>>Chairman Weiss: I’d like to call to order
the June 16, 2011, meeting of the Johnson County
Community College Board of Trustees and we will begin with the Pledge of Allegiance.
>>I pledge allegiance to the flag of the United States of America and to the republic
for which it stands, one nation, under God, indivisible,
with liberty and justice for all.>>Chairman Weiss: Terri Schlicht, can you
give us the roll call and recognition of visitors, please?
>>Terri Schlicht: This evening’s visitors include Richard Schroeder, Ann Arnott and
>>Chairman Weiss: Thank you. That brings us to the first of our two Petitions and
Communications sections of tonight’s agenda. The Petitions and Communications section of
the Board agenda is a time for members of the community
to provide comments to the Board. Comments are
limited to five minutes unless a significant number of people plan on speaking. In that
instance the Chairman may limit a person’s comments to
less than five minutes. Presenters may choose to speak at
the first or second Petitions and Communications sections, but not both, and prior to beginning
comments, we’ll ask you to state your name, address, city and state. And do we have anyone
that would like to address the Board at this time? OK,
if you could approach the podium, please. And your name,
address, city and state – please. June 16, 2011 Board of Trustees Meeting, Page
2>>John Winter: My name is John Winter, I live
in Spring Hill, KS. I’ve been employed here at the
college for a little over 22 years in the custodial department.
>>Chairman Weiss: And John, your address, please?
>>John Winter: 209 N. Frank.>>Chairman Weiss: OK, thank you.
>>John Winter: The first year that I was hired and worked here for the college, it
was discussed about contract cleaning. And by the second
year, I’d developed my thinking that if that was what was
best for the community and for the college and for its patrons, I could easily be brought
aboard on that. And, I have had a commitment to the college
that’s neither shallow nor short. When I started working
here, my oldest son was 9. I have four sons now that have graduated from college, and
I have three other, soon four, family members that have
attended college here. And I see my grandchildren on a
trajectory attending college here. I bring a commitment to the community and to the college
and to the college’s vision, its mission and its values.
I visit those often on the Web page and I like what I see.
My loyalty to this college grew to another level when 10 years ago, the administration
and Board insisted that all of its employees would be
paid at the industry standard and norm for the field and
position for which they were employed. Like many others that work here for the college,
I’ve gone two years without an increase in my hourly wage,
but I feel confident that I’m still paid at the industry norm.
The year before, I had a nickel elevation in my pay. Bids for outsourcing the housekeeping
department have been received and the contract companies
cannot reduce the cost of the consumables that the
college requires. That’s toilet paper, that’s going to be paper towels, can liners, chemicals
… and we really hope that if they’re awarded the
bid, they will not reduce the services. The only way the contract
companies can make a profit is to reduce wages and benefits. So I’m really perplexed after
making sure that we’re paid equal to the industry norm,
the college now entertains awarding a bid to a company that
they know will have to pay us below the industry standard in order to be successful. It appears
so June 16, 2011 Board of Trustees Meeting, Page
3 incongruent to the previous decisions and
the values that we have published and owned. Such
inconsistencies, I think, would damage this Board’s reputation and the college’s reputation.
Like most of you, I function daily in the social context of a family and if at some
point I decide that it is too expensive to live in the urban Kansas
City area, and I decide to hand in my resignation – three
weeks – and then I contact a real estate agent to sell my house, and the first that
my wife and my children hear about it is when they place
a sign in the yard and call to be able to show the house. They’re
going to wonder what’s up with dad. And their confidence and their trust in me is
going to start cascading. And as soon as they can, most of
my kids are going to find a way to get off of the bus that
I’m driving. Three months ago was the only communication
we received concerning this process. We were assured that we all had a job till July. It’s
now two weeks away and the lack of being included in the
communication process is taking a toll on our department. As would be anticipated, there’s
a precipitous decline in morale, in self-dignity, in trust
and confidence toward the process that has left us – not just us,
but also our families – twisting on a spit. All of us, it doesn’t matter what job we
have, all of us, there’s somebody out there that has the ability to
convince the rest of us that he or she can do your job cheaper,
more effectively, and more efficiently and better than you can. They may not be able
to do that, but they have the skill to convince the rest of us
that they can. And over the years that I’ve been employed at the
college, numerous educational institutions in the Kansas City area have been persuaded
to use contract cleaning, only to discover to their dismay
the mistake and how costly it was to their budgets and their
people to try to re-establish the custodial/house cleaning department.
I’m asking the Board to set in motion a process to do the investigation, the interviewing,
to ascertain and understand why so many educational institutions,
once they were enticed into contract cleaning, chose to return to in-house cleaning. I sure
don’t want, and I’m sure you all don’t want us to be the next
one on a growing list of educational facilities that had to learn by mistaken experience why
contract June 16, 2011 Board of Trustees Meeting, Page
4 cleaning did not fit their needs or their
values. I’ve really appreciated the Boards that I’ve been allowed
to serve under. I pray that I would be one that would be diligent and faithful in the
duties that I perform here at the college and I pray that for this
Board also – be faithful and diligent in the duties that the
electorate has given you.>>Chairman Weiss: John, thank you.
>>Ginna Roe: Hey again, I’m Ginna Roe, 433 N. Center, Gardner, KS. I work custodial
as well. For months, we’ve come to work to do our
jobs with a huge ax over our heads. The lack of
communication from administration has been extremely stressful and frustrating – wondering
each day if it’s the last day. Is this the day they
say don’t come back? We watch these companies come in and do
their free trials and wonder, if the budget has been passed, why are they still doing
this? As far as hiring on with a new company, I don’t see how taking
a 40%, almost 40%, decrease in pay with no benefits –
not just myself, but my partner who also works in this department. You are effectively taking
away a whole income out of our home. We would have
to move. Another stressful concern is the fact that these
would technically be terminations. And the standing policy of this college is not to
give any employee the notice ahead of time – to bring them
in on a Friday and to cut them there. I think we deserve a little
bit better than that. I think we deserve some notice ahead of time so that we can make plans
for our families, our kids. We have to make decisions.
So I pray that at least we get some heads up and not to
just come in on a Friday and be told don’t come back Monday. Thank you.
>>Chairman Weiss: All right. Do we have anyone else that would like to address the Board
at this time? OK.
>>Andre Guilbeau: My name’s Andre Guilbeau, 23500 W. 73rd Street, Shawnee, KS. A couple
of days ago, I got an e-mail from another employee
here at the college asking – confirming whether I was
going to be at the pin ceremony for my 15-year pin coming up in August. And I had to reply
to her that I wasn’t sure whether I would be on campus
or not at that point, because we’ve been left primarily in the
June 16, 2011 Board of Trustees Meeting, Page 5
dark on what was going on with the contract situation here. The lack of flow of information
has been kind of disturbing to me and others in my
department and, like John said, the morale has gone down
significantly. You know, we don’t see the high-fives after we’ve completed a shift
now, the hand-slap and the “Hey, everybody’s doing a good
job” thing that we used to see just six-eight months ago, and it
makes it harder to do your job. The other thing that I would ask of the Board is that,
at least in the media lately, you may not think there’ve been
any bad decisions made here in the last few years, but the
college has been portrayed as making bad decisions. The administration has been portrayed as making
some bad decisions in the last few years. Please hold them accountable in the decisions
that they make – to the things that they bring to you to vote
on as a Board. Investigate, make sure that you’re making a
good decision. Because …
this may be the way to go … it may be a good thing for the college financially
and what have you. I don’t think it’s a good way to go as far as the college family
goes. But, financially it may be a good way to go. But, if it ends
up being the wrong thing, hold your administrators accountable for their decisions, for the decisions
that they have made, the things they brought to you, the
way they have turned the college. The legal department – hold the legal department accountable
for the decisions that they – the recommendations
that they’ve made. If we got a legal department that
apparently – it just seems like we’re going to court when we shouldn’t, we’re
settling when we shouldn’t, we’re settling things that
we should go to court on, and we’re going to court on things that we
shouldn’t even think about. I’m getting off the subject there (about
the custodial department), but just basically make sure this is
the right decision before you vote yes and just do away with college employees as your
custodial services. If you have a contract company come
in here, whether we were bad or whether we’re gone,
you’re going to have
less pride in what’s going on here on a day-to-day basis and you’re going to have
less … people are not going to feel like it’s their area that they’re cleaning.
It’s their, you know, it’s their college. It’s going to be – this is a
task to do, I got to do it, I’m going to do it just as fast as I can and as
June 16, 2011 Board of Trustees Meeting, Page 6
easy as I can and get out of here and get to the next one. You know, I take pride in
and responsibility for the area that I clean. There’ve been mentions
of candy wrappers sitting in corners or floors or under
something for three months – hopefully that’s not happening in my area. I try not to … I
try to look under everything. I just think that if you
go with contract cleaning, you’re going to get less of a pride in
ownership by the people doing the job. They’re just not going to own their job. If you are
going to rebadge, if rebadging is an option in this contract,
if there’s a mention of it, please make sure there’s a
clause that allows us to get out and still get out of the situation and take an unemployment
option, because I don’t want to be forced to work
for somebody that I don’t know just because the wage and
benefits are almost the same or market standard, or however they’re going to put it in the
contract. And I hope I’m here to get that pin in August.
Thank you.>>Chairman Weiss: Do we have anyone else
that would like to address the Board at this time? All
right, before I close the Communications/Petitions section, I want to make two comments. The
first is that this part of the agenda is not intended
to be a debate section, but it’s intended for the Board to hear
comments from the audience. So, thank you for that. But having said that, I do want
to make a comment and just say that the Board will be approaching
this particular topic with a great deal of deliberation and
careful study, and we’ll be weighing, very heavily, both the human and financial costs
of this bid should it be approved by the Board. And, additionally,
I will be asking for an update when the Management Committee report comes later in the agenda
and I encourage you to stay for that. So, do I have any other
Board members that would like to make a comment at this time? All right, then I will close
the Communications and Petitions section. We will
have another one later on in the agenda and we will
move to Awards and Recognition. Dana, do you have anything for me this evening?
>>Dana Grove: No, we have no …>>Chairman Weiss: OK, in that case, I am
truly honored to talk about Lynn Mitchelson. For those
of you that are available, there will be a reception in Lynn’s honor tomorrow, Friday,
June 17, 2011, June 16, 2011 Board of Trustees Meeting, Page
7 from 5:30-7:30 p.m. in the Carlsen lobby.
