue to work with
the Flintridge Organization and Jaylene Moseley. We continue with the
community foster care and youth emancipation program and parenting programs
in the community. Also, we’re providing
pathways from CEC to the main campus
here in Colorado. All divisions will– are
focusing on green technology and sustainability in relations
to the various disciplines. Grants and partnering
opportunities such as power and water academy with
the city of Pasadena, the biotech programs will
continue, and we’re partnering with District schools
and with colleges.>>Great! I thank all my
colleagues for this report and for this great start. They already have wonderful
accomplishments and we report to you President Thomson
and members of the board that we’ve started the academic
year well so that’s my report.>>Certainly sounds like we’re
off to an excellent beginning so we appreciate that and
thank you all very much for what you’ve contributed
already. So around now to
shared governance– actually I think [inaudible].>>Great, okay. Well, actually associations
has gotten to a great start. Last week was Week of
Welcome so we welcomed new and continuous students
back to the campus and we let them know of–
of what services and– and information was
available to them so that they can get more
involved in student life and if they got lost to classes,
we help them out in that way and we really got a
great response from a lot of students, which
was wonderful. And this week is actually club
week so all along the quad, some of you might have seen we
have all clubs on campus tabling out and letting students
know what’s happening and we’re also tabling as well
just to sort of show our support as well as help students
out in any way that we can. And that’s it.>>Thank you very much. Ms. Bargsten to report.>>Hello, good evening. This is my first meeting here
as a senate representative for the Board of Trustees. I’d like to introduce myself. I’ve been at PCC for 20 years. Last fifteen years, I’ve
worked for Sherry Hassan in Business Services,
now I’m pleased to say that I’m now working with Gail
Cooper, our General Counsel. And we did have a– a Classified
Senate Meeting this morning and we are continuing
our preparation for our annual retreat
which is an all-day affair on September 23rd at
the Huntington Library. Also it was announced
that Dan Hailey from the Academic Senate
will be the representative to our Classified Senate. And lastly, I’m happy to say
that Dr. Mann paid a visit to our senate meeting
this morning to talk about the upcoming election, and even though the senate
cannot endorse any candidate, it was very nice to have Dr.
Mann come to our meeting, and having said that
the senate would like to then extend an
invitation to all the trustees to come to any of our
classified set of meetings which typically meet
on the first and third Wednesday
of the month. Thank you.>>Thank you. Mr. Martinez?>>I just have two items. The first one, I’m
pleased to report that the chancellor’s
office has approved two of PCC’s proposed SB
1440 Associate Degrees: The AAT in Psychology
and the AAT in Sociology. Two proposed– two other
proposed degrees: Communications and Math, remain on hold
pending the resolution of some technical issues and
our CNI Committee has already scheduled votes on several more
SB 1440 majors during the Fall Semester and so I expect
to present those majors for your approval sometime in
the middle of– of the fall. The second item is that our
annual academic senate retreat is scheduled for this
Saturday, September the 10th, same day as your own
retreat so we won’t– I won’t be there but Senate Vice
President Dustin Hanvey will be there to participate with you.>>Thank you. Dr. Douglass?>>Thank you, Mr. Thomson. The Management Association is–
is back, regrouped and getting to know our new leadership and our new vice
presidents in some cases. We have a– or we’ll have our
first board meeting next week and we’ll have our general
meeting in two weeks on Monday, the 19th, and we’ll have some
information report after that. Thank you.>>Very good! The next item on the
agenda is Public Comment on Non-Agenda Items,
is there anyone wishing to address the board
on a non-agenda item? None appearing move to
approval of the consent items, we have a request for one person
to speak on consent item 24-P so I would suggest we
pull that one and deal with that one separately. Is there any other items– consent items to be
dealt with separately? Dr. Mann?>>Yes, I’d like to deal
with 42-B separately.>>42-B?>>42-B as in boy.>>Okay, Ms. Wah?>>I have a question on 23-P.>>Okay.>>23?>>Anything else? Mr. Baum?>>I just have a– a couple
of questions but not for poll for separate votes on
31-B, 35-B, 41-B and 22-P.>>Okay, let’s– any others
to be– for questions? Let’s take them. Ms. Wah, why don’t you
ask your question and–>>I guess I– I had a
question on those as a line item for reimbursement for applicants
coming for interview and so I– I just wanted to know is the
policy that anyone who comes out of state or is it
just certain positions, so I guess it’s directed
probably at Dr. Lastimado.>>And what is the
question Trustee Wah?>>Oh, I– I just
wanted– oh, I’m sorry. [ Laughter ]>>Did I ask it wrong? [ Laughter ]>>No, no, no, I’m just trying
to track your– your item.>>Just remind us what
board report number it is.>>Yeah we don’t know.>>Item 23-P.>>Okay, if we can go
to item 23-P this is– I think Trustee Wah’s question,
has to do with the reimbursement of this individual for coming
to– to interview and so the– the question is if I– I had it
correctly is this something we do for all applicants or is– is something that
we’ve done just in– in this particular case, and
for what reason, is that fair?>>Right, so basically,
what’s the criteria and when– when do we make the
decision or is it just for certain positions, is it
when they come out of state?>>In– in this case, do
we know Mazie Brewington, Vice President Jacobs?>>Yes, we do it for all if
they come for the second, the first level we don’t. If they invite it
back for the second, then we do it for all within.>>So I assumed this was
someone who wasn’t local?>>No, she was from
up north I believe.>>Okay, and is it done
for all levels of positions or just certain levels
of positions.>>It’s my understanding that
it’s done for all levels.>>Okay, thank you.>>Then it would stand
for faculty and–>>Thank you.>>Okay, Dr. Mann first, you
wanna deal with it separately, or you have a question?>>Well I can– no, we don’t
have to have a separate vote, I could just– I could
just comment on–>>Okay.>>42– 42-B, I can’t
find it here. I just wanted to–
excuse me for a second– [ Papers Rustling ]>>I think this is
really appropriate since we have the students in
MESA and the grant for STEM, this is for pane– for the– used for institutional
membership with the AAUW which if you notice is
not a very large amount, and the AAUW is the– was the– the group who initiated
our Science for Girls Day, which has become I
think very successful. We have several hundred middle
school girls from the District who come and they spend the
day with scientists in the– you know, actually in
doing lab work and so on. And what I wanted to point out is there are four
local AAUW chapters who are planning an
event in early November to celebrate an anniversary,
I can’t remember which one but it’s a– a big
anniversary for them and each chapter presents a
program that they focus on, and the Pasadena chapter is
focusing on the Science Day for Girls, so this is a–
they regard as very important, I think its also very
important for us.>>Mr. Baum?>>Okay, we’ll start
at 31-B really quickly. There’s two items and
that again I don’t have– it’s not that I’m
questioning the items but I just would want more
information and I don’t want to spend a lot of
time here on it. One is the– there’s a
couple of items related to the District’s First Year
Experience Project and so at some point, I’d like a report
to the board on– on that. There are a couple of contracts
related to that, some get– honorary and– other guest
speakers and then the– the– the work of the Piras Group for
management trainee, two works, expanding that contract and
at some point would like– love to have a report back
to the board as to the– how we used it and who was able
to participate in a– in an– in a less formal way, but we
don’t need to do that here.>>Right, and we do have the
information, Trustee Baum, and I’ll leave it to Vice
President Miller to prepare a– a formal report for
the next board meeting, if that’s acceptable.>>Absolutely!>>Yeah.>>The– the next one was 35-B,
the purchasing transactions, and there is– there’re a lot of transactions here
obviously to– to digest it. It comes to about 4.7
million dollars but two of them were related
to Blackboard and I saw two separate
purchases of Blackboard licenses and I wasn’t sure this– does one Blackboard license
cover our whole District or do we have to get
multiple licensees– licenses?>>Yeah, to– again it’s a very,
very good question and this is in the transition, you
know, of IT and online from the group committee of Rick
and Bob to Vice-President Cable but Vice-President
Miller has the answer.>>Yes, thank you
Dr. Rocha, Mr. Baum. The first is for the
actual site license. We run our site license
through the Foundation for the California
Community Colleges and receive a good
discount, if you will, from Blackboard for doing that. And the second has to do with
the applications that we use for what we call our hosting,
our offsite hosting service. It’s called an active service
provider again provided by Blackboard.>>Uh-hmm.>>So we host that
off-campus and in addition to that we have our new
mobile learn application which will be allowing us in
the very, very near future like the next few weeks so
that students on their tablets or their mobile devices or what
have you can start doing their Blackboard assignments and reproducing pertinent
information on that. So those are two separate
license agreements. Again, one’s for the license,
one is for other applications that Blackboard provides.>>Yeah, great. That’s all I wanted
to cover with that.>>But– thank you and of course
Vice-President Cable will be bringing forward a number of
reports and recommendations in the coming months
so thank you.>>The next one was 41-B and
it’s a remarkable collection of sculptures that we’re
receiving on behalf of the District including
some notable– noted sculptures that
Peggy Phelps has donated by Noguchi and others. We have a sculpture garden, some
of these don’t seem large enough to put in the Sculpture
Garden but is– will any of these make their way through our Sculpture
Garden and–>>Yes.>>And what are we gonna do
with all these sculptures?>>Yes, we even brought I
think some of the photos but Vice-President van Pelt
has been on top of this. This is a, if you will,
a reception item and– but I’ll let Vice-President
van Pelt explicate.>>Thank you. I think that the one that the
Sculpture Garden Committee on the campus–>>Uh-huh.>>Will come forward
and recommend for the Sculpture Garden
will be the last one. The Kenneth Price
piece apparently a very noteworthy piece. A lot of these I
will also point out–>>I’m sorry. Which one did you say?>>Kenneth Price, the very
last on the second page.>>Oh, okay. [ Simultaneous Talking ]>>I’ll also point
out that a number of these we have
received a while ago. [ Laughter ]>>So you’ll see for instance, the one that the Child
Development Center for the signage–>>Uh-huh.>>But what we discovered
and Anna Mae Jones was going through the records
and discovered that we had not actually
come to the Board to receive these pieces. So this is a sort
of a clean up item of bringing all these sculptures
to– into the proper format.>>And we’ll be retaining
all of them?>>Yes.>>Or will some of them be– ?>>We’ll be retaining
all of them.>>Okay, great.>>And then lastly, I just
wanted to note on 22-P, the appointment, I think she’s
in the audience Lynn Miller which is real distinct– I mean
Lynn Wright, a distinctive– for the District again that she’s again
assuming the position of the Statewide
Project Director for the Basic Skills Initiative and she’s exhibited
extraordinary leadership on the state and basic
skills and I’m delighted that she’s able to do that
again and that we’re able to facilitate that because
it’s such an important need and you’ve done amazing work for
our District and for the state. So it’s something
that I compliment. [ Applause ]>>Hear, hear. Thank you Lynn! And a fellow Trojan, we
were classmate at USC. [ Laughter ] [ Inaudible Remark ]>>We will hold that
against her. [ Laughter ]>>Well, we’re on this, I
have a question on 35-B.>>Yeah.>>We pay Pasadena
municipal services well over 2 million dollars in Southern California
Gas Company almost a half million dollars. Do we get any type of a
discount for either of these and serve municipalities and– ?>>Yes, we’re prepared
Vice-President.>>The right structure
is determined by the Pasadena City Counsel. However, we have a remarkable
with Pasadena Water and Power and we’re right now working on
