>>Chairman Weiss: I’d like to call to order
the November 17, 2011, meeting of the Johnson County
Community College Board of Trustees, and we will begin with the Pledge of Allegiance.
>>All: I pledge allegiance to the flag of the United States of America, and to the Republic
for which it stands, one nation, under God, indivisible,
with liberty and justice for all.>>Chairman Weiss: Terri Schlicht, if you
could do the roll call and recognition of visitors, please.
>>Terri Schlicht: This evening’s visitors include Elizabeth Pritting, Dan Nordmeyer,
Megan Carrithers, Chris Claassen, Dan Rockhill and
Tim O’Brien.>>Chairman Weiss: Thank you. We move now
to the first of two petitions and communications sections of the board agenda. And this is
a time for members of the community to provide comments to
the board. Comments are limited to five minutes unless a significant number of people plan
on speaking. In that instance, the Chair may limit a person’s
comments to less than five minutes. Presenters may
choose to speak at either the first or the second section, but not both. And prior to
beginning comments, we ask that you state your name, address,
city and state. And is there anyone at this time that would like
to address the Board? All right, seeing none, we will close the first of the two petitions
and communications sections and there will be
another one in approximately 30-45 minutes. (Laughter)
>>Dr. Calaway: Good for you. November 17, 2011 Board of Trustees Meeting,
Page 2>>Chairman Weiss: All right, we will see.
(Laughter) And that brings us next to awards and
recognitions, Dr. Grove.>>Dr. Grove: Chair Weiss, we have no awards
or recognitions this evening, but I will promise holiday presents in December.
>>Chairman Weiss: All right, so we’re still on track there. Mr. Carter, our lobbyist’s
report, please.>>Dick Carter: I’d be happy to say that
there’s no lobbyist’s report (laughter), if you want to keep
moving on down the road.>>Chairman Weiss: There may not be a lobbyist’s
check, then. (Laughter)>>Dick Carter: It so happens that I have
a six-page report right here in my hands.>>Chairman Weiss: We’re getting our money’s
worth.>>Dick Carter: I’ll read it verbatim. (Laughter)
Our end of October revenues were down slightly after our first few months of the new fiscal
year being on the uptick. But don’t worry, the consensus
revenue estimating group is the group of state fiscal economists that get together a couple
of times a year, met on November 4 and decided that they
would readjust the ending balance figures for the state of
Kansas up about $199 million, almost $200 million. It’s not necessarily a game changer,
but it will affect the debate and the dialogue that we
have this coming session. Those figures put the end of the
year balance for fiscal year 2012 at about $318 million and bumps it up to about $389
million at the end of fiscal year 2013, the budget year that
we’ll begin talking about very soon. I’ve attached a copy of that
note or that brief memo to the report and would encourage you to, for those of you that
are having a hard time sleeping at night, that you might want
to take a look at that. There’s not a lot of interesting
information in there, but it does show some calculations and some anticipated revenues
that will be coming in, and/or being reduced. Those are
the real numbers, as far as a fiscal outlook is concerned.
Those don’t take into account what might happen when we start talking about tax policy
changes, K-12 finance, the things that will affect the budget
moving forward. Not a lot of tax talk right now. Secretary
November 17, 2011 Board of Trustees Meeting, Page 3
of Revenue was in Wichita today to address the independent business group down there
– the Federation of Independent Businesses, and did not share
any – I was paying close attention to see if anything came
out late this afternoon. There was a brief memo that came out, but nothing new was being
shared that we don’t already know or haven’t already
heard. They’re pretty much on lock-down at this point until after
the legislature convenes and what we’re hearing now is we’ll receive the details
of what the tax policy proposals from the administration looks like
at the State of the State address. Quite frankly, from their
perspective, that makes sense in my book. Why would you want to put something out that
people could start chipping away at a month and a half
or so in advance? But again, that’s what we’ll be dealing with
once the legislature convenes. Interestingly there is a No Income Tax group that has sprung
up and has gone on a bus tour. As well as the Kansas
Policy Institute will be undertaking some marketing, some
advertising efforts to again reduce income tax collections across the state. At least
from the perspective of the No Income Tax group, and that is the
name of the group, they are – they do not have a specific
proposal, they will not be endorsing a specific proposal. They’re merely championing the
cause of reducing or eliminating the state-wide personal
income tax. So it will be interesting to see what happens
once several proposals start floating out there. It’s kind of the old adage, now that
I get to that point where I want to bring up the cliché, I can’t
even think of it, but if you stand for nothing, you’ll fall for
anything?>>Trustee Musil: Aaron Tippin – a Country-Western
song in the early ’90s.>>Dick Carter: I’m going to have to check
out that genre of music. I’m unfamiliar with it, but thank
you, Trustee. Little new news on the K-12 finance front as well. However we are beginning
to now see the divide start to appear and it’s going
to be very much an urban and rural divide which in the past has
been anything from Republican and Democrat to conservative to moderate. This will become
an urban versus rural policy debate and it will affect
the way the rest of the dialogue will occur this session as
well. With respect to redistricting, I haven’t covered this piece specifically, but it is
probably not news to November 17, 2011 Board of Trustees Meeting,
Page 4 you and you may hear in the circles you run
in that Johnson County stands to pick up at least one Senate
seat, most likely, and three House seats. So again, that’s going to change the face
of what our local delegation looks like in Topeka and that’s
something we’ll continue to pay attention to all throughout
the rest of the sessions. The other item that has been being worked at the Board of Regents
level also had some additional discussion today and that
is the public notice over the Internet or the electronic
notice piece, which is very important to us, but is a piece that the Board will be endorsing
on behalf of the Community College Association of Trustees.
Today I believe they added some language to the
proposal, if I’m not mistaken, that would just simply indicate that it would be an alternative
or a supplemental means of making public notice,
so as not to… I think with the intent or the attempt to not
offend print publications. And I see that as a wise move and would have anticipated
that as we continue to develop what we believe would be an amendment
or a legislative language, we would include that
type of language. Finally, we started the first of our series
of legislative dialogues and we’ve, as you’re aware,
broadened those just from breakfasts to include a couple of lunch events. At the first one
we had Representive Kiegerl, Representative O’Hara
and Senator Owens. And it was a very good dialogue. And
if nothing else, we’re building, we’re continuing to build the relationships that
are important to advancing the college’s mission at the legislative
level. We also got to hear a little bit of their opinions,
or some of what they see going on, but once again saw broad support for the college and
that’s something that reaches across a number of,
whether it’s party lines or whether it’s conservative or
moderate lines, it’s good to see that type of support coming from folks that are representing
us in Topeka. We still have three of those left
to go and I’m working on contacting those that have not
indicated their intent to attend. So hopefully we’ll be adding to those numbers of folks
that have already agreed to be with us. I’ll stop there and
see if there’s any questions. November 17, 2011 Board of Trustees Meeting,
Page 5>>Chairman Weiss: Also I’d like to personally
thank those trustees that were able to make the
luncheon earlier in the week. It’s an important part of the college’s business and I appreciate
that. All right, do we have any questions or comments
of Mr. Carter? All right, thank you, sir. We will begin next
with our committee reports and recommendations. We’ll begin with our Trustee Dr. Drummond
with the Management report.
>>Trustee Drummond: Thank you, Mr. Chair, if you would turn behind tab 2, you’ll find
in your packet pages 3-10 pertaining to Board Recommendations.
The first one I want to take a look at is behind
page 3 of the packet – these proposed guidelines from 2012-2013 budget, which you’ve seen
nearly every month, so I’m sure you’ve got this
well studied, but let me point out just a few highlights and then
you can ask questions if you wish of Mr. Perkins. The budget is going to be constructed, as
we’ve talked about, from the framework that we’ve developed
called the PBS. It’s going to be imbedded within our
college plan. Secondly, there will be no additional full-time faculty or staff positions. There
may be some reallocations to different areas as we
go through it, but there will be no new full-time positions.
The 2012-2013 budget will be prepared on the assumption that the county’s evaluation
will remain flat. Tuition will be increased $2.00 per credit
hour for in-state students, $5.00 per credit hour for out-of-state
students, and finally the budget will include .5 mills – this will be the last year of
capital, 5-year capital outlay mill levy. And that will be included
in this. That’s something that we may have to talk about
down the road, but it will be included in this year’s budget. Any questions or comments
you might have? If not, I can make a recommendation…
>>Chairman Weiss: Well, I just have one question. Could we have a very brief recap of the tuition
increases over the last 2 or 3 years. Seems to me that the $2.00 is less than what we’ve
typically done over last couple of years.
>>Don Perkins: For the past couple of years, I think the tuition has gone up, I think,
$6.00.>>Chairman Weiss: A year, or total?
November 17, 2011 Board of Trustees Meeting, Page 6
>>Don Perkins: Each year – each of the last two years.
>>Chairman Weiss: Right, so this is less increase than what we’ve seen over the last couple
of years. Thank you. Any other questions?
>>Trustee Drummond: OK, it’s the recommendation of the Management Committee that the Board
of Trustees accept the recommendation of the college administration to approve the guidelines
for the fiscal year 2012-2013 and I would so move,
Mr. Chairman.>>Second.
>>Chairan Weiss: OK, we have both a motion and a second. Any further discussion? All
those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you, our second recommendation on page 5 pertains to annual
contract for housekeeping services. We’ve talked about contracting with an outsource
organization for quite a while. This will be our Olathe Health
Education Center – as you all are very aware. This will be
a contract beginning December 1 going through November 13, 2012. This contract will be renewed
for four additional years in one-year increments
upon approval of both parties. So, with that said, it is
recommended by the Management Committee that the Board of Trustees accept the recommendation
of the college administration to approve the
establishment of annual contract with ABM Janitorial
Services-North Central Incorporated for housekeeping services in Olathe Health Education Center
in an amount not to exceed $87,685.40, and I would
so move.>>Second.
>>Chairman Weiss: Any discussion on this?>>Trustee Rayl: Just real quickly, I just
want to make sure that we’ve clarified this is not displacing
any incumbent employees of the college. November 17, 2011 Board of Trustees Meeting,
Page 7>>Trustee Drummond: Correct.
>>Dr. Calaway: If I may, Mr. Chairman.>>Chairman Weiss: Please.