And, before we go to the podium over there, for those of you
that may not know, Lynn has served on the Board of Trustees for 15 years and this is
his last meeting. He’ll be very much missed by the Board and
me in particular. He’s been a terrific friend and a terrific
mentor for new trustees coming on the Board. For those of you that might be interested
in some of the highlights and some of the differences that
Lynn has made while serving on this Board of Trustees, he
was involved in hiring two new presidents for the college: our interim president and
also our permanent president, Dr. Calaway. And anybody who’s
walking around the campus is not going to not be able to
notice the difference that Lynn has made with this organization, with the construction of
new buildings, particularly – the Student Center, the Fieldhouse,
the Police Academy, the Regnier Center, the Nerman
Museum of Contemporary Art, additions to the Hiersteiner Child Development Center, the
parking garage at Galileo’s Garden, in addition
to the science building, a partnership with the Olathe Medical
Center that will lead to the opening of the Olathe Health Education Center this fall,
participating in a successful fundraising campaign to help support
the new Culinary Center (which we’ll be hearing an
update on later this evening), the creation of the Health Care Simulation Center, creation
of the Campus Police Center and, finally, the college’s
reputation for fiscal responsibility as evidenced by its AAA
bond rating, as well as innumerable contributions to academic excellence. And Jon, I believe
I was going to ask you to speak first, so I apologize
for that, but I got carried away by the moment.>>Jon Stewart: You probably took everything
I was going to say away, but that’s OK. My
comments are – It’s been a privilege to serve with Lynn Mitchelson for – now this
is seven years for me – but I had the additional benefit of Lynn’s
mentorship, because he hired me back in 1980 to work for
him. So I know Lynn very well and I know his commitment and his ethics and his attention
to detail, as many of you know the attention to detail and
the ability to ask the very tough questions and to really
come to a decision to do the right thing. And that’s what the qualities that Lynn
brings and that’s what I’ve had the privilege of being around for
many, many years. His involvement with the college goes
June 16, 2011 Board of Trustees Meeting, Page 8
back more than 15 years. I know he was involved in the Foundation, but I can tell you that
when I found my job in 1980, I went to the job center here
at the college and found a posting from a new bank. Lynn
wasn’t familiar enough with the college at that point to put a posting for a part-time
employee at the college. So, he was very active at the college
for many years. We’re going to miss him, miss him a lot,
and hopefully there are a few rounds of golf in there for myself, at least, to play with
Lynn. But, you contributed immensely, served on many, many,
probably all the committees, but very dedicated, developed a relationship around the state
with other trustees and presidents of colleges. And where
before we might not have been as respected or we were certainly the envy of the state,
Lynn reached out and made some relationships there to make
a very big difference in the KACCT organization and your
involvement in JCERT. But, Lynn is very dedicated and we’re going to miss him, and I wish
him well in his golf retirement – he is actually not
retired, but still working, I guess.>>Chairman Weiss: All right. If I could ask
Lynn for you to join Jon and I at the podium. This is
the part of the agenda where we get his badge and his (inaudible). (Laughter)
>>?????: He should get the VIP parking pass first.
>>Chairman Weiss: Lynn, we have two items for you: a plaque that states: Sincere appreciation
for contributions and service to the college and
community as a member of our Board of Trustees 1996-
2011. So we’ll give you that first.>>Lynn Mitchelson: Thank you very much.
>>Chairman Weiss: And a card from the trustees that you can read at your leisure.
>>Lynn Mitchelson: OK, thank you.>>Chairman Weiss: And also, a very exciting
present here – which we will let you open.>>Lynn Mitchelson: All right. I’ll try not
to destroy this wrapping paper. It’s about the size of a
basketball. Wouldn’t that be something?>>?????: (inaudible) … the conservative
nature of the wrapping paper. June 16, 2011 Board of Trustees Meeting, Page
9>>Chairman Weiss: You probably have a pocket
knife in your pocket, don’t you?>>Lynn Mitchelson: No, I don’t. But, maybe
we can get it open here. I don’t want to break anything.
Wow, look at this!>>Chairman Weiss: And that is a piece by
Mark Errol from the Nerman Museum store which Lynn
had a significant part in the creation of the Nerman Museum. And so, Dr. Calaway, I
don’t know if there’s any other background information
you can provide on this piece?>>Dr. Calaway: Well, one thing I would provide
is there’s a top to it somewhere inside that box.
(Laughter)>>Lynn Mitchelson: I was so sure it was a
basketball, I just …>>Dr. Calaway: The basketball and golf gear
will be here tomorrow. The young man who, the artist
who created that piece has actually been a student here at our college, moved on to KU
(we know both of those institutions hold a warm place in
your heart) and is now very, very successful here in our
community and also nationally. And Bruce Hartman wanted us to tell you that, in fact he’s
been so successful, Bruce owns two of his pots, so
you’re in good company. As you all know, Bruce has such a
good eye for art, so we congratulate you on behalf of the college and the administration,
faculty, staff … and thank you for your great work, as Jon
mentioned, your integrity and all that you did to make us such
a better place. Thank you.>>Lynn Mitchelson: Thank you.
>>Chairman Weiss: And if we could, go ahead …
>>Lynn Mitchelson: Well, I just want to say thank you to everybody. I really enjoyed … it’s
been an honor and a privilege to serve this college.
And, as Jon said, I started back in the early ’80s when we had
a Foundation of less than $200,000. We had Al Barton doing the job that Joe and Kate
have done and we had a volunteer, Marge Lichter, who was our
chairman. We got by on a little annual option and we went
from there to raise over $20 million in the Foundation. I’ve had a passion for, ever
since I was June 16, 2011 Board of Trustees Meeting, Page
10 introduced to the college by Dr. Carlsen and
Dick Bond, who invited me to come over here, and our
bank, as Jon said, was just down the street so it was a convenient drive. And, there’s
something about what happens at Johnson County. I think Senator
Moran and Dr. Calaway talked on the 20th of May at
our graduation ceremony about how this college transforms lives. And if you’re not careful,
Greg and others, it will transform the lives of volunteers
as well as those who are students here. It really has been
a wonderful experience and I don’t intend to be a stranger. I just won’t be up here
on the Board of Trustees. So, thank you all so very much.
I’ve enjoyed working with everybody and it’s been a delight. I
can’t imagine not coming here every month, but I’ll figure out how to do that.
I have another passion now – I’m working with a distressed bank in my home town (Baxter
Springs) and it is a full-time commitment, being chairman
and CEO of a bank that’s under regulatory enforcement actions as many are around the
country. I think there are 880 some that are in this category
out of about 7,000 banks. So, there’s enough to keep me busy right there and I’m so glad
that we have tremendous leadership of this Board. I can
feel like leaving this Board of Trustees, and we’ve had great
trustees, including the founding trustees, who are a very impressive Board with Will
Billington and Jack Robinson and Dr. Hugh Speer, who I got to
replace. But I think right now, with the leadership of Dr.
Calaway and this Board of Trustees and all of the people in this room, this college has
the greatest opportunity it’s ever had in the history
of its formation going back to the late ’60s – early ’70s. So, my
congratulations to this Board of Trustees and to Greg Musil who will come into the spot
that I’ve had and I know that it’s going to do even bigger
and brighter things in the future. I look forward to seeing it
happen in this community. It’s a great college. Thank you. (Applause)
>>Lynn Mitchelson: I have to look for a basketball.>>Chairman Weiss: Now once again, if you
can make the reception tomorrow from 5:30-7:30 in the
lobby of the Carlsen Center, I highly encourage you to do so and express your appreciation
to Lynn for his very long, 15 years or more, service.
So, thank you again. June 16, 2011 Board of Trustees Meeting, Page
11 That moves us to our College Lobbyist report,
and Mr. Carter … is he with us today?>>Dr. Calaway: Mr. Carter is not with us
today, he is in Washington, D.C., representing us in a
couple of meetings there, but we do have under Tab 1 his report to the Board, as he did report
in this one-page document, the Legislature did gather
for sine die on the first of June and moved forward into
recess. The items that I think he discussed the last meeting pretty much were the bulk
of what’s been going on and we could answer any questions
any Board members may have. But as you can see, the
report is very, very short this month. So, we sent him off to Washington.
>>Chairman Weiss: All right, seeing no questions or comments from the Board, we will move to
our Committee Reports and Recommendations. We’ll begin very briefly with the Nominating
Committee and, without getting into any details of who will be nominated for what positions,
so this will come at our July meeting when we’ll be voting
on new officers and new committees and new liaisons
for the Board for the following year. We will do that after the new Board has been seated
and Lynn will be leaving us and Greg Musil will be joining
us. So I do know that the committee that I’ve tasked with
coming up with the nominations has been very busy with that and I look forward to hearing
their report next month. With that, we will move to the
Management Committee report and Trustee Dr. Drummond.
>>Dr. Drummond: OK, thank you, Mr. Chair. I’d like to make a few opening comments
about the fine people who spoke before us tonight and
then defer some other comments to Dr. Calaway regarding
timeline. I would suggest to our folks that this is very serious business for us. Probably
it’s not been as quick as you perhaps would like to have it
to be, but we’re being very, very careful. The trustees have
not studied the information yet. We don’t have the information yet, because we have
charged the administration with making sure they do all
of their due diligence and do a very good job in evaluating
the process and the entities in the process and our services and all those kinds of things.
So we’re being very careful, very diligent – making sure
that whatever decision we make is in the best interest of the
college, best interest of the employees of the college, and most of all – it fits our
mission very, very June 16, 2011 Board of Trustees Meeting, Page
12 tightly. So again, I want to express my personal
appreciation for your energies and for your time and for
your willingness to come before this Board tonight and express your opinions and your
concerns. We really do appreciate that. With that being
said, Dr. Calaway, if you could make a few brief comments
about the timeline that’s unfolding, I would appreciate that.
>>Dr. Calaway: Thank you, Dr. Drummond. For all the Board members and the members of the
community, the college is right about on track from the timing perspective of where we expected
we would be as of this point in the process.
We did have bid opening and then five groups were invited in to
do presentations to a broad-based committee of individuals who have now had those presentations.
In fact those presentations, I believe, were
last week. Our representatives from cabinet who were in
attendance at those meetings were gone the earlier part of this week. In fact Dr. Grove
is back as of today. Dr. Korb is still gone through the
rest of this week. And so on Monday, at cabinet, then we’ll
have presentation from them and that’ll be really the first time that the leadership
team sees and hears what the bids look like, what the process
looks like and where we happen to be standing at the time.
Then it would be our intention to, as I have communicated to a couple of you today, bring
forward basically a presentation to each of the Board
committees, because each committee will have some
interest from their own particular perspective – be it HR, Management, Learning Quality
– we’ll be doing a presentation to each of those committees,
so you can ask questions about the overarching process, but also how those issues specifically
affect issues that affect your committee. And then plan to
do a full public presentation – although our committee meetings, as you all know, are
also open to the full public – a full public presentation,
then at the next Board meeting, and then start to take under
consideration what some of our options might be and what timing might be. So at this stage,
I think the message is pretty similar to what we heard
earlier, which is we haven’t really gathered – we’ve gathered
a lot of information, but we haven’t really had the chance to really look at it or share
it, not only with the administration, but also with this Board and
the college community. At such time as we see that,
June 16, 2011 Board of Trustees Meeting, Page 13
probably the first part of next week, then we’ll be in a better position to start distributing
information. But at this stage, we don’t have anything
that we really can distribute to you. And those who are able to
participate in the presentation have been gone. So, they’ll be back on Monday and
we’ll have that full presentation and start to begin to brief the
Board, committees and the community as a whole.>>Chairman Weiss: Thank you very much. Trustee
Cook …>>Jerry Cook: Mr. Chair, if I could just make
a comment. I think what I heard tonight and what I’ve
heard on the telephone is a common denominator of not knowing what the process is. We have
what – about 100 people, I think, in that department.