something better than 3 quarters of a million dollars
back in a rebate. So we’ve consistently gotten
very large rebates anytime we do a project from Pasadena
Water and Power.>>How about Southern
California Gas Company?>>Southern California Gas
Company have also been very helpful in anything that we do. Anytime we come forward
for instance with our turbine projects,
they’re very helpful and they help to fund
through rebate our programs and projects.>>Okay, thank you. Is there a motion to approve
everything except Item–>>24-P.>>24-P? Hold that
for just a moment.>>So moved.>>Move approval.>>Second.>>Been moved by Trustee
Brown, second by Trustee Wah. All in favor push
your green buttons. [ Laughter ]>>Unanimous vote. [ Laughter ]>>Including advisory
vote, okay. Now on the Item 24-P,
Anna Mae Jones has asked to address the Board. So Anna Mae, welcome.>>Thank you President Thomson,
Members of the Board, Dr. Rocha, Members of the Administration, my name is Anna Mae
Jones, President of ISSU. I’m here to speak tonight on
Consent Item 24-P Item number 7. As a prefatory matter, I
want to emphasize and state without equivocation that
ISSU’s objectives are not, as Dr. Mann noted a
couple of meetings ago on another item,
based on people. Rather the objections are
grounded on two matters. A, the District has designated
a brand new classified position as confidential before finishing
an ongoing process with ISSU on the same subject which
I’ll elaborate on in a minute. And B, the District has failed to follow a procedure number
6200.20 in establishing and attempting to
fill his new position. First, you should be aware
the ISSU and the District and our respective legal
counsels have engaged in discussions since
last fall on the topic of confidential designations and ISSU’s concerns regarding
the Districts non-compliance with Government Code
Section 3562 Subsection E which codifies the
legal requirements for classified employees
eligible to receive a confidential
designation. On February 1, 2011, ISSU’s
legal counsel received and e-mail from an associate
at Liebert Cassidy Whitmore which stated, “This
e-mail is a brief update of the current status of how
the District intends to proceed. Human resources will be advising
Dr. Rocha of its position that the following employee
should no longer be designated as confidential.” And then it goes on to list
four names that I’m not going to state here in public. This process is not yet
finished because the ISSU and the District cannot agree
on one outstanding point, where on the ISSU
salary schedule, the incoming misdesignated
employees should be placed. Thus the designation of a brand
new position is confidential is premature and not well taken
and frankly disrespectful of the unfinished process ISSU and the District are
still engaged in. Second and perhaps
even more importantly, the District procedures outlined under 6200.20 governing
interim enacting appointments for classified personnel
have not been followed for this position. The only two caveats which
permit the District to proceed without following
these procedures are A, an emergency appointment
that is B, short term. In our discussions this week, ISSU has heard the
District assert that since these two terms
are not specifically defined in the policies or procedures, the administration
has the sole purview to define them to
their choosing. ISSU does not conquer
with that assessment. Through extensive conversations
with Dr. Lastimado today, ISSU understands the
District further assert through the utilization
of “management rights” that it may establish any
classified position at any time, call it anything it wants, fill
it with any employee it desires, all without any consultative
process with our bargaining unit. However, ISSU reminds this Board that the ISSU contract article 5
first sentence contains specific language limiting the District’s
ability to utilize these rights. ISSU sincerely hopes the
District will review this contract language, there
is no Cart Blanche. ISSU also ask the District
for the job description for this new position,
nothing was provided. Therefore, ISSU fails
to understand when a job description
has not yet been devised, how the District can
fill this position on an interim basis this
evening and then turn around and fly the position again on
an interim basis “this week” as was stated in an e-mail to–
by the administration today. ISSU considers this attempt
to obviate our concerns on the 6200.20 procedure
deficiencies to be an insufficient remedy. The District also told ISSU that
when the position was re-flown, it would remain a
confidential position which of course leads us right
back to ISSU’s original concern. It is a circle without end. As a point of reference on whether classified
administrative support in the information technology
area should receive a confidential designation, ISSU personally inquired
this morning the several of the other local
community colleges.>>Of the colleges
ISSU was able to reach, not one had a confidential
designation for a similarly situated
position. Hiring policies and procedures
are in place for a reason to ensure everyone,
yes, even the members of the ISSU Bargaining
Unit have a level and fair playing
field to work with. If these policies or
procedures are not well written or unduly burdensome for the
administration they should be revised and re-disseminated. For the moment however,
they are the rule o the land and should be followed
without deviation. In conclusion, ISSU requests the
Board direct the administration to work with ISSU in a spirit
of collegiality to wrap up the single remaining obstacle
to finishing the ongoing process on misdesignated
confidential employees as well as ensuring adherence to
District procedures for post and fills of classified
positions. Tonight, this Board has the
opportunity to provide assurance to ISSU unit members that
this District is committed to a classified hiring
process which all parties deem to be fair, equitable,
and fully transparent. Our unit members are watching
and waiting for your signal. ISSU strongly urges the Board
to not take action this evening on this new classified position. Thank you.>>Dr. Rocha any comments?>>Except to thank
Anna Mae for her input. I have no comment. Vice-President Lastimado has
rightly recommended the matter and it’s before the Board. [ Pause ]>>Do we have the–>>I would say in common
sense plain English, okay? I would say the employee
in question is not a member of the ISSU Unit, first of all. The employee in question
was a– was a confidential, designated confidential
working in the Foundation Office and we determined as we may that because Vice-President
Cable had no support that we were in an
emergency situation and we transferred Jo Ellyn
McGrath from one office to another which again counsel and Vice-President
Lastimado determined as totally applicable. I absolutely conquer in fact,
we put the item on consent without actually having that
the strict need to do so. I absolutely conquer with
the sense or the spirit of Anna Mae’s comment that
in any position that is open in the District as
the Board well knows that the position will be flown. This position will be flown
all qualified applicants within the college are free to
apply and the person who is now in the emergency assignment
will be given no preference. The position like all interim
positions needs to be decided and when it is finally decided, whether it’s a confidential
position or not, is– is actually at this
point irrelevant. When that issue is finally
decided like every position from the lowest classified
staff member to the highest executive member,
it will be flown and searched. So I think the Vice President I
conquer with this recommendation that this is completely
compliant and in the best interest
of the college.>>Move approval of 24-P.>>Is there a second?>>Second.>>I second.>>One–>>Wait, wait, I’m trying to
figure how to get this thing. [ Laughter ]>>You’re gonna have
sit it here closer. I just can’t reach it.>>Let me ask one
question first.>>Sure.>>I just have a
question [inaudible].>>I know. You talked about flown, I think
you meant to open for people to apply and be considered
for the position, correct?>>Correct. I mean the– if any
situation met the definition of an emergency,
this was it, okay? A new vice president comes in with absolutely no
administrative support.>>Uh-hmm.>>We have somebody in the
Foundation Office who is at a level capable of
providing that support. We effected a voluntary transfer
from one unit to another, okay? That’s an emergency
acting appointment, I stand behind strongly
and if we’re ever going to get our IT program going,
we need to get moving here. We need to prioritize. The other point though is
that even though Jo Ellyn is in that position today, I
think this is her fourth day that we are flying the position
that is it will be posted and every individual who is– wishes to do so whether they are
qualified or not will be able to apply for the position
and will be interviewed by Vice-President
Cable for the position and a selection will be made. That’s for the interim position. Then there will be
another selection process when the vice president
makes a determination as to what support he
recommends in his unit. So as I have explained it
to you not in legal language but in plain English,
that is what we explained to our colleagues.>>Dr. Mann?>>Yes, I do have a question. I understand moving in
emergency situation, we have a new vice president. The vice president has no
administrative support. We need to put someone
in there to provide this. I have no problem– I
have no problem with that. The person we decide to– well, you decide to move
has a confidential– is a confidential employee
which means they had a 5 percent of increase brace more
money, is that correct?>>No.>>No?>>Go ahead.>>What does it mean? Or I mean I know what
it means technically but what does it
mean in reality?>>Well I think she
was already– there’s no change in status
and no change in salary.>>No changes, okay,
I understand that. So my basic question
is, is this position in the Vice President’s
Office, is this going to be a confidential position or
is it just because we’re moving to confidential employee
in there. It seems to– let
me just finish. It seems to me like that is an
issue that needs to be discussed because my understanding of what
a confidential employee is would lead me to question that
an administrative assistant and an IT Vice President’s
Office would actually meet those qualifications unless all
the vice presidents have administrative assistant who
are had a confidential level and that is something that
I would like for the Board to maybe at a future date have
a little bit of information on– from the Vice President
for Human Resources and maybe legal counsel
because of one as I did hear Anna Mae say was,
there was an agreement that four of our confidential employees
were not really confidential. Is that what you said? Is that what Anna Mae said?>>Well–>>And so I think this
is a really important– I think it’s important
that we get this clarified. So again, I’m not going to vote
against this because it looks to me like we’re moving
a confidential employee from one position for another
on a very temporary basis but the issue whether or
not this is a position which would be confidential, I would like a little
more clarification.>>Well we’ve anticipated
your question. First of all, Vice-President
Lastimado and General Counsel Cooper have
already been tasked to work with LCW to make
a recommendation on confidentials moving forward.>>Okay.>>That work is in process, no
position will be set, searched or appointed without a full
recommendation to the Board on this issue and
I can assure you, it’ll be 100 percent
legally compliant. So I, not only respect your
question, I welcome it.>>Okay.>>Okay, are there
questions or comments? Okay, are we ready for a vote?>>Oh I do have another–>>Yes, okay.>>I do have another question. I guess the question I
have was when you said that all the interim
appointments went through this process
there– about a month ago, we approved a whole bunch
of interim appointments and I assumed– I
didn’t think that those when through the process. Maybe I was wrong. I assumed it was because
it was an emergency. We had so many people retire
that those positions had to be filled like we had to have
someone as interim dean of– one of the positions
is a head of ANR. We had to have– and then
that started the back filling but did all of those positions
go through this interim process or were those really
emergencies?>>Well those were emergencies. They’re all current interim
positions will be flown.>>They will be flown? Okay.>>They will be flown.>>Alright, I’m pleased
to hear those. [ Inaudible Remarks ]>>Although not every–>>Having said that
though the majority of current interim positions
including one that’s just above this one on consent
have been flown so–>>But not– but not
all of them, not yet. Is that correct?>>Well because I supposed because the recommendation
