>>Chair Greg Musil: Good afternoon. I call
the meeting of the Board of Trustees of Johnson County Community College to order for August
2016. Please help me start the meeting by joining me in the Pledge of Allegiance.
>>I pledge allegiance to the flag of the United States of America, and to the republic for
which it stands, one nation, under God, indivisible, with liberty and justice for all.
>>Chair Greg Musil: Thank you. Our first item on the agenda is roll call and recognition
of visitors. Ms. Schlict.>>Ms. Terri Schlict: This evening’s visitors
include Dick Carter, Roberta Eveslage and Chris Roesel.
>>Chair Greg Musil: The next item is our Open Forum. The Open Forum is a section of the
Board agenda each month for members of the community to provide comments to the Board.
There will be one Open Forum period during each scheduled Board meeting. Comments are
limited to five minutes unless a significant number of speakers have signed up, in which
case the chair may limit a person’s comments to less than five minutes. In order to be
recognized, individuals ask to sign in before the meeting is started. Speakers are expected
to be respectful and civil, and should not address matters related to individual personnel
matters with the college. As a practice, the college does not respond in this setting to
matters that concern personnel issues or matters that are being otherwise addressed through
established grievance or suggestion processes or otherwise under consideration by the Board.
I know we have one speaker tonight who has signed up, Chris Roesel. Chris? Thank you.
>>Mr. Roesel: Yes, sir. Good evening, Chairman Musil, members of the Board, Mr. President,
members of the administration, members of the faculty, administration, and students
and other members of the community. My name is Chris Roesel. I’m a student here. And you
know I’m passionate about getting young people, everybody, registered to vote and participating
in our electoral system. I gave you a presentation on a simple way to do that last month. I went
by the student ID issuance and found out that it’s not being implemented, so I wanted to
come back and underscore the importance to me. I’ve never said this before to you, but
I worked in 20 countries of Africa, Asia, South, Central America, the Caribbean.
Frequently I was appalled by the conditions at which — in which the people lived. I had
to see people at the point of death because of my job, I was taken to where people were
dying, and what I concluded after working since 1973 in that work is that their governments
were highly unresponsive to them and did not care about them, and they, by and large, were
not able to express their wishes and hopes to the government. That is why I think back
in 1965 the U.S. Congress passed the Higher Education Act and specified in the Higher
Education Act of 1965 that all colleges would offer voter registration forms to all students,
either physically or electronically. Johnson County Community College, as you know, complies
with the letter of the law in doing that, sending out an electronic message. When I
consult with students, students say, “Well, with that electronic message, what we do is
we hit Delete. It’s something we don’t know about that the administration is sending us,
so we delete it.” I suggested last month that you already have these voter registration
forms at the student ID desk. I went to the student ID desk and said — asked why don’t
you put out, not just have in a folder, why don’t you put out those student voter registration
forms? And they replied, “We only put out information that is relevant to the students.”
That caused me an extreme double-take, as you might imagine. As you know, six of your
eight learning outcomes involve civic engagement and political engagement and/or political
engagement. If students were registering to vote and actually participating in the elections,
then you would automatically be meeting six of your eight student learning outcomes. Furthermore,
you would also be increasing the engaged public who support your budget, support your programs,
you would be registering your clientele to express their opinion. So once again, I’m
going to humbly request that you put out these forms. They are there already, at the student
ID, but they’re in a folder, and a student has to divine that they are in the folder,
and to divine that they could ask for them and then take the initiative to ask for them
rather than us asking the simple question, “Would you like a voter registration form?
Oh. Thank you anyway then,” if they don’t. Or, “Would you like a voter registration
form? Here it is. Follow all the instructions. If you don’t, you might not get registered
to vote.” So that is my request to you, again, to consider this. This is the hot time
when many, many students are coming through and getting their student IDs. That is the
only physical point on campus that all students have to come through. Do you have any questions
for me?>>Chair Greg Musil: Trustee Cross?
>>Trustee Lee Cross: Mr. Chair, thank you. Mr. Roesel, thank you for being here. You
and I have talked many times about this, correct?>>Mr. Chris Roesel: Yes.
>>Trustee Lee Cross: And you agree with me now that the state of Kansas now requires
that will be a voter ID when you vote, right? I myself wonder why we even need to register
to vote if now we have to have an ID. Why not simply take care of the process at the
beginning, right? But let me ask you this, sir. What do you think the mission of the
college here is?>>Mr. Chris Roesel: I assume it’s to achieve
the student learning outcomes that the college has declared as the objectives for all students
who are enrolled in the college.>>Trustee Lee Cross: I would agree, to a certain
extent. But we have a mission here to educate the general population and those that come
forward. And while many of us find a home within the political structure, some of us
think that our own partisan or political agendas need to be set aside and further the overall
mission of the school.>>Chair Greg Musil: I’m going to — we normally
do not make this a back-and-forth, and I don’t think that’s appropriate at this time. I know
that the administration has worked diligently with you. I think this is something that will
be an ongoing discussion. But I also think it’s, from my standpoint, it’s an item for
the administration to decide, what are the priorities at the student ID point. And so
we appreciate your passion. I think everybody up here would like to have more people registering
to vote. The fact that too many people just hit delete is an indication unfortunately
of — of some frustration or some disenchantment with the entire system. So again, I appreciate
your passion in bringing this to our attention on multiple occasions. Thank you.
>>Mr. Chris Roesel: Thank you, sir.>>Chair Greg Musil: There are no other speakers.
The next item on agenda is awards and recognitions. And although there is nothing on the agenda,
I would like to ask our general counsel to come to the podium. Tanya doesn’t realize
this is coming, but we were — we’re pleased on a fairly regular basis to have somebody
in the Leadership Overland Park class that’s sponsored by the community college and Overland
Park Chamber of Commerce. Tanya was in this year’s class and was unable to make the luncheon
where they made all of the presentations so I took it upon myself to bring with me her
personally carved and identified box in which she can keep many keepsakes, probably including
thumb drives with Board of Trustee meetings on them.
(Laughter) Thank you for taking the time.
(Applause)>>Chair Greg Musil: Leadership programs by
our Chambers of Commerce are very important to this county, and I think the Overland Park
one has nine separate sessions. I appreciate the administration allowing someone from the
college to participate in that, because the networking and relationships that are built
there, the understanding of how all levels of government and civic and charitable engagement
in the county work is very important so thank you again, Tanya. Thanks for being a good
sport on the surprise. The next item is no surprise, it will be our College Lobbyist
Report. Dick Carter.>>Mr. Dick Carter: Thank you, Mr. Chairman.
Good evening, members of the Board. If July was a dull month, we certainly made up for
it in August and we’re not through yet, although I don’t think there’s any more surprises or
— or big news that we’re at least aware of coming in, in August. But I do want to give
you a little update on what’s been going on in Topeka and across the state, as we prepare
for the fall to set in. The first month in the state’s fiscal year appeared to be down
about $14.3 million in expected revenues. Keep in mind that this is after the Consensus
Revenue Estimating Group adjusted down those figures twice in fiscal year 2016, and so
in doing so, they’ve — they plan for not only the current fiscal year, but they look
forward to the coming fiscal year, which is the one that we’re in now, 2017. That group
will meet again in November of this year to take another snapshot or another look at where
they think the state’s finances are going. But we’ve seen a fairly unfortunate trend
over the past couple of years with the revenues not meeting the expectations, and so that’s
kind of where we’re at one month into fiscal year 2017. Keep in mind that each year in
June, the State typically loans itself or borrows money to the tune of anywhere from
— this year it was 900-plus million dollars. It’s a certificate bond of indebtedness, and
it’s required that those dollars be paid back before the end of the fiscal year comes on
June 30th, 2017. So not only are we down in the first month of expected revenues, but
we have a $900 million bond that we’ll need to pay back come the end of this fiscal year.
All of that combined is most likely what attributed to a downgrade again in the State’s credit
rating. And I offer that just because I know that we make financial decisions here at the
college and things like that are important to us when we’re doing bond work. And so the
State has moved from a AA to a AA-, meaning that 41 other states have a better credit
rating than state of Kansas. The other — the other thing that I want to
talk about as it relates to the finances of the State is the Governor has recommended
or at least has requested that state agencies look into what a 5% cut would look like. I
think that nothing will likely be done with regards to any cuts unless we have some very
horrendous months between now and November. But I think that nothing will likely be done
before the November general election and probably not until after the Consensus Revenue Estimating
Group meets to kind of just see where things need to be at the State.