>>Dr. Calaway: To Trustee Rayl’s question and then Dr. Drummond’s response – just
an added piece of information. We’ve actually, and
the answer to that is absolutely correct, this does not displace
anyone, consistent with what we discussed last month, but also consistent with what
we discussed last month – we’ve had now two or three resignations
– three?>>?????: 3.5.
>>Dr. Calaway: 3.5 FTE that we now have vacant that we didn’t have last month and so we’re
also looking to bring some of our full-time custodial
staff on the campus to kind of fill those gaps and we’re
going to outsource them again. So probably next month, you’ll see us come back. Now
the recommendation to do some additional outsourcing,
as we had kind of committed to, for other offcampus
sites. So we are kind of going through some of that and kind of, for both sides, staying
true to out commitment to our existing staff, but
also as vacancies occur, starting to look at outsourcing other
buildings as they may be, either on campus or off campus. So you’ll see another recommendation
next month most likely for Kings Cove and West
Park.>>Chairman Weiss: All right, thank you. Any
further questions or comments? All those in favor,
please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you. On pages 5
and 6 another recommendation pertaining to the
purchase of audiovisual equipment is featured. This is used in classrooms in several classroom
buildings. Panasonic projectors will be used campus-wide. It is the recommendation of the
Management Committee that the Board of Trustees accept
the recommendation of the college administration to
November 17, 2011 Board of Trustees Meeting, Page 8
approve the lowest acceptable bid, bids of $231,3l8 from Aprisa Technology and $21,660
from Taurus Technologies for a total expenditure of $252,978
for audiovisual equipment, and I would so move that.
>>Second.>>Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you. Next recommendation
pertains to some general construction services in a data room in OCB. You’ve had
a chance to read that, so I would make the recommendation
of the Management Committee that the Board of Trustees accept the recommendation of the
college administration to approve the low bid of $49,800
from KES Construction LLC, plus an additional $4,980 to allow for contingencies for possible
unforseen costs for a total expenditure not to exceed
$54,780 for the OCB data room. And I would so move.
>>I’ll second that.>>Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: And in the next three
recommendations we’ve sort of put those together for
expediency purposes, so we’ve lumped together the purchase of 12 welding units, some accessories
and supplies, some remanufactured toner and ink
cartridges and some light poles to be used along the GEB
walkway. So it’s the recommendation of the Management Committee that the Board of Trustees
accept the recommendation of the college administration
to approve the following: Number 1 – low bid of $61,569.12 from Hohenschild
Welder’s Supply Inc. for welding kits. November 17, 2011 Board of Trustees Meeting,
Page 9 Number 2 – the proposal from EIS Office
Solutions for the establishment of an annual contract for
remanufactured toner and ink cartridges at an annual expenditure not to exceed $80,000
and the lowest acceptable bid of $62,059 from City Lighting
Products Co. for lumen light poles and I would so move.
>>Second.>>Chairman Weiss: All right, any discussion?
All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion is passed.
>>Trustee Drummond: Thank you and the final recommendation from the Management Committee
that the Board of Trustees accept the recommendation of the college administration to approve $2500
for the Sunflower House Valentine Gala and I would so move.
>>Second.>>Chairman Weiss: All right we have both a
motion and finally a second. Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you. Just to highlight
a couple other things very, very quickly — on pages 17-23, you see information regarding
our network infrastructure, equipment and services and
monthly expenditures for it is included and featured. Denise gave us an overview of the
expenditure of classroom technology fund, which was part
of a tuition increase this past year. Expenditures total nearly
$400,000. And it is a very good overview. We’re making just superb progress in re-engineering
our IT throughout campus. Excuse me, also you will
see the capital acquisitions and improvements agenda item
that was provided and talked about by Rex and Bob, and Bob reminded us that our funds
have to be spent on a PEI project by March 15, and we
still have a project or two to work with and we’ll have that
November 17, 2011 Board of Trustees Meeting, Page 10
done in time. All that said, our staff continues to do an excellent job and we really appreciate
it. That concludes my report, Mr. Chairman.
>>Chairman Weiss: All right, thank you. Moving next to Learning Quality and Trustee Sharp.
>>Trustee Sharp: Actually I’m going to turn it over to Trustee Musil because apparently
Dr. Calaway and I were at the same event this
weekend.>>Chairman Weiss: OK.
>>Trustee Musil: We have no action items. The committee met at 8:00 on Monday, November
7. We had a pretty large group. The first item
on the agenda was to have the 804 Studio presentation which
I think is presented to multiple committees, I know at least the Management, about the
opportunity to construct a Platinum Leed building here on
campus. We heard from Dr. Jay Antle about it and Dr. Dan
Rockhill from the KU architectural program. It would be a two-classroom building. Donna
Sanders, a JCCC student, a member of the Sustainability
Committee, announced that the Sustainability Committee
had agreed to unanimously and enthusiastically forward $150,000 of its student funds for
the project and I think we’ll be looking at this later today,
during the new business. The second item was to discuss a simulation
program that we have sponsored here at the college
with some very high level national presenters on simulation lab technologies used in the
medical profession. This past year we also helped
send that to Russia based on Dr Sopcich’s Fullbright
Scholarship visit over there and it was very interesting to hear about that. Approximately
150 people attending on campus from all over America,
actually, including a lot of the local medical and health care
industry. This year, faculty from Harvard presented and next year faculty from Stanford
will present. Right? We just learned about it – it sounds
like a great opportunity for Johnson County Community
College to continue to build on its national profile.
We had some curriculum reports on some new Web Technology and Legal Interpreting classes
that have been added, updates to Computer-Aided
Drafting and two program deletions as well. And finally
November 17, 2011 Board of Trustees Meeting, Page 11
Dr. Grove was going to give us a complete comprehensive look at AQIP certification program,
but we ran out of time and we’ll do some more of
that at our December meeting. I think that’s the end of the
report.>>Chairman Weiss: OK, all right, thank you.
Trustee Rayl, Human Resources, please.>>Trustee Rayl: Thank you, Mr. Chairman. In
keeping with our streamlined approach to tonight’s meeting, I think the HR Committee report will
be fairly short and succinct. We met at 8:30 in the
morning on November 1. I have two recommendations to bring forward. The first relates to the
nondiscrimination policy. You may recall that policy was brought
before the Board for a first read back in July. We’ve made some revisions to that
policy. After deciding that some of the things that were
addressed could be better addressed in procedures rather than policies, and so the recommendation
that we’re bringing forward to the Board tonight
is for approval of the final version of that nondiscrimination
policy which adds the phrase “genetic information” to the policy. Under federal law, as
most of you are aware, under the Genetic Information Non-Discrimination Act, it is unlawful to
discriminate on the basis of genetic information, and so we’ve included that into our policy
to make it consistent with federal law. And so after
that brief explanation, the recommendation of the Human
Resources Committee is that the Board of Trustees accept the recommendation of the college
administration to approve the amendments to Board Policy 411.01 Non-Discrimination as
is shown behind tab 4 in the Board packet and I’ll
make that motion.>>Second.
>>Chairman Weiss: Any discussion?>>Trustee Drummond: I would just commend our
HR Committee for working so diligently, so hard
on this. It is a complicated issue and I just think it is a good policy for us, and from
this Board member’s perspective, I see it as absolutely no tolerance
for any type of discrimination on our campus in any way,
shape or form. We can make this statement a lot longer probably, we can’t make it
much shorter because November 17, 2011 Board of Trustees Meeting,
Page 12 of federal law, but I think, regardless of
what it suggests in here, from this Board member’s perspective
there is just no tolerance for any type of discrimination. So, again, I commend the work
of this committee and of our Board. That’s all I
need to say. Thank you.>>Trustee Cook: Mr. Chairman, I would really
like to add that I really think Trustee Rayl really led
us on a good path at our committee meeting along with Judy Korb. And I feel very good
about how and support the comments of Trustee Drummond on
the resolve we have for this issue.>>Chairman Weiss: Any other comments? All
right, all those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Rayl: Thank you, Mr. Chair. The other recommendation I have to bring forward
relates to the mandatory training policy. We’re making
revisions to the mandatory training policy that will require
that training on the subject of sexual harassment be conducted on an annual basis as opposed
to a biannual basis. That obviously is in keeping
with our philosophy and commitment to – against discrimination on any basis, but certainly
to make sure that employees and staff are well informed as to
what our policies are and how those policies are implemented. And so, and there’s a copy
of that change behind tab 4, page 34 of your Board packet.
So with that in mind, it is the recommendation of the
Human Resources Committee that the Board of Trustees accept the recommendation of the
college administration to approve the amendments to
Board Policy 422.02 Mandatory Training, as is shown in
the Board packet, and I’ll make that motion.>>Second.
>>Chairman Weiss: Any discussion?>>Trustee Musil: Mr. Chair?
>>Chairman Weiss: Yes. November 17, 2011 Board of Trustees Meeting,
Page 13>>Trustee Musil: I was curious about – was
there some perceived – to the extent we can get into this
without attorney/client information if it’s pending litigation – but is there a perceived
shortcoming in the once every two years? How much time will this
take, is it… It’s like many things, the people that need
the training don’t get it or don’t understand it as much as they should in most aspects
of life and so I am worried a little bit about the amount of time
we’re going to have employees doing this. It’s going to take
twice as much time as they did before. And is that some mandatory thing, is that a recommendation
from Mark, or what? A lot of questions in there,
I apologize.>>Trustee Rayl: I can address that initially,
and then I’ll defer to Dr. Korb, but certainly it’s not a
reflection of any shortcoming, or perceived shortcoming in terms of the quality of training
that was being conducted. It’s more a matter of making
sure that we’re touching base with everyone on an annual
basis to keep folks apprised of changes in the law and things of that nature. In answer
to your question about a time commitment, we discussed that
in committee as well. Most of this training is done
electronically, it’s not a bunch of people in a room sitting down listening to a lecture,
and so it’s not as time-intensive as you might imagine. And so
we felt that from a risk-management perspective and to
make sure everyone is remaining apprised of what’s going on in that particular area
of the law, it would be best to do it on an annual basis. I’ll
defer to Dr. Korb if she has anything further to add about the time
issue.>>Dr. Korb: No, the time it takes is about
– for the sexual harassment training is about 45 minutes
and it is done online. And we really just thought it was the best practice. The information,
privacy and security training that we do that’s mandatory
is required every year and that’s required by law and then
we were doing the sexual harassment training every other year. We decided it was best to
bring those two things in line. It’s the best practice
to do it every year and so we just said we would just do it every
year, every fiscal, people go through that training.