hasn’t come forward from the appropriate unit
as to what they are going to do with that position. It’s possible as we look– as
we move into the [inaudible] that we’ll get a recommendation
from some of the unit that some positions may go away. So I think we’re pending those– those recommendation from
the vice president, so.>>Yes, I guess my position
is I– I think management has, you know, has to run the
college, they have every right to do this and I, you know, I just hope that we do fill
our own policies and producers and I’m delighted that we
now have general counsel and a vice president that
can make sure we do that and I think it’s very
important we work with ISSU and our other bargaining
units to make sure that not only do we do it but
that everyone understands it and that we– there’s
complete agreement that what we’ve done it’s open,
it’s fair, it’s transparent.>>Right, good points and
certainly I can agree with that. I’m sure we all do. Any other comments or questions? Are you ready for a vote? There’s been a motion
made and a second that we approved
Consent Item 24-P. If you’re gonna vote yes,
push the green button. Okay, the vote is unanimous. That takes care of the consent
calendar and we are now prepared to deal with Item G: Fall Semester 2011
Opening Enrollment Report: Informative item. Dr. Rocha?>>Okay, time to settle in. [ Laughter ]>>We’ve got– first up we
have Vice President Miller to give you a very brief
photograph of the enrollment on first day and Bob will
move through this briefly. You may see it on your monitor or as Rick trained us
earlier you may, you know, push your personal monitor down
and see it in front of you. So Vice President Miller.>>Thank you Dr. Rocha
and members of the Board, I want to also acknowledge
Crystal Kollross for her role in pulling this brief
report together. I’m just gonna do a kind of
show and tell and hold this up. As you can see, it’s four pages
of very– lots of columns, and lots of digits and lots
of everything and the task that Crystal and I had
was to try and boil this down into something that might
be a little bit more quick to understand and informative. Let’s start with the first slide and per our educational
master plan, we are moving towards a
student centered and progression and completion agenda
for everything we do. So what we thought we would do
is give you kind of a snapshot of dating back to 2006-’07
of where we have been by way of sections in our summer,
fall, winter and spring terms and the total number
of sections by year, the total FTES at
time of census. What FTES was funded
by the state and what our average FTES per
section was in other words, how much funding do we receive
per section on the basis of that information which
as Rick will tell you, that amount is a roughly 4,563
dollars per FTES right now. And then we show you the
difference of where we’ve been and you can see that the college
has done significant work in reducing the amount of
unfunded FTES over the years. So that’s a quick snapshot. The next slide is
basically an indication of how our enrollment management
effort again in support of Educational Master Plan and our five students success
achievement targets being degrees, AAAS degrees, our STEM
degrees, are CTE certificates and our basic skills
completion rate, they– and in transfer rates,
basically, how we have begun to change our section
offering behavior to try and support those five
achievement targets. So what I really wanna
particularly do is point out the comparison between
fall of ’10 and fall of ’11 and particularly note,
for example the increase in the English division
of 30 additional sections over where we were a
year ago at this time and then the Mathematics area
34 additional sections and again that is to help us move our
basic skills completion rate further and also to help
students on a progression and completion scale to more
quickly get to the courses that they need to do to move on. So– and you can see
where those sections came and as we go further in this
process more adjustments will be made working with the college
community in doing that. The next slide has to do with
our so called college readiness and what we do here is we
point out our math sequence and we point out our
English composition sequence and then the math
sequence what you notice is that after those students who
are not college ready depending on where they enter you
could actually take them four semesters at the moment to
get to the college algebra. In the English area, it would
take them a total of three but two in particular
to get them to English. But I also wanna point
out the number of sections that we’ve offered and
the percentage of fullness of those sections in
terms of student needs. So you’ll see that we
are working hard to try and provide more courses,
beyond that we are working hard to develop additional
types of interventions that would move us
away from things that are completely course
oriented and our math colleagues and English colleagues are
heavily at work in that effort. The next slide is a very
exciting slide in the sense that part of the EMP
is to help move forward in a more aggressive way and
provide more opportunities for our graduating 12th
grade in District to students to have opportunities
to be here. And as Dr. Bell mentioned in his brief presentation
regarding a Photo Finish Friday but also in terms of
our pathways project that we’re working on a
pilot with PUSD on right now that we roll out to the rest
of the District next fall. We’ve had significant
improvement in the number of recent high school grads,
308 in 2010 upwards now of 808 in fall of 2011. You’ll also notice significant
increase in the number of out of District as well, so all of
our combine efforts, be they– are [inaudible] efforts,
our pathways efforts, our student athletes, all the
different cohorts and programs that we’re doing are
paying off very clearly here and we thought we would share
that information with you and there will be more
to come as time goes on. Then the next slide has to do
with overall head count fall to fall and you’ll notice
that we are down slightly but the good news there in
terms of being down slightly is that all colleges in the area,
if you will, it’s comparable. So we’re not the lone
ranger if you will in terms of these lower numbers. This is seems to be what’s
happening statewide or at least to hear in Southern California
and I think that sort of speaks for itself in terms of
our physical situation. But you’ll notice that we are
on track, you wouldn’t know this from looking at this but
we are very much on tract with our FTES allocation for
the balance of the year you move into the winter and then to the
spring time and we’ll be terms– and we’ll be talking
to you more about that. And the last slide is a new
way that we’re gonna be trying to get a handle on what
we call average class size and since we’re about
progression and we’re about completers, we thought
that we would begin to look at these course types, the
English basis skills, ESL, Math and GE Transfer and CTE in
terms of the average class size at the end of the first week
what that will be at census and then most importantly, what
that will be at the end of term, to see how we did with
completions and the over ti me we’re gonna compile
a great deal of information that will help us in our planning activities
as we go forward. We’re also doing some work
on student faculty ratios in relation to our IGETC’s
GE Transfer and also in relation to our CTE courses. So we’re gonna be grinding
the data a bit more as we go forward. Two quick things and
then I’ll be done here. Going back to our high school
cohorts, that 808 number that you saw, what we’re
gonna be doing is working with Dr. Bell, Dr. Jacobs
our faculty colleagues to develop entering 12th grade
first year opportunity programs, first year experience
programs for these people. So they’ll come in with Ed. plans. We will put
them in their courses. We will monitor them. We will watch them. We will basically create cohorts out of our District folks going
forward so we can help them and make sure that they succeed
in the manner that they need to again towards
that progression and completion sequence. When we do our enrollment
management, we will then schedule our
courses if you will in a manner that sort of lays over
what their needs are on our scheduling
of our courses. So the bottom-line is that
if we start with a group of a thousand student say,
we will plan their first year for them, we will plan Ed. plans for them and we’ll
move in through our process and make sure that we have
courses and sections for them so that they can more
rapidly proceed and working with Dr. Jacobs, Dr. Bill and
everybody else and in the role of management and we will
continue in that regard. And then finally,
what I wanted to speak to you is we have an
Enrollment Management Committee that is part of our college
counselor shared governance process, the emphasis as we begin our deliberations
this year will on the SP1440 star degrees that
Mr. Martinez mentioned earlier and then we will emphasize those
in relation to the basic skills in math that’s necessary
to help those move forward. The number of IGETC is General
Education Transfers that we need and then also in
supportive of CTE programs that are most in need.>>We will work to
continue on these creation of these pathway degrees and
transfer paths that I talked about both the college
ready and pre-college, we’re gonna have a laser target
on our student success targets, the degrees, the
transfer, the CTE and the basic skills
completion rate. As I mentioned, progression
and completion across the board moves students through much more
quickly and efficiently. We’re gonna begin to again look
T our registration priorities as an enrollment management
committee and determine as best as we can working
with the committee and our Associate Students the
best way to move forward there. And we’re gonna do all
this under the purview of the college counsel
under the co-chairmanship of Mr. Martinez and myself. So enrollment management
is off to a good start and we wanna just provide this
brief report to give you a sense on where we are and
where we’re going and again we’re laser focused
on the Educational Master Plan and moving that plan forward. So I or Crystal can
answer any questions, we are here to do that.>>Are there questions of
Mr. Miller or Ms. Kollross? Dr. Mann?>>Yes and may maybe
this isn’t appropriate. Maybe the deans can answer this. I’m really kind of concerned that this Math Basic Skill Class
has an average of 33.3 students in it that seems
to me to be high when the regular transfer
class has 29.9 and I– and maybe you can answer it. I would like at some point to
know what the recommendation is from the, you know,
as best practices, what number of student
should be in those classes because I remember
back when I used to teach English Basic Skills, we called it something different
then but that’s what it was. It was recommended never
more than 18 students. And in the 26.3 I don’t
see how you can do it and do the kind of job you need. So I know that probably things
have changed but I would like at some point for
us to hear best practice if these are– if these
numbers are average, over, below, whatever.>>Yes, certainly yeah.>>Mr. Baum?>>First, thank you for the
report and there’s a lot of great information and I
just wanna salute the staff and others for their efforts on
boosting in District enrollment and serving high school students
and as we’re gonna hear later, we’re gonna lose–
we’re losing funding. We’re teaching a lot of students
that we’re not getting revenue for so we’re teaching over cap and then we’re gonna get a
significant budget adjustment with– from the state during
the course of the year. And how are we going
to manage that? One of the ways we’re
going to manage that is by helping students be more
efficient in their planning and being able to
work them through and make sure they’re
taking the classes that they need to be successful. And I’ve already seen evidence
of the work Dr. Bell is doing in helping students select
courses that will be appropriate and then he was involved
with an in-District student to whom I referred
him to, to make sure that this student is taking the
right classes and not taking up seats in other classes
that wouldn’t help them in his academic– reaching
his academic goals. And one thing we have at the
Annenberg School where I work at USC is a mandatory advisement where every student
must go through– Giovanna Carrera was a
student adviser for many years. Let’s go through the advisement
so that there’s a check on are you doing the right– do
you have the plan and do you– are you executing the plan, are
you taking the right classes? And I really hope that we– one
of the ways we’re gonna be able to deal with the cut backs
and the shrinking funds in the classes that
we’re able to offer is to advice the students and
make they are all enrolled in those right programs and
I’m gonna do everything I can to support Dr. Bell and Dr.