And I’m not suggesting, Dr. Calaway, that you need to
have that direct communication, but it seems to me like some of this angst could be avoided
with twoway communication within the department. I know
there’s nothing to say about where we are with the
process of making a decision, but it seems like there’s more anxiety about not knowing
what the future will be, even in the process itself. So, I
would just encourage that that communication takes place within
the department so that these people can have some questions answered – that are able
to be answered. And the decision of whether we do or not go
to privatization – we’re not there, but it seems like there’s
some really anxiety about what that potential could be.
>>Dr. Calaway: I don’t disagree with you at all. In fact, we’ll make sure that some
of that communication does happen. I will just say,
though, that as we started to investigate this process, I held
a town hall meeting with all of the members of the housekeeping crew who were interested
in joining us. I think we probably had 90 out of the 100
individuals there that evening. Our time frame is exactly
where we said that evening we would be, which is we would be… not really have much information
to share until we start to get the information
and feedback. So, our time frame isn’t any different than we
shared with them back when we first started the process and the conversation. We said
probably the earliest our decision would be made in July
or August with no change in anyone’s status in the
September, maybe even October, time frame. That’s probably exactly where we are, but
we don’t even June 16, 2011 Board of Trustees Meeting, Page
14 know what we could share with them other than,
you know, timing. We’re very open to whatever the
conversation might be and, as I shared with you over the phone, certainly we will make
sure that we have some additional communication sometime
next week as soon as we see where we are Monday so
we can share information. But our time frame hasn’t changed from what we shared in the
very earliest parts of the conversation.
>>Jerry Cook: Thank you. Thank you, I appreciate it.
>>Jon Stewart: I’m not sure the stress level will go down until the decision is made,
because the uncertainty is the problem and so I think
I’d encourage you to bring it forward sooner than later and let’s
get the decision made, because they won’t sleep at night until that’s done.
>>Dr. Calaway: We do have some timing requirements statutorily related to bid processes and all
that, but we can certainly fast-track it from here on out, and if that’s the Board’s
desire, we certainly can do that. We’re fine either way. We’ll
speed it up and I think there is some good rationale, Trustee
Stewart, for that kind of a process, because, you know, we’re inclined to be reasonable
about this too. We don’t know where the decision is going
to go. We really don’t. If we did, then we could do that, but
we will fast-track it now as best we can.>>Chairman Weiss: I want to ensure that the
fast-track process doesn’t short-circuit any of the
deliberateness and carefulness of the process. Trustee Rayl?
>>Melody Rayl: Yes, I just wanted to comment briefly. I think that the transparency and
openness of the administration has created a little
bit of this angst, because rather than wait until the 11th hour to
reveal that this was being done, we’ve been very open and the administration’s been
very open from the beginning. You know, that does create a certain
amount of angst and unfortunately we all have to work
through that process. But I also wanted to mention one of the things that I’ve heard
from Mr. Winter and the other folks that I’ve talked to about
this issue is kind of this repeated claim that other public entities
have made the move from internal custodial services to outsourcing those services, and
then, for June 16, 2011 Board of Trustees Meeting, Page
15 whatever reason, have reversed course and
gone back to the way it was being done before. I would be
curious, when the issues come before the various committees, to find out if there’s a basis
for that, if in fact that has happened, and if it has, kind
of anecdotally, what the reason was for those entities that made
that decision to handle things the way they did. Because certainly if there is some validity
to the premise that we don’t want to make the same mistake
that other folks have made, clearly learning from others’
mistakes has its benefits. So I would just be interested in hearing, when we get to that
phase, if we can discover that kind of what has transpired
with other areas – entities in the area.>>Chairman Weiss: I want to make sure we give
full voice to this issue at this time for what we
knew. Do we have any other trustees that would like to comment at this time? All right, Trustee
Drummond, please continue then with your report.>>Trustee Drummond: OK, thank you very much,
I appreciate that and I would just add comments to what you said, Mr. Chair, regarding the
deliberateness of the process. We want to make it
as quick as we can, but we want to make sure every leaf is turned over and we examine all
the processes and options and, as Trustee Rayl said, make
sure we’ve done our homework, so that we don’t come back
two years from now and decide to turn things around. In fact, any of that happens.
Moving forward with the Management Committee report, you’ll find behind Tab 3, on pages
3-28, our committee met on the 14th and you’ll
find our recommendations on pages 7-22 of the Board Packet.
We’ll make 12 recommendations to the trustees tonight. Collectively these recommendations
add up to about $1.1 million. So I will go through each
one of these individually, as laborious as that is … we’re
talking about quite a bit of money, so I think that’s appropriate.
Beginning with the first recommendation, we’re talking about retention of the bond counsel.
This is one of the recommendations that doesn’t
cost us any money unless we act on it. And essentially what we
are recommending is that we continue with the same bond counsel that we have had in
the past – Gilmore & Bell. They’ve served us very well
at the college. They will serve as our counsel. We will
June 16, 2011 Board of Trustees Meeting, Page 16
only engage them when, in fact, we have work for them to do. They’re not on retainer.
We will use them, they will charge fees only when we are
in the process of doing some bond work and give us some
advice on closing and help us with the closing process. With that being said, it’s the
recommendation of the Management Committee that the Board of
Trustees accept the recommendation of the college
administration to approve the retention of Gilmore & Bell as bond counsel for fiscal
year 2012. I would so make that a motion.
>>Trustee Stewart: Second.>>Chairman Weiss: We have both a motion and
second – any discussion?>>?????: Thank you, Mr. Chair. On the fee
basis, I recall those are set by the language of each
individual bond transaction and they’re kind of fixed as it relates to that bond.
Is that not correct?>>Chairman Weiss: I believe so.
>>Trustee Drummond: Yes.>>Trustee Mitchelson: We get an opportunity
to negotiate, so we don’t have to accept the first
proposal.>>Chairman Weiss: I see no other discussion.
All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you, Mr. Chair. The second recommendation pertains to the
retention of our financial advisor. That’s on page
8. We desire to reappoint Piper Jaffray as the financial advisor
of the college. They have served in capacity very well for the past several years. They
help us with a lot of different issues in the financing part,
revenue sources, cash flows, amortization schedules and other
advice that we can get from them. Fees for serving as financial advisor are only payable
at the time of closing. It is the recommendation of the Management
Committee that the Board of Trustees accept the
June 16, 2011 Board of Trustees Meeting, Page 17
recommendation of the college administration to approve the retention of Piper Jaffray
as financial advisor for fiscal year 2012, and I would
so move that, Mr. Chair.>>Trustee Stewart: Second.
>>Chairman Weiss: All right, we have both a motion and a second. Any discussion? All
those in favor please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond. OK, thank you. Third recommendation is retention of our college
lobbyist. That’s on page 9. We had an evaluation done
on our college lobbyist and you received an executive
summary of that somewhere in your packet probably tonight. We had good discussion about his
services. We are very satisfied with what he’s done with us, particularly at the federal
level over the past several years. The total compensation expenses
are the very same as they were last year. It is the
recommendation of the Management Committee that the Board of Trustees approve the recommendation
of the college administration to approve the retention of the Carter Group Inc. as the
college lobbyist for FY 2011-2012, for a total of $71,645.00, plus
expenses, in an amount not to exceed $8,600.00. And I
would so move that, Mr. Chair.>>Trustee Stewart: Second.
>>Chairman Weiss: All right, we have a motion and a second. Any discussion? Trustee Sharp?
>>Trustee Sharp: I have a quick question, Mr. Chairman. I had a constituent call and
ask me what the renewal on this contract was? And actually
some of the other contracts, as well, in terms of when do
we go out for RFP? Do we have a regular schedule of going out for RFP on this?
>>Dr. Calaway: If I may, Mr. Chairman, address Trustee Sharp’s question …
>>Chairman Weiss: Yes. June 16, 2011 Board of Trustees Meeting, Page
18>>Dr. Calaway: We do have, we did go out
for RFP, and as a result, since my tenure began here
and a lot of that had to do with a pretty unhappy situation we had with our previous
lobbyist, quite frankly. We did go out for RFP. We’re not
required to do that, because it’s one of the services that can
just be contracted for, but we did go out for an RFP. We probably would look at doing
an RFP next year, because this would have now given us, I believe,
our third year of service.>>?????: This is our fourth.
>>Dr. Calaway: Fourth year of service with Mr. Carter. And just to take a look at all
the work he’s done. But one of the things we’ve done is
to start an evaluation process for this kind of a service. And, in
fact, we do the same for legal counsel. But we did do a written evaluation this time.
We have been very pleased with his work, and so we’ve decided
to move over for one more year. But, I do think it’s time
for us, after four years, to probably do another RFP. When we did do the RFP last time, his
services actually were not only the best bid, but the
lowest bid, and significantly less than what we were paying
in the past. I think his service has been just exemplary, but we do have a process for
that. We’re not required to, but it would be our intention
to do that.>>Trustee Sharp: I agree, I think he’s
done an excellent job. I just think for transparency and
accountability sake, it’s good for us go out for RFP for these types of contracts.
So, thank you, Mr. Chairman.
>>Chairman Weiss: Trustee Mitchelson?>>Trustee Mitchelson: Mr. Chair, I’d like
to speak to that for just a moment. In the 15 years I’ve
been on the Board, we’ve had three different lobbyists and each time we’ve made a change,
we’ve improved our situation dramatically, and I
frankly am very, very impressed with what Dick Carter’s
done for us, not only in Washington and Topeka, but just in general his knowledge of all the
individuals who represent this college and how he can
influence, to the best, monies that flow to this college. He’s
June 16, 2011 Board of Trustees Meeting, Page 19
really done a superb job and he’s easy to work with. I think we’ve made an improvement
every time we’ve changed and I don’t know that we’re
going to find anybody better than what we’ve got now.
>>Dr. Calaway: But it’s always good to look. It’s always good to do the due diligence
and I think that would be appropriate next year. Having
that evaluation process and really being able to see what are
the strengths and the opportunity to get better, I think, can truly help us.
>>Chairman Weiss: I see no other discussion. All those in favor please signify by saying
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you, Mr. Chairman.
Moving to the fourth recommendation on pavement and concrete restoration. You’ll
find that on page 10 of your packet. We have a very beautiful
campus, but it’s not beautiful just because it’s beautiful, it’s because we make it
beautiful. This is one of those things that we have to continue to do
to deal with deferred maintenance and make our campus
beautiful, so this is pavement and concrete work that we need across several places on
campus. It’s the recommendation of the Management Committee
that the Board of Trustees accept the recommendation of the college administration to approve the
bid of $353,777.38 from McConnell & Associates Corp.,
plus an additional $25,000.00 to allow for contingencies for possible unforeseen costs,
for a total expenditure not to exceed $378,777.38 for
pavement and concrete restoration. And I so move it.