We saw some movement in the political process on August 2nd. There were approximately five
races in Johnson County where a challenger beat an incumbent. There are a couple of other
districts that surround Johnson County where there might be some overlap, but those are
the ones that I’ve measured. We’re likely to see some additional change in the general
election. There are some — I think where we might see most of the change is going to
be in the Senate. There are some seats across the state that are very vulnerable and seats
that had close races four years ago, and I think that we’ll definitely see — we’re already
in the 10 or 11 range right now for Democrats in the Senate. We could see as many as 12,
13, or 14, depending on how some of those races unfold. So we know that there’s going
to be some change, at least on that side of the — of the capitol. We’ll see some change,
and we already have seen some change in the House as well. Both of — what we know as
a result of the primary is that the leadership races are going to look very interesting,
and again, that will change come — come November as well. The legislature comes to Topeka the
first week or so in December, and that’s when they elect the leadership from the — amongst
their own ranks. There’s already some campaigning going on from within those who have identified
themselves as running for a leadership post. And depending on what happens in November,
we’re likely to see some very different folks in leadership come January 2017. And that
means that we’re going to see some change, there’s some races in the general that could
change what the face of the education committees look like as well. We already know that the
Senate chairman who did not run this past election cycle, which means we’ll have a new
education chair in the Senate, not sure what the budget chair — well, the budget chair
lost in his primary out in Salina. And so we’ll have a new — we’ll have a new person
there on the Senate side. And chances are likely that there are some concerned folks
out there, and the input that we get from folks that are out in the field is there could
be some change not only in the budget chair, but also in the House education chairmanship
as well. So we’ll see what happens, we continue to monitor that and I’ll certainly have a
more robust report in November when it comes to what — what the State is going to look
like in the legislative process in 2017. Not to be dismissed, and I’ve mentioned this
before, but again, I think this will play a role in what the turnout in November looks
like. You are going — have already begun to see it in the way of ads and some press
releases, some postcards, I received another one just yesterday. You are going to see a
whole lot of new groups that you’ve never heard of sending you mail. You’re going to
see and hear it on TV and on the radio. You’ll see it on banner ads and on the Internet and
in the newspapers with respect to judicial retention. And I’ve talked about that a little
bit in the past. There are four targets for certain in the Supreme Court, and we’re — and
you’ll see some additional pieces of mail that you’ve never heard of those groups. There’s
going to be a lot of money spent on — on the retention of those justices, and — or
to vote those justices out of office, out of their position, and that very well likely
could determine what the outcome of who shows up to vote, that could affect some other races
as well, not to mention the presidential race that’s — that’s also going to be held in
November. So all of those factors come together to really
— we’ve never seen something like this before in the wake of an election and what the outcomes
could look like. Finally, the Kansas Board of Regents gets
together with their government relations folks every year for a little mini retreat, and
we did that last Friday, and I’ve bulletized some items that I thought were important for
you to be aware of. There appears to be no initiatives coming from the Community College
Association other than watching for and advocating for budget items. We’ll probably see another
bill this year as it relates to a merger between a state university and a technical college.
That does potentially have some impact on the community college system. It’s unsure
if there will be a service area bill that comes out. There have been talk in the past
about such items, nothing really ever materialized in a significant way but I think that that’s
something that we need to be aware of. A new item that I think will be of interest
and you’ll be hearing about this or will be working this angle probably from an administrative
side, but certainly everyone is welcome, in the past, colleges have — there have been
the Community College Day, there has been the State University Day, each individual
state university usually comes up and has their own day at the State House. They set
up big tables and displays. There’s going to be an effort this year to have a Higher
Education Day on January 19th, and that will eliminate the other individual silos supposedly
that come up. I don’t know that they fully grasp how it’s going to work, but it’s just
— it’s just beginning to take shape. And I believe they’ve reserved all five floors
of the Capitol for this event. And so we will be a part of that as part of the community
college system. Again, I have no details other than just it’s going to be on January 19th,
and that’s something that will be new that we’re looking forward to.
And then finally, the Board made clear that their number one initiative for this coming
year is to prevent any further cuts to higher education funding, and then secondarily, to
restore the 4% cuts that occurred during the 2016 fiscal year.
I think I would stop there and if — if I’m able answer any questions.
>>Chair Greg Musil: Trustee Lindstrom?>>Trustee David Lindstrom: Mr. Carter, you
opened up with the comments about the State revenue and the projections and the readjustments.
Can you, for my benefit and possibly for others, too, explain how that happens, how those projections
happen and who sits on the body that actually makes those projections?
>>Mr. Dick Carter: The Consensus Revenue Estimating Group is made up of the chief budget officer
for legislative research, the director of legislative research, the governor’s budget
director. There are some university economists that sit on that Consensus Revenue Estimating
Group and they look at past trends and they look at policies that have been passed in
the legislative process to make determinations on what the expected level of revenue should
look like as it comes into the State’s coffers.>>Trustee David Lindstrom: So it is — is
it — are those figures generated from the administration? Or is it from a — a group
that includes more than just the administration?>>Mr. Dick Carter: No. It’s — it’s from a
much larger group than just the administration. There is a group that comes together and it’s
much like sitting around the room and trying to figure out just exactly where they think
things are going to go. I mean they’re projections.>>Chair Greg Musil: Other questions for Mr.
Carter?>>Dr. Joe Sopcich: I’ve got one, Greg. Dick,
there’s some speculation that we need to prepare for another 5% cut. Does that apply to higher
ed?>>Mr. Dick Carter: Yeah, I think it certainly
would. I know that higher education has — has borne the brunt of some of those cuts in the
past. It impacts the different sectors of higher ed differently. And I know that tech
colleges and community colleges maybe haven’t seen some of the significant cuts like the
State universities have. But I do believe that everything is on the table when it comes
to that.>>Chair Greg Musil: Trustee Ingram?
>>Trustee Nancy Ingram: Was that in reference to the 5% that he was speaking about earlier?
>>Dr. Joe Sopcich: Yeah.>>Trustee Nancy Ingram: Okay. I assumed that.
The other question that I would have, you said our bond rating has gone from a AA to
a AA-. What’s the highest rating?>>Mr. Dick Carter: I believe the highest rating
is AAA.>>Trustee Nancy Ingram: Okay. I thought so.
>>Mr. Dick Carter: I’m not a bond specialist, but I do believe that’s typically what the
highest rating is.>>Trustee Nancy Ingram: Can we go lower than
a AA-?>>Mr. Dick Carter: I think you can.
>>Trustee Nancy Ingram: Okay. Thank you.>>Trustee Lee Cross: If I may, Mr. Chair.
>>Chair Greg Musil: Certainly.>>Trustee Lee Cross: Mr. Carter, the Governor,
as I understand it, has blamed the status of the economy and perhaps tax revenues to
the fact that agricultural commodity prices are down or oil and gas commodity prices are
down. Short of a amazing recovery in those two industries, would there be any easier
way to stabilize the State budget and perhaps improve the rating of the State’s credit?
>>Mr. Dick Carter: Well, I think that, again, I’m not — I’m not a bond counsel, so I can’t
speak to how –>>Trustee Lee Cross: That was a bad question
perhaps.>>Mr. Dick Carter: — how the agencies rate
the State and what they — what they — what data they use for that. But I do think that
the example that I’ve used in the past is that historically, Kansas operated on — and
you’ve heard the analogy of the three-legged stool, and when you take away one or more
of those legs, you have to figure out where to supplement the revenue, if you’re making
that stool unstable. I think that the administration chose to move in a direction of a consumption
tax and we saw that I believe two sessions ago. And those — those revenue expectations
— well, with this particular month, they did not meet the expect — expected revenue
levels. So I think it’s, you know, it’s having — that three-legged stool example I think
is probably the best one to continue to use.>>Trustee Lee Cross: Just a quick follow-up,
Mr. Chair. Mr. Carter, thank you for that. And I certainly think that this administration’s
tax policies have been responsible, as you just said. And while everybody in the room
knows what you just described, I get two or three people every month that say they saw
me on TV and at the off chance that they watched the whole thing, I just want them to be able
to understand — have them understand what you’re talking about, what we’re talking about
and why many of us were heartened by the election results earlier this month and that it’s critical
that we take a different budget direction.>>Chair Greg Musil: Mr. Carter, I have a — you
mentioned there may not be any action until the fall meeting of the Consensus Revenue
Estimating Group. When is that?>>Mr. Dick Carter: Well it will be after the
election. It’s typically the middle of the month. I think they can set the date whenever
they want, but it will be after the election.>>Chair Greg Musil: Before leadership is picked
in December?>>Mr. Dick Carter: Most likely before leadership
is picked in December, that’s correct.>>Chair Greg Musil: Thank you. Appreciate
your continued work for us in and around Topeka. The next item on the agenda is our annual
statutorily required budget hearing on — or public hearing on the budget for this college
for fiscal year 2017, which is — which begins on — began on July 1, 2016, and will end
on June 30th, 2017. I continue to believe that in addition to selecting the president
to run this college, our number one responsibility is to establish a budget that funds the functions
of this college in a reasonable way and that, you know, sets our tax levies, our tuition,
our other revenue sources in a way that everybody can plan and make sure that the next school
year comes off relatively smoothly. I’m going to go through a little bit about — I did
this last year because I think there have been concerns expressed by some that the budgeting
processes of local governments aren’t transparent enough or aren’t accountable enough or somehow
hide the ball from the public so that individuals can’t understand what we are doing, why we’re
spending their tax dollars or how we’re spending their tax dollars. I don’t think that’s true
and I’m going to try today to help make sure that anybody in the audience or anybody watching
on TV can understand that. What we do. We started working on this budget
last fall, probably in October was the first suggestion of budget guidelines that would
guide staff and the administrative staff and the budget officers in the college in coming
up with the amount of expenditures and revenues needed for the next fiscal year. That, if
you follow our agendas either for Management Committee or for this Board, you will find
budget guidelines in virtually all of the agendas from that point forward. We’ve been
assisted in that as a board by Dr. Sopcich and Barbara Larson, Rachel Lierz, and everybody
else on the team, really, budget directors and others, budget administrators who have
the responsibility of coming up with their portion of the college.
We adopted budget guidelines last fall as a board to tell staff where to go look, what
can you — what do you think — what are the parameters for coming up with the budget.