Rocha in getting more resources to advisement and
counseling so that– that’s one way we’ll be
able to increase efficiency in our enrollment plan.>>And I’m very happy to say
that in meeting with Dr. Jacobs and Dr. Bell, we are
already talking in that– in that regard and basically
creating these pathways, these education plans and
making certain that, in fact, we do a better job because
it’s really, as I’ve said, it’s about completion
and progression and right now we’re not doing
as good a job as we really need to do for students to get
them in, get them established and get them out in a
reasonable period of time.>>Absolutely, and this is what
the Academic Senate is doing as well getting these
programs in place for the transfer degrees so
that there’s a clear path that students can be taking and
then we can devote our resources and our instruction
to those efforts.>>Are there other questions
of Mr. Miller or Ms. Kollross? Thank you very much for
a very, very informative and excellent presentation. The next item on our
agenda is Item H, Adopt resolution number 482: Approve Gann Appropriations
Limits for 2011 2012.>>Move approval.>>Second.>>It’s been moved by Mr. Baum, seconded by Dr. Mann,
are there questions? All in favor press
the green button here. Unanimous vote. Let’s move on to
Item I on the agenda, Receipt of Fourth Quarterly
Financial Status Report, Dr. Rocha?>>Yes, here is the quarterly
report that we are required to give and Vice-President
van Pelt presents it and will walk us
through briefly.>>Thank you. As you can see, the position of the District is
still very solid. The one thing that I would
point out is Line H-3 total cash over the years has deteriorated
and that’s indirect box step with the states withholding
and deferral of apportionment. So what happens is that as those
things slide into receivables, there are no longer cash
on the District side. So that’s the explanation. You also see that we prepared
an operating statement which is the last– the colorful
one at the last page in the tab that mirrors those
numbers and shows again that we ended the fiscal
year very strongly.>>Questions of Dr. van Pelt? Ms. Wah or– no you
have a green light on.>>Sorry. [ Laughter ]>>Mr. Baum?>>The one thing that just
puzzled me was the Item 5 about the– it was
my understanding that District had settled
employee contracts during the quarter that we adopted
and is that not true that we were able
to report that?>>Which contracts were
settled in the fourth quarter?>>I thought we had concluded
that PCCFA contract and others.>>Well I think that
was reported earlier.>>Oh, okay.>>Yeah, it was I think
done the quarter before it, was it not, Dr. Rocha?>>I think we– well I
don’t have it to memory but I know we reported
it when we ratified.>>Okay, so.>>Yeah.>>So–>>It’s not a blank. It’s not a blank.>>Yeah, thank you.>>But I would, you know,
just in passing, you know, and as a kind of a segue to the vice president’s
next presentation is that the total cash
position that is on 3H3 in 2007 was 26.8
million dollars, that’s the total
cash that is total. And our total cash position
that we project, you know, before the year ended is 12.6. So this is a plain definition
of perilous declination in cash and we can not– and as we will
be recommending go any lower than that just as Rick
will report in a moment, we came within a few days
of having to borrow money to make payroll this year. So, but with that I turn it–
I think that’s our report.>>The action required of
us is just to receive this. Do we have to– motion
or anything else or– ?>>Receive it.>>Is there motion to
receive the report?>>So moved.>>Move approval to receive.>>And move by Dr. Fellow,
second by Ms. Brown. Are there further
questions or comments? We vote on– yes, green. And a unanimous vote, wow
we’re off for a record tonight. [ Laughter ] [ Inaudible Remark ]>>Okay, now comes the fun one. Recommend to the Board
[inaudible] this Item J. The Board of Trustees is to
have a public hearing. We allow the members of
the public to make comment on the proposed 2011-2012
final budget. So we are first gonna have the
presentation by Dr. van Pelt and then we’ll give
the public a chance to comment or ask questions.>>Okay, thank you again.>>And what I’ll do is I’ll just
skip through the report that’s in the spiral binder and I’ll
just touch on certain items in order to allow as
much time for questions and discussions and
deliberations. The one thing on the
first page that I do want to highlight specifically is
the December 15th trigger that’s in the budget act that
was passed in Sacramento. And that is that if revenues
on the state side falls short by 1 billion dollar, there’s
an automatic apportionment cut of 30 million dollars to the
system and if revenues fall by 2 billion of more, it
can go up to 4 billion. System will cut by an
additional 72 million dollars. So to PCC that would mean on
the Tier 1, 600,000 dollar cut and an additional 1.4
million dollars in Tier 2. And furthermore,
Tier 1 would bring with it a 10 dollar increase
per unit in student fees from 36 dollars to 46 dollars. And that will become–>>I’m sorry Rick, when you say
an additional 1.4 meaning 6 plus 1.4, 2 million?>>To a total of
2 million dollars.>>2 million total.>>Correct.>>Okay now, on page 5,
what that also means is that the local revenues which include student
fees has been increasing and the state portion of it has
actually been decreasing that’s because the fees of– have gone
up from 26 to 36 dollars a unit. So it’s not necessarily a good
thing that the states portion of it has been declining. On page 6, you can also see that
the unrestricted general fund, the revenue trend is still
downward and on page 7, the total academic
salary is 48 percent. You’ll see that unallocated
which we’ll talk about a little bit
later is 2 percent, and all together is87
percent for wages, salaries, and benefits. Last year was 90 percent. However, what happened with the
88 retirements is that the size of the pie shrank
rather than the pieces of the pie getting smaller. You can see then that what I did
is the total academic salaries on the upper portion of that
page that 48 percent I split up into the various different
components themselves, so between contract
faculty adjunct and so for so it provides
more of a texture to that academic salary slice. I get a similar thing
with the unrestricted, on a general fund
and the benefits. So it splits it into
the component parts. And then the other large
portion was the other expenses and services so I split
that one up as well. Then on page 9, you
can see that we– the beginning balance
is 18.9 million dollars and our projected
ending balances also 18.9 million dollars. And the expenditures in between
is a 114.6 million dollars with the 2.142 million
dollars unallocated which we’ll discuss
in a few minutes. The next three charts show the
impact on the salaries of course if 90 percent of the budget is
wages, salaries, and benefits and we’re cutting the amount
of money that we’re talking about cutting, it
necessarily follows that that’s going
to impact salaries. So you see that the
academic salaries, the budget have been
reduced by 6 percent, the executive management
salaries have been reduced by 21 percent and the classified
salaries by 9 percent. You can also see at the
bottom of page 11 how much of our money goes to instruction
which of course stands to reason and it breaks it down into
the various different vice presidential areas. On the restricted
side, you can see that it’s a far more even
picture, this on page 12. That the state portio
is 44, the local is 29 and the federal is 27 percent
and of course that comes in large measure from grants. Bottom of page 13 shows when
you combine all the revenues for the general fund,
the restricted, and the unrestricted, what
the trend has been doing over the past 10 years and of course not surprisingly,
it’s still declining. Okay, and then what I’ve done is to have listed all the various
different funds starting on page 15, the capital
servicing fund and in this case, that’s to pay down the Del Mar
Parking Structures Certificate of Participation. Earlier this year,
calendar year, we paid off the state energy
loan so that was retired. So we’re just left with the one
on the capital servicing fund. Child Development Fund, very
small fund, heavily state and federal funded with
some local from the parents who are also contributing. The Capital Outlay Fund, this
is one of the two major funds that we use for inter
fund borrowing should the necessity occur. And so far, we’re up to
26.5 million dollars. Within the next number of months with the U Building replacement
cost starting to hit, that number will deteriorate
rather significantly. The Building Fund is Measure
P, we started the year with 65 million dollars
and it breaks down the various
different projects that– where all the 65
million dollars is. Scheduled maintenance, the
state has within the past number of years not funded this. However, as soon as the
state has money and begins to fund it again, it’s a
one to one dollar match so for each dollar that the
state contributes we have to have a dollar available
in order to receive it. Identity Services is
an enterprise fund where we’re earning money. Self-Insurance Fund on the workers compensation
is pretty much a flow through. You’ll see that the
local funding comes from the Unrestricted General
Fund and that’s a contribution that is tied to wages
and salaries. Fund 62 Self-Insurance
Fund Property Liability, again it’s a pretty much a flow through where we add
whatever money is required to cover the bills. Fund 63, this one
becomes important. You’ll see that the beginning
fund balance is 2.9 million dollars and we’ll talk about
how we can leverage some of that money in order to help
us out in our acute problem. Fund 64, the Supplemental
Health GASB 45, we are currently doing
actuarial study in order to find out what the impact is
of all the retirements and the 22 new hires and
basically the impact will be on the new hires because
each year, you’re building up a liability toward
their eventual retirement. I will also say that the last
time that we did the actuarial, we were somewhat over funded and
I believe that’s on the order of 6 or 800,000 dollars
over funded. So this year, we’re proposing
that there not be a contribution from the Unrestricted
General Fund. And of course Fund 74,
a direct flow through, 35.5 million dollars
in financial aid flows through to the students. So if you were to average that
out for each of the 26,000 or 27,000 students we have, you can see that there is a
tremendous amount of money that flows through directly to
the students in financial aid. Full time equivalent
students on page 24, you’ll see that we’re
dropping below 20,000 dollar, 20,000 full time
equivalent students. We’re gonna be at
about 19,800 FTES. And then you get to
the apportionment. So we just talked about the
impact on the cash position of the District and what
the chart on the top of page 25 shows is
in the green bars, you would ordinarily expect our
expenses to be fairly constant because you know, 90 percent is
wages, salaries, and benefits and then of course you have
the routine electrical bills and so forth to where it’s
fairly constant outflow per month of funds. And then what you’ll see
is the apportionment comes in the yellow and you see
that we’re over apportioned for 3 months out of the year