>>Trustee Stewart: Second.>>Chairman Weiss: We have both a motion and
a second, and I do have a very brief question. The
text here indicates that there are 32 zones across the campus. Is that meant to imply
that there are more than 32 zones? And that this vendor is only
going to do those 32, or that the entire campus is broken up
into 32 zones.>>Dr. Calaway: I think you could call Rex
up and he can address the 32 zones. June 16, 2011 Board of Trustees Meeting, Page
20>>Rex Hays: Well, we divided this project
into 32 zones. The main reason we did that was to make
sure we had a budget to cover the areas that we identified. So, if the bid came in too
high and it exceeded our budget, then we’d only do X
amount of zones. We would prioritize those zones. They
would be prioritized by concrete areas and asphalt at various locations on campus.
>>Chairman Weiss: OK, but the entire campus is covered by these 32 zones? OK, that answers
my question. Thank you. Trustee Cook?
>>Trustee Cook: Mr. Chairman, thank you. We’re having a number of bids that have contingencies
applied to them. I think I have a two-part question. Sometimes those contingencies are
10%, sometimes they’re less, sometimes they’re more.
Usually, my understanding of a contingency is – it’s there because
we’re not sure what we might find behind that wall or under the soil if we do a project.
First part, how is the contingency amount determined? And then,
I’m more interested in what the internal controls are for
approving contingency payments to the contractor. Rex Hays: As you suggested, for unforeseen
problems, such as in this case it would be below grade,
the contractor does not see to this contingency. It’s not part of their contract, so they
don’t see it controlled by me. And so they don’t bid
and the $25,000 for this particular project was based on budget.
We didn’t have enough budget to apply 10%, so we had $25,000 identified because that’s
the amount in the budget I could address to this contract.
>>?????: And as I understand, Rex – if I could interject here, Trustee Cook – you’re
very tight on administering these additional funds. They
have to have a very good reason …>>Rex Hays: Right.
>>?????: … approved by you in order to tap into contingencies. Do I understand that
correctly?>>Chairman Weiss: Would it be fair to say
that industry’s standard practice would be a 10%
contingency?>>Rex Hays: Yes.
June 16, 2011 Board of Trustees Meeting, Page 21
>>Trustee Cook: Well, I’m glad to hear that because I think the perception could
be the more we have contingencies on bids, the more there’s
the potential for the contractor, and another contractor may
have bid a very base bid and didn’t anticipate the contingencies, so I’m pleased to hear
we’re very sensitive to internal control of payable out
of the contingency accounts. And it is just not a free pot of
money that a contractor may have access to.>>Trustee Stewart: Yeah, I think the control
is important, because you said they don’t see it, but if
they would happen to read our minutes, they would see it, so … chances of that are probably
slim.>>Trustee Cook: The other question is, we
only had one bid. What’s up with that? Nobody else
wanted to do the work?>>Rex Hays: Well, this is the time of year
where there’s a lot of school work going on, so there’s a
lot of work, so that’s part of it. The other part of it, due to the economy in recent years,
I think of all these companies have down-sized. So, they’re
not able to bid on as many projects as they have in the
past. And, you know, for an asphalt repair project, this is pretty small, you know. I
called ????? and talked to them and he said it’s just a small
project – for me, it’s too small to bid on.
>>Trustee Cook: So when you came up with the estimate, was it some sort of book you
got out of that this is what this ought to cost based
upon this many square feet?>>Rex Hays: Yes, and we have a consultant
that helped us develop this project, the specifications for this project, based on their experience.
>>Trustee Cook: Well maybe that’s a good sign for the economy if there’s either too
much work to bid on, or …
>>Rex Hays: Also, last year we only had one bid for this same type of project.
>>Trustee Cook: I know I’ve had several lately and that’s been just one bid – the
library, I think, there’s something else.
June 16, 2011 Board of Trustees Meeting, Page 22
>>Trustee Drummond: I think Rex makes a good point from contractors I’ve talked to – they’ve
so reduced their workforce that there’s only
so many jobs they can do. So they’re sensitive on bidding on
the jobs they think they can make the most profit on. So we’re not seeing as many bids
overall as we did just last year. I think the workforce part
and reduction of employees in the company has affected this.
>>Chairman Weiss: All right, any other questions? In that case, all those in favor please signify
by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you, Mr. Chairman, moving on to recommendation #5, concrete
pavers repairs. That’s on page 12 and 13 of your booklet. Again, more repairs because
of the environment we live in. There’s just a lot
of issues that occur in our concrete area, the sector of pavers in
particular. It’s the recommendation of the Management Committee that the Board of Trustees
accept the recommendation of the college administration
to approve the low bid of $170,000.00 from N.W. Rogers
Construction Inc., with an additional $17,000 to allow for contingencies for unforeseen
costs, for a total expenditure not to exceed $187,000.00 for
concrete paver repairs, and I would so move that.
>>Trustee Stewart: Second.>>Chairman Weiss: OK, we have a motion and
a second, any further discussion? Seeing none, all
those in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you, Mr. Chairman.
Item 6 is masonry repairs on page 14. This project includes repairs of flashing and masonry
on the ITC building and the WLB building – different parts of that building. It’s the recommendation
of the Management Committee that the Board of Trustees
accept the recommendation of the college administration to approve the low bid of $181,000.00 from
June 16, 2011 Board of Trustees Meeting, Page 23
MTS Contracting Inc., plus an additional $15,100.00 to allow for contingencies for unforeseen
costs, for a total expenditure not to exceed $196,100.00
for ITC and WLB masonry repairs, and I so move.
>>Trustee Stewart: Second.>>Chairman Weiss: I have a motion and a second.
Any discussion? All those in favor please signify
by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: The seventh recommendation
is Cisco maintenance, page 15 in your packet. This is for basic maintenance for switches,
hubs and chassis that are located across campus. It is the
recommendation of the Management Committee that the Board of Trustees accept the recommendation
of the college administration to approve the low bid of $153,457.55 from Datalink Corporation
for the annual contract for the Cisco maintenance,
and I so move.>>Trustee Stewart: Second.
>>Chairman Weiss: All right, any discussion? OK, all those in favor please signify by saying
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you, Mr. Chairman.
Recommendation 8 is disk-to-disk backup solution – page 16. This purchase will allow
replicated backup of data from two data centers and reduce
the disk capacity by using de-duplication. Now if you understand that, you’re a lot
smarter than me, but it sounds like a good thing to me. It is the
recommendation of the Management Committee that the
Board of Trustees accept the recommendation of the college administration to approve the
proposal from Datalink Corporation in the amount of $76,830.00
for the purchase of the disk-to-disk backup solution,
and I so move, Mr. Chairman.>>Trustee Stewart: Second.
June 16, 2011 Board of Trustees Meeting, Page 24
>>Chairman Weiss: We have both a motion and a second – any discussion? All those in
favor please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Opposed? Motion passes.
>>Trustee Drummond: The next recommendation is for upgrades and reconfiguration to our
platform. It’s the recommendation of the Management Committee that the Board of Trustees
accept the recommendation of the college administration
to approve the proposal for ITS Partners LLC for
Symantec Consulting Services in the amount not to exceed $65,000.00, and I would so move
that.>>Trustee Stewart: Second.
>>Chairman Weiss: Any discussion?>>?????: Mr Chair?
>>Chairman Weiss: Yes.>>?????: We’ve been consistent in listing
the people who provided bids or even if they did not bid,
and I am curious why we didn’t list the responses of the five people that bid this
project?>>Chairman Weiss: Mitch?
>>Mitch Borchers: (inaudible)>>?????: Right, but we don’t list what
they bid.>>Mitch Borchers: The pricing, you mean?
>>?????: Right.>>Mitch Borchers: The reason we haven’t
on this is because it was an RFP, so there’s various
criteria, in addition to pricing, that factored into the decision. I can tell you that the
recommendation was the lowest bidder, but it’s not truly an
apples to apples comparison, so … (inaudible). June 16, 2011 Board of Trustees Meeting, Page
25>>?????: I would just encourage us when we
can to list the pricing. It’s helpful, for me at least, to
see what the difference is. And I realize there are several other criteria that could
be included in an RFP. Thank you.
>>Chairman Weiss: All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Mr. Chair, recommendation 10 is renewal of annual contract for travel
services. As you might recall from last year, we set aside $120,000, but that will be used
on an incremental basis and may not exceed that.
And this past year it fell short – it looks like it will fall short
of that. So this is for travel service. It is the recommendation of the Management Committee
that the Board of Trustees accept the recommendation
of the college administration to approve the renewal of
the annual contract for travel services from Egencia, an Expedia Inc. Company, to include
transaction fees, plus the cost of airfare, rental cars
and lodging at an annual expenditure anticipated not to exceed
$120,000.00. And I just might add – we talked about internal controls on this particular
contract, and we seem to have very good internal controls at
the college, so that people that want to travel have to have a
lot of authorization before they can do that. With that being said, I would move this recommendation.
>>Trustee Stewart: Second.>>Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you, 11th recommendation
medical models for Olathe Health Education Center. It’s part of the budget
to build up the educational center in Olathe. It’s the
recommendation of the Management Committee that the Board of Trustees accept the recommendation
of the college administration to approve the lowest acceptable bids of $106.21 from Carolina
Biological June 16, 2011 Board of Trustees Meeting, Page
26 Supply Co., $3,239.05 from Sargent Welch/VWR,
and $62,541.73 from Wards Natural Science, for a
total expenditure of $65,886.99 for the purchase of medical models for Olathe Health Education
Center, and I would so move that.
>>Trustee Stewart: Second.>>Chairman Weiss: We have a motion and a
second, any discussion?>>?????: Mr. Chair?
>>Chairman Weiss: Yes.>>?????: I want to compliment the detail.
>>Trustee Drummond: Thank you.>>?????: Well done.
>>Chairman Weiss: I see no other discussion. All those in favor, please signify by saying
>>Chairman Weiss: Any opposed? Motion passes.>>Trustee Drummond: Thank you Mr. Chair,
and this is the recommendation you’ve all been
looking for. It’s our annual contract for an Apple trainer. It’s the recommendation
of the Management Committee that the Board of Trustees accept
the recommendation of the college administration to
approve the establishment of annual contracts for certified Apple trainers with Ben Balser
and Lippert Media LLC at an annual expenditure anticipated
not to exceed 104,850.00, and I would so move.>>Trustee Stewart: Second.
>>Chairman Weiss: Any discussion?>>?????: Mr. Chair, I really hate to be a
pest tonight, but just a question. We have a really talented
faculty. Is it not possible for any of our faculty to be Apple-certified, or is this
such a training that it’s a full-time task to perform? I guess my question
is – Why are we contracting this out and not having a
faculty member do this? June 16, 2011 Board of Trustees Meeting, Page
27>>Dr. Calaway: Much of the training that
would come through this kind of a contract is actually
contract training that we would do for external entities through our continuing education
program. So we might have someone who would come in and do
a training all day for five days and, because of the
nature of how that works, then it isn’t always consistent with our faculty’s schedules
and capabilities because they are teaching on Monday, Wednesday,
Friday from X time to Y time. So, there are challenges. What this does is provide us with
the flexibility and also the talents to do more of that kind
of contract training. We do have faculty who do teach in our continuing education areas
as schedules allow and timing allows them. It probably
works out financially. So, what this does is give us the
capacity to do some of that training in a more customized environment for those entities
that need it. And this would also be a contract not to exceed
based on the use of individuals who are listed there.