November 17, 2011 Board of Trustees Meeting, Page 14
>>Trustee Musil: I will speak only for this trustee, but I would like to have you send
me those training things so I could take a look.
>>Dr. Korb: Absolutely. You would have access to them and we can do that. We can send you
the links and you can go through those.
>>Trustee Musil: Thank you.>>Trustee Rayl: Are you thinking you need
the training, or you’re just curious as to the content?
(Laughter) That’s a rhetorical question, Trustee Musil.
>>Trustee Musil: I don’t think it hurts anything to have the Board go through that
on an annual basis as well. And I would support that.
>>Chairman Weiss: Any other discussion? All right we have both a motion and a second.
All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Rayl: I’ll just briefly mention that we did review the quarterly exit interviews
from employees who left the organization. We always
review those to see if there are any issues or things that
need to be addressed or looked at or considered. And so we did spend some time reviewing those.
There was nothing of note, really, for us to consider
and so if there are no questions, that concludes my report.
>>Chairman Weiss: OK, thank you. With regard to the Art Committee report, the Art Committee
met on Wednesday, November 2, and there is a report of that on page 37 of your packet.
Our auditors from McGladrey & Pullen were here to review
their audit of our annual financial statement report and
compliance reports for the year ending June 30, 2011, and I’m happy to report that we
received an unqualified opinion which is the best opinion
we can receive. And with regard to that, we do have the
following recommendation, and I will make that recommendation. It is the recommendation
of the Audit November 17, 2011 Board of Trustees Meeting,
Page 15 Committee that the Board please accept the
administration’s recommendation to accept the audited
financial statements for the year ending June 30, 2011.
>>Second.>>Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? The motion passes.
The Audit Committee discussed a number of other topics, all again I think are covered
in detail in your report. Those topics include wireless
network assessment, an update on current and planned audits
along with the other associated activities with that. A quarterly project update on auditing
activities about information security, emergency preparedness
and enterprise risk management, and some emergency management policy recommendations
were brought forward as well. And, we do have a
second recommendation having to do with the internal audit policy 210.06 with some recommended
changes. This policy basically states that the auditors sit in the shoes of, or stand
in the shoes I guess, of someone else doing their job when they are
doing the audit and by that have all of the rights to access
the data for the purposes of audit that people in that function would normally have in doing
their job. And so at this time I will make the recommendation
that the Board approve the Audit Committee recommendation, that the Board of Trustees
approve the change to Board Policy 210.06 as shown
subsequently in the Board packet and I believe that is shown on page 43. Thank you. I’ll
make that recommendation.
>>: Second.>>: Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? The motion passes.
November 17, 2011 Board of Trustees Meeting, Page 16
The last thing I want to talk about with regards to the Audit Committee report – we had a
first read of a number of suggested policy changes and
those are found in your packet on pages 41 and 42. I would
recommend that you read those at your convenience. We will see those again probably in one or
two Board meetings at the fall.
And then I will wrap up by talking very briefly about the college Ethics Report Line and an
update from that. This is one of the most important
things that we do here at the college is provide a format for
members of the college community to make anonymous reports if they wish to do so regarding things
that they believe should not be occurring at the campus. And at the bottom of page 39
in your report is a summary of the number of reports that we’ve
seen over the last year. And if there are no other questions,
I will end my audit report and we’ll move forward.
>>Trustee Stewart: I might just comment on the audit, the compliance report? I glanced
through it and I saw that we were non-compliant on some
federal title. It’s the Pell Grant and Direct Loans, Title
????, and that kind of raised a red flag, and you look at that and you read that it
was a very minor error, and it resulted in less than $18.00 in total
funds in the calculation. What is the consequence of that? We
have to file some revised report and send them a check for $18.00, or…
>>Chairman Weiss: I don’t know, Mr. Prater?>>Bob Prater: It was inconsequential according
to the auditor and so we filed a correction with
federal managers.>>Trustee Stewart: Doesn’t even seem like
it’s worth filing a correction for it.>>Bob Prater: $51 million in aid…
>>Trustee Stewart: Yeah, $18, it seems like it’s kind of, they probably spent a lot
of time and effort in determining that. That’s my only point.
I know we work very hard at doing things right, but when you
see that in a compliance report, it’s kind of a red flag, and then you read through it
and you go – $18 out of $51 million.
November 17, 2011 Board of Trustees Meeting, Page 17
>>Chairman Weiss: And I believe the process has been modified so that will not reoccur
again as well, so thank you. Anything else?
We’ll move then on to the president’s recommendations for action and we’ll begin
with the Treasurer’s report and Trustee Drummond.
>>Trustee Drummond: Thank you, Mr. Chair. Behind tab 6, pages 45-56, you’ll see the
Treasurer’s report. I will give you a very brief overview
and entertain questions. This continues the Treasurer’s
report for the month ending September 30, 2011. During this month we received just under
$4 million dollars of tax distribution. In addition,
as you read through the report, you might notice the general fund
performance year-to-date basis. It reveals that our revenues were about $1.8 million
greater than the prior year and that our expenses were about
$1.3 million less. Both of them are going in the right
direction, so we kind of like that. In addition, if you look at the auxiliary fund revenues,
on page 49, there were about $5.7 million. This is up
about 3.25% over the previous quarter. Again, going the right
direction. And then you will notice on page 56 there are case balances. They are very
healthy going into this time of year when you’re at risk for
various things. So, with all that said, it is the recommendation
of the college administration that the Board of Trustees approve the Treasurer’s report
for the month of September 2011, subject to audit, and I would
so move, Mr. Chairman.>>Chairman Weiss: All right, do we have a
second?>>Second.
>>Chairman Weiss: Any discussion? All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? The motion
passes. Dr. Drummond, does that conclude your Treasurer’s report?
>>Trustee Drummond: That concludes my report, thank you very much.
>>Chairman Weiss: In that case we’ll move to the monthly President’s report and Dr.
Calaway. November 17, 2011 Board of Trustees Meeting,
Page 18>>Dr. Calaway: Thank you, Dr. Weiss. I’d
like to start my report this month by recognizing Bob
Prater and Dr. Sopcich and all the team in the Fiscal Affairs area for, although very
good work related to our finances all throughout the year, but
most particularly as we dealt with this support team that worked
on the audit. As we heard the audit report for those months, this is from the committee,
as you heard, Bob and his team were cited for their really
outstanding work and the high quality of the things they
prepared, and so Bob, to you and all your team, and Jill, thank you for a job well done.
Great job. You know when you do hear about an $18 error out
of $51 million being the biggest red flag, that says a lot
about the kind of work the team does and certainly Chris Christiansen too from our Financial
Aid group got real high remarks too from the audit team.
So, in addition to that we also, later through the auditing
process, had a report related to our Foundation. And I know Kate will talk a little bit about
that later, but their audit also came back really in an excellent
way and so congratulations again to the team and the
Foundation. In one of those good news/bad news kinds of
things, this week is the last week for our dear friend
and respected colleague, Bill Osborn, who’s been with us for 20+ years. Bill’s done
just a magnificent job for us here at the institution over the
period of his time. Of all things, he’s suffering from the same
maladies that all of us are. At least a couple of us are today. So, I think he was out sick
earlier today. If you do have a chance, or if you happen to
see Bill or think about it, if you could send him your best
wishes – he’s just been a tremendous asset to the institution and we’ve been trying
to convince him that once he gets tired of retirement, that there
will be a place back here for him to kind of spend some time
with us. So, he’s just a great friend and respected colleague and I appreciate and wanted
to recognize his good work and have that in the front of mind
for all of you on the Board. The last couple of days we’ve spent quite
a bit of time with the Regents, including today’s meetings
around articulation, transfer. I’m pleased to report to the Board that we continue to
move forward in a very, very aggressive way with that work and
a major breakthrough happened yesterday with that
November 17, 2011 Board of Trustees Meeting, Page 19
process where Regents really pushed hard and by this time in January we will have what
I think will be a pretty significant general education core
that will transfer in a guaranteed way for students across all of
the state institutions. That’s a huge, huge accomplishment for the community colleges
and the universities on all the work. Quite frankly,
I don’t think it would have happened if it wasn’t for this
Board. About a year ago, you challenged all of us here at the college to step up and really
push hard and use the power of our institution. I think
as a result of that, we’re seeing major movement at the state
level and our students will benefit in a tremendously fine way from all of that. And so, I just
want to recognize each and every one of you as you
really took on that mantle of supporting our students.
On Tuesday of this week I was honored to serve on a dissertation committee for Shelia Mauppin,
Shelia is in the audience. Shelia successfully defended her proposal for her dissertation,
so she’s about halfway through that mechanism. Congratulate
her. She hit it out of the park in her defense and so, I
know she’s on a timeline towards finishing up early in the spring and look forward to
all that final results. And her study is actually around
some work that’s happening here at our college around student
engagement. So, we’ll look forward to see what the data shows with us and congratulate
Shelia on that major step in her doctoral work. Also, the
afternoon on Tuesday, Mia Leggit, who you’ll remember did
her internship with us, successfully defended her dissertation, so Dr. Leggit now is going
to take a little bit of time off and I think do some job searching.
We congratulate Mia, who was part of our college family for a semester.
Our behavior intervention team continues to do great work as we try and keep all of our
people here on campus safe and we also have the chance
through our Emergency Management Planning team, to
have the executive team go through some training and also that group conducted a safety audit
on our campus, looking at everything from lighting
to security services and support and how we manage our
safety efforts here at the college. I’m looking forward to a report somewhere in the
next month from that group and we’ll bring those findings forward
to the institution and to the Board and look forward to
November 17, 2011 Board of Trustees Meeting, Page 20
whatever necessary enhancements we may need to make with that. Other than that, the Board
can find my full-blown report under Section 7 of your
Board packet, but I’d be open to any questions you may
have for me as related to the monthly report.>>Chairman Weiss: Any questions or comments?