which is September, October, November and July and August
are under apportioned. And then starting in December, it starts to deteriorate
pretty significantly. That has an impact
that’s cumulative because for each month
that we’re shorted, the following month we
have more to overcome. So on page 26, you can see
the cumulative impact to where in the month of June,
this coming year, we’re projecting almost
22 million dollars in apportionment deferrals. You’ll see then that state
intends to pay back large chunk of that in the month of July,
however, we won’t fully recover until October which is
a significant change from previous years. Okay. And then the budget
sheathe that I have, the colorful one that follows
page 26 is our projection and what the budget is so this
shows you the revised budget from last year, the
actual budget from– the actual expenditures
from last year, our proposed ’11-’12
budget, the dollar change and the percentage change. The most critical
number is the bottom one which is 2.142 million dollars and that is the unallocated
portion that we’ll now talk about.>>And then if you
go to the next page, on the left hand side is
a summation of the chart that I just presented with
that 2.142 million dollars in red halfway down the page. One of the options that we’re
proposing is an inter fund transfer from fund 64 which
is the self insurance fund and the idea is that by
moving the annual contribution from the general fund
to the dental fund, typically that occurs by each
employee per month has a– has a liability that we cover. Okay, so we actually move
money from the general fund into the dental fund in
order to cover expenses. So that’s set for each employee. What we’re proposing
here because we have about a two-year reserve
build up in that fund is to not fund it from the general
fund this year but the mechanism that we’re proposing
to use is actually to do an inter fund transfer
back to the general fund and then to use those
funds in order to make the general
fund contribution into the dental fund. So essentially what we’re doing
is using that the dental fund to pay for its contributions
this year. So what that would do is it
would reduce the ending balance by about 50 percent
from about 3– 2.9 million dollars by about
50 percent for next year. Now what that would do
is it would allow us to have potential revenue of 116
million dollars which instead of 2.142 million dollars
would allow us 3.526 million which is the number
in the middle on the right hand
side of the page. Then what we did in the budget
resource allocation committee is we ranked the various different
options that were developed. So from the midyear state cut, all the way down to
borrowing 18 million dollars, all those were ranked
by the committee and the rankings then show
up in the yellow boxes. The midyear state cut at this
moment it’s a near certainty that there would be a midyear
cut and as I pointed out, there’s a December 15th trigger where the state will determine
what its revenues are. I will also say that right now,
there is pretty frantic activity in Sacramento to see if they
can avoid that through some form of legislation which
would require a compromise between the democrats
and the republicans in order to accomplish. Then replacing the
staff positions and you can see it goes from
zero to 2 million dollars, on average including
benefits of staff persons is about 100,000 dollars. The reassigned time again
from zero to 1.6 million, this is where faculty
are reassigned to do essentially management
or quasi management functions. To the extent that
we reduce that, more money will become
available for reassignment through some other expenditure. SASI which is Student Access in Success Initiative,
this would be new. What we did in the
previous year is we defunded at the year end all
SASI projects. They were refunded because
they were the carryovers. In other words projects were
approved from last year have not yet been completed, so they’ve
been refunded for this year. However, this is new SASI
from zero to a million dollars and the idea is that this
would be spent strictly on revenue enhancement programs. The concept being that
if you do not plant seed, you will not have a crop and you
actually have to invest money in order to earn money. The categorical back fill,
right now and that’s– we spent 359,000 dollars this
year in categorical back fill which means that there are
people who are in Fund 3 who the state have defunded. And in this case, what we’ve
done is we’ve back filled in order to cover those people. However, I think that
there’s an opportunity for us to become more efficient
and not spend anything close to 359,000 dollars. The contribution to the ERP, the ERP is the Enterprise
Resource Plan which is the main
technology upgrade plan. In previous years, we’ve
contributed a million dollars. As a part of the sweep
from the 2010-’11 year, we made a contribution
in excess of that in anticipation of
the weaker budget. Fund 800 students over cap,
there’s nothing magical about the number 800 but for
that number we’re projecting that it’s about one and
a 3rd million dollars. Salary increase of 1 percent
to all employees would amount to about three quarters
of a million dollars. Contribution to the other
post employment benefit which I discussed a little
bit earlier from zero to 1.4 million dollars
and finally, if we were to borrow
18 million dollars at current interest
rates, it would cost us about a million dollars
per year. And then the next page that
I wanna discuss is the one that was handed out to you that is called the budget
options for September 7th. That was not in the binder. So what we attempted
to do is to come up with some conceivable options
of course there are any number of other ones that we could do. You can see that the unallocated
portion assumes the transfer from the dental fund back into
the unrestricted general fund. And it assumes that 2 million
dollar midyear state cut will take place and what that does
is it leaves a net 1.5 million dollars unallocated,
so one option is that the vacant positions,
some of them be replaced. The total savings from the 88
retirements was on the order of 8.4 million dollars, so– and that’s 88 people and you can
see 1.5 million dollars would be about 15 positions. Option 2 is a blended option where perhaps a million
dollars would be spent for a replacement of positions. 500,000 toward revenue
enhancement again with the concept that you
have to plant seed in order to reap a crop and that total of course would be
1.5 million dollars. That is the option that the
District is recommending that the administration’s
recommending for approval. For discussion purposes, we
were trying to think outside of the box of other things
that might be possible. So it would assume the
same million dollars for the replacement
of positions, the same 500,000 dollars
for revenue enhancement. However, it will also assumed
2 percent enrollment growth for half million dollars. This would mean that we
would educate those students on the District’s money because
we would not be reimbursed by the state. It also assumes that half
million dollars will be put toward a collective
bargaining in terms of working toward agreements. And it would include
and it would be funded by extending the supplemental
early retirement plan that had gone forward June
the 30th and extending that ’til December
31st with the hopes of saving a million
dollars which would then pay for the other portions,
the net of all that would be 1.5
million dollars. So with that, any questions
that you might have, I’d be pleased to
attempt to answer.>>Questions of Dr. van Pelt? Mr. Baum?>>So I wanna make
sure I’m clear on what we’re being
asked to do today.>>Right.>>And so–>>Yeah.>>So what– you’re asking us
to adopt this budget right? Okay. And then give Board
direction on the priorities for these other modifications,
is that– ?>>And let me just clarify. This is the first year that
we have brought forward a proposed budget. Normally this book would
say adopted budget.>>Uh-hmm.>>So this budget as it currently is written
is not a balanced budget because there is 2 million
dollars unallocated. So what I would hope
that we would do is to allocate those funds into
one of our options and then to adopt the budget and then
if there was a discussion or further information that was
required for our option three, there is a little bit of
time to develop that further because it’s a brand
new concept.>>So the budget that we’re– we would be adopting also
approves the inter fund transfer from the dental fund
to the general fund.>>Yes.>>And then– and
so that’s one move that we’ll be taking
with this adoption.>>Yes correct, correct.>>And that once we
lose that funding that– those funds that
have accumulated in the dental benefits fund,
those took years to accumulate that we won’t have those
again, like next year, we’re not gonna have
another 1.5 million dollars to transfer from that credit.>>Well we can actually
do it for two years.>>Right. Okay.>>But thereafter
you’re correct.>>Okay then I just had a
couple very quick questions about the data. The– let me find this. I noticed that again as one
of the principles we adopted as a Board is to keep cuts
as far away from classroom as possible and one of the ways
you see that is the category of employee taking
the largest cut in the expenditures is executive in management and
so I wanted to–>>Can I follow up on that?>>Go ahead.>>So one of my questions
was I just can’t on the graph quantify
the numbers. Get something below 7 million
to something above 5 million.>>For which one?>>Now I have seen. He’s on page 10, the minus
21 percent to executive in management salaries, it looks
like 1.8 million is that right?>>It’s about 2 million
dollars plus benefits.>>2 million plus benefits?>>Yes sir.>>Okay, thank you.>>And I just wanna clarify
just two other things. One is on the Fund 42, the
building fund and this is– the project includes 65 million
dollars, the top line other than the Center for the Arts
was construction management and general contingency. This doesn’t mean
that we’re [inaudible] in 25 million dollars on construction management
primarily that– what would those
funds be useful– ?>>Only in his dreams.>>Yeah. [ Laughter ]>>Now what the idea is
that’s the contingency portion and essentially what
happened is that the Center for the Arts came in about
20 or 22 million dollars under our expectation and therefore what happens is
you defund it out of the Center for the Arts and put it back
into the general contingency?>>Right. And this
is for another time. Is there any sense that any
of those funds can be used for the relocation
of the occupants of the Sarafian Building
for that type of–>>Not for that because
that was not contemplated in the bond measure but there
are other uses of the money.>>Right. And you’ll
be coming back to–>>Yes, yes.>>For that– and then–
great, that’s all I– I had right now and–
but when you– the BRAC Committee came up
with those recommendations but the Board actually then
will set the priorities through our action.>>Correct.>>And we have the
recommendations here.>>Correct.>>Alright. Mr. Martin?>>I had a few questions
and few comments. My first question was adequate
funding of insurance retirement in GASB so we’re not doing
the 1.4 in this budget because we have a surplus in
the last actuarial but obviously at some point we’re
gonna have to– every year, there’s some