>>Chairman Weiss: Trustee Sharp?>>Trustee Sharp: Thank you, Mr. Chairman.
I just have a quick question about the number of firms
that are responding to a couple of these tech/data/data backup – a couple of the tech bids. I’m
wondering if the local newspaper isn’t going to get
us the most … I mean there are hundreds of people in Kansas
City who could, who would fit this bill and would be a very affordable bid. But they’re
not going to be looking in the newspaper. I’m wondering
if there are not other ways we could advertise, especially tech
opportunities, to a more tech-friendly audience that’s traditionally not going to read the
newspaper. Maybe that’s a question for Mitch or for
…>>Mitch Borders: Yes, we tried posting this
on our Web page and on the Procurement Web page
also. Some of them are limited because there’s only certain retailers within geographical
areas that can sell products that we’re buying, and that
happened, I think, in one or two of these we’ve tackled tonight,
but we tried this, we tried advertising (inaudible). We maintain a big list of them to contact
us and we make sure they get invited to bid. We put
them on our Web page whenever we can. We try different
ways (inaudible) … June 16, 2011 Board of Trustees Meeting, Page
28>>Trustee Sharp: That would be something
that – even the community college, whoever handles
their Twitter accounts and Facebook accounts could tweet out – “Hey, did you see this
job opportunity, this bid opportunity for an Apple expert to
come in and train?” – on our website. A lot of people are not
going to go specifically… if they’re not looking specifically at a job at Johnson County
Community College, they’re not going to go specifically
to our website to look for it. So, that would be a good
opportunity to use social media to get more bids/lower bids. Just a thought. Thank you,
Mr. Chairman.>>Chairman Weiss: All right, thank you. And
before we go on, just one other comment – I would
encourage all the other trustees to jump in with their “seconds.” I’m not sure Jon
needs to second every one of them. Feel free to jump in.
>>Trustee Stewart: As a Management Committee member, that probably makes sense to second
it.>>Chairman Weiss: OK, very good then.
>>Trustee Mitchelson: You know, it does mean something to me that the two committee members
that were listening to all these proposals are both in favor of doing it and that’s
kind of the reason for that.
>>Chairman Weiss: OK.>>Trustee Stewart: And just to clarify, I
actually missed that meeting.>>Chairman Weiss: Jon, I actually think you
should have stopped while you were ahead. But he
reads his packet. All right, with that, all those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you, Mr. Chairman. That concludes the bids for the night. I just
might draw your attention on pages 23, 24, you’ll see the capital acquisitions and
improvements status report. All projects appear to be on time
and schedule and budget. So we’re in pretty good shape there.
We review that very comprehensively every month. In addition, on page 25, 26, you’ll
see our IT June 16, 2011 Board of Trustees Meeting, Page
29 infrastructure plan. Again, we spend considerable
time going over that. Denise Moore does an excellent
job in keeping us up-to-date and maneuvering all these things. It’s a significant job
and it takes a lot of expertise and a lot of energy, and her and
her staff do a wonderful job keeping everything running as we
expect it to be. So, just wanted to point all of that out to you. With that being said,
that concludes our report for the evening. Thank you.
>>Chairman Weiss: Thank you. All right, Learning Quality – Trustee Sharp.
>>Stephanie Sharp: Thank you, Mr. Chairman. The Learning Quality Committee met on Monday,
June 6, at 8:00 am. and had a good conversation about student engagement measures. There are
two surveys for which the community college participates.
One with overall current students and another with incoming freshman students to sort of
measure and benchmark against our community college
colleagues across the country, how engaged students are. It’s anything from asking
a question in class to communicating with a professor via e-mail
or visiting a class website, attending a campus event, joining
a club, etc. And, I don’t know if we’ve posted those – Have we posted those fliers
on the website? Anybody know? Our handouts? No? OK.
>>?????: The information is posted on the IR website. Our portal through the website.
>>Trustee Sharp. OK, so is it publicly accessible then?
>>?????: I don’t know.>>Trustee Sharp: It’s just interesting,
interesting data to see where we measure. It was a very good
conversation. I don’t know, it seems like the survey costs a lot for us to do, and maybe
we’re looking at doing something internally, which may be a
cost-saver and maybe we’ll be able to get some of the same
data from it. That’s an ongoing conversation. And we also had a conversation about a civility
statement, which you’ll find a lot of public organizations
going to. One wouldn’t think that you would have to state
that we should all be civil to each other. But, as we all know, in this heightened time
of public involvement, everyone isn’t always civil
– for lack of another word. This civility statement is in the
June 16, 2011 Board of Trustees Meeting, Page 30
Board Packet. I would encourage all of you to take a look at it. It’s very, very basic,
but just the fact that we’re planning – once it kind of moves
through all of the processes – to post it in some very obvious
places so that everyone knows what it means to work here, to go to school here, to be
on our campus, what the expectations are in terms of your
behavior toward others.>>Trustee Mitchelson: May I say something
on that? I’m very impressed with what the administration has come up with here in terms
of a positive statement about what expectations are about
behavior on the campus. The other way to go about it is to set up rules and say, “Thou
shall not do this, and thou shall not do that.” I think all
of us have seen, in the private sector and in the public sector,
when values are posted and they’re prominently posted and they show up in a number of places,
I think it affects behavior. You begin to kind of
say – oh, this is the way things are done at this business
enterprise, or this company, or this organization. I think this is a wonderful idea and those
areas, like the parking lot where confrontations could occur,
be nice to look up when you’re about to say something to
the guy that just cut you off – oh, there’s a sign that says I will be civil and I’ll
take responsibility … I really think it does affect behavior, so well
done whoever’s come up with this.>>Trustee Sharp: As valuable as parking is
here, we probably should post it at the entrance to every
parking lot. We also discussed a really exciting opportunity that we’ve been presented with
to host the League for Innovation board meeting here next
October, which is a lot of lead time but this is a huge
deal to be able to host this event, to host representatives from our partner League for
Innovation schools here on campus. It is October 2 (the best
day of the year in case you’re wondering) through October 5 of
next year. Like I said, it will be here – oh, I’m sorry, not on campus. It’s going to
be downtown, I forgot about that.
>>?????: No, no, no. It’s going to be on campus – here.
>>Trustee Sharp: OK.>>?????: You’re referring to the …
June 16, 2011 Board of Trustees Meeting, Page 31
>>Trustee Sharp: The next event. OK, the convention that’s here in town – partnering
with MCC. And they’re all within a month or two of
each other.>>?????: They’re in the same month.
>>Trustee Sharp: In the same month – OK, sorry. I remember they were close together
in terms of schedule. It will be a very, very busy week
and I’m glad I’m not an event planner on campus. The last
thing we discussed was additions to curriculum and changes to curriculum. There were three
very interesting small business courses or certificates
added to the curriculum just this past meeting: Direct
Sales, Family Business and Franchising – 12 and 13 credits each, I believe, if I remember
correctly. Enabling some of those specific programs – how
to run a family business, the accounting behind it, all
that sort of thing. Also, franchising – how do you run a franchise, work with corporate,
etc. It was interesting – certificates for those programs.
We have not set a next meeting. I assume it will be not July
4th, but the week after. I would be happy to answer any questions.
>>Chairman Weiss: Thank you, Trustee Sharp. Human Resources – Trustee Dr. Cook.
>>Trustee Cook: Thank you, Mr. Chairman. By the way, Dr. Grove, if you’re in need
of rooms for those meetings – hotel rooms – I know
where you can get them. Our committee met on June 7 and
discussed three things: one was the non-discrimination statement. You’ll recall that is really
focusing around the discussion of gender identity and
gender expression. We had discussed that. We feel we need
one more meeting to discuss that before we bring it to the full Board. We’ll be doing
so at our July Human Resources meeting, which is actually
going to be June 28. We expect them to have a statement
for you to consider at our July Board meeting. We talked about the compensation study and,
as you know, we’ve completed the three phases of
the Hay adjustment based on that salary study. The
discussion really focused on do we leave it now and walk away, or do we continue to try
to maintain what we have, and our discussion focused on
that we think we need to have some kind of maintenance
going on forward. Dr. Korb will be reviewing sources for an RFP. Hay may be the study,
there may be June 16, 2011 Board of Trustees Meeting, Page
32 other options that we might utilize. She’s
pursuing options with ACCT to make sure that we maintain
what we have and we’re considering doing the faculty as the first group of that three-year,
1/3 segment each year over a 3-year period. We also then
talked about criminal background check policy and
procedure. We’re discussing what detail we want there. Again we’ll discuss that
in more detail in June and hopefully have something for you in July.
We did move into Executive session and I would defer
any other comments to Trustee Rayl and Dr. Calaway.
>>Trustee Rayl: Thank you, Trustee Cook. I think you covered it well. I did want to
mention, just very briefly, that in the event that anyone
is wondering about the time lag on the non-discrimination statement, it’s really been an effort for
us to fully explore the procedures that might interplay within a
revision we made to the statement, to make sure that everything is in order and fully
anticipated before we take any final step. So, it certainly hasn’t
been that we’ve put it on a back-burner somewhere. So,
that should be coming forward relatively quickly. I don’t have anything else to add.
>>Trustee Cook: Thank you, Mr. Chair.>>Chairman Weiss: Next is the president’s
recommendation for action and we will begin with the
Treasurer’s report, and I will turn to Trustee Dr. Drummond.
>>Trustee Drummond: Thank you very much, Mr. Chair. I would refer your attention to
Tab 6. Behind Tab 6, on pages 31-41, you will find
the Treasurer’s report. Many, many pages of numbers there
for you to study. Just to point out a couple of highlights on page 31. The report states
that as of April 30, all of our accounts at First National Bank
have been closed. We’ve transferred all of our accounts to our
new bank. As you study the report, I would suggest to you that all the financial activities
are progressing as we had planned in terms of budgets, etc.
An auxiliary fund on pages 34-35 – the revenues to date are
$11,793,000 plus change. That’s up about $367,000 over expenses, about 3.2%. That’s
not necessarily in your report, but that’s a calculation.
Then on page 41, you’ll see the cash balances of various funds. It
shows an unencumbered balance of a little over $83 million. I might suggest to you,
as well, that we June 16, 2011 Board of Trustees Meeting, Page
33 discussed the college administration working
with a bond counselor and a financial advisor earlier.
We’re moving forward with a bank-qualified $10 million revenue bond issued to advance
a refund in a portion of Series 2002 revenue bonds. The
bonds will be sold at 10:00 a.m. on July 21 and this will be
presented that evening to the Board for their approval for the sale. We are anticipating
that this refinancing will result in a savings of about
$50,000 a year through FY 2028. Total savings of
approximately $850,000. We’ve been watching the bond market, the timing seems to be right
for us to do the refunding and refinance and save the
college quite a bit of money. With that being said, I can
suggest that our finances are in order. They’re in very good shape as you study the numbers.