I have two. First very briefly, Shelia, how much
longer will you be with us?>>Shelia Mauppin: (inaudible)
>>Chairman Weiss: Not very much longer. We’ll be sorry to see you go. And the second thing
I wanted to say is that it’s very easy for
the Board to sit here and tell Dr. Callaway and the staff, well we
think you ought to go do this or that or the other thing, but with regard to the articulation
situation with the state of Kansas, just the Board saying
“Go do that” doesn’t really accomplish a whole lot. It’s the
hard work of the staff here and Dr. Calaway in particular that has caused that issue to
move forward. So it’s much appreciated by the Board and by
community college students throughout the state. So, again,
we appreciate your hard work on that and look forward to a resolution with that issue.
>>Dr. Calaway: Thank you.>>Trustee Musil: Mr. Chairman.
>>Chairman Weis: Yes?>>Trustee Musil: I want to follow up on that.
I can’t think of a better service that we could provide
to the citizens and taxpayers of the state of Kansas other than to have them know that
if their child goes to a community college, they will be able
to take that core course on to one of the Regent’s universities
and have it count and not have to repay and take more time for another course. I think,
it’s not done yet, and I know we’ll have to continue to be
vigilant, but this is the most exciting thing to me that’s
happened in the four months I’ve been on the Board is to think that maybe you could
get that and that we would save students and parents and everybody
a lot of time and money by having them transfer November 17, 2011 Board of Trustees Meeting,
Page 21 seamlessly and get their four-year degree
in the easiest way possible. So, thank you. All of – the whole
team.>>Dr. Calaway: Thank you. Under tab 8 in your
Board packet this evening, page 57, you’ll see the
beginnings of our clinical agreements. Each – I won’t say every month, but fairly
regularly we ask the Board to consider clinical affiliate agreements
for the work that we do generally in our Allied Health
programs, and in fact, we have one clinical affiliate agreement that we would ask you
to consider and approve this evening and that’s for our
Respiratory Care program, clinical affiliations with St. Luke’s
East, and it would be the recommendation of the college administration that the Board
of Trustees authorize the college enter into an agreement
with St. Luke’s East Hospital for the clinical experiences
in our Respiratory Care program. This would be for a period from November 17, 2011, through
June 30, 2012.
>>Chairman Weiss: I’ll entertain a motion at this time.
>>So moved.>>Second.
>>Chairman Weiss: All right, any discussion? All those in favor, please signify by saying
aye.>>All: Aye.
>>Chairman Weiss: Any opposed? The motion passes.
>>Dr. Calaway: Thank you, Dr. Weiss, and that would conclude my report unless there are
questions the Board members may have.
>>Chairman Weiss: All right, thank you, Dr. Calaway. I don’t believe we have any old
business to bring to the Board today; however, I believe
that we do have some new business and, Dr. Antle, I
understand that you have a presentation for us?
>>Jay Antle: I do. What a not so long, strange trip this has been – what’s the Grateful
Dead reference, 19?… I’m in Aaron Tippin country.
(Laughter) Thank you all for being willing to talk about
November 17, 2011 Board of Trustees Meeting, Page 22
this particular proposal on relatively short notice. What I bring before you tonight is
an opportunity for Johnson County Community College to end, perhaps
also importantly, it’s to partner with Studio 804
our graduate program to build a world-class building on our campus that our students will
learn in and our students will train in. And I’ll say
a bit more about this a bit later on, but now I’d like to introduce
the 804 project by introducing the head of that particular program, distinguished professor
of architecture from KU, Dan Rockhill.
>>Dan Rockhill: Thank you and good evening, we appreciate you taking the time – we understand
that time is precious. So, I’m going to turn it over to a couple of students here
to make a presentation – Dan and Liz. We’re going to hurry through
this for you.>>Liz Pritting: All right, good evening. My
name is Liz Pritting and this is my colleague Dan
Nordmeier. As Jay says, we are graduate architecture students at KU in our final year of program
Studio 804. And just really briefly a little bit
about Studio 804. It’s a design/build program, focused on
sustainable construction. We do both residential and commercial projects. Our first commercial
project being in Greensburg, Kansas, four years ago.
It was also the first Leed Platinum project we did and the
first Leed Platinum project in the state of Kansas. Leed Platinum is a standard to which
we have held ourselves for the past four years and to which
we are designing this project as well. So, this is our
presentation for the Galileo Pavilion here on campus.
>>Dan Nordmeier: Moving on to your project – your campus, and what we started to take
from it. Upon initially hearing about the project,
one of the first things we did was walk around campus and look
at sites we really liked. One of the sites we really enjoyed was the site of Galileo’s
Garden. We liked it for its kind of central location within the
campus, the high visibility. We especially liked the sculpture
that currently resides on the site. The sculpture itself just started to kind of serve as an
inspiration for our building. In our current proposal, we would
like to restore it to its original state, like Dale Albert had it
in his drawings in 1984. And really, diving into the sculpture and understanding the relationship
that it November 17, 2011 Board of Trustees Meeting,
Page 23 has with the sun, and really trying to incorporate
some of those elements into our building as well. So,
kind of looking at the student lounge, how during the summer, the sun would begin to
come through the skylight in the roof and really start to highlight
the green living wall on the north side of the lounge as
well as then in the winter, flooding the space with natural light. We really wanted to incorporate
a lot of the elements of the sculpture into our building.
So kind of looking at the building, as Jay said, we kind
of want this to be a learning tool for students and kind of a beacon of sustainability that
starts to echo some of the programs that you already have
here on campus, such as the rainwater management system,
the farm… We really want to start to echo JCCC’s efforts in sustainability. So looking
at the floor plan, we wanted to provide, obviously, more classroom
space for students. We provided two classrooms for
25-30 students on the east and the west, as well as that student lounge on the south which
has larger space, with the conference room and kind of
a kitchenette area. The layout of the building would start to
wrap around the sculpture and really frame it and highlight it as the main kind of sculpture
piece in this courtyard that we want to start to encourage
student interaction with the sculpture itself. As Liz touched on before, dealing with Leeds
and sustainability, one of the things we always look at
are these kind of passive and active systems that we construct to implement within the
building. Whether it’s using cross and stack ventilation
to cool the building down, alternative energy sources with
the wind turbine and photovoltaics, harnessing the sun’s energy. We’re using rainwater
management – kind of collecting the rainwater to be used
throughout the building at a later time. We really like to
incorporate these elements of sustainability into our buildings. So, kind of getting back
into the student lounge, looking south toward the courtyard,
you can start to see how the windows begin to frame this
courtyard and the sculpture. You can start to see the gabion wall system that we started
to install. And basically what that is, it’s a steel and
wire mesh basket that we would then place rocks in and it really
starts to play with the light and how the light matriculates into the space and creates
a unique and dynamic learning environment for students.
You can see the dropped LED lighting fixture that we would
November 17, 2011 Board of Trustees Meeting, Page 24
like to install. It starts to really echo some of the architectural language you see
on the Nerman Museum here on campus, as well as, again, the living
wall that we see as a potential learning tool for the
Horticulture program as it begins to utilize a kind of unique and innovative way to learn
about plant life and the integration of that into buildings.
Looking at the conference space, though, we see this as a space for smaller student groups
to begin to gather in a more private setting to get
them out of that lounge and then really give them a private
space so they can conduct their business in. Moving towards the most important space is
obviously the classrooms. We really want this building to
begin to be utilized by every single discipline on campus.
We don’t see one program taking over this building. We really want students from all
programs to come in and not only learn what they are learning,
but also learn about sustainability and how we can start to
incorporate that into these classrooms. One of the things that 804 always prides themselves
on is the kind of recycling and reusing of materials
and how we start to do that, whether it’s, you know, slate
chalkboards that we would then take and then refurbish and turn them into flooring or cladding
system. Or recycled glass from buildings that would
especially be demolished in the Kansas City area – we
really like to recycle these materials from buildings around the area – these materials
that would otherwise go in a landfill.
>>Liz Pritting: And then moving to the exterior of the building, here you can see how these
separate spaces wrap around this courtyard and then
are connected by these glass vestibules which serve as
interstitial spaces. You can begin to see how this sculpture will be reincorporated
into the courtyard and how students could be underneath the sculpture
and have a more enhanced interaction with it. And
looking from the edge of the courtyard, you see this reflecting pool that wraps around
the entire courtyard. It serves as a visual tool to this
idea of reclaiming and reusing rainwater in the building. And
a lot of the sustainable technologies that we talk about – we’ve used for the cutting-edge
technologies every year and we’re always looking for
new things. This is just looking at some things that we used last
November 17, 2011 Board of Trustees Meeting, Page 25
year such as the wind turbine and solar panels, living wall, water reclamation, as well as
something that is important to us which is this idea of community
outreach and how we can use this building as a
learning tool. One way that we do that is by having interactive display boards in the
space which show the real-time energy usage of the building
as an education tool. The way that Studio 804 works, we’re
able to deliver a high-quality building basically for half the cost of its real-world value.
Just to sum up, we see this building as a learning tool – not
only sitting here on campus, but in the process of it being
built as well. We see it as a learning tool for the students and an opportunity to bring
the community in as well. Thank you.
>>Dr. Antle: I will give you the opportunity to ask questions of Studio 804 if you’d
like in a few moments further in the presentation. Right
now I would like for you all to hear from some of the
students here on campus who are supportive of this program and have put their dollars
behind it. So I’d like to introduce Kevin Clark and Jorden Henderson
from our Student Sustainability Committee.>>Kevin Clark: I’m Kevin Clark, co-chair
of the Student Sustainability Committee here on campus,
as well as a Student Senator and Engagement Ambassador. This is Jorden Henderson, treasurer
of the Student Senate. Student support for this project
has been overwhelmingly positive. Most people we have
talked to, most people we have engaged with – just seems like a great learning environment
for multiple people in the program such as HVAC, Horticulture,
even our own Architecture program. Students could
really benefit from this project. This Monday we presented this idea, just for a vote of
support, with the Student Senate. We received a unanimous vote
of approval for support – something seldom seen in this
current Senate, with myself abstaining. Other than that, it provides excellent opportunity
for more classroom space, because that’s really needed
and a lounge space which is very seldom seen on campus
and could definitely be of good use for clubs and organizations.