liability that’s’ occurring. We’re gonna have to kick
in similar to the dental, be kicking back in on that. Correct?>>We assume so and we
are currently working on the actuarial but we were
very comfortable with this year, we can afford to
forego the 1.4 million traditional contribution.>>I just have one
question about–>>Yeah, go ahead.>>– that number on that too
because on Fund 64 it says, so that 600,000 is what
we’re currently paying to recipients of that benefit. Is that correct?>>Okay. I got an
emergency phone call and this would be really
quick so I’m just gonna ask to be excused and
I’ll come right back and I’ll take my light
off ’til I get back.>>Okay, alright.>>But the benefits
we’re expending out of that fund is 600,000 dollars
according to this, correct?>>Which page are you on?>>I’m on Fund 64 page 23.>>Okay and what we’re
spending is basically 1.2 million dollars.>>Right, but here it says
employee benefit is 600,000.>>And then the other
operating expenses.>>Right.>>So it breaks into two
sections but what happens is that those are the ongoing
year to year expenses.>>Uh-hmm.>>So what I was trying to
get the sense is to give out 600,000 dollars
worth of benefits, do we have to spend
750,000 in expenses, it just seems like
a high overhead.>>No it’s just broken down
into two different sections.>>I see.>>But this is the
annual expense and then what we do is we
put in 1.2 million dollars so it does not shrink
the annual contribution. What it is shrinking is the
addition to the fund itself to increase the fund balance.>>So the money that our
retirees are getting in pocket from this benefit is
about 1.2 million?>>Yes sir.>>Okay. Thank you.>>Mr. Martin.>>Okay if I could [inaudible]. I had a question on cash
flow so we have starting with an ending balance
but cash of 12 million and we’re already showing
a low of 20 million and then my additional
concern is as we moved towards
the U Building issue and I saw 6 million in here to
the U Building and that’s cash out to get that new part
of the campus going, where does all this cash–
where does the cash come from?>>Well and there are
different parts of cash. So on the 3-11Q that
was on the general fund. So we do have cash for both–>>For the other funds.>>And for Fund 42 so, you know,
between the two of those funds, we have about 42 million
dollars at the moment but you’re correct, we will
shrink the capital outlay fund by about 6 million dollars
back to about 20 million.>>Okay. And then I asked
some questions earlier that I just think are
important for everybody to kind of get a sense of and that was if you could just answer quickly
again Rick the fact that many of our funds are self ensured,
we don’t see a transfer line in the budget from general to
those things because for example like dental, it goes
out under benefits or insurance liabilities
would go out under some other
line item expense. But all those transfers
are occurring to support those funds. The one that confused
me was the one where I thought we weren’t
doing the transfer and yet it showed local income and
that one I circled as you rolled through and quickly was the
self insurance fund for GASB, I thought we said, we
weren’t doing the 1.4 yet local income here is
1.241, is that the interest on the balance that’s
in there or something?>>Yeah what that is, is the– as I explained when
you stepped out–>>Oh okay.>>Is that that’s
the money that goes in to cover the ongoing
year expenses?>>For the SERP or for the– ?>>For the employee retirement.>>For the employee, okay.>>Right.>>I’m sorry, [inaudible]. I think it’s apropos
that we had the student– the class section enrollment
report is part of this because as we’re looking
over these priorities, it’s a priority of mind to offer as many classes as
we possibly can. I think if there’s one comment
we hear over and over again is, “We can’t get our classes. We can’t get our classes.” I wanna commend the
college, the administration and everybody involved for the
way we obviously put a priority on Math and English which
when you hear somebody say, “I can’t get my classes”,
they’re usually referring to a Math or an English class,
that’s usually the comment that follows that so
I appreciate the fact that we’re addressing that. But I wonder if there
isn’t a way that we can somehow merge
these two documents. Not in the budget document but in our enrollment management
we see class offerings this year projected to be 5,230
class sections and that’s an approximate
354 drop from the year before and I realize we’re not
getting the funding. But when we talk about
filling 15 positions, how does filling those
15 positions translate to more class section so that
we’re using those positions, we’re using the money for those
positions to hire teachers to fill classes so that students
can get the classes they need get in and get where
they want to go. So I was hoping as
we progress on this that we could almost
translate some of the dollars into the class sections. When we talk about– and this
little bit of forward thinking but when we talk about enhancing
local income for fund raising, we need to– and I’m
not saying this– in some ways a lot of fundraising effort has done a
sensational job and I commend it for the amount of
scholarships that are available. We issue a tremendous amount
of scholarships but to continue to raise money for scholarships and to give students
scholarships without giving them
classes they can get into is giving them a train
tickets to nowhere, right? It’s a free train ticket
that doesn’t go anywhere. What good is that? So as we’re generating this
local income I’m concerned that there’s some
process for translating that into more available class
sections for students to take. And I know you’re
chomping at the bit to answer the question ’cause
I gave it you in advance.>>Well there’s a lot in there.>>There’s a lot in
there so I’ll let you–>>Well let me–>>I’ll let you get
a whack at it and–>>You know, I appreciate
the question and let me just make
a very brief start on trying to be helpful.>>First of all the positions that we proposed being filled
are not specific positions that were coming to you today. That’s a plug number
that we’re saying at some point pretty soon
we’re gonna come back to you and we’re gonna say,
we need a position in. Now for example, and
we’re estimating very conservatively here. But one thing that
I think we can agree on is we are now
officially at the wall, okay. There are no– you push up here,
you know the money’s gotta come from somewhere as you noted. So, for example international
students, is it time for us to fund a position in dean
of international students and increase the number
of international student to in order of say Santa
Monica about, you know, from about 1,000 to
2,000 which we could do. That would increase the number
of sections for our District and non-District students. A thousand international
students will produce about 5 million dollars
of incremental revenue. I’m not saying that
we’re gonna present that but that would be the connection
between your point about, you know, if we do go
after, you know, positions and you’ll have those
positions before you to approve. How will that leverage
revenue which will in turn increase
class sections, okay? But the other point I’d make and
Vice-President Miller who is now for the first time
charting ’cause, you know, the chart that both Bob and Rick
presented shows that actually, you know, for the last three
years, you know, we’ve been cut in our workload and we’ve been
funding all that enrollment and now we’ve just, you
know, officially hit it. One of the things
that Bob showed is that not all sections
are equal, okay? So, we need to see
most of our budget and I’m asking research to, you
know, demonstrate this or not. But we suspect that most
of our budget is going against funding additional
sections for students who did not complete
for whatever reason.>>State that again.>>In other words, say for instance you have showed
the average class size on day one, okay. In a couple of weeks, Bob will
show what the average class size that census, census is the
day we actually get paid.>>Sure.>>Okay. But the real important
number that we’ve never looked at is what the average
class size is on the last completion day. That number, we suspect, and
we impute no responsibility or blame on anyone but we
suspect that that number, the completion day number
is significantly lower than the census day or the beginning number
that we obsess on. So as we shift our resources and
we will have to shift resources to completion, okay, we will
free up significant dollars to add sections of those
core courses that, you know, and obviously we’ve made
a pretty good start here, you know, English, Math, you
know, the transfer subjects that all students need. So that’s not a complete
answer Trustee Martin but just some points.>>So let me restate it but
let me state it more succinctly and rubber on the road, so what
I’m saying is we count FTEs in here and we count
dollars in here, I wanna count class sections
though I tremendously appreciate class sections is a
proxy for student success and the real student success
isn’t the number of sections but it’s the number
of course completions. So what you’re working on
is a higher retention rate–>>Correct.>>Lower drop out
rate, it’s all good and I’m all just–
think it’s great. But as a proxy, as to
where we put our money and you give me this option, I
would like you to translate this into core sections
in an estimated way like you qualified it by
hiring an International Student Director, I would like
that translated into a, and I realized it’s an estimate,
a quantifiable, well this would if we put our money here mean we
can offer X number more sections for students.>>Our current model number
that we’re using, that we used in this model is a section cost
5,000 dollars at the lowest– virtually the lowest
adjunct grade, so–>>Because when you– okay.>>Half a million would
give us a hundred sections.>>But I’m asking– so I’m
asking you to kind of do that math for me as you’re
giving me three options because looking at the
three options on here, I immediately gravitate
to option number three, it says 2 percent enrollment
growth, that just grips me. That’s what we need. We need to help students get
in and get where they wanna go and we got to have
more class sections. So why would I now
want option three? I mean, just by default. But if you can retranslate
option one into those positions
mean more class sections, well now you got my attention,
you know what I’m saying? Or option two, what that means
for future revenue enhancement to ultimately allow our
students to get more sections. I realized we’re
funding sections, the state is not funding for us. But that’s what this whole
document to me is all about. Whether it’s coming
from the state or not, that’s what we’re here for is
to get these class offerings out there so these
people can get in and get where they wanna go. And I know it’s limited and
I know you can’t do as much when you’re cut 10
million dollars. So I’m very– actually
very appreciative of the whole college and the
direction its going but it seems to me now is the
time to put our money where our class sections
should be. So I would appreciate a
kind of a translation here.>>Can I also just mention that
the first thing that we did is at the beginning of the
meeting, we met the new faculty. So the first thing that we did