But, we would certainly entertain some questions.
>>Trustee Cook: Mr. Chair, thank you. On the Auxiliary Services report on pages 34
and 35, the revenue to expenditure is very positive as
a total, but when I look at some of the line items, and it would
be a question. I’m assuming we have product in inventory and my question becomes – how
we manage our inventory control. For example, in the
Dining Services, we’ve expended about $200,000 more than
we have taken in revenue. Museum Store is another one where we’ve got a lot more expense
than revenue. So, my assumption is that we have
product somewhere. And I would expect that inventory
control would offset that difference.>>Dr. Calaway: You would think that, Trustee
Cook, and I think the most accurate representation of
these performances will be at the end of the fiscal year when everything balances out.
>>Trustee Cook: I realize this is through April, and so …
>>Dr. Calaway: The Food Service in general tends to be a profitable venture for us. The
Museum Store has not been as profitable. We’ve
had a lot of conversation over the past several months related to
that. And also, some of our projections related to how we deal with having as much product
as we do in the Museum Store. So, you’re right on target
with your question. Some of our challenges with the
Museum Store have to do with some of that, but by the end of the year, you’ll see the
Auxiliary with the June 16, 2011 Board of Trustees Meeting, Page
34 Food Service up to a very significant positive.
Yet the Museum Store, we’re keeping our fingers crossed
for a break-even.>>?????: Minor question, on page 41 in our
Cash – we have an account with Mainstreet Credit
Union with $38.16. What’s that all about and are we closing that out?
>>Trustee Drummond: I think that we got a toaster. (Laughter) Bob?
>>Bob Prater: We opened that account a number of years ago when we had Mainstreet Credit
Union issue credit cards to designated staff. We still have a few credit cards for staff
– about five cards – we need that account to issue those cards.
>>Trustee Drummond: The recommendation of the college administration is that the Board
of Trustees approve the Treasurer’s report
for the month of April 2011, subject to audit, and I would so
move that.>>Chairman Weiss: OK, we have a motion – anyone
care to second?>>?????: Second.
>>Chairman Weiss: Any discussion? All right, all those in favor please signify by saying
>>Chairman Weiss: Any opposed? Motion passes. Dr. Drummond, does that complete your
Treasurer’s report?>>Trustee Drummond: That completes our report
for the evening.>>Chairman Weiss: All right, thank you. We’ll
now move to the advisory committees and monthly report to the Board – Dr. Calaway.
>>Dr. Calaway: Thank you, Mr. Chair and members of the Board. Under Tab 7, you’ll see a
request by the administration for the Board to consider
our college-wide advisory councils and committees. Those advisory councils and committees were
shared with you through Supplement B – that was in your
Board packet this month. These advisory councils range across the board of curriculum and other
June 16, 2011 Board of Trustees Meeting, Page 35
activities that we have at the college. We ask members and volunteers from the community
and from the region to come in and share their expertise
with us. They help us keep our curriculum fresh and other
kinds of processes on track from a business perspective and it has been our practice each
year we ask this Board to consider those advisory committees
and take action to approve those as they were seen in
Supplement B. So, it is the recommendation of the college administration that the Board
of Trustees approve the advisory committees as contained
in Supplement B in your packet. And the terms of these
committee members’ service will run from July 1, 2011, through June 30, 2012.
>>Chairman Weiss: Someone care to make that motion?
>>Turstee Rayl: I move.>>Chairman Weiss: All right, and second?
>>?????: Second>>Chairman Weiss: OK, any discussion? All
those in favor, please signify by saying aye.>>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes. I am sorry …
>>?????: Just a comment. There are 55 committees if I counted correctly. I just really want
to commend everybody involved. That’s a lot
of people giving input to the programs that take place here.
Trustee Mitchelson said earlier at the podium, “This college transforms lives.” And it
just seems to me that the time those individuals give on those
55 committees is really invaluable and I just want to
applaud everybody for managing that whether it’s within a department or whether it’s
throughout the college. To me that’s just a remarkable
effort to include the community.>>Chairman Weiss: As someone who has served
on one of those advisory committees for a number
of years before joining the Board, that is a mechanism by which the college stays current
and relative, or becomes relevant – is the word I am looking
for, to the community and keeps its curriculum with the
demand for the businesses out there and it plays an extraordinarily important part in
keeping the college June 16, 2011 Board of Trustees Meeting, Page
36 on the right track. So, again I commend everyone
that serves on those committees and the amount of
staff time it takes to coordinate and hold those advisory meetings.
>>Dr. Calaway: Thank you, Mr. Chairman. Under Tab 8, you’ll see my monthly report to the
Board with just a host of activities and recognitions
that have occurred since this last report to the Board. I’ll
just point out one or two to you. On the first page of my report, you will see our anthropology
program is just beginning to … will be participating
again this summer in their archeological field school in
Honduras. We’re very, very proud of them. You might remember last year, they had planned
to go and then due to some of the safety issues, we
chose to encourage them to stay home and they did. That travel
advisory has been lifted, so that field school will be going on again this summer. We’re
very, very thankful for the work of Professor McFarlane
who does such a great job with them in archeological study.
Also on the second page of my report, I would just point out under the first item that Ron
Stinson, professor of music here at the college is
now the reigning North American cornet solo champion. He’s a
music professor here, as you all know, here at our college. He’s been involved in helping
us develop our Jazz Fest that we began a couple of years
ago. He’s done just a great job with that. He’s actually
performed at that event. And so, he will be the defending and reigning cornet solo champion
through the year. He’ll defend his recognition next
April at their competition. On page 4, I would just point out to you that
our own Julie Haas was awarded, along with her team,
International Academy of Visual Arts Award. They were awarded a 2011 Communicator Award
for the “Changing Lives Through Learning” marketing
campaign. The Communicator Award program honors the best in advertising, corporate communication,
public relations and work in print, video, interactive
and audio services. Congratulations to Julie. You’ll see the whole team that was involved
in that, but I know Julie’s with us today and congratulations
to her and the team on that. With that, if the Board has
June 16, 2011 Board of Trustees Meeting, Page 37
any questions, I would certainly want to answer those. If not, Mr. Chairman, that would complete
>>Chairman Weiss: Any questions or comments? All right, thank you. I do not believe we
have any old business to attend to this evening.
So, we’ll move to new business and I would like to hear from
Ms. Kate Allen and Mr. Steve Wilkinson on a very exciting topic here.
>>Kate Allen: Thank you very much. I’m pleased to introduce at this time Mr. Steve
Wilkinson. Steve is a former elected official from Garden
City, KS, I learned tonight, and the current president of
Menorah Medical Center. Steve’s our incoming chair of the Foundation and he’s also the
chair of our Research and Development Committee, so I’m
pleased to turn it over to him to give a brief update on
our Hospitality Management and Culinary Academy Initiative.
>>Steve Wilkinson: Thank you, Kate. I was remarking to Kate earlier that this brought
back lots of memories from years of spending evenings around
a table like yours. I appreciate your time tonight for a
very brief update. I think it was somewhere around 18 months ago the college trustees
were considering an important project for the college and an
expansion opportunities for the Hospitality Management and
Culinary Academy, and made a decision to move forward – asked the Foundation Board to
consider being a part of that initiative by doing a
capital campaign to raise approximately 30% of the cost of that
project, and gave us the challenge deadline of August 2011 to work on that. So, tonight
we’re here to share some good news and I do want to say,
we appreciate the opportunity to partner with the trustees
and with all of you and to be a part of the growth and development of the college. We’re
very proud of that as well. So at this time, Kate is going
to hand out to you a list of donors to this capital campaign. I
also want to say, I am the messenger here, I want to take the opportunity truly to commend
the work of Lindy Robinson, who took this initiative very
personal and became the strong leader of this initiative
and worked very closely with the members of the Foundation Board and the Capital Campaign
Committee. She truly was a remarkable leader and her passion was on exhibit all the time
as she was June 16, 2011 Board of Trustees Meeting, Page
38 making this project a reality. Ona Ashley
and Felix Sturmer were also very much involved every step of
the way. The three of them together are a remarkable team. I’m sure not only at the
culinary program, but also clearly within the community and
have great respect within the community. It’s also important
to recognize Joe Sopcich. Dr. Sopcich was very instrumental in the entire campaign as
well and as he transitioned into a different role, but a
great deal of the success belongs to Joe as well. And also, Dr.
Calaway, who made lots of fundraising calls, was very supportive of the initiative, very
involved with us and with the effort. It’s really a great
opportunity for us to see such teamwork and to be involved
together in a great matter. At this point, I’m going to turn it back to Kate to share
more about the results with you.
>>Kate Allen: Thank you. I know Melody will share later, I believe, our thanks to the
Culinary Campaign Committee, which includes Trustee
Cook and several other volunteers. I’ve the easy job of
getting to present these final numbers. But really, it was the work of the great folks
that were ahead of me – before I even began this position – to
achieve these numbers. So, we’re at 3.291 and this is a totally
inclusive list of all the resources available that could be counted toward this initiative.
They are listed not alphabetically, but by dollar amount.
I’ll bring your attention to the bottom key there regarding the
asterisks. The first asterisk is from the Roasterie – Danny O’Neill – that will
be an in-kind gift of equipment and of coffee to the program. Right
below it is the Kirk Family Foundation and they’re doing
Culinary scholarships. Moving toward the end, the equipment carry-over – Ona Ashley and
her team have identified more than a quarter-million
dollars in equipment that is still in good repair and they
believe should be transferred to the new facility. So that decreases the overall expected costs
and that is why that is listed there. And then finally,
maintenance and renovation contributions. That is part of the
Higher Education Deferred Maintenance Program offerred by the state. We had several donors
take advantage of that and those funds are listed
and asterisked as non-construction gifts, which means they
could not be used for the new facility, but they are again earmarked and could be used
to retrofit the June 16, 2011 Board of Trustees Meeting, Page
39 existing nine classrooms into classrooms for
other programs. So again, it’s a totally inclusive list
including some things like that. That’s why they are asterisked, because they’re
a little bit different. But, the total again is 3.291 of all of those funds
and gifts, and at this time I’d just like to thank you all again
and let you know that we’ll be continuing the campaign, we’ll be closing up some pending
communication that we have with a few more viable prospects, probably run us through
the fall, but at this point this is where we stand. I’m happy
to entertain, with Steve, any questions.>>Chairman Weiss: Any questions or comments?