Those budget guidelines included trying to increase our ending balance and adding to
our reserves, because we know we have needs coming up. In fact, we had a retreat last
Saturday which indicated the kind of needs we have for — in our career technical education
programs, in our classrooms, in our aging buildings and other infrastructure. The budget
guidelines including maintaining the same level of faculty, staff, faculty and staff
positions as in fiscal year 2016, using a priority-based budgeting system that looks
at our strategic goal, and our key performance indicators to help us make decisions on where
we want to spend our money so we reach our strategic goals; we assumed increased valuation,
assessed valuation of the county would go up by 4% last fall. The county’s done better
than that, and because of the growth in this particular county in Kansas, it’s 6.5%. We
assumed there would be no change in the amount of aid we get from the state of Kansas, which
is about 15% of our budget. And as we just heard from Mr. Carter, that is one area that
is uncertain, and over the last two years we have suffered cuts of about $1 million
total in state funding because of the revenue issues at the State.
We also gave guidelines to our staff that student tuition would increase by $2 a credit
hour for in-county students and $6 a credit hour for those out-of-county and out-of-state
students. And finally, we assumed that the property
tax mill levy, the rate of taxation that we charge based on property tax values, would
not go up. Those guidelines were reviewed several times throughout the year. In April,
we had a budget workshop at this meeting. We reviewed a 97-page budget booklet, which
is a public document that shows everything there where our revenues are, where our expenses
are, goes through in great detail how we spend the taxpayer’s money, the student’s money,
grant money and other moneys that we get at the college.
In May, we adopted a management budget to try to give our administration an idea of
what can they do when they need to sign contracts that will take effect July 1 knowing that
we can’t adopt an official budget until this meeting after a public hearing. But in order
to give management an idea of what we think we are going to do in our budget, we adopt
a management budget in May after discussion among the Board. The final legal budget will
be adopted later today during the Management Committee process, after the public hearing
occurs. And I’m going to open the public hearing in a minute to see if we have anybody who
wants to speak as a stake holder of the college. Most of our assets in this college are people,
and it’s no surprise that 76% of the total budget authority that we’re asking for next
year, which is $146 million in the General Fund, 76% of that goes to people. It goes
to salaries and benefits for the people who teach, all the way from the people that teach
to the administration to the people that clean up the buildings at night. 61% of our revenues
in the General Fund come from property taxpayers in Johnson County. That’s homeowners, that’s
apartment owners, it’s business owners, it’s warehouse owners. They are generous in their
support of this college. A homeowner with a home value of $262,000,
which is the average home value in Johnson County as of January 1, 2016, will pay $285
to support this college. $285 on their value of $262,000. Johnson County residents next
year will be asked to pay $2 more, or $92 a credit hour — $93 a credit hour. Non-Johnson
County Kansans will pay $110 a credit hour. Out of state students will pay $220 a credit
hour. And this will be the first year we have adopted a metro rate so that zip codes adjacent
in the Kansas City metro area, students from those zip codes will pay $135 a credit hour
rather than out of state tuition, they’ll pay a lower rate with the hope that we can
draw those people to Johnson County, train them here, and keep them here to be part of
our labor force. The budget includes a 2.75% average salary
increase for faculty. That was part of the negotiations in our collective bargaining
agreement, and it’s part of our obligation as a board under the Master Agreement. It
also includes an average 2% across the Board salary increase for staff. As part of the
budget process, we have reallocated some positions without adding positions. For instance, next
year we will have six new Student Success engagement persons. We will also pick up the
cost of a police officer who was previously funded by a grant. We’re not going to let
that position go in times of — when security needs are significant. And we’re also going
to hire another police officer out of our General Fund budget. Obviously, if there’s
anyone in the audience that wants to speak to this, we would welcome their — their input.
We have to budget, balance the budget, by law. We don’t play smoke and mirrors. Everything
is in the budget. Everything is in the budget workshop book. If we don’t like what we’re
spending here, if we’re spending too much here and we cut what we spend there, then
we have a consequence. If we want to spend something somewhere else, we have a consequence.
If we don’t get revenues from one source, we’ve either got to make them up from another
source or we have consequences. I think that’s all well understood by this
Board, and we listen all year to people on campus and off-campus who talk to us about
whether we’re being efficient, whether we’re using tax dollars well. So with that, I’m
going to open up the public hearing and ask if there’s anybody in the audience, any stakeholder
of any kind that would like to make any comments on the budget that was published last month
for the Community College. Is there anyone in the audience who would like to make comments?
If not, I will close the public hearing. This is not unusual. I think it’s a tribute, number
one, to the quality and credibility of the college over the years in spending money wisely.
I think it’s partly attributable to the fact that we are accountable and transparent in
how we budget and also that people talk to us throughout the year and assume we’re listening
to them, and I think we are. We will have — we can have more discussion
at the Management Committee when there’s a motion to adopt the official budget. But at
this point, we will declare the public hearing closed and move on to the next item on the
agenda, which is committee reports starting with the Audit Committee. The Audit Committee
met on August 4th at 8 a.m. I was present as the Chair along with Vice Chair Stephanie
Sharp. We had a number of reports. The audit — our internal auditors did their annual
— or biannual travel and expense review where they look at the travel and expense numbers
spent by the Board of Trustees to make sure they meet policy guidelines and by the administration
to make sure they do — they meet policy guidelines, and also if I remember right, do a random
sampling of other expenditures when people travel out of town and claim either mileage
or airfare or hotel expense or registration expenses. Those were all audited and found
to be appropriate, necessary and in substantial compliance with our policies and procedures,
which we always appreciate. We had a quarterly projects updates about
different audits that are in various stages of completion, and movement toward adopting
or implementing recommendations made on previous budget — budget audits. We had a report on
the Ethics Report Line, which is our anonymous report line where anybody can report anything
that they believe should be reviewed on behalf of the college. They can do it anonymously
or they can give their name. We had a presentation on the Behavioral Intervention Team and the
reports from that team were if somebody sees something that looks like it’s out of order
with a student or the faculty member or a staff member and reports that, and it is followed
up on by a Behavioral Intervention Team. We looked at the working agenda for next year,
which is what informs each of our committees on what they’re going to do at various times
during the year. The only action item is a recommendation of
the Audit Committee that the Board approve the 2016-2017 Audit Committee Working Agenda,
as shown on Page 4 of the Board agenda, and I will make that motion.
>>Second.>>Chair Greg Musil: It’s been moved and seconded.
Any discussion? If not, all in favor say yes. (Yeses)
>>Chair Greg Musil: Opposed, no. Motion carried. The Audit Committee Working Agenda is approved.
Trustee Sharp and I would stand for questions if anybody has any. If not, we’ll move on
to the Human Resources Committee. Trustee Ingram.
>>Trustee Nancy Ingram: Thank you. The minutes of the Human Resources Committee are found
on Pages 5 through 7 of the Board packet. It includes one recommendation. The committee
met on Monday, August 1st. The first item for discussion was the proposed changes for
403b and 457b plans. Mr. Zimmerman provided an overview of the three following proposed
changes to the current administration of the Johnson County Community College 403b and
457b plans. The first was to consolidate from four record keepers to one record keeper to
streamline the investment menu and thirdly to hire an independent investment advisor.
Human resources is continuing to explore options and communicate with employees regarding these
proposed changes. A tentative timeline was shared and includes the issuance of an RFP
for investment consultant in the third quarter of 2016 to hire an investment consultant to
work with the college’s investment committee to design a new investment line-up in the
fourth quarter of 2016, to issue an RFP for a sole record keeper in the first quarter
of 2017 followed by informing plan participants of changes in the second quarter and the implementation
of a new administration model July 1 of 2017. Staffing tables and salary overview were also
on the agenda. Ms. Centlivre provided an overview of the current college’s salary staffing tables,
which include the following highlights; policy 418.04 compensation, the philosophy of compensation,
pay grades and ranges, the comp ratio guidelines, initial salary placement and monthly recommendations
to the Board and, finally, the annual publications of staffing authorization tables. Item number
3 was our working agenda for the fiscal year ’16-’17, which is found on Page 7 of the Board
packet, and Dr. Korb reviewed the proposed Human Resources Committee working agenda for
2016-2017. And with that, I do have a recommendation and I will make the following motion that
it is the recommendation of the Human Resources Committee for the Board of Trustees to approve
the Human Resources Committee working agenda for 2016-2017, as shown subsequently in the
Board packet.>>Chair Greg Musil: Is there a second?
>>Second.>>Chair Greg Musil: Moved and seconded to
adopt the working agenda. Is there any discussion or questions? Trustee Cross?
>>Trustee Lee Cross: Without any opposition, I’m just asking, Trustee Ingram, why does
the college need to hire an independent investment advisor?
>>Dr. Judy Korb: We’re just — we’re recommending that we — well, we’re not really to the recommending
stage, we’re still exploring this. But right now the college has four different investment
groups that we work with, primarily the majority of our fund are with TIAA-CREF and Lincoln
Financial. What we’re proposing is that we actually move to — that we go out for RFP
and we move to one record keeper, so we have one record keeper that we would use and then
with an investment advisor, we would be able to go through and analyze the best funds for
our employees to invest in. Right now if you have your money with TIAA-CREF, the selection,
the options that you have are CREF funds. If you are with Lincoln, you get Lincoln options,
where if we go with an independent investment advisor, we would be able to select the best
funds that we can, and one of the main reasons for doing this, and this has been in the news
quite a bit, but one of the main reasons for doing it is because you have better control
over selecting options where you can select ones that have reduced fees. So the administrative
fees on some of them in the programs that we have, we have no control over what they
are because they’re with TIA-CREF or they’re with Lincoln. But we would be able to do a
better job of selecting funds that wouldn’t cost our employees as much, that are performing
well, but rather than relying on our own resources for doing that, we think it would probably
be a good idea to have an independent advisor that would help us to analyze those funds
to put together the portfolio for our employees.>>Trustee Lee Cross: I thank you for that.