>>Jorden Henderson: Well let’s clarify so I don’t take Awista’s spot. I’m actually
the secretary – she does all the money stuff.
November 17, 2011 Board of Trustees Meeting, Page 26
>>Kevin Clark: I’m sorry.>>Jorden Henderson: No problem. What I would
like to say is, as a student here at JCCC, you feel a
great sense of pride, because not only did you make a great choice for your education,
but also for your pocketbook. And to have a building like this
– to say as a student, I go to a community college and I
have a Leeds Platinum building on my campus. I can use that building, you know, as a general
education classroom. I don’t know another student
that can say that. That would be a huge source of pride for the
students that come here. Thank you.>>Dr. Antle: All right, so some of you may
be asking, certainly some of you in the audience, so
where is this building on the campus master plan? And the answer is, it isn’t. But it’s
certainly inherent in our campus’s strategic plan, because
here at Johnson County Community College, sustainability is
part of that strategic plan. And more to the point, learning comes first at Johnson County
Community College and this building is about learning.
We have two classrooms – general education classrooms –
no program will own it, students from all disciplines will be in these classrooms. Dr.
Rinehart, do we need more classrooms between 8:00 a.m. and
2:00 p.m.? (Laughter) And if we do this, these classes will
be available for use next fall. In terms of learning opportunities, there will be crawl
spaces all throughout the building for our tech programs
to come in and see how these various active and passive
systems work. Students who are, though, in a French class come in and have a question
about how the building works, the building will be able
to answer their questions because of the interpretive panels on
the walls. This is the kind, and in terms of being good stewards of college resources,
because of the way Studio 804 works, because of donations that
come from companies that want to have their technologies
on display in their buildings, because of the fact that their labor is free, we get
a $500 per square foot market value building for less than half that
cost. And our students on Green Fee Committee have
chosen to put $150,000 of their own dollars to this project. In terms of payback to the
college, just from tuition alone (not counting any state subsidies)
it will pay itself off in three and a half years. And I think
November 17, 2011 Board of Trustees Meeting, Page 27
it’s just a fantastic opportunity for us to be nimble, for us to take advantage of
an opportunity that may not have been planned for, but is a chance
we really should take and the institution will benefit greatly
from it, and our students will benefit greatly from it.
Now a couple of points of clarification here: The idea here, and it’s something that we
want to have happen, and Bruce Hartman is here, and we’re
trying to make happen, is for the existing Galileo’s
sculpture to fit into the courtyard of this building because of the synergies about engineering
and the sun, although there is the possibility that
the sculpture may ultimately be moved depending on how
those conversations come out. So I don’t want to give any false advertising here. This
our hope. This is what we want. But there’s a possibility
that the sculpture may move. Secondly, the reflecting pool you see there
is an element that’s still a little bit in play. We’d like to
see it, but that, depending on what we here from our maintenance folks, may not make the
final cut. I thought we should have some truth in advertising
here. So, with all that, oh and one other thing,
I’d like to thank in public, Kim Criner from my staff who
has been the go-between between 804 and the college and has done a remarkable job. So
with that, are there any questions for the 804 folks, or
myself or our students?>>Chairman Weiss: Trustee Cook.
>>Trustee Cook: Thank you, Chairman Weiss. I think, just to digress a minute, I was here
this week for the legislative lunch and had the opportunity
to engage with Bruce Hartman in the hallway. And
recently we had a group of collectors, I believe, on campus from around the country and a pretty
significant manager of an art institute, as I recall. And the question when they left
was: “How in the world did you ever get a museum like this
on a college campus? I’ve traveled the country and I’ve never
seen a college have a building, have a museum like this.” Is that… did I reflect that
correctly?>>(Inaudible)
November 17, 2011 Board of Trustees Meeting, Page 28
>>Trustee Cook: And that along with buildings like the Regnier Center and the new Culinary
Center that I think has the opportunity to be quite
unique, this college has had a reputation of listening, I
believe, to the students and the community and be very interested in uniqueness. And
I guess I’m very excited about this, Jay, in terms of – and
to the 804 group – your commitment to sustainability and the
message we can send, not just to the environment, but how we can improve the human condition,
how we can have people understand each other.
I appreciate the attitude of any program can go in here and
conduct a class, or an experience. So, I see this as a movement toward how to improve humankind
and am really excited about the opportunity. Thank
you, Chairman Weiss.>>Chairman Weiss: OK, Trustee Rayl.
>>Trustee Rayl: Thank you, Mr. Chair. I just wanted to observe – Dr. Antle and I had
an opportunity to visit about this project over lunch. One
of the things that struck me when he talked about this project
is this idea of teaching and learning, which is what we’re all about here. And the fact
that every student on campus will have an opportunity to enjoy
this building in some capacity, whether it’s having a class
in there, or just experiencing the lounge. And sustainability is not a passing phase.
It is the way as humankind we must move and to Dr. Cook’s
point, we have to, as a globe, learn how to make better use
of our resources, and sustainability, obviously, is the way that that’s going to be done.
And a project like this offers an opportunity for every student
on this campus to experience first-hand how that’s done,
how it’s accomplished and the kinds of things that are possible in using our resources in
the right way. And so, I look at this… It’s a beautiful
building, obviously, but more importantly, a wonderful
opportunity for teaching and learning. So thank you for all the hard work and it’s
very exciting.>>Chairman Weiss: Trustee Musil.
>>Trustee Musil: I have some questions, I guess. I think I raised some of them at the
Learning and Quality Committee meeting. The first one would
be this, and it’s really about Dr. Antle’s point, but three
and a half years of payback by tuition alone. How do you calculate that?
November 17, 2011 Board of Trustees Meeting, Page 29
>>Dr. Antle: That was just a number of classroom seats we believe would be occupied by students
times dollars, tuition dollars, minus cost of construction – then the cost of building,
you divide all that in.
Trustee Musil: I don’t think that accurately captures all of the cost of all the education,
or else we should build a whole bunch of buildings (inaudible
with laughter). I think you probably got it, but I’m
going, geez, so we just build a couple of classrooms…
>>Dr. Antle: It also testifies about how general education classes are money-makers for the
college, correct?
>>Trustee Musil: I have some questions, because I mentioned this at the…. I think the interior
of the building, the sites you, the interiors you’ve
shown are outstanding. I don’t think it’s a beautiful building.
The outside, based on what I’ve seen and I can’t get a sense of the textures and
the colors for sure. I assume these are fairly accurate. But just
from the esthetics standpoint, we picked a site which takes up
one of the major green spaces in the heart of our campus and we’ve put a building in
there that is very dramatically different than anything else
we had. And maybe that’s part of the lesson. But help me
understand that.>>Dan Rockhill: Sure I can…
>>Trustee Musil: The site itself and then the aesthetics…
>>Dan Rockhill: Well the selection of the site was limited to something that would be
within close proximity to the rest of the buildings on
campus and unfortunately there wasn’t anything else, and I
know you understand that, with the exception of Galileo’s Garden, which we worked very
hard to try to integrate into this, and I suspect in the
end we will work all the subtle differences out. So we try to
respect that. It’s very hard to do a building that’s transparent, as you know. In fact
we started with that idea. It just doesn’t work for all the Leed
calculations that we have to do. We envision, initially, a
building that you could almost see through, if you will, so that we didn’t absorb that
really important November 17, 2011 Board of Trustees Meeting,
Page 30 space in the center of campus. It’s very
difficult to do. The reason for the materials on the outside, by
and large, have to do with Leed. Most of it is glass and it’s all recyclable. And so
it’s really that simple. We tried to use materials that sort of reflect
the spirit of recyclability in glasses. All these are in there as
you understand. So, we’ve literally shoe-horned this building in here. You know subtle little
twists here and there are very, very difficult to make
within the constraints of the site. But we’ve… and the students
have worked very hard to arrive at this. So, I hope that answers your question.
>>Dr. Antle: There’s also a question that I think Trustee Musil and also in here Trustee
Stewart may have asked at the meetings about the durability
of these kinds of materials, so have you got anything to
say about that? Dan Rockhill: Well, we work with materials
that are indeed durable. In fact, one of the questions that
came up was the use of glass on the outside. When we went to Greensburg three years ago,
or it would have been in 2008 – going on our fourth
year now, Leeds used glass there in that project and anticipating
your questions, a group of them went down, in fact Megan is here. I know she went down
to visit with the executive director of the Greensburg Art
Center, and to see what kinds of problems may or may not
have come up with the use of glass. And they were delighted with it. They had, this being
the director of the Art Center, absolutely no problems, no
breakage and easy to maintain. So we were encouraged then
and, in fact, that fanned our fire to continue to use glass in a project such as this, so…
>>Trustee Musil: From a warranty standpoint, when we have a general contractor come in
and we build a building, we have some abilities to
go back to them for that. Because you’re going to contract
out the work, I understand…>>Dan Rockhill: No, I’m sorry, we do the
work.>>Trustee Musil: You do all the work. So what,
from a taxpayer standpoint on a warranty claim… when I see glass like that, I think it’s
durable, but I see leaks, just because it seems to be what happens,
specially on the horizontal surfaces. November 17, 2011 Board of Trustees Meeting,
Page 31>>Dan Rockhill: Well for one, we obviously
need to warranty the building. Just by Kansas law it has
a one-year warranty, so that’s guaranteed, but we stand behind the buildings because
it’s important to us and our reputation. And it’s not unusual
for us to go back and, quite honestly, its part of the learning
experience for these young people. These people will have moved on and hopefully have jobs,
but the group that I have next year would benefit
by coming back. I don’t encourage call-backs, but you
understand, it’s all part of the process. If you’re going to do these buildings that
are a little bit out of the box, you need to see the ramifications of
those decisions. And so, I have students back over at CDR
(Center for Design and Research) which we finished in July, looking at some things,
fixing the water fountain that had a leak in it, just those
kinds of things and we stand behind it. I wouldn’t dare chance
our reputation.>>Trustee Musil: My final point was one made
at the committee meeting and you’ve addressed it
again here today, but this is a great learning experience during construction. I mean it’s
just unparalleled and you’ve addressed the fact that you’ll
have teaching opportunities throughout this building for the
future of the building for any of the technical trades or other students that want to learn
about how that building was built. Not the French students,
perhaps, that want to go down in the basement and see how
the rainwater is hooked up.>>Dan Rockhill: Well, we would be delighted.