>>??: Can we say yea?>>Chairman Weiss: I believe that would be
appropriate at this time.>>Trustee Mitchelson: Mr. Chairman, I have
a comment. I think this makes the third or fourth
building now that this Board of Trustees has suggested, and I think it’s a very good
policy to continue. I’ll be a very interested citizen watching
you all here as you consider new projects. But to have a private
sector, equity contribution to a building. We had that with the Regnier Center and the
Nerman Gallery; we had it with the Olathe Medical Center project
now that they have donated the ground; and now again
we have it with the Culinary Arts academic initiative. I think it’s just tremendous
that we can see that there’s a market demand for a new building
and a new discipline that we’re going to offer and that
there’s money available to build to add the public money to, so we can leverage the
public money and make it successful. So I hope that’s a policy
that everybody on this Board continues to some, I don’t
know what the right percentage is, but as some percentage of private money in every
one of these transactions, and I – my congratulations
to Joe, and Kate and Steve and Dr. Calaway and everybody that
worked on it. This is a tremendous success. Great job.
>>Chairman Weiss: Dr. Cook?>>Dr. Cook: Yes, Mr. Chairman, thank you.
I too would like to thank Mr. Wilkinson, Ms. Allen
and Dr. Sopcich and the entire committee. They have really done a magnificent job, and
just for the June 16, 2011 Board of Trustees Meeting, Page
40 review, I think we were talking about a $10
million project, of which $3 million has been raised, and we
committed 7. So, I’m very interested in the next steps. I know there are additional
dollars that we may receive and Kate has discussed that that’s
kind of open. But, I still believe we’re in a period of positive
construction with good bids from contractors and so I’m very curious about what our next
steps would be on this project.
>>Dr. Calaway: Mr. Chairman?>>Chairman Weiss: Yes?
>>Dr. Calaway: If I might – Dr. Cook’s question. As you know, as we were getting
closer to the target, we decided to, as the Board approved
the contracting through the RFP process with the architect,
and so DLR group has been working diligently over the last couple of months to get started
in putting together the next stage – first cuts of
drawings and some projections on actual and real costs. And so,
we’ve continued on. In fact, we – anticipating moving forward – knew that and you might
remember some of our conversations of – what if the
money looks different? And so we’re going to continue on
with that. We expect that somewhere, probably in the mid to late part of the fall, we’ll
have some final drawings and be prepared to start to look
at general contractor kinds of work. But I think you’re
absolutely right, the timing is still good to (for major projects like this) work with
general contractors and get good prices. So, we expect good rates
and good prices as we move forward. I would guess
sometime in the fall, we’ll be moving, once we have the drawings through DLR, we’ll
start to move forward with RFPs related to general contractors.
We’re also in the site selection process. I know Dr.
Grove and I had some conversations today and we’ll start to pull that material together
and probably next month have some, probably through Management
Committee, some discussion related to potential sites on campus where this facility fits the
best for all of the various variables. I think, probably ballpark
right now, expect mid-fall – probably the next phase would be the general contractors.
June 16, 2011 Board of Trustees Meeting, Page 41
>>Trustee Cook: I would like to consider, I think, some kind of communication back to
the donors with a timeline. Because they’ve made some
serious commitments and they say, “Well when is this
project is going to be?” And even if we had some kind of a public relations letter
that describes what you just described – I realize we can’t be
definite about certain dates, but some assurance that this project is
well under way and will actually take place.>>Dr. Calaway: Great idea – we’ll make
sure we do that.>>?????: And perhaps, Trustee Cook, as we
determine the naming opportunities, once the design
comes into play, that would be another opportunity to communicate with the donors – along those
lines.>>Joe Sopcich: If I could add just one thing
– I’d like to think Trustee Cook for his involvement on
that committee. There were a lot of early morning meetings which he attended. And also
I’d like to acknowledge Trustee Stewart’s contribution,
which is also listed on here. But equally so, it’s important
to note that whenever this happens, myself, Kate, Steve, we’re always kind of in the
spotlight because that’s what we do, but there’re a lot
of other people that are a big part of this. For example, we benefited
from fantastic publications for this campaign. We had some wonderful technical support to
make PowerPoints and to produce things along the
line. And we had meals in the morning, catering came
through and everything always looked really good. So, the successful fundraising campaign
really is reflective of an entire campus and everyone
who works on the campus. They’re all a part of that. So I
just want to make sure that everybody gets credit for this successful effort.
>>Dr. Calaway: If I might just add to Joe’s comments, Mr. Chairman. We also engaged the
students in this activity and I think one of the really
bright moments of the campaign process was … in a couple
of places Kate had students walk in the door – with Lindy’s support, certainly, and
leadership – with treats for those who we were asking money.
And so, we let students work with them so they got to see
the fruits of the labor of the students who were doing some things in our pastry program
and other things. So, if anyone is hungry, let us know
and we’ll have the students bring some pastries and other
June 16, 2011 Board of Trustees Meeting, Page 42
things with them. But we will probably ask for money too. Students were deeply engaged
in this one. I think it was a really great strategy and part
of the team. It worked very well.>>Chairman Weiss: Are you suggesting that
as a new protocol for Board meetings?>>?????: I second that.
>>Dr. Calaway: Bring your checkbooks and we’ll …
>>Chairman Weiss: And I also want to make sure we acknowledge the very generous gift
of the Wysong family. They kicked this whole project
off, without which probably none of this would happen,
or would not certainly be happening in this time frame. And so, we very much appreciate
their very generous gift.
>>Dr. Calaway: Thank you to Steve and Kate and the whole team.
>>Trustee Cook: Steve, you’re welcome to stay for the rest of the meeting if you’d
like.>>Steve: Uh, thank you.
>>Chairman Weiss: I think that concludes our new business and to provide some continuity
with the Culinary Center, I’m going to ask Trustee
Rayl to provide her Foundation report first and then we’ll
go back to the normal listing on the agenda.>>Trustee Rayl: Thank you, Mr. Chair, and
certainly this is an exciting report for us to receive. You
know, we challenged the Foundation as a Board to raise enough money to make this project
a reality, and while we were confident, it certainly
is nice to reach the goal and realize that we’re there, and kudos
to Kate and Steve and Joe and the folks who kind of spearheaded what was going on. I want
to make sure that we’ve added a lot of thanks here
and everybody had an opportunity to chime in, but I just want
to make sure that everyone gets thanked and so I have kind of an organized list here.
I think first it’s important to thank each and every individual
and organization on this list, because clearly without their
contributions we wouldn’t be celebrating any of this. And, you know, as Chair Weiss
mentioned, starting with David Wysong and his most generous
gift that got this all off at the beginning. But I want
June 16, 2011 Board of Trustees Meeting, Page 43
to make sure that we recognize everyone who served on the committee, and so I don’t
typically list people, but I think it’s important in this
case that we do that. And so the folks who worked on that
committee were Trustee Cook, Ed Holland, Kevin Pistoli, Bob Regnier, Sue Stine, Steve, of
course, and David Wysong. And certainly each and every
one of them put forth tremendous effort to see this project
to its completion or at least where we are now. Lindy Robinson, as was mentioned, did
a fantastic job at keeping things going. Ona Ashley also, the
director of Hospitality Management, played a pivotal role.
And then, of course, there’s the wonderful presence of our Hospitality Management program
itself. And executive chef and coach of the culinary team,
Felix Sturmer, and all of the folks who are part of that
program who make it look so good and who make it easy for folks to get their heads wrapped
around the idea of a culinary center and the fruits that
it can produce. So thanks to everyone who played a part in
that. And Kate, well done. And that concludes my report.
>>Chairman Weiss: Thank you, Trustee Rayl.>>Dr. Calaway: If I might, Mr. Chairman?
>>Chairman Weiss: Please do.>>Dr. Calaway: There’s one person that
we have missed. I think we would be remiss if we didn’t
mention him, and that is Dick Bond. Dick Bond joined us at several of the meetings and,
most particularly, at the ones we were doing major
and in many ways was very influential. He had the chance
to say a couple of things that sometimes we wouldn’t be able to say. He was very diligent
in helping us with this as well and, while I know he wasn’t
on the committee, he kind of was an ex-officio member
and did join several of us in several meetings and was just a good partner in this. So, I
just want to publicly recognize Senator Bond as well, and
thank him for his service.>>Chairman Weiss: Thank you. All right, we’re
going to turn now to Trustee Mitchelson for his
very last Kansas Association of Community College Trustees report and the Johnson County
Research Triangle report. Trustee Mitchelson –
June 16, 2011 Board of Trustees Meeting, Page 44
>>Trustee Mitchelson: Thank you, Chairman. The Kansas Association of Community College
Trustees met last weekend in Kansas City, KS, on the 10th and 11th of June. We were
lucky to have great representation of Johnson County Community
College. Several trustees were there. Dr. Joe
Sopcich represented the administration and I think it really paid off. You could tell
from the other trustees that come from around the state that
they appreciate that Johnson County had great attendance
there. The next KACCT meeting will be in September and by that time you will have selected a
new representative to attend. It has been an honor
for me to be a part of KACCT. I’ve been serving as
treasurer and they elected a new treasurer effective with the academic year of July 1.
A lot of good things have gone on in that association. The
treasurer’s report was one of ample funds, so assessments
will not be increased among the participating 19 colleges. There’s a marketing program
that we did not have at one time, and there is general agreement
on the tiered funding for technical education if the state
should ever have ample resources so they could fund that. So, there is a lot of good things
that have happened in KACCT and I give a lot of credit
to Dr. Calaway and his participation in that in giving
intentional interest all the way through the last few years to get to show that Johnson
County Community College could balance its perhaps
more affluent financial situation, with that of some of the
other community colleges that are struggling with lower assessed valuations and smaller
budgets. So, I think we’re more readily accepted in that
organization than we used to be and I urge this Board to
always have someone who’s really active and participating in it, hopefully plays a
role as an officer going forward and someone who’ll go to the
September meetings. It was a really good opportunity for
me and I’m really going to miss the chance to be with everybody.
>>Chairman Weiss:, I want to particularly thank you for the many, many, what probably
seemed like fruitless hours you spent working with
the other colleges in KACCT particularly related to the
distribution formulas. I know that was a very frustrating time for you to work with that
when there didn’t seem to be much progress being made,
but certainly something that’s been much appreciated by
June 16, 2011 Board of Trustees Meeting, Page 45
this college. So, I want to thank you for your efforts in that. And, I wouldn’t be
surprised if it takes two trustees to replace you as a liaison to KACCT.
>>Trustee Mitchelson: OK, moving ahead with JCERT, we had a meeting this Monday at 8:00
a.m., and this was the first meeting we have held
at the K-State Innovation Campus – roughly K-7 & College
Boulevard. It’s a beautiful new building and it gave us a chance to see what the resources
are that KState will be bringing to our community. The JCERT
Board is moving along. Receipts are slightly below what was projected when the enabling
legislation was passed in November of 2008. We originally
thought there was going to be sales tax revenue from the 1/8 cent sales tax that was passed
in November of 2008 of about $15 million a year, with
$5 million to each college. There’s more like $13 1/2 million
right now with the effects of the recession and the financial crisis of 2008. So, it’s
not quite as much money as each institution had expected, but
it’s enough to fund each institution’s construction project. If
you’ve been down Quivira, you’ve seen the best building emerging on the Edwards
campus. The structural steel is up there, they’ve started
construction up in Fairway in the office building that the Hall
family has given to the Med Center where clinical trials will hopefully be done before long,
and we’ll get some National Cancer Institute recognition
there. And, of course, the K-State building is already
finished and is occupied and is a very attractive addition to Johnson County. JCERT is off and
running and I look forward to learning who’s going
to serve, represent this Board going forward. It’s been an
honor for me to be a part of it since for the past 2 1/2 years. It really is a miracle
that it passed, I believe in November of 2008, and it’s a tremendous
benefit. The dividends really haven’t even started to unfold
for Johnson County and this community. But, we’re right in the middle of the triangle
and I think we might be the biggest beneficiary of any, even
though none of the money flows directly to Johnson
County Community College. So thank you all for giving me the opportunity to serve on
JCERT. It’s been a great honor. I appreciate it.