is funded those faculty members. So there were 22 faculty members
who are funded in the budget. If you were to look in the
main budget book on page 289 and continuing to page 293, these are the vacant
positions that are unfunded. There are 127 of them. And in some cases, what
needs to occur is to balance out the various different needs
as Dr. Rocha has pointed out. Because having faculty without
support also creates problems within the institution.>>And let me back up
just one second here. My understanding is
that what we’re asked to do this evening is to adopt
this budget and select one of options one, two or
three, is that correct?>>Correct.>>Okay.>>I’m sorry. Well again, if our real goal is
student success and the reason I like to view a course
completion by any student as a student success is because
it’s a total collaborative team effort. It takes proper counseling,
it means the book has to be in the bookstore at the
beginning of the course so that the student doesn’t drop out because they’re
too far behind because they didn’t
have the book. It means the place
has to be clean. It means everything
has to work right.>>Right.>>And I leave to you
working with the college to make those kinds of
decisions but when it comes to representing the community
and the needs that we hear on a regular basis, I’d like it
translated into core sections which are the proxy for
student success in my mind because that’s the option
I’m– I would prefer.>>Mr. Miller has his
hand up over here.>>May I? I just wanted to point
out on that the first chart on the number of credit sections
in the FTES that we’re on track to go above our FTES
target by 575 FTES which is approximately
150 sections. So in our current model, we’re gonna be offering
150 sections more than what we are gonna be funded
for from the FTES point of view and there is a cost
with that when Dr. Rocha and I were playing with
this number the other day, we figured it was
roughly 30 percent or so. So it’s about 750,000
dollars one way or the other to fund those, you know, based
upon what’s gonna happen. So we are on track to offer
more than we’re getting paid for by roughly 150 sections. Just thought that
might something else.>>Uh-hmm.>>Dr. Mann?>>Yes.>>Mr. Martin are you finished?>>I am thank you.>>Okay, well my comments are
gonna be much briefer I think. First of all I’d like to go
looking at this page here where we have the budget
principles and I was on the budget committee
a couple of years ago and I appreciate Dr. van
Pelt’s developing this. I notice that we have two
over arching principals that I think we’re meeting
here, one is the impact of the state budget on the PCC
student access will be minimized and the second is the impact on full time PCC
employees will be minimized. And so I think this budget
does try to address this. But– and in– particularly
having served now for almost a year on the
Student Success Task Force for the state, I think we
need to– when we say access, we need to combine
that with the success.>>And so just offering
the classes, making the classes
available may not really– the only thing you need
for student success and you’ve mentioned
that Mr. Martin. I heard what you said when you
need the teachers and so on. But for example, if you– I think a much more critical
number was what Dr. Rocha was mentioning when we look at how many students
actually complete the class. And so if we have a huge amount
of students which we do have, 80 percent, 70 percent or so
forth who are not prepared to do college level work. If we offer more sections
of the courses they need and there’s a very
low completion rate, I don’t see that that’s moving
students necessarily forward. So I would encourage
the administration and actually I would think
it’s really important that we do fill some of
these positions assuming that we’re gonna buy counselor– we’re going to hire
counselors and so forth. And I encourage the
administration to go in the direction
that they’re going that we combine success
and access together. Because I just think– just
having the causes available for most of our students
simply is not enough. And one of the other
things that I would like, I hope we can concentrate on, one of the things we’ve
been talking about a lot of the state level
is– and I’m quoting, I would never say this is, we’re
paid based on butts in seats, how many students
are in a classroom. We’re not really paid
on what students learn. We’re tied to a semester. There’s huge amount of
research and Dr. Wright is here that shows particularly
in the basic skill, sometimes you can get
students through the material and get them to level quicker
than in a 16-week semester if you use different
innovative ways and have them do
like intensive work. So that’s what I think
is really important for us to keep in mind. And I agree what our– people in our District want
are more classes. But I think it’s incumbent
on us to always remember that it’s important not only
to get the student in the class but to get them through the
class and into the next class and I think that’s
what these other– hiring these other
people will help do. So I agree with what
you’re saying. I think it’s important to keep–
put this in a larger context and I would hope next
year when we look at our over arching principles, we
would combine student success and access in the
way that I just did. So it’s not just the access,
not just opening up classes as students can come in but
tremendous amount of effort on making sure that
they come out and then go to the next level.>>Ms. Brown, you have
the green light on. I assume you mean to
have the white light on, you wanna ask a question?>>Yes I do wanna ask
question, thank you.>>Or you’d wanna
probably just take a vote.>>Maybe I just vote. [ Laughter ]>>Okay, lots of jokes here. I am really listening to this
attentively and I’m, you know, this budget is very
serious and I listened to John discuss the desire to
have more sections and I think that would be something
that we all share. But seeing what we have, I think
PCC is doing a tremendous job trying to offer– not
trying but going overboard to offer more classes
for students and the fact that we have all these openings
because I am still pretty shook up with our exit of all
the staff that left. It is definitely imperative to
fill some of these positions because students, the whole
school operate with staff, teachers, administrators
and what have you so you cannot just have classes
without the support system. The fact that– and
it’s all been said, I’m just recapitulating
because Jeanette sort of mentioned what I was gonna
mention, but it is important for us to live within our
budget as much as we can because things are very bad. And the fact that
this budget is so– the cuts are gonna be tremendous
and for us to just, you know, we all want– our goal
here is student success. I think we all will attest
that we want to give as much as we can to our student
but giving what we have, we’re gonna have to
just do the best we can and I applaud the way this
budget has been set up. I applaud Rick van Pelt
for a tremendous job. He’s got the scenarios. He’s given us now and future
so we’re not grabbing at the– during December when– if
it happens, we don’t have to come back again and
start reshuffling stuff, so it’s a good picture that we
have and we need to, you know, use caution and stay within
our budget as much as we can and maybe next year, by
next year we may be able to offer some more sections. I think we’re doing great. We’re not getting
paid for a whole bunch of the students that
we’re offering. So I think we’re doing good
and we’ll do the best we can.>>Okay, Dr. Fellow?>>Thank you. I just wanted to support my
colleague Dr. Mann and I agree with all the comments that
she made this evening. Success really isn’t
the completion of classes and how many classes. In academia it is what a
student learns in a class and assessment today is a
big thing at the university and I hope it is here at the
college, what are the goals of the class, what are
learning objectives and how do students
complete this and to me, I think it’s very
important in academia that it is what students are
learning in the classroom and it is not the
number of classes. Thank you.>>One thing I would
mention here is that the PCC Foundation
is in the process of [inaudible] an executive
director and I think the people on the foundation or Board
are well aware of the fact that they need to go out and raise much more
significant amounts of money than they’ve been able
to in the past although in the last several months,
they have raised an excess of 5 million dollars so
they’re not doing too badly but given the economy
of the state, we need to do a whole lot better
than that but they are gearing up to accomplish
that very things. We need to open this up to
the public as a public hearing and give the public a chance
to comment if they wish so if I may, let me do that
and open up the hearing and anybody wish to address
the Board, come right ahead. [ Whispering ]>>Hello everybody, my name
is Kevin Clinton [phonetic]. Some of you have met
me, some of you haven’t. I know it’s late so
I’ll be really quick. I don’t know the
other three options, I only know the one that–>>Could you begin by
telling us who you are please?>>Oh, I’m Kevin Clinton
[phonetic], sorry.>>Yeah.>>Yeah, there we go. Some of you know me,
some of you don’t. I’ve introduced myself, so
hello and for those who don’t, I’ll try to talk to you. I only know of– wait, could
you hear everything I just said or no I mean–>>Yes.>>Yeah.>>Okay, good. I only know of one of the
options which was the third one. I don’t know the other two.>>The other two are
just spend a million and a half dollars replacing
the positions that are vacant at the present time
and maybe not all of them but some of them. Option two is to spend a million
dollar replacing positions and 500,000 dollars on revenue
enhancement then you’re familiar with the third option, so.>>And we should
say that there’s– those are just options
that are presented–>>Right.>>We could come up with
a completely new framework if we desired.>>Right.>>Right.>>And what the– just to clarify
two on the options and I think in my attempt to kind
of thread the needle on where you’re going is what
the administration is proposing, in the proposed adoption
of the budget is to adopt tonight option
two which will enable us to continue the business. While we look at some of the revenue enhancements
cost savings, restructuring, et cetera and so on,
we have until December, I think all of us– all of us
have in our hearts option three to fund the maximum amount for
students to be able to work with our union partners and so
all of us would option three but what we’re saying
to the Board is that if we approve the
proposed budget with option two, we have time until we see what
the state does with it’s revise until the end of
December and hopefully with the vigorous actions that
we’ve talked about tonight that we would be able to– this
we would be able to do or revise and actuate those option three.>>Yeah.>>So.>>Okay, so I as a public
member just wanted to know, is there any chance that
options could be tabled and you could approve the
budget as it is right now or is that not an option?>>Dr. Rocha?>>Well, I’m not sure
what you mean by “tabled.”>>As in just held to the
next, the next meeting. [ Simultaneous Talking ]>>Yeah.>>Okay. Well, what