In fact we might implement a system whereby faculty would be able… we’d extend the
invitation to faculty through Kim, who is our liaison as Jay
explained, and encourage people to come by. We can set something up… come by during
the course of construction… we can work those kinds of
things out. I said when we visited last time at the meeting, to
me, universities are about ideas, and one of the problems we have with the sustainable
approach that we’re all so taking – it’s kind of de-mystifying
and it’s very confusing to people. When I went to
Greensburg, I learned a big lesson. All of these things that print out in real-time now,
because on our inverters as an example, when the wind is
blowing in Greensburg, as it does, you can see in real-time a
November 17, 2011 Board of Trustees Meeting, Page 32
flicker of exactly how much energy you’re generating. We couldn’t keep the farmers
out of the basement. They were absolutely fascinated
by it. We had to put a sign up asking them to stay out so we
could finish the building. So the idea now is to bring all this stuff upstairs and put
it in the lounge. And so there will be a touch screen there, and
you can see how much energy is being produced by the turbine
or the photovoltaics. The idea is to reach over and flick a light switch and see the
meter bounce, right? That way, you really gain a first-hand appreciation
of energy consumption.>>Trustee Musil: I appreciate the effort and
I’ll support this. I think one of the goals of this entire
movement for sustainability and what your students are doing is to find ways to drive
the cost of the sustainable building down, so that we could
afford it without you giving us half the value of the project.
Because otherwise it’s very hard from a taxpayer’s standpoint to say I’m going
to pay twice as much for a building because it’s Leed Platinum, because
I don’t think it will pay back in three and a half years.
That’s why it’s our pleasure, I guess, to accept your labor and expertise. Thank
you.>>Chairman Weiss: OK, any other questions
or comments? All right, and, Dr. Antle, I believe
you’re looking for some action from the Board this evening, is that correct?
>>Dr. Antle: We would like the approval of this project with the total amount not to
exceed $700,000… 700,000, not to exceed.
>>Trustee Stewart: Is that… how does the student funds factor in?
>>Dr. Antle: That would be… $150,000 is already a part of that. So there would be
a $550,000 total contribution from the college…
>>Dr. Calaway: …out of our capital. And those funds are available right now and our
capital project is part of our planning that we’ve done
through the Management Committee. Remember there’ve been
some discussions around energy savings and the like. Some of it will come through that
capital site. The other thing that I think would be a little
bit after the fact from our own perspective is we also think this
will be a learning laboratory, obviously for students, but potentially also for local area
businesses that November 17, 2011 Board of Trustees Meeting,
Page 33 may want to explore the use of some of the
technology. So, there may be some opportunities for us to do
some fundraising for the Foundation. Kate’s already had the chance to take a look at some
of that. So, we may do some after the fact fundraising
on this project too. To kind of reimburse back the capital.
>>Trustee Musil: I vote we approve the Galileo/Studio 804 project at a cost not to exceed $700,000
to the college and $550,000 to the capital fund.
>>Second.>>Chairman Weiss: OK, any questions or discussions?
>>Trustee Stewart: My, I guess, comment – I’ll support the project. I’m still somewhat
a learner on this and a little reluctant to – I think
if there’s going to be a place for this type of project, it would be at a
college like ours, but to justify the cost of the project, as Mr. Musil pointed out earlier,
$500 a square foot, we would never approve this. So, hopefully
we can show this building and that over time the
ability to provide this type of building for a lower cost will be available. But I’m
not sure that you’re going to get a lot of takers in the community
for that and we could build a lot of classroom space for the
amount of money. I think out at Olathe, it was 2, I don’t know if Rex is here tonight.
He may have skipped the meeting because he didn’t want
to be here. (Laughter)>>Dr. Calaway: He’s off on some sick leave.
>>Trustee Stewart: OK. But the cost per square foot out at Olathe Health was a couple hundred
dollars per square foot, and we got a lot, a lot of space. I’ll support it.
>>Dr. Antle: You got a Leed Gold building there for $1 million under budget.
>>Chairman Weiss: Dr. Cook.>>Trustee Cook: Thank you, Chairman Weiss.
How many buildings are there like this in the region?
>>Dan Rockhill: This would be our fifth Leed Platinum.
>>Trustee Cook: I mean exactly like this building?>>Dan Rockhill: Oh, none other.
November 17, 2011 Board of Trustees Meeting, Page 34
>>Trustee Cook: Incorporating the sculpture idea…
>>Dan Rockhill: Oh, absolutely right.>>Trustee Cook: How many in the country? Would
this be the only one?>>Dan Rockhill: I believe so.
>>Trustee Cook: Well again, I really am excited about the uniqueness. I appreciate the comments
about the cost and other classrooms, but I believe that to your point, I think, Dr Weiss,
you made the point about including the community and businesses.
This could be a real interest generator that I think
could lead to other kinds of financial activity and support. So, I just really like the concept.
But I do appreciate your concern, Jon, about the cost.
>>Chairman Weiss: Jon?>>Trustee Stewart: Just curious if Mr. Hartman
is here? The details have been worked out? You’re
OK with the Galileo’s – the restructuring of that and is Ms. Tebbe OK with that?
>>Bruce Hartman: We’ve had a series of conversations and looked at their original proposal, which
is what you’re actually seeing here. And we’re anxious to make sure that the integrity
of the sculpture is essentially maintained – that’s what you
all pay us to do. And so that’s what we’re working with Studio
804, and in our last meeting, just several days ago, there’s been a great effort to
really address that. And it looks like we’re close to resolving that.
>>Dr. Antle: As far as Anita Tebbe, she and I talked and she’s seen this.
>>Mr. Hartman: We’re also fortunate that Dale Eldred’s widow is still living and
so we’re going to take her input as well. She’s actually an
engineer by training and lives in Albuquerque, New Mexico,
now. And so we’re going to, you know, solicit her advice and approval for this project as
well. I actually had the good fortune of knowing Dale Eldred
personally, and I do think this is the kind of project he
would have embraced wholeheartedly. November 17, 2011 Board of Trustees Meeting,
Page 35>>Chairman Weiss: Any other comments or questions?
And it’s also my understanding that approval of this project would not delay or
otherwise affect construction of the Culinary Building. Is that
correct?>>Dr. Antle: That’s correct.
>>Chairman Weiss: All right, seeing that there’s no other comments or questions, all those
in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
Congratulations.>>Dr. Antle: Thank you all and our students
thank you.>>Don Weiss: Thank you. All right, and that
moves us to reports from Board liaisons. We’ll begin
with the Kansas Association of Community College Trustees and Trustee Dr. Cook.
>>Trustee Cook: Thank you, Chairman Weiss. Our next meeting is December 4 and 5 in
Independence and I would just reaffirm what’s been said tonight. We have three subcommittees
at KACCT. One deals with marketing, one deals
with public policy and one deals with articulation. And
the articulation issue, at least Dr. Calaway in my opinion, is not just between community
colleges and the Board of Regents, the universities. But
with the 19 colleges having a viewpoint about articulation,
representing their own colleges – that’s another step in this whole process and I would
like to acknowledge that I think the work that former
Trustee Mitchelson did on the Board, the leadership that
Dr. Calaway provides to the 19 colleges to have them come together is certainly significant
as well. We’ll be addressing… I happen to be on
the Articulation Subcommittee, and so I know we’ll be
spending additional time with that December 4 and 5 in Independence. If any of you have
nothing to do on that Sunday day and would like to accompany
Dr. Calaway and myself, you’re certainly more than
welcome. We’ll be leaving at about 4:00 a.m. and we’ll meet you at a convenient
place. Actually it’s not that far. But we’re looking forward to meeting
and that’s my report. November 17, 2011 Board of Trustees Meeting,
Page 36>>Chairman Weiss: That 4:00 a.m. is solid,
is that right? (Laughter) I was all excited about it until
you said that.>>Trustee Cook: We can move the time.
>>Chairman Weiss: All right, Trustee Stewart can bring us up to date on Johnson County
Research Triangle.
>>Trustee Stewart: I am going to ask Joe Sopcich to make that report. I was not at this meeting
and he attended on behalf of the college.
>>Joe Sopcich: I was able to fill in for Trustee Stewart. The meeting was relatively uneventful.
They reviewed their website. And one of the features
of the website is that all three of the schools have the
ability to go in there and make adjustments to it. So they were demonstrating that. They
also conducted a tour of their new facility. Things are moving
very well in JCERT. It was a well-conducted meeting.
>>Trustee Stewart: And the Best building on the KU campus is about finished and they will
have that grand opening/ribbon cutting scheduled
for March, next spring. So that’s very exciting – that
building coming to fruition. So you all, I’m sure, will be invited.
>>Chairman Weiss: Thank you.>>Trustee Musil: The JCERT facility you talked
about – which one are you talking about?>>Trustee Stewart: The Regents Center… the
meeting was at the Regents Center – it’s the Best
building.>>Trustee Musil: OK.
>>Chairman Weiss: All right, Foundation report –Trustee Musil.
>>Trustee Musil: The Foundation executive board met on the 17th and we received our
audit for the Foundation from McGladry, and it was unqualified.
It just sounds so bad to say we paid a lot for an
unqualified opinion, but we got one. And that’s good. The report on Beyond Bounds Brilliant,
which was held on October 22, drew 700 people and
netted a profit for the Foundation of $158,000, which is
November 17, 2011 Board of Trustees Meeting, Page 37
$21,000 more than a few years ago, the last time it was held – 145 pieces of art were
sold, $33,500 raised in sponsorship. I didn’t know this
history, but the first Beyond Bounds was organized in 1992.
And from 1992 through this year, has raised more than $850,000 to support exhibitions,
acquisitions and arts education programs on campus and at the
Nerman. So, that’s significant, that’s real money over the
last 19 years. Some Enchanted Evening was held this last Saturday night. I think about
everybody was there. It was a great evening. Terry and Marlene
were the co-chairs and we honored 29 or the past 29
Johnson Countians of the Year, of which 23 were there. No there are 29 because some of
them had two in one year. Some of them were couples, that
through me off at first too. But there were more than 24
honorees in 24 years. Tom Mitchell of DLR Group led the corporate sponsor team. The
event raised over $627,000 which is about double of what
the best year was before that, and over 25 years has raised
over $5 million for student scholarships, that’s pretty impressive.