>>Chairman Weiss: Thank you. Collegial Steering Committee – Trustee Rayl.
June 16, 2011 Board of Trustees Meeting, Page 46
>>Trustee Rayl: Yes, thank you, Mr. Chair. The Collegial Steering Committee met this
afternoon, just prior to this meeting. It was a relatively
short meeting. We had a single item on the agenda and that
was the continued discussion of the designation of Master of Fine Arts degree as a specialist
degree for compensation purposes. It’s a topic that’s
been discussed over the past several months, in keeping with
the rigorous curriculum that is required to attain a Master of Fine Arts and the academic
standard, if you will, around the country. It’s something
the faulty has been trying to get done and I believe we’re there.
As of the academic year 2011-2012, the Master of Fine Arts will be considered a specialist
degree for purposes of compensation. That’s the only
item on our agenda today. So, that concludes my report and I
see Jeff making his way to the podium for the Faculty Association.
>>Chairman Weiss: Thank you, and we always look forward, Mr. Anderson, to your report,
so – Faculty Association.
>>Jeff Anderson: Good evening. Very happy to be able to tie that issue up tonight, the
Collegial Steering regarding the MFA degree. It’s
been out there – a long-going issue – for probably over a
decade I’m sure. It’s really, I think, a good example of how the Collegial Steering
process can work, because everyone participated in this process,
people on both sides of the table did research. They were
involved in discussions, and I think we came to a good decision now that’s going to benefit
folks that have long been waiting for this benefit to
come their way. So, I’m very happy about that and very glad
that we were able sign in to the paper – even though I signed in the wrong place – but
we got that fixed. We were able to get through that little gaff
there, so … I just want to take a few moments to thank Lynn
Mitchelson. I thank you for your commitment to the college. You’ve been here for 15
years. I’m sure it’s been a big part of your life during
those 15 years. The thing I’ve always liked about your
commitment to the college is that you were here for a service-type commitment. It wasn’t
an idea that you wanted to be here to launch your career
another direction or aspire to a higher office. You were here
because you wanted to serve the college. You had an interest in this place and an interest
in the people June 16, 2011 Board of Trustees Meeting, Page
47 that worked here. I’ll always be grateful
for that. And so, I think it speaks a lot of your personal
character and your integrity. You did come from a higher educational background, but
you became a student of the enterprise of higher education.
You’ve asked a lot of questions along the way – I’ve been
to a lot of meetings of yours, so I’m with you and I notice coming in you’re always
taking notes and always asking questions. I’ve always been
impressed with that you’re really into the discussion and you
get very involved in that process. I’ve always liked that. You’ve been a great mentor
to the Board members here today and many Board members
of the past. That’s been a major influencing factor in
terms of where we stand today too, I think. You’ve led us through some good times, some
embarrassing times and some difficult times. But through
that process you’ve been a voice of reason and a steady
influence in terms of your leadership with the Board here too. I’ve always sensed that
your heart’s been in the right place – no matter what we do,
no matter where we go. The only regret I have is that, due to
the nature of our respective positions, we found ourselves at times at the opposite ends
of the table – at times. But after tonight, that’s no longer
the case. And so, I’m happy to see that. Our loss at the college
will certainly be the Baxter Springs Bank’s gain. I can’t imagine them getting a better
person to step in and lead and to guide them to a better place.
Tonight, we’re here in the Hugh Speer boardroom. Dr.
Speer was here many years ago and probably at a time before most of you guys were even
here. He was a pretty colorful character and maybe a little
eccentric, but that was good, I thought. He wound up
having a room named after his service here, so I’m hoping in your case, Lynn, you’ve
been here for 15 years, that you’ll wind up with a building
with your name on it someday. Again, I want to thank you,
and good luck in your future.>>Lynn Mitchelson: Thank you very much, Jeff.
>>Jeff Anderson: That’s it.>>Chairman Weiss: I think Trustee Mitchelson
deserves another very warm round of applause at
this time. (Applause) June 16, 2011 Board of Trustees Meeting, Page
48>>Lynn Mitchelson: Thank you, Jeff, I appreciate
it. I’ll let you talk to the regulators. (Laughter)
>>Chairman Weiss: Perhaps you could get him to come down to Baxter Springs and say all
those nice things.
>>Lynn Mitchelson: I need all the cheers I can get.
>>Chairman Weiss: All right, we come to the second Petitions and Communications section
of our agenda. Again, the Petitions and Communications
section is a time for members of the community to
provide comments to the Board. Comments are limited to five minutes unless a significantly
number of people plan to speak, in which case the Chair
may limit a person’s comments to less than five minutes.
Presenters may choose to speak at either the first or second Petitions and Communications
sections, but not both. Prior to the beginning of the comments,
we ask that you state your name, your address, city
and state. Do we have anyone that would like to address the Board at this time that has
not previously addressed the Board this evening? Yes?
>>James Freed: 11600 W. 127th Terrace, Overland Park, KS. I’d like to preface this – my
apologies to Dr. Calaway and Dr. Grove that I didn’t
give you any advanced warning because I wasn’t planning to
be up here tonight until Trustee Rayl inspired me to bring forward some information. Prior
to the 15 years I’ve had the pleasure of working for
JCCC, I worked for eight years for the Blue Valley School
District. Many of the administrators are not there that were there at the time, but at
that time they went through a similar process as the college with
an RFP and considering outsourcing, which they did do.
I’m not going to mention the company’s name, but that situation, during the course
of the year plus that they worked with them, there was some criminal
activities that occurred – allegations and I believe there
were some prosecutions that may have occurred after that, where some of the management that
the outsourcing company put into place that ran
buildings and grounds and housekeeping were actually
conducting business activities using school district equipment after hours. Now that was
probably perceived to be a very extraordinary circumstance,
but in that particular instance, like the college has
June 16, 2011 Board of Trustees Meeting, Page 49
talked about, those companies offered the opportunity for college employees to go to
work with them. Typically the school district employees took
a salary cut and typically those companies offered no
benefits to those employees. And so, many of those employees – you had families, livelihoods
– they couldn’t take a 20+% cut AND benefits. I
mean, if any of us think about whatever our income level is,
to take that kind of cut and to lose benefits. Many of those housekeepers/custodians left
to seek other employment. Of course this is a very difficult
time to do that with the economy, but when the school
district went through that situation, I believe, it was about the time I came here, but I believe
they ultimately terminated that contract and went
back to in-house housekeeping. I can only tell you because
I, as an architect, and I develop and build the buildings, I take a certain pride in the
buildings. I can only speak for myself personally, but I can tell
you I saw a significant decline in the quality of the services
during that time and the upkeep of the buildings. That’s just me personally. But I would definitely
encourage some conversation with Blue Valley schools and especially trying to get a hold
of some of the administration. I believe there was a lot
of this in the newspaper, so it might be of some value as the
college moves forward. I can only tell you again from a personal standpoint that you
know if we’re considering that with our employees that includes
benefits, and we’re comparing them to proposals that
maybe don’t include the same level of benefits, it seems like it’s apples to oranges and
I would hope there’s some process, given that the college
is committed to these people, their families and their
livelihood for 45 years, that there is an equalization factor in considering that. And
I know this Board has that in their heart. Thank you very much.
>>Chairman Weiss: Thank you. Do we have anyone else that would like to address the Board?
OK, now we’ll close the second Communications
and Petitions section and move to the consent agenda. The
consent agenda is a part of the agenda where the Board considers, in one motion, a number
of items that are considered to be routine. Unless anyone
would care to pull any of those particular items, we will
June 16, 2011 Board of Trustees Meeting, Page 50
consider them all in one motion. I will turn to Dr. Calaway for comments regarding the
items in today’s consent agenda.
>>Dr. Calaway: Thank you, Mr. Chairman. I just point you to the Tabs 9-15 in your packet
this evening which includes curriculum, regular
monthly reports, minutes of previous meetings, cash
disbursements, bids, gifts and grants, and then our human resources report and addendum.
It would be the recommendation of the administration that
the Board consider the consent agenda this evening.
>>?????: If so, move the approval of the consent agenda.
>>?????: Second.>>Chairman Weiss: All right, we have both
a motion and a second. Any comments or discussion? All right, seeing none, we will consider all
of the items. All those in favor, please signify by saying aye.
>>All: Aye.>>Chairman Weiss: Any opposed? Motion’s
passed. All right, that concludes the public portion of
our meeting tonight. We will have an executive session this evening, so I’d like to entertain
a motion to go into executive session for the purpose
of discussing personnel matters of non-elected personnel in
order to protect the privacy interests of the individuals to be discussed. Consultation
with an attorney will be deemed privileged in the attorney/client
relationship in order to protect the privilege and the
Board’s communications with its attorney on legal matters. I anticipate that this session
will last about 60 minutes. We may get done earlier, but they
tend to run long, so we’ll say 60 minutes and no action
will be taken during that session. And at this time I would like to invite Mark Ferguson,
Terry Calaway and Terri Schlicht to participate in that.
At this time I will entertain a motion.>>Trustee Rayl: So moved.
>>Trustee Mitchelson: Second.>>Chairman Weiss: I have a motion made by
Trustee Rayl and a second by Trustee Mitchelson. All
those in favor, please signify by saying aye. June 16, 2011 Board of Trustees Meeting, Page
>>Chairman Weiss: Opposed? All right, we will take a five-minute break and reconvene
for our executive session at 7:00.
>>Chairman Weiss: We are back from a 60-minute executive session. No action was taken. We
will be extending that executive session for another
30 minutes. So, at this time, we are adjourned again from
the public session and will return in 30 minutes. We need a motion, and to that effect I would
like to entertain a motion to go into executive session
for the purpose of discussing personnel matters of nonelected
personnel in order to protect the privacy interests of individuals to be discussed.
Consultation with an attorney would be deemed privileged
in the attorney/client relationship in order to protect the
privilege and the Board’s communications with its attorney on legal matters. This second
executive session will last for 30 minutes and no action
will be taken during this session. We’d like to invite Mark
Ferguson, Dr. Terry Calaway and Terri Schlicht to join the executive session and I’ll entertain
a motion at this time.
>>Trustee Mitchelson: So moved.>>Trustee Rayl: Second.
>>Chairman Weiss: It is moved by Trustee Mitchelson and seconded by Trustee Rayl. We
will start at 8:03 and continue for 30 minutes.