>>Chair Greg Musil: Any additional questions? Or a discussion on the motion? If not, all
those in favor of adopting the working agenda for human resources, please say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries
unanimously. Learning Quality, Trustee Cross.>>Trustee Lee Cross: Thank you, Mr. Chair.
The Learning Quality Committee met in this room on August 1st of this month at 8:30 a.m.
Trustee Henry Sandate was present for his meeting, he was elected to the JCCC Board,
selected by the Board in April of 2016, and he’ll serve on the committee for the remainder
of the calendar year. Mr. McCloud, the Vice President of Academic Affairs, CAO, welcomed
Trustee Sandate to his first Learning Quality meeting. So we’re proud to have him onboard
with us this year. Mr. McCloud gave a presentation about a review
and updated policies that were needed for the upcoming year. For future meetings, the
committee will broaden its scope to include more presentations for learning engagement,
Student Services, and continuing education. A proposal was presented to the Learning Quality
Committee to approve the working agenda for the 2016-17 fiscal year, and is it, therefore,
Mr. Chair, the recommendation of the Learning Quality Committee that the Board of Trustees
approve the 2016-2017 Learning Quality Committee working agenda as is subsequently shown in
the Board packet. And I would so move.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to adopt the working agenda for Learning Quality
Committee. Any discussion or any questions? If not, all in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries
unanimously.>>Trustee Lee Cross: Vice President McCloud
also presented five affiliation agreements which have been reviewed by legal counsel
and provide clinical placement for students who need practical experience to complete
their curriculum. The committee approved three separate affiliation agreements for credit
programs in health care, interpreting, legal interpreting, the combined agreement for health
occupations and practical nursing. Two additional agreements were approved for continuing education
programs for the pharmacy technician and phlebotomy programs. Complete details can be found subsequently
in the consent addition — Consent Agenda portion of this Board packet. Other agreements
were presented for informational purposes: Number 1, 15 concurrent enrollment partnership
agreements, renewals for the College Now program; Number 2, four facility use agreement renewals
for the College Close to Home program; and 3, five shared funding agreement renewals
for the College Now program. Learning Quality Committee reviewed the aforementioned agreements,
which will be discussed by the Management Committee at their August meeting.
Dave Ellis, a counselor, was granted a sabbatical for the 2015 semester to explore the beginning
— to explore beginning a program working with seven to 10 high-risk students at three
area high schools to provide individual counseling, which would encourage the students to attend
college, preferably here at Johnson County Community College. Results of the sabbatical
include approximately 35 students enrolling for fall classes at the college, with others
deciding to attend four other colleges — attend other colleges. Future plans include collaborating
with the College Admissions office and high school counselor’s office to assist high
school students at each school with filling out the college application, attending orientation,
and arranging for an assessment testing. Jeff Anderson, who is also a counselor, was
granted a sabbatical for the fall 2015 semester to research, identify, and contact key personnel
in the United States-based corporations based in the U.S.-based operations based in Las
Pintas, Mexico, with the intent of soliciting and securing funding required to underwrite
annual operating expenses for the Centro Integral Comunitario clinic, CIC, located in Las Pintas.
Securing funds for the long-term sustainability is critical for providing continued learning
opportunities for JCCC students through the college’s services learning partnership with
CIC. Results of the sabbatical include reaching out to the IBM Corporation in Mexico City,
resulting in an employee service volunteer program being launched with the employees
working directly with the CIC. Another connection was made through the college with the BNSF
employees involving generating interest for them traveling to Las Pintas, participating
in service work in the community, and/or possibly with BNSF providing a donation to the project.
Future plans include continuing to pursue funding for the project.
We did have a discussion that was tabled with respect to monitoring student development
and a discussion on student loan debt and counseling services offered to our students.
I appreciate Mr. McCloud for bringing that up. I do look forward to talking more with
Trustee Sandate and Dr. Weber and others about that issue.
Randy Weber, Vice President of Student Success, and CSAO, gave an overview of the fall enrollment
report. The report is run daily and shows enrollment trends for this fall compared to
data received for the same time last year. The report can be accessed through InfoShare
by searching IR or by clicking on the following link available in your Board packet.
Mr. Chair, the Learning Quality working agenda follows on the subsequent pages of the Board
packet, and as much as I don’t want to, I’ll stop talking now because that concludes my
report.>>Chair Greg Musil: Any questions for Trustee
Cross? If not, thank you for that, and we’ll move on to the lengthy Management Committee
report. Dr. Cook.>>Trustee Jerry Cook: Thank you, Chairman
Musil. The Management Committee meeting did — committee did meet on August 3rd in this
room. All members were present, including Trustees Cross and Lindstrom. And we — we
don’t have the — the annual calendar report for you, like all the other committees have
had, because we’re a 12-month active committee and we actually approve that in July, at the
beginning of the year rather than two months into the year.
>>Chair Greg Musil: We will double your salaries for that.
>>Trustee Jerry Cook: So we don’t deal with that. My apologies to the other committees
for being so rude. Dr. McCloud did update us on several affiliation articulation reverse
transfer cooperative agreements, which was referenced by Trustee Cross in the Learning
Quality Committee. That — those recommendations you’ll find in the Consent Agenda, and by
the way, the total work of the committee is found on Pages 12 through 45 of your packet
for your reading pleasure. Dr. Antle gave an update on the JCCC Center for Sustainability
and a round table conference on energy that was held on that day, August 3rd, and a partnership
with the Kansas City Power & Light and dealing with efficiency programs under consideration
by the Kansas Corporation Commission. We have a number of recommendations for you to vote
upon tonight. The first is given by Kate Allen. And it has to do with naming of our facilities
and unnaming of our facilities. I’ll draw your attention to the — and what we’re doing
is, we’ve been bringing to this board a number of recommendations that make our policies
more efficient, and that’s — that’s true tonight as well. And what we’re looking at
are naming college facilities policy 217.05 and — and turning that into a policy that
streamlines how we name and how we change the names of buildings. I think the Management
Committee, and I hope this board and the entire staff take very seriously the process of how
we name buildings in the first place, and basically those are — those considerations
are made for not just financial contributions to the college. There’s a series of details
that outline what requirement is there, but also contributions to the college that — that
someone may have made over a period of time. And throughout this discussion, the policy
will state that it requires affirmative vote by five trustees to either name a building
or change the name of a building, and even in changing the name of the building, considerations
are made, has the building outgrown its usefulness, is that program still in place. But there’s
a whole series. And what we’re going to vote on tonight is not that — is not a lot of
detail there for you to consider. But we did have a lot of discussion should that vote
have been six trustees to name or change the name of the building, should it be 7-0. And
I think after a very serious discussion we agreed that a 5-2 vote was enough to name
a building and to change the name of a building. So with all of that, we do have a recommendation.
It is the recommendation of the Management Committee that the Board of Trustees accept
the recommendation of the College Administration to approve the revisions to the naming College
Facilities Policy 217.05 and the deletion of the naming College Facilities Appendix
Policy, as shown subsequently in the Board packet, and I’ll make that motion.
>>Second.>>Chair Greg Musil: It has been moved and
seconded to revise the naming college facilities policy. Is there any discussion or are there
any questions? If not, all in favor say yes. (Yeses)
>>Chair Greg Musil: Opposed, no. Motion carries unanimously.
>>Trustee Jerry Cook: In the public hearing for the budget, Trustee Musil did an outstanding
job of referring to our three — our three major budgeting processes. One is the management
budget, one is the official operating budget, and the third then has to deal with how we
make budget allocations at the end of the year. And one of those budgets was generated
in 19 — or one of those policies was generated in 1985. Another one in 1995. We did change,
amend one of those policies in 2005. So — so we’ve been dealing with policies here that
are over 30 years old and as recently as 2005. And after, again, lengthy discussion about
the purpose of doing that and working with the efficiency of the college, we’re combining
all of those policies into a cleaner policy that deals with the efficiency of our college
at this point. And I suspect that some of you may have questions about, well, does this,
as we — as we delete a lot of language that you see in the Board packet and make it more
efficient, what does that do to our checks and balances? And I think one of the reasons
is we’re cleaning up these policies is that we have placed a number of steps in place
in checks and balances, you heard Trustee Musil refer earlier about the reports that
come to the Management Committee, the reports that come to the Board. We have an internal
auditing process. You heard a part of that in his audit report. We have an external audit
process. We have a budgeting team in our business department that’s very, very thorough about
each of their respective areas. One of the changes we’re making is back in 1995 we had
a policy that at the end of May, May 31st, if there were — if there were dollars in
a budget line item that were going to be transferred to another budget line item that were over
— that exceeded $10,000, that required prior trustee approval to make that happen. And
then at the — in June, if there were dollars left over again, that would require approval
to make — to make that occur. And there were situations where some things may have happened,
a piece of equipment broke down, air conditioning didn’t work, that we — it would be difficult
to wait for the Board to meet again in a next monthly meeting to make those decisions. And
with all of the checks and balances we have in place, we as the Management Committee really
feel that the consolidation of these three policies as we’re recommending is most appropriate.