I’m going to read the names of the largest sponsors, even though most of us knew it,
but for those who might actually be flipping around on the
channel, I think it’s important they know who in the
community supported this at this level. The first-ever Visionary Sponsor was $100,000
from the Judge William and Maxine Allen family. Judge Allen
and Maxine passed away, I think in August, but have
been long-time attendees of this event – a great, great example of people who were public
service oriented. So, $100,000 from the Allen family;
eight Legacy Sponsors: BNSF Railway Company that we
have a pretty good relationship with here on campus, Capitol Federal, Friends of Barton
P. Cohen, Ben Craig, the Kirk Foundation, Olathe Medical
Center, George and Patricia Semb, and the Victor and Helen
Regnier Charitable Foundation. Two Sunflower Sponsors were Don and Adele
Hall and the Shull Family Charitable Foundation and
there were seven Open Petal Sponsors: Martin P. and Mary Davidson Cohen Charitable Trust,
Black & Veatch, Gould Evans, JE Dunn, Kansas City
Regional Association of Realtors, McCown Gordon Construction and Midwest Trust/Financial Counselors
Inc. A good time was had by all, particularly November 17, 2011 Board of Trustees Meeting,
Page 38 prior to the dinner when we all watched Kansas
State win a four-overtime game in the bar. That
concludes my report.>>Chairman Weiss: If I’m not mistaken, Maxine
Allen was one of the first Trustees for the college
as well.>>Dr. Calaway: Mr. Chairman, if I might. I
know Kate’s with us. I’m not sure if Kate had anything
else she wanted to share related to …>>Trustee Musil: She wrote this for me, there
can’t be anything else. (Laughter)>>Kate Allen: Thank you. Dr. Calaway asked
that I just share very briefly about our Foundation quarterly that I believe you all have a copy
of. He just wanted me to draw your attention to that in our
efforts to improve our messaging and communication with our volunteers, our Foundation
board and eventually our donors. We’re taking very early steps to pilot some of these internal
communications. Right now these just go to our Board and you all as Trustees. Under Past-President
Sandy Price and the Executive Committee of the Foundation, there was a push to move our
messaging to more e-communications. She called for an elimination
of hard-copy calendars, hard-copy invitations when possible and the like. So, this is an
attempt to consolidate our communications in a more organized
fashion, to better equip our Board members to make them brand ambassadors, to make them
more improved key communicators for the Foundation.
So, this is an internal prototype, if you will. The
layout has changed several times based on feedback from the Board. It will continue
to change as we receive updates in branding, based on the
college changes to color and logo and things like that. I would
like to thank Julie Haas’s department and Ian Nance who helped us with, not just this,
but with all of our collateral. He did everything for Some Enchanted
Evening, the program as well, so he’s been a great
help and we’ve relied on that resource here at the college immensely. We’re also working
on a revised website with Julie’s department and will
eventually be using this communication to drive people to that
site which will be more interactive with donor stories, student testimonials, updates on
various projects November 17, 2011 Board of Trustees Meeting,
Page 39 that we’ve been a part of and things like
that. So, again just a very brief update, we’re excited to move
ahead in this direction, we welcome your feedback and comments about it. I just wanted to bring
it to your attention. Any other questions?
>>Chairman Weiss: Trustee Sharp.>>Trustee Sharp: I have a quick question.
If you find out who donated the strep throat that
everybody has, I would like to pay them a personal visit.
>>Kate Allen: No tax deduction for that.>>Dr. Calaway: I’ll be right next to you.
Mr. Chairman, Kate and the team, you know Kristin and
everyone from the Foundation group, they’ve just done a spectacular job this fall. Bruce
Hartman, you know the group over at the museum – you
think about between those two projects raising, we’re starting
to push toward almost a million dollars of funds to support the museum, to support student
scholarships, really spectacular work out of both Kate,
Kristin, certainly Bruce, Art and the whole team over in the
museum. We are just very, very lucky. And as we heard earlier from Dr. Cook, you know
when you have people from around the community say,
“Wow, what a special place the college is,” and you know
we’re like everywhere else, we have our awards, but I think the work that special
people like Bruce, Kate, Kristin, Art, the rest of the team have
done some really spectacular things this last month. I don’t
know if they’ve slept at all, but, you know, thank you. Really great work on everyone’s
part. We really appreciate it.
>>Kate Allen: If you see Kristin McDaniel in the next month or two, I mean she handled
both of those events just three weeks apart. So she’s
the Special Event Coordinator and just – she made it
happen, she pulled it together, so really grateful to have her. Thank you.
>>Chairman Weiss: Thank you. All right then we’ll move on to the Steering Committee
report, which Dr. Drummond and I attended earlier
this afternoon. The discussion focused primarily around the
approach to negotiations for faculty contracts next year and focused mostly on the possibility
of using an November 17, 2011 Board of Trustees Meeting,
Page 40 interest-based bargaining approach, which
is similar to what was used two years ago as opposed to a
traditional adversarial bargaining approach, and so that was essentially the gist of our
conversation for about 45 minutes this afternoon. And Dr. Drummond,
anything that you would like to add to that?>>Trustee Drummond: I think that’s a very
good summary, thank you.>>Chairman Weiss: Do we have any questions
or comments regarding that? All right then, we’ll
move on to the Faculty Association and Mr. Anderson. Perhaps you came away from the Steering
Committee with a different view than I did, but I think that…
>>Jeff Anderson: I think you summed it up well and I thought it was a good conversation.
I’m excited about the possibility of bringing that model
forward and hopefully getting a tradition of working with
that model long-term, because I think there’s been some folks around the country that have
been using this in a long-term kind of fashion and the
longer we can use this, the better the teams become at this
process and the trust is built through the process through a long-term effort. I’m
excited about it, so. She just left, but I wanted to thank Kate for
the work the Foundation does for student scholarships. They do a
great job and really appreciate the work they do. Also, I wanted to thank you guys for,
I’m getting kind of off-topic here, but I wanted to thank you
guys for voting to approve the building here tonight too. I
think that’s just a real exciting building and it’s going to be very unique and I can’t
to see it on campus here – be a great addition to the campus.
The faculty have been involved in a couple of very important projects these past months
and they’re just coming to a close here in the next few
days. Actually, one of them has been the sabbatical process.
We had a group of faculty apply for sabbaticals and, if you’re not real familiar with the
process, you have to go through a kind of a series of exercises
to develop a proposal and it’s got to be kind of finetuned
to fit within these parameters. Then you go through an interview process where you’re
facing peers and a committee and you’re doing a
presentation of your idea and they have questions and then
they do a rating process to see who’s going to get the award and who’s not going to
get the award. So, November 17, 2011 Board of Trustees Meeting,
Page 41 we’ll say, I’m hearing bits and pieces,
I don’t have all the results yet, I was actually waiting to get a
report from someone tonight to be able to share some information on this, but the report
was late in coming. But, I know Dr. Antle was involved
in the committee, and I wanted to thank Anita Tebbe for
chairing the committee and we’ve got, from what I hear, some very, very strong proposals
coming forward for the sabbaticals and I want to
thank you for the support for the program. I think it’s a very
valuable program for the college. It’s a very valuable program for faculty renewal
and it’s just, speaking for myself, I’ve had a couple sabbaticals
over my 23 years I’ve been here at the college and it’s a
tremendous benefit. I want to thank you for that support.
Also, another process of coming close to the end is the Distinguished Service Award. The
faculty go through that process to be recognized in that
vein. I spoke with our external judge just last night. I used
to work with this fellow years ago. He’s got a background in higher education and also
he’s got a background in business. He runs his own consulting
company and he was telling me last night on the
phone that he was just very, very impressed with the quality of work that the faculty
are doing and he didn’t know a lot about the campus, but
he said he had a better feel for the campus after reading these
projects and reading the work the faculty had been doing. He’s going to send those
results in by fax tomorrow. So those should probably be publicized
pretty soon I would think. Then finally I wanted to thank Dr. Calaway
for his support on this articulation project. It’s just a real
critical movement for the college here and I would love to see Kansas getting into the
year 2011 on this articulation business, and so…
>>Trustee Stewart: Five… 2005.>>Jeff Anderson: That would be fine too – as
opposed to the Stone Age. So that’s all I have.
>>Chairman Weiss: Thank you. We have a question from Dr. Cook.
>>Trustee Cook: Thanks, Chairman Weiss. Jeff, I’ve been on this Board now for just a short
time. It seems like many of the reports usually are
around negotiations. I appreciate your comments tonight
November 17, 2011 Board of Trustees Meeting, Page 42
about the sabbaticals and about the work you’re doing with the distinguished service. I think
going forward, I’m not going to ask you tonight,
but going forward I’d really be interested in any strategies
that the Faculty Association is involved in to advance teaching and learning on the campus
and perhaps a success story or two of such strategies.
So, for example, you’ve been encouraging about the
sabbaticals. It would be refreshing, at least to me, to hear of someone who’s been on
sabbatical and a brief summary of how that advanced teaching
and learning on the campus. Thank you.>>Chairman Weiss: Any other questions? I’m
sorry, go ahead.>>Jeff Anderson: When I get a chance to see
the details of the proposals, I can maybe bring those
next month and share those with you. I think you’ll be impressed when you see the depth
and the quality of work that they’ll be doing outside of
the campus for these projects. And then, I’m confident in saying
that a lot of that work they do outside the campus will be brought back to the campus
and then be able to be used in the classrooms and many other learning
applications across campus.>>Trustee Cook: OK, thank you.
>>Chairman Weiss: Now I would like to second Trustee Cook’s comments in the sense that
we saw a wonderful presentation about what I think
is a beautiful and exciting building and opportunity, of
course, here on campus, but it’s essentially just an empty building. And it’s the faculty
that will be leading the classes in those two classrooms
that will bring the building to life. And I, for one, would
appreciate hearing more about the wonderful work the faculty is doing at this campus.
>>Jeff Anderson: Thanks for saying that.>>Chairman Weiss: Anything else? Thank you.