that would mean is that no money would be
spent and the money– the money would be held and
there would be no benefit and no spending along these
lines so that if no option was– this is not spending,
this is a plan for spending, okay,
big difference.>>Yes.>>This authorizes
the administration not to spend money but to come to
the board, each board meeting and say, “This is what we
recommend spending money on against the budgeted amount.” These are not operation
decisions. This is a budget– budget
allocation decision. So to be helpful, okay, and I totally take
your point, alright? If we, if the board decided
not to adopt the budget but with no options that money
would just be held and would– and nothing would happen, so no,
you know, nothing would happen.>>Yeah.>>And we need to in– in the recommendation that
the administration is making to the– to the board
of trustees, we need to move forward. So this would give us– so for example, this would
give us the spending authority to move forward with
this general guidance. But if for example as
I explained earlier, that the administration decided,
“Well, we need a position in.” Okay. That would
be fully consulted and the board would
have a decision to make. The other thing though that
I strongly, strongly would– and I’m trying to be helpful
to your– to your question, is we’re not in an
expense problem. We’re in a revenue
problem, okay? If you look at the budget, we are taking a 10-million
dollar hard money hit to the budget. We have 10 million dollars less
than we did this time last year. Okay. The problem is not because
we’re running our expenses, you know, as you can see,
our expenses are going down. The problem is our
revenue is going down.>>Yeah, I was [inaudible] that.>>So what I’m proposing to
the board is the authority, the ability to present to the board revenue enhancement
positions and alternatives. I mentioned international
students was one, so that we could enhance the
revenue and then come back, you know, when– in December and hopefully have an
improved revenue picture. So that’s– that’s my extended
answer to your question.>>Okay, and I just wanted to, I
guess, give support to option 3 because even– you can’t
really help students advance without having access,
if you get what I mean. If they don’t have
the extra access, trying to be more helpful while
they’re here won’t help as much. So, I don’t know if that
makes a lot of sense but I’m hoping you
understand what I mean.>>I think we do, right.>>Okay, wonderful. That’s all. Thank you.>>Great. Thank you very much. Anyone else wishing to
address the board with respect to the proposed budget? If not I will declare
the hearing closed. Mr. Martin?>>I had a question. So in– in here you showed
us all these vacant positions but those positions are part
of this budget, are they not?>>They are unfunded
in the budget.>>Oh, they are unfunded?>>Yes. So, there’s about
12 million dollars unfunded. [ Pause ]>>Okay. I’m a little confused. So the numbers on the
page do not include the vacant positions?>>They include the vacant
positions as unfunded. So we– we– in order to balance
the budget to come where we are, all those open positions
had to be unfunded. Now, I’ll say that
about 40 or 50 of them were unfunded last
year too because if you recall, we’ve been in a hiring
freeze for a while. So, 88 of the new positions
occurred from June the 30th. However, we did hire 22
faculty members back for a price of about 2 million dollars.>>Are there questions? Dr. Mann?>>Yes. I– I have a question. I think– I think I have this
correct but I wanna make sure. It’s my understanding
that option 2 blend in is the recommendation of the Budget Advisory
Committee, is that correct? Dr. van Pelt?>>The Budget Advisory
Committee recommended an order from 1 to 10. And we did not delve into the
various different combinations and permutations that
could be developed because they’re an
endless number. This was a way that the
administration took those priorities and packaged them in
a way that would be workable.>>May I ask the same
question in another way. Is this recommendation
of option 2, is that– is that consistent with
the Budget Advisory’s Committee’s recommendation. I understand whether
recommendation was to replace some of
the positions.>>Yes. And– and if you were
to look at the last sheet, the top priority, far
and away was the–>>Yes.>>Taking account
the budget cut. Then the next one was
replacing positions, reduction of reassigned
time, the SASI–>>Yeah.>>Categorical backfield,
so, yes.>>The reason I’m raising
this– this point at this– at this time is the Budget
Advisory Committee is– has representatives from the
Shared Governance Groups, is that not– is
that not correct to?>>Yes, that’s correct.>>I mean there are
faculty, there are staff, there are students, there’s
management and so on. So we kind of get a
sense of the campuses, I mean the whole college’s views on this plus the assisted
administration’s interpretation of it. And is that correct?>>That’s correct.>>Thank you.>>Mr. Baum?>>I’d like to make a motion. I’d like to move approval
of the proposed budget and of the remaining 1.5 million
dollar on that allocated funds that would be approved
in this budget, would be assigned 1 million
dollars to replace positions and 500,000 for a fund, for– in
a mark for revenue enhancement. [ Inaudible Remarks ]>>I second that.>>And so that’s option 2.>>Yes.>>Is there a second to that?>>I second.>>Moved and seconded. Further questions or
discussion, Mr. Martin?>>Okay. Well, obviously,
just looking at this to move from option 2 to option
3 really is predicated on a new SERP plan, right?>>Correct.>>So there is nothing that
precludes us in this motion to start exploring the
possibilities of an option 3 which would include, as
Dr. Rocha pointed out, maybe some help in
negotiations on salaries and in higher enrollment. My other– my other question
was that when we look at the 3.5 it sounded like you
said 1.4 of the 3.5 is coming from the dental transfer. And that’s good for
one more year after this, is that
what I heard?>>Correct.>>Yeah.>>We can do this, 2 years.>>So just to state the obvious,
if we use a million dollars to replace positions and
everything is status quo, it’s funded this year
and it’s funded next year but it’s not funded
the following year when the dental transfer
goes away.>>We actually have to have
enhancement of revenue. So we have to bear fruit
with our investment.>>Further questions? [ Pause ]>>Okay. And then, I’m actually
comfortable with this option 2 if we– but I would still like
at some point to get an answer on how the replacement of these
positions will either directly or– preferably directly through
maybe more class sections, or indirectly through
other revenue enhancements and other things that
contribute to student success, lead us to student success
and benefit the students.>>I will say for my
motion would include any of those replacement positions
will come back to the board.>>It has to, right, it has to.>>And I know that. [ Simultaneous Talking ]>>And this is why I’m
asking as we go forward with this, I’m looking at Rick. I don’t know why I’m looking
at you ’cause this is really– [ Laughter ]>>Okay.>>’Cause he’s in
your line of sight.>>Yeah, he’s in
my line of sight.>>You can look at him.>>Yeah. That I think
we need justification that supports why
these decisions. We always leave these to the
college to bring it forward but people want access to these
classes and we know we want to improve the retention
so that they can succeed. So I’m gonna support this but
as these positions come forward, I’m gonna ask the part of the justification
include that component.>>Okay, understood.>>Does that seem fair?>>Yeah. I think it’s–>>No, no problem.>>I hope the rest of the
board would support that.>>Quite fair, fairly
understood. Other– other questions? Are you ready for the motion? Okay. If you wanna vote
yes, push the green button. [ Noise ] [ Inaudible Discussions ]>>Figure out how to do it.>>Wow. Other unanimous vote? We’re on a roll tonight. [ Laughter ]>>We’re having so much fun with
our– with our voting machine.>>Mr. Thomson, Mr. Thomson?>>Yes?>>Can I– can I just take a
moment to thank two people, Sherry Hassan and Odessa Walker.>>Absolutely.>>Who came back specifically
after their retirement to help us with this budget
and to train our two new people who will be Maria
Descalzo and Anthony Brown who are also instrumental. As well as Cindy Smith who constantly helps
put the budget together. So the dedication by Sherry and
Odessa to come back specifically to do this task I think needs to
be recognized by the District.>>Absolutely. Thank you. [ Applause ]>>Your work is very,
very much appreciated. So thank you very much for
what you’ve participated in.>>Mr. President?>>Yes.>>I just wanted to thank Rick
and Mark and the whole crew and I’m– I know the blood
and guts, Sherry and Odessa. But this really was an
incredible document and I know, just by everything else
that happened this summer, this had to really take a huge
amount of collaborative effort to deal with this much with
that kind of cut and all that we’re going
through and to preserve and actually increase
math and English courses and preserve what we did. I’m really just elated. I think it’s just– you
guys did a phenomenal job and I’m gonna be here banging for every additional
class section I can get. But you really, really the whole
group, the whole college, it’s– it’s really, I’m quite proud
to be associated with PCC. At a time like this, be
able to do what we’re doing. So just thank you.>>Very, very well put. Future board meeting dates
this coming Saturday, September the 10th, we have a
retreat beginning at 8:30 a.m. at the Atheneum at Cal
Tech, the mezzanine. Next meeting is Wednesday, the
21st, study session meeting, 6 p.m., South Pasadena
Unified School District, board room 10:20 El Centro in
South Pas, future agenda items. [ Noise ]>>You know, I– I assume
it’s way down the road but I’m still concerned about
our meeting in South Pas when we haven’t met some
of the other districts. And there was no discussion
with the board prior to this going forward with this. And I know this is on our agenda which is a public
document for the retreat. But I went back and I looked
and the Board is the one that determines when
and where we meet. And actually, we
have to vote on this. And so, I’m pleased for
meeting in South Pasadena. I would hope in the future that
we would have a better rotation and not go back to one district
before we’ve had a chance to have study sessions in
the– in the other district. And that– these planning
does not start in advance so that it– it really puts
the board in a position where we really can not,
can not vote on this. So I’m going– I’m now gonna
move that we change this meeting but I do think we should–
we should keep in mind that, you know, the board decides
when and where we meet and that should be open
in public discussion.>>Okay. This is an item
that no doubt will be brought up on Saturday.>>Yes.>>I would note that we
have mentioned publicly, I think back, our
July 6th meeting if I remember accurately,
the meeting in South Pas for these particular meetings.>>It was the August meeting
[simultaneous talking].>>So it did come
out of that time. Anyway, future agenda items,
anything that you would like to have on the agenda? Then I think we are adjourned. Thank you. [ Inaudible Discussions ] [ Silence ] [ Music ] [ Silence ]