And therefore, it is the recommendation of the Management Committee that the Board of
Trustees accept the recommendation of the College Administration to approve the deletion
of the Legal Budgeting Policy, the deletion of the Use of Year Funds Policy, and the adoption
of an updated and consolidated Budgeting Policy, as shown subsequently in the Board packet.
And I’ll make that motion.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to do the updated consolidated budgeting policy.
Are there any questions for Trustee Cook? He already anticipated our questions and gave
us the answers, so come up with something really good. If there’s no discussion, all
those in favor say yes. (Yeses)
>>Chair Greg Musil: All opposed, no.>>Trustee Jerry Cook: Thank you very much.
The next item is the recommendation dealing with our State of Kansas Municipal Investment
Pool. This is basically to take — make consideration for new staff that are working in these pools.
We’ve had reports on the pool previously and also who has the authority to sign and process
this. So it is the recommendation of Management Committee that the Board of Trustees accept
the recommendation of the College Administration to approve and adopt the resolution regarding
the State of Kansas Municipal Investment Pool, and I’ll make that motion.
>>Second.>>Chair Greg Musil: Moved and seconded to
approve the administration’s recommendation regarding the State of Kansas Municipal Investment
Pool. Are there any questions? Is there any discussion? If not, all in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries.
>>Trustee Jerry Cook: Next item is the budget for fiscal year 2016-17. Earlier in this meeting,
Trustee Musil again did a very wonderful job in laying out the steps that take place month-by-month
for the year. We had the public hearing, and we are now at the point where we adopt the
official operating budget. I think what I’ll do is, because we’ve discussed this so many
times, is I’ll make that motion and if there’s any discussion we can deal with it. It is
the recommendation of the Management Committee that the Board of Trustees accept the fiscal
year 2016-17 budget as published, which includes total property tax levied of $87,448,419 for
2017, compared to $81,401,144 in 2016, and does hereby certify said budget to the county
clerk of Johnson County, Kansas, for collection in the manner prescribed by law, and I’ll
make that motion.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to adopt the 2016-2017 budget as published
and presented. Dr. Cook, do you have other comments? We’ll have plenty of time for questions
and discussion.>>Trustee Jerry Cook: Well, I would just like
to amplify one more time that the — the amount of energy and time that goes in not just by
the administrative staff, we start this whole budgeting process by departments, work our
way up, and so there’s a lot of input into anticipating what our — what our learning
program is going to be in a future year and what kind of revenue is — is — is required
to carry out that — that learning plan. And it — you can’t share enough the amount of
energy that goes in by all the people to get to the point of our budgets. We’ve been blessed
with fiduciary accountability by all of our staff in our departments and our internal
checks and balances to ensure that this college is in very good financial shape.
And while we may have differences of opinion as to where all the sources of revenue may
come, I know that we have talked about tuition, do we — do we want our tuition to be a little
less than it is? I think we always want to make it affordable to students. I think we
all agree that there needs to be some student involvement with that. There’s always a debate
about how much the State should contribute and there’s always the discussion about what
our property taxes should be. But I really value and appreciate all the input that’s
gone into the work for a 12-month period. In fact, even, and more than that, because
you’ll recall, Trustee Musil, that we do have a 5-year plan and we continually look ahead
for five years as to what may occur with the detail coming for the next succeeding fiscal
year. Thank you.>>Chair Greg Musil: Trustee Cross.
>>Trustee Lee Cross: Thank you, Mr. Chair. And thank you, Management Chair Trustee Cook.
I appreciate your comments and I concur with you that any number of people within the administration
within the college and on this Board have done their level best to put together the
money that we need to finance this college. As you know, many of the concerns that you
just shared were in anticipation of my comments and my no vote. And it is not to impeach the
process, the integrity or fiscal or fiduciary responsibility of anyone here. It’s just a
respectful disagreement on policy that tuition and fees have gone up considerably in recent
years and it really is a protest vote to say we must account for how much tuition and fees
has gone up on our students. You know, this board, my first vote on this board at the
recommendation of the administration raised the mill, we attempted to do one mill, but
.75 mill in 2013-14, which I think was a strategic and wise move to help weather the storm that
the State has incurred. And I think with the looming storm, as bad as it’s been with the
State, it’s only going to get worse. Any objective reading of the Legislative Research Departments
material shows that in the next three to five years, this very bad situation gets very,
very worse. So I think it would behoove us to do everything that we can to make sure
we get more money from the State and/or look at alternatives to perhaps and reluctantly
raising the mill to get the money that we need to pay down some of our debt, anticipated
projects we’ve going to have here at the college, and I do appreciate your work, Trustee Cook,
because I know that you take tremendous pride given your experience and commitment to this
Board, and I appreciate everything you do. I just wanted to state my opinion.
>>Trustee Jerry Cook: Thank you.>>Chair Greg Musil: Other comments on the
budget? Well I have a couple. I want to address again comments that we hear frequently on
two points. One is property tax levels, and the second one is tuition. Our property tax
levy is not going up, but we are getting 6.5% more money because of the growth of this county,
both new properties that have come online, whether it’s warehouses out at the intermodal
that we saw last week on our tour, new stores, new shops, new homes, we share in that. I
have never shied away from the fact that I think we are entitled to share in that growth,
because I think we cause part of it. We contribute to it. Not by ourselves, but we help generate
the workforce, we help teach people how to start small businesses, and so we’re entitled
to keep that so long as we can use it well. And during those three or four years when
the county’s appraised value declined for the first time in the history of the county,
we suffered along with everybody else by taking less, and didn’t raise the mill levy during
that period of time because of the prudence of that board having built up reserves so
that we could weather the second, you know, the longest — the Great Recession, the longest
recession in American history, not as hard as the Great Depression, but certainly a significant
one. So this year I, as I said last year, accepting the increased property valuation
and the increased revenues that go with that are something I think we can do with a very
clean conscience. I will say that if next year we have another 6% increase, which I
believe is what it was last year, and the valuation continues to increase, and we continue
to be unable to find new ways to get — reach more students, whether on campus or online
or otherwise, because we budgeted a 3% decrease in credit enrollment. At some point, those
lines cross and I won’t be comfortable accepting every dollar of increased value and will be
supporting or looking at the opportunity to decrease our mill levy, because I think there
is an obligation that comes with taking that money, which is to serve more students in
new ways and in better ways. And I — I appreciate Trustee Cross’ comments
on tuition, which have been consistent. I don’t — I don’t believe in protest votes,
Lee, but I know that you feel strongly about this. I would note that without the tuition
increases that we imposed on in-county students, in-Kansas students, and out-of-state students,
we would be missing $917,000 in revenues. So if we’re not going to do that, then I think
it’s incumbent upon us to come up with another million dollars someplace, or 917,000. And
I also would note that because we impose — we created the metro rate, which meant people
in Jackson County and Cass County and Clay County, maybe Platte County, I’m not sure
all the zip codes, are going to be able to come here instead of at $220 an hour at $135
an hour, because we’re trying something to attract those students that we need. The net
effect of our tuition increase in the other areas is revenue neutral. So if we’re going
to have a metro rate, which I think everybody on this board supported, and we don’t increase
the amount — or we don’t create a metro rate, we’ve got two burdens to meet — to make up.
So, again, I look back at where we are in our tuition rates at $93 for a Johnson County
resident, KU is 380, K-State is 319. That’s before their recent increases. Metropolitan
Community College on the Kansas City side is $95 a credit hour. Kansas City, Kansas,
is $108 a credit hour. And in our budget workshop we had a 50-state chart of where we rank,
where Kansas ranks in its cost for two-year colleges, and if I’ve done my math right we’re
about 44th lowest. So that doesn’t mean we don’t watch tuition and it doesn’t mean we
don’t worry about student loan rates and it doesn’t mean we don’t continue to raise money
for scholarships so we can give more than a million dollars away through our Foundation.
But all in all, I’m comfortable that that is something that is a necessary part of our
budget process that we ask students to contribute a little bit more, we’re asking taxpayers
to contribute a significant amount more, and we’re trying to find ways to be more efficient
here, all of those things work together to reach a balanced budget.
Any other comments? If not, all in favor of adopting the budget as published, please say
yes. (Yeses)
>>Chair Greg Musil: Opposed, no.>>Trustee Lee Cross: No.
>>Chair Greg Musil: 6-1 with Trustee Cross voting no.
>>Trustee Jerry Cook: Thank you, Mr. Chair. The next item was a report by Ms. Lierz. Our
policy 211.01 requires that the president shall semi-annually submit to the Board of
Trustees a report on budget allocations. We talked about that a little earlier in our
refinement of policies that we made, and so she reported that the transfers occurred between
January 1 and June 30. There was no — on a budget, by the way, that was approved by
the Board back in May of — management budget that was approved in May of 2015, with no
negative or positive impact upon the total budget. We did have a transfer of funds request,
which we have a motion for. Our Office of Sustainability is wanting to move $5,000 from
its Initiatives Fund to the JCC Foundation for scholarships. And I apologize, I didn’t
write down that number. It seems to me from memory this is about now $90,000 or so that
the Office of Sustainability has transferred to the scholarship fund, and we really appreciate
their work. A lot of good work by college students in our sustainability program, and
staff, to realize. Dr. Antle gave a more detailed report about that as well in terms of the
contribution that our sustainability program makes to the college. It is the recommendation
of the Management Committee that the Board of Trustees authorize the transfer of $5,000
from the Sustainability Initiatives Fund to the JCC Foundation for student scholarships.