All right, our Student Senate report and Miss Galanou.
>>Gina Galanou: Hello, everyone. First of all, thank you for having me here once again.
I will begin what the Student Senate has accomplished so
far and then move on with updating you with our ongoing
and future projects. So as I’ve said in our previous meetings, JCCC Student Senate
hosted the trick or November 17, 2011 Board of Trustees Meeting,
Page 43 treat for kids in October. We had around 60
children from the community show up and it was a great
success. Around five or six clubs and organizations from JCCC participated in engaging with the
children and making this event a success. We’re hoping to make it a new Senate tradition
and continue for next year as well. As always we’re continuing
to fund student organizations and clubs for their trips
and events. We have funded organizations for both fall and spring, allocating more than
half of our budget. We’re happy to help them with all
their educational goals as well as trips and professional
activities. We had senators participate in the JCCC safety and security audit. We were
able to discuss some great ideas along with other students.
We’re hoping that the Emergency Preparedness might be
visiting us for a more in-depth discussion with the senators. Some of the ideas heard
in that meeting were maybe offering sections of martial arts
or self-defense along with student orientation, so students
are more aware of the fact of where they are and how to protect themselves if anything
arises. In addition there have been requests for more
lighting in some of the ITC and ATB parking lots, because
it’s really dark especially during night classes. We are exploring solutions to maybe
make more signage available for motorcycle parking, because
we know there are spots available, but maybe making students
more aware of where they are, and perhaps writing maps with where exactly they would
be if you are not familiar with the campus.
The Student Senate executive board is having weekly-monthly tabling around campus. We have
been so far to the library, the ITC, the OCB and the COM building, trying to get students
around campus from every single department and see their
concerns and needs and also their comments and ideas for
future projects the Student Senate would have. As a result of the tabling, we received a
concern from students who are parents about the no-children
policy in the computer labs. We are communicating with
the computer labs to maybe find a solution – maybe set an age limit, or other applicable
guidelines to try to accommodate their needs as much as possible.
The Service of Fundraising Committee of the Student
Senate is looking at our November project which is photos with Santa. I think you’re
all familiar with November 17, 2011 Board of Trustees Meeting,
Page 44 that. It takes place November 30 at the Student
Lounge which is COM 322. And it’s, I believe, from
9:00 a.m. to 2:00 p.m. You’re all invited to take a photo with Santa Claus and get some
beverages and maybe snacks. Along with the photos with Santa
events, every year we are hosting a service project.
This year it’s called JCCC Gives. Previous years we were looking at Johnson County organizations,
maybe TLC, or other organizations like that, to donate. This year we decided to put a focus
more on the JCCC students, faculty and staff of the college.
So we asked different people around JCCC to nominate
people who they know have a need for this Christmas and are working or are students
of JCCC. We’ve had some wonderful nominations from people
that are really struggling financially and would use this
extra support. We have received… we welcome donations or gifts, both in monetary form,
but also in the items. Those are received from the faculty
as groups, but also various student clubs and
organizations will be donating as a group, adopting a person or an item for that person.
And we’re also receiving general monetary donations that
will go toward that – maybe accommodating those needs.
Lastly we’re starting our Scholarship Committee in order to distribute the funds that we collected
last year from the Dollars for Scholars. We’re now accepting nominations for international
and out-ofstate students. It’s an international and out-of-state
student involvement scholarship. The application is
due December 2. So, next month we will have those names for the people that have received
the scholarships. So we’re really excited about
that. That’s all I have at this point. I can take any questions
or comments that you would have.>>Chairman Weiss: Do you have any questions
or comments? Trustee Musil?>>Trustee Musil. I’m just very excited to
see the Student Senate get involved in the security on
campus, because I know that the Board takes it seriously. I know that our Safety and Security
people take it seriously and you can never be secure
enough and we can never guarantee it, but the students see
it and if there are things that we can improve upon, then I think there’s a great willingness
to do it here. The recent editorial in the Ledger that, nobody
should get the impression that this campus isn’t safe, but
November 17, 2011 Board of Trustees Meeting, Page 45
you guys are here everyday and you see things that maybe we don’t see. So, thank you for
that emphasis and help.
>>Gina Galanou: Thank you. Absolutely. And I think the students are here everyday and
they see issues and what makes them feel less safe
or more safe, and maybe they can add something or keep
doing what they’re doing.>>Chairman Weiss: OK, any other comments or
questions?>>Dr. Calaway: If I might, Mr. Chairman.
>>Chairman Weiss: Yes.>>Dr. Calaway: Just to recognize one of our
student leaders, Eric Wormley, who’s with our
Veterans Club here on campus, who along with Gina and the hard work of our students here,
organized a reading of all of the names of the service
veterans who lost their lives since 9-11. I think there were
about, it was like 5 or 6,000 names that were read over the course of about 10 or 12 hours
here on Veterans Day along with a host of other events
that took place. We had the Tuskeegee Airmen event and
also a veteran’s luncheon for employees and students who are vets. But Eric did such
a great job of organizing folks to read the names and the
like in very moving activity for those of us who have lost
friends or family. So anyhow, I would just commend the Student Senate and certainly the
Veterans Club for that. It was a pretty important day for
us. So thank you for your hard work and certainly Eric’s.
>>Gina Galanou: Thank you.>>Chairman Weiss: And I just wanted to make
just one other comment as well. I’m very impressed
with the dedication and commitment that the students have to this college and to this
campus going back a while back ago when the students voted to
increase their own fees for green and sustainability projects
and also for the students to put their money where their mouth is with the $150,000 toward
this building. I’m just very impressed with the student
direction in that regard. So as their ambassador, I congratulate
you for that. November 17, 2011 Board of Trustees Meeting,
Page 46>>Gina Galanou: On behalf of all the students,
I thank you. Chairman Weiss: Thank you. That moves us to
the second petitions and communications portion of
the agenda this evening. It’s a time for members of the community to provide comments
to the Board. Comments are limited to five minutes unless
a significant number of people plan to speak. In that
instance, the Chair may limit a person to less than five minutes. Presenters have the
opportunity to speak at either the first or second rather than
both. Prior to beginning comments, we ask that you state your
name, your address, city and state. Do we have anyone that would like to address the
Board at this time? OK, seeing none, I will close the petitions
and communications section of the agenda and will move
to the consent agenda. The consent agenda is a part of the Board agenda where a number
of items are grouped together of rather routine nature
and considered in one motion. At this time I would like to ask
whether there are any motions in our consent agenda that a Board member would like to pull
to have considered separately.
>>Trustee Stewart: I would like to have Human Resources C1 Retirements pulled.
>>Chairman Weiss: OK, anything else? All right then, I’d like to entertain a motion that
the consent agenda be approved minus the item C1 Retirements
under the Human Resources section.>>So moved.
>>Chairman Weiss: OK.>>Second.
>>Chairman Weiss: We have both a motion and a second. Any other further discussion? All
those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion is passed
and we return to item C1 and, Jon, I know maybe where you’re going with this even
though it’s maybe a year from now.>>Trustee Stewart: Could be, you never know
where I might be going. November 17, 2011 Board of Trustees Meeting,
Page 47>>Chairman Weiss: I’m not in favor of approving
that motion either, but I don’t want to get in front
of you. Please continue.>>Trustee Stewart: We have the good fortune
of having a lot of great employees at the college –
faculty, staff, administration, and I know that they probably don’t get the appreciation
they deserve always, but I personally don’t get to work
with all of them, but there’s a gentleman here that I see is
going to retire December 31, 2012 – Bob Prater. And I don’t know how many years
you’ve been here, Bob, but I think as many years as I’ve been
active at the college. I worked with you many years ago on
some banking issues so I’ve gotten to know Bob Prater over those years. Typical Bob Prater
fashion, he doesn’t give a month or two notice, he’s
given us over a year’s notice that he’s retiring December 31,
2012. So we’ll have a lot of time to still ask you lots of questions, Bob. But I just
want to tell you how much I appreciate your service to the college
and what you’ve done in your calm steadiness and your
financial knowledge of what is going on here at the college and that is going to be truly
missed. But I’m glad we get to use that expertise and experience
for another year and I propose we accept the retirements
with, I guess, regrets. I don’t know how you’d say that, but I wish you were going
to work another 20 years. You’ve done an outstanding job.
>>Chairman Weiss: And I assume that any time during the next year, the Board has the opportunity
to rescind their approval on this motion as well. OK, we have a motion and we have a second.
>>Second.>>Trustee Drummond: I would just echo the
statements that Trustee Stewart has made. I’ve had the
opportunity to work with Bob for a couple of years now. I’ve leaned upon him a great
deal as a fairly new Trustee and new on the Management Committee.
I’ve been exceedingly impressed with his knowledge and his wisdom and how he has guided
the college across many years to the place where we
are now – which is a great place. So, thank you, Bob. We’ll be working with you a while
longer, but we’ll miss you when you do leave.
November 17, 2011 Board of Trustees Meeting, Page 48
>>Chairman Weiss: Dr. Calaway, did you have a comment?
>>Dr. Calaway: Well, If I just might. For those of us who have a chance to work with
Bob every day, we know the kind of work that he does
and I think Trustee Stewart’s and Trustee Drummond’s
comments, we would all, all of us around the college would concur, but I would just say
that if the taxpayers of Johnson County knew the kind
of work Bob Prater’s done for this institution for decades,
they’d all be writing e-mails and sending letters of thanks because we are in the financial
position we are as an institution because of Bob’s good
work and the leadership he’s provided to his team. We’ve been
very, very lucky to have Bob on our team, everywhere from the way he invests to the
way that he advises. All the taxpayers of Johnson County,
I think, owe him a great debt and we just want to
recognize you too, Bob, thank you.>>Trustee Stewart: And I’m most pleased
of the fact that we have the compliance report and we
were off by $18 out of $51 million – it was NOT the reason Bob announced his retirement.
(Laughter)>>Trustee Musil: He’s got a year to fix
that.>>Chairman Weiss: And again, congratulations
on your retirement and the college will certainly be
the poorer for it. So again, congratulations. (Applause)
And with that, I believe we are still missing a vote on this motion. All those in favor,
please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes
and I don’t believe we have any other business to
come before the Board and so I will adjourn the meeting.