And I’ll make that motion.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to transfer $5,000 from the Sustainability
Fund to the Foundation for Scholarships. Is there any discussion? If not, all in favor
say yes. (Yeses)
>>Chair Greg Musil: No? Motion carries unanimously.>>Trustee Jerry Cook: We then have a recommendation,
we dealt with some requests for proposals in terms of charter bus service for our athletic
program. I think you have all of those in your packet. This is an example of where we’re
not taking the low bid, as you can see, but the reason for that is the length of service
and the — the service we’ve been getting from Crossroad Tours at this point. So it
is the recommendation of the Management Committee that the Board of Trustees accept the recommendation
of the College Administration to approve the renewal of the annual contract with Crossroad
Tours for regular season athletic team charter bus service in the amount of $84,306, post-season
athletic team charter bus services as — on an as-needed basis in an amount not to exceed
$66,900, and an additional $15,120.60 to allow for contingencies for possible unforeseen
costs, for a total expenditure not to exceed $166,327 for athletic team charter bus services,
and I’ll make that motion.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to approve the recommendation for athletic
team charter bus service on an as-needed basis. I would note, we did take the low bid the
first time, and that company was unable to fulfill its contract and terminated in 2014,
which is why we went to, now to Crossroad Tours. Any discussion?
>>Trustee Jerry Cook: Trustee Musil — oh, I’m sorry.
>>Trustee David Lindstrom: Just a question. I want to tee it up for the management chair.
How many national championships did that include?>>Trustee Jerry Cook: Well, what I was going
to say — several. What I was going to say, you might — a question you might have is
how do you know what the post-season expenditure is going to be? That’s an item we did talk
about at the Management Committee of $66,000, and that’s a great question. It’s a fair question.
Some of it is based on the history of the sport. Some of it’s based on the projection
of the teams coming back and how we fare. I just saw a news release today of one of
our young ladies going to a four-year school and the coach of that school said that this
young lady plays for one of the finest teams in the nation with one of the finest women’s
coaches in the nation. And so this whole projection is based on our past history, and I think
our ladies’ soccer team is playing a very tough schedule during the season, and I don’t
want to start talking about individual programs because it’s unfair to the rest. We just have
a very successful athletic program in the sports in which we participate, and I guess
if we believe in playing the games, then we should expect to win and participate at the
end of the season. So it’s an expenditure that — by the way, I don’t know how one can
measure the publicity to the college when you’re on the national agenda in national
tournaments. And I’ve said this before, but when I represent us at ACCT, a lot of the
colleges across the country have heard of us because of the athletic success that we’ve
had. And I think we’ve talked about the reputation of our culinary program, but our athletic
program provides a priceless — a priceless image to the community college movement in
the country. That’s not what you asked, but I’d just say several, to answer your question.
>>Chair Greg Musil: We saved money two years ago when we just hosted the Women’s Championship
and won it, right? So no travel costs. All right. All those in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries
unanimously.>>Trustee Jerry Cook: Next item is a recommendation
and a motion for the Renewal of Annual Contract for Network Infrastructure Equipment. Again,
you have that detail, 14 firms were notified, 4 responded. Again, we are not recommending
the low bidder, but that is due to the services we’ve received in meeting the RFP. It is the
recommendation of the Management Committee that the Board of Trustees accept the recommendation
of the College Administration to approve the Renewal of the Annual Contract for Network
Infrastructure Equipment and Services with CDW Government, LLC, in the amount not to
exceed $1,040,000, and I’ll make that motion.>>Second.
>>Chair Greg Musil: Moved and seconded to accept a contract with CDW Government, LLC.
Is there any discussion? If not, all in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries.
>>Trustee Jerry Cook: Next, we have a motion for print material, 50 firms were notified
for the bid. We received eight responses with our RFP. Again, a very thorough examination
by several people into this particular process, and I will make — at the conclusion of that,
I’ll make as the — of their work I make this recommendation. It is the recommendation of
the Management Committee that the Board of Trustees accept the recommendation of the
College Administration to approve the renewal of the annual contract with Unisource Document
Products for Multi-Function Devices and Managed Print and Services in the amount not to exceed
$135,000, and I make that motion.>>Second.
>>Chair Greg Musil: Moved and seconded to accept the annual contract with Unisource
Document Products. Is there any discussion? If not, all in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. Motion carries.
>>Trustee Jerry Cook: Mitch Borchers gave the sole service — sole source report. Rex
Hays gave us an update on all the management work. In your packet, by the way, you’ll note
that that is work as of July 31st. You may have some concerns about will all of that
be completed in a timely fashion. I remember when I — I first got on the Board and I was
walking across the campus and I was wondering why are we still doing tuck and pointing here
with a week before school, isn’t all of the work done when school starts? And I was reminded
very nicely that with all of our buildings we have, that that work goes on throughout
the year. But don’t be alarmed at the percent of completion here on some of these projects
because we’re into another month and if you had a chance to go through Yardley, if you’ve
had a chance to go through by the Collaboration Center, both projects are ones that we were
really expecting to have ready for the beginning of school and it appears that we’re going
to be in great shape with that. But — but the fact of the matter is, the maintenance
and work on our buildings goes on year-round. And I want to compliment not just Rex and
his team and all the people that get that work done, but the inconvenience it causes
to faculty and staff when we have a construction project, and that goes a lot smoother when
we have cooperation with everybody and realizing that, I don’t know, Dr. Sopcich, between our
regular enrollment and our adult ed programs and people that come to the — to this campus
for entertainment and activities, we probably have 60 to 100,000 people coming across this
campus in a year, and with all that construction, it’s — I really want to applaud you, Rex,
and the great work your team does so I think that concludes my report.
Thank you, Mr. Chair.>>Chair Greg Musil: Any questions for Trustee
Cook or members of the Management Committee? I thank you three again, Trustee Lindstrom,
Trustee Cross, and Trustee Cook. But you do a lot of heavy lifting on the Management Committee,
we appreciate it. The next item on the agenda is the Treasurer’s
Report. Trustee Cross.>>Trustee Lee Cross: Yes, thank you, Mr. Chair.
The Board packet contains the preliminary unaudited Treasurer’s Report for the fiscal
year ended in June 30th, 2016. This preliminary report does not include all of the college’s
fiscal year-end adjustments. Some of the items of note include on Page 1 of the Treasurer’s
Report is the General Post-Secondary Technical Education Fund Summary. Fiscal 2016 revenues
were approximately $6 million higher than fiscal year 2015, primarily due to the increase
in the ad valorem property tax revenues, both Mr. Chair you and Trustee Cook referenced,
resulting from the increases in assessed valuation. The general PTE fund expenses for fiscal year
2016 were approximately 128 million. The fiscal 2016 budget expenses were 142 million, resulting
in a 90% expenditure rate for the fiscal year. The college experienced lower than budgeted
spending in all areas, including salary and benefits, operating and capital. The college’s
unencumbered cash balance as of June 30, 2016, in all funds was $97.7 million, which is approximately
$12.3 million higher than at this same time last year.
Expenditures in the Primary Operating Funds are within the approved budgetary limits,
and I thank Ms. Rachel Lierz and her staff. Mr. Chair, it is the recommendation of the
management — excuse me, it is the recommendation of the College Administration that the Board
of Trustees approve the Treasurer’s Report for the month of June 30th, subject to audit.
>>Second.>>Chair Greg Musil: Moved and seconded to
adopt the Treasurer’s Report. Is there any discussion? If not, all in favor say yes.
(Yeses)>>Trustee Lee Cross: Chair, if I may.
>>Chair Greg Musil: I’m sorry.>>Trustee Lee Cross: I just want to thank
Trustee Lindstrom, who’s been helpful in understanding what it is my job is and his thoughts on the
position and I commend him for his help.>>Trustee David Lindstrom: Flattery will get
you everywhere.>>Trustee Lee Cross: Well, you sit at the
head.>>Chair Greg Musil: Are there any no votes?
If not, this passes. Trustee Lindstrom was the treasurer for the last two years, and
turned it over to Trustee Cross, and that — I’m sure his leadership has been helpful.
>>Trustee Lee Cross: Thank you.>>Chair Greg Musil: All right. We’re ready
for the President’s monthly report to the Board.
>>Dr. Joe Sopcich: Thank you, Trustee Chair Musil. Before you, you have the monthly report
to the Board for August. I hope you take the time to review it. I’ll cover a couple of
those highlights later on. As usual, it’s an outstanding representation of what happens
here on our campus. Really appreciate and I’d like to thank the trustees for approving
— for moving the budget along one more step, and we really appreciate the in-depth discussion
on mill levies and tuition rates and all those very critical things. But we’re going to talk
a little bit about what we do here, and that’s about student success and educating our students
and members of this community. So kick this off, and to kind of maybe add a little levity
and upside to the meeting, we’re going to do a Lightning Round! And so Tom Pagano, you’re
going to go first, and you’re our VP of Information Services, of course, and CIO. Tom, take the
stage.>>Mr. Tom Pagano: I get two minutes, right?
>>Dr. Joe Sopcich: And I mentioned levity, so we’re looking for jokes and all kinds of
upbeat things.>>Mr. Tom Pagano: All right. Well, thanks
for letting me into the Lightning Round. It’s very exciting to be here.
>>Dr. Joe Sopcich: There you go. That’s good. That’s what we want.
>>Mr. Tom Pagano: My job tonight is in two minutes to give you an update on what we’re
doing in information services, so that’s what I’m going to do. We’re designing a strategy
this year that’s going to embed the technology, planning and what it’s going to look like
in the — in this fiscal year a little bit more into the — into this three-year strategic
plan than it was last year. So we’re going to be coming up with some documents that will
show you illustrations of how we align with our technology into the — into the strategic
plan in ways that you have not seen that done before. So that will be done by the end of
the year and more to come on that. We are also in the middle of moving, or have
just recently moved the Access Control Group from the Campus Services Group over to our
group. They were housed in the police department and now they have become part of our IS department.
And we welcome those three employees. They have been a great addition and they are now
becoming part of our group and we enjoy having them part of us. We have started the — the
security camera project. You’ll be seeing the digital cameras throughout the campus,
moving on. Along with that you’ve seen the fiber plant completion, which you’ve seen
that fantastic, colorful, complimentary picture that we put up a few months ago showing the
loop around the campus. There were a lot of accolades about the colors that we used in
that slide, so thank you. We also conducted a security assessment that we just finished
about a week ago, and that is to look at all of the information services security, internal
controls, physical controls, and other — other sundry items. That will be done in about — we’ll
get that report back in about a month. We have also — that’s two minutes. Am I done?
>>Dr. Joe Sopcich: Well, you seem to have some momentum, so just keep on. There’s
no need to stop. I mean…>>Mr. Tom Pagano: Okay. So we also just implemented,
we’re very excited about — a system called Time Track, which is a system that allows
people in the various departments to select when they want to have their replacement,
their replacement PCs installed as opposed to having phone calls, e-mails, schedules
and all that other stuff. It’s working very well, from what I understand. We also are
putting up our self-service knowledge base and catalog, which will help reduce phone
calls to the Help Desk, reduce password resets, things along those lines as well. And in closing,
just to also add on to the collaboration space, we’re going to be getting our great audiovisual
team, audiovisual folks into there to finish that out as Rex finishes his punch list in
there. And lastly, we would be remiss if I didn’t talk about us looking at our financials
and we are doing a lot of work on trending analysis and looking how to correlate that
back to the value we provide through the projects and then the ongoing keeping the lights on
at work, as we call operations, back to the goals and initiatives of the college.
>>Dr. Joe Sopcich: That’s great, Tom. Tom, how long have you been with us now?
>>Mr. Tom Pagano: Coming up on a year.>>Dr. Joe Sopcich: Terrific. You do a great
job. Thank you very much.>>Mr. Tom Pagano: Thank you. I’ll be ready
for the next one.>>Dr. Joe Sopcich: Next? Next, John Clayton.
John is our Executive Director of Institutional Effectiveness, Planning & Research. John?
>>Mr. John Clayton: I’m going to talk about everybody’s most favorite topic, and that
is accreditation. Come on! Everybody should enjoy accreditation, right? A little bit about
the importance of accreditation to the college. If we don’t maintain our accreditation here
at Johnson County, there’s several things that affect us, the biggest one is that we
are no longer eligible for Title IV funding. So this budget that you just approved today
would drastically be hurt because students would no longer be eligible to get such things
as Pell Grants or student loans. So wanted to keep that in mind about the importance
of what it is. That’s the big one that really affects us but it also has to do with transfer
and articulation and curriculum and continuous quality improvement of the college and making
sure that we meet necessary processes. We’re — we are accredited by the Higher Learning
Commission, which is one of six accrediting agencies across the nation. We are not accredited
by the Department of Ed. The Department of Ed does not accredit individual institutions.
They actually accredit accrediting agencies, then they turn around and accredit us. So
through the Higher Learning Commission, there are three different pathways that you can
choose. There’s the open, the standard and AQUIP. We have chosen AQUIP, and I’m not for
sure why, that was chosen before my time here at the college. But really AQUIP is the one
that is really focused on continuous quality improvement.
So part of AQUIP is looking at having different action projects that we have to have. Every
— or at any given point in time, we are required to have three action projects going. And so
they can be no shorter than three months and no longer than a year. And over the past three
years or so, we’ve done such things as the academic program review, looking at our general
education assessment plan, the faculty portfolio project. Strategic planning was an AQUIP project.
And then the academic master plan was an AQUIP project. Right now our current ones, and we
have a Winterim project, I think that’s been talked about in here before where we’re looking
at how to offer classes in between the fall, into the fall semester and the beginning of
the spring semester. One that just recently got approved by cabinet was faculty development.
So we’re going to be looking at identifying best practices for faculty development from
around the nation and identifying what our faculty feel like they need for faculty development.
The other components for accreditation deal with our assistance portfolio. And we’re required
to do assistance portfolio every four years. It addresses six different criteria or categories
that we have to look at our processes and how we continuously improve those processes
and how we meet HLC’s accreditation criteria. This year we’ll be — actually, after every
one of those, we get feedback electronically from different appraisers from around the
nation. And then every eight years we actually have a quality check-up, which is where they
actually come and visit our campus. We are in the process of doing our assistance portfolio.
It is due June 1st. I’m getting that date memorized and tattooed on my forehead I believe,
because that is a very important date for us. So we’re about nine months out for having
to have our assistance portfolio completed. And what that — what we do with that is we
actually do a team-based approach where we have different people from around the campus
help identify what our processes are, how we improve our processes, how we track metrics
to improve those processes, consolidate that all down into 125-page document, so everything
that the college does is in that document, quote, quote. And then that gets sent off
and then we get feedback based on that. So that is due June 1st. We will get our feedback
from HLC evaluators in the fall of 2017, and then we will actually have a site visit, and
we just found this date out just a little while ago, April 30th through May 2nd. And
so as we go forward with this — and that’s April 30th, May 2nd of 2018. So we’re down
the road a little ways on that. So as we go forward on this, you know, we’re
going to be reaching out to the campus community, making sure that they’re involved with this
process and hope to keep the Board informed of that as well. Any questions?
>>Chair Greg Musil: Trustee Cross.>>Trustee Lee Cross: Yes, sir. Thank you,
Mr. Chair. You said that we get feedback?>>Mr. John Clayton: Yes.
>>Trustee Lee Cross: Are they just mainly — is there any shibboleth they’re looking
for? Or just it sounds like we know what we’re doing and —
>>Mr. John Clayton: There are actually different levels of criteria. So it starts out as that
we are — the process is not well-defined. Basically, we react to things that happen
to us. And then it goes into, we have a systematic process, we have an aligned process or its
integrated process, which means that it’s fully deployed across all departments across
campus and we consistently evaluate those processes and strive to improve them.
>>Trustee Lee Cross: This is good. This helps us compete with say private for-profits that
may not be so interested in student development.>>Mr. John Clayton: Absolutely. Absolutely.
>>Trustee Lee Cross: Thank you.>>Mr. John Clayton: And it’s something we
should cherish and value as an institution anyway, because we want to continually provide
the best education. So even if we didn’t need to be accredited, this is actually a great
process for us to go through to evaluate where we’re at.
>>Dr. Joe Sopcich: Is this a slam-dunk?>>Mr. John Clayton: No, absolutely not. It’s
a very competitive, very rigorous process that we have to go through to — for this
evaluation. A lot of blood, sweat and tears will go into it.
>>Trustee Lee Cross: Did you bleed?>>Mr. John Clayton: Huh?
>>Trustee Lee Cross: Did you bleed?>>Mr. John Clayton: Not yet I haven’t, but
–>>Trustee Lee Cross: I just wanted to make
sure you’re okay.>>Mr. John Clayton: Yeah. Not yet.
>>Dr. Joe Sopcich: He hasn’t been here long enough to bleed, so. How long have you been
here, John?>>Mr. John Clayton: I’ve been here just over
six months.>>Dr. Joe Sopcich: That’s terrific. Well,
thank you, great report. All right, Dr. Weber. Dr. Weber is our VP of Student Success and
Engagement. Randy?>>Dr. Randy Weber: Thanks. I will take the
opportunity to update you on two decisions you made last year, and I think the importance
of these decisions can be highlighted by reference earlier as part of the budget process today,
first one being our metro rate. So we set a goal this coming year to increase our metro
rate enrollment by 5%, which meant we would have went from about 620 to 652 — excuse
me, 620 to 652 students. We’ve exceeded that goal by 109 students. So instead of a 5% increase,
we’re up 16.7% in metro rate enrollment for this coming fall. And in credit hours we wanted
a 5% increase and we’re up 21.9% in credit hours as well, which is 1230 so on behalf
of our team and enrollment management and our folks, everybody who has contributed to
it, thank you for that belief and trust in us and making that decision.
Secondly, so those were the — that was the numbers side. The second thing I’m going to
update you on a little bit is your decision to reallocate six of our part-time positions
to full-time positions so that we could develop full-time student success advocates. Their
focus this semester has been to help our first-time full-time students all integrate to the college
more effectively. As of 1:00 today, we have 1424 students who are first-time full-time
to the college, and so they all have sent out the — these e-mails welcoming the students
and connecting with them, saying I’m here to help you succeed in college, what can I
help you with? I have 13 pages of notes from responses they received from their folks.
I will not, in respect for time, read all of them, but I do have three comments and
then one reply the way our folks read to them to help you understand a little bit better
about how they engage with these students. One being a student who said, “Thanks for
your e-mail. There’s some things I’m still not sure about. Your e-mail came at just the
right time. First, it was my understanding that to use the JCAE GED scholarship, I have
to be enrolled in 12 hours. However, I just saw on the scholarship screen that it is only
6 more hours. Which is correct? Second, how do I find out what books and supplies I need
to buy? Thank you. It’s really nice to have a contact to ask questions about.”
Another one was, “Hello, Patricia. I must say that it’s very reassuring to have a success
advocate appointed to me. Somehow I am more confident. Thank you. I have a question about
purchasing the books needed for the classes I am enrolling in this semester. Are there
any ways of obtaining them for those who don’t have $400 to just drop? I’m looking to get
them purchased as soon as I possibly can, but money, sadly, is an object. Thanks so
much for your help.” “Hi, Patricia. I was curious if I needed any
vaccinations or a TB test before school started. I know K-State did, but I wasn’t sure about
JCCC.” These are the types of randomness things that they get that no matter how hard we try
to communicate with students, we don’t know what they think they need to know. And the
last one is a real quick interaction between student and the advocate.
“Will there be list of supplies needed for any classes that I may need to see in order
to be prepared when I go to class on the first day? Also, will there be an orientation to
figure out where my classes may be around the building? Also, when is the first day?
I know that’s a dumb question and I hate asking, but I happened to forget.”
The advocate replied back, “Hi, Austin. This is a great question. For your first day, you
just need your textbooks and a pen and paper. Your instructors will let you know on the
first day of classes if there are any other materials you will need. The JCCC bookstore
can help you find your books and it’s located on the first floor of the Student Center.
And if you’d like an individual class tour of the buildings where your classes are located,
you can call the welcome center and schedule one.” And he gave contact information. “Our
Cav leaders give these tours and they would be happy to show you around. If you have any
more questions, don’t hesitate to e-mail or call me. We’re glad you’re here at JCCC.”
So this is the level of engagement where these students we know that they have a hard time
connecting with our campus and we have a lot of tremendous departments who serve students
well, but it’s when they land there. And so our success advocates are helping students
land where our department specialists are. So thank you for your commitment to the success
advocates as well.>>Chair Greg Musil: Trustee Lindstrom?
>>Trustee David Lindstrom: First of all, I appreciate Randy not using my name for that
e-mail. (Laughter)
>>Going by Austin now. (Laughter)
>>Trustee David Lindstrom: The numbers, impressive numbers that you gave us for the metro rate,
are they coming at someone’s — another institution’s expense? Or are they coming as I would — I
would hope that they’re coming just a concerted effort on our part to market the institution.
>>Dr. Randy Weber: Yeah, that’s a tough question. I think what we’d have to do is a deeper dive
on what programs that they’re — that they’re enrolled in. If they’re enrolled in programs
that are non-competitive across state lines. So maybe those students who always wanted
to be in culinary and they couldn’t take them there, but now they can afford it, that would
be example of that. If it’s a student who’s like, “Well, I drive to Johnson County for
work every day and I’m going to take English and Psychology and I could have taken it at
home,” then that might be part of their — their choice as well. So was there an expense
elsewhere would be hard for us to evaluate, but those would be examples of how it could
have been.>>Dr. Joe Sopcich: If I can add to that, I
was speaking to a student this past week. She was here simply because our programs are
better, our instructors were superior, that’s what brought her to Johnson County.
>>Trustee David Lindstrom: And prior to that, was — was price a consideration for her?
Did she –>>Dr. Joe Sopcich: Absolutely. I asked her
about the metro rate. I said does that make much of a difference to you? And she was like,
“Oh, yeah.” She was thrilled with that. I mean keep in mind that we’re last to the
game here in this metro rate deal. KCK has been offering this. You know what UMKC is
doing. You’ve got regional universities in Kansas offering classes for very, very little.
It’s really kind of fascinating. And so — and you’ve got community colleges that offer tuition
breaks for — for I guess you can say continuous states as far away as, I believe, New Mexico.
So it’s how you interpret this, this metro rate. I think it’s a huge thing. Randy’s been
promoting this and we’ve done a very, very good job. We didn’t rush into it. We did a
very good job of getting this thing laid out, and it seems to be effective.
>>Trustee David Lindstrom: Thank you.>>Dr. Joe Sopcich: Thanks, Randy. Oh, Randy,
how long have you been here?>>Dr. Randy Weber: It was a year and a half
on Tuesday. (Laughter)
>>Who’s counting?>>Dr. Joe Sopcich: He’s not counting the days.
(Laughter) Thanks, Randy. Randy is our senior-most Lightning
Rounder today so thank you very much. A couple points here. If — and pull these out of your
report. The Collaboration Center. If you head east down the hall, you’ll see our new Collaboration
Center. We are extremely excited about this. Christy McWard and her leadership, we already
have over 30 different events and activities planned for the space. And I’ll give you a
couple examples of this. You know, that space is meant to be a place for — to be a catalyst
for projects and to benefit this college and our students. For example, our Performing
Arts Series group will be meeting with folks from the Cosmosphere and they’ll be talking
about a collaboration. We’re hosting the International Education and International Relations Council
of Kansas City. Our English Department will host a great book series. We’ll be doing Ted
Talks types of things in that space. Our computer science group will host Girls Who Code. And
our Kansas Studies Department will be exploring southeast Kansas film with a panel discussion.
We also look forward to the exciting collaborations directly, that will directly benefit our students
launched by our Business and Technology Division’s External Advisory Board. So this is a great
addition to the campus. Thank you for your support.
Our college recently received the prestigious Scholarships in Science, Technology, Engineering
and Mathematics Grant from the National Science Foundation, and that totaled $644,760. The
majority of these funds will be allocated for scholarships. That’s about $432,000. These
will be distributed over a 5-year period to 30 students. This is all about promoting careers
in the STEM field. Recipients must demonstrate an interest to transfer to a university for
a bachelor’s in STEM and have a documented financial need. Beth Edmonds, who is chair
of the math department and also the former head of Ed Affairs, and Suneetha Menon, who
is the Science Resource Center coordinators, were the project leads. An all-star scholarship
selection committee is ready to go, and we’d like to give special thanks to Malinda Bryan-Smith
for her hard work and Anthony Funari for making this grant work. So it’s a great accomplishment
and a pat on the back for the college. Another announcement is that we’ve received
two — we have two recipients here of the State of Kansas Technology Internship Grant
Awards. Gretchen Thum, instructor in journalism and media, and Barbara Millard, an instructor
in marketing management, both will have the opportunity to increase their knowledge of
real-world advertising in social media. These grants are being matched, and this is a requirement
of those grants, by an in-kind contribution from VML Advertising in Kansas City, Missouri.
This is a great opportunity for Gretchen, Barbara, and ultimately, our students.
We also would like to welcome our new international faculty for the fall semester. We’re so fortunate
at Johnson County Community College to be able to host visiting scholars from around
the world. We have six visiting professors from Pakistan funded by a U.S. Embassy grant
from Karachi, Pakistan. We are the only community college in the country that took this on.
And we were selected because we’re one of the best when it comes to this type of thing.
So from Sukkur IBA in Pakistan, that’s the name of the school, we have Mr. Ishfaque Abbasi,
who will be teaching English, Dr. Zarqa Bano, Math, Dr. Fida Chang, Distance Education,
Mr. Imran Kahn will be doing assessment here. Mrs. Surhan Memon, English. And Miss Shairoz
Ismail, Early Childhood Development. This is a group that’s using our college as
kind of like a model as they create a community college in Pakistan. Their presence, whenever
you have an international scholar here, enriches us all. We also have a visiting professor
from Northwestern Polytechnical University in Xian, China. This is Miss Lina Jia. She
is the 26th faculty member from NPU to teach at Johnson County Community College. That’s
commendable. Now, lastly, we’d like to talk a little bit
about Professional Development Days. I’d like to thank Karen Martley and her team for pulling
off a great week of professional development opportunities. It’s been absolutely fantastic,
a super-great vibe, I think, throughout the campus. But I’m going to talk about specifically
one thing that we did with regards to our large in-service presentations. You know,
historically we’ve always done one big one in Yardley Hall. This year because Yardley
is under some renovation, we had three different sessions. And you know, it was kind of interesting
because this directly pertains to the engagement study, which, of course, is a survey of all
the people who work here at the college. And you know, that study revealed that we had
some work to do in a couple of areas. One was the trust of upper management, and that
we also needed to do a better job of communicating how people fit in here as it relates to where
the college is going. So we thought we’d take advantage of this in-service — this in-service
process to focus on those issues. And so I’m going to give you in a very abbreviated overview
of what we did, which took about 45 minutes. And I’m going to do that in about 45 seconds,
and then we’re going to — and I’m setting up a video that we’re going to show you that
we also shared with everybody in attendance at those. The video is a couple minutes long.
First of all, Dr. Korb, in every session, reviewed the engagement study results and
also took us through a list of initiatives that were launched over the last three years.
This list was significant. It ranged from getting the AQUIP process program review and
strategic planning to where they needed to be to cutting 3.8 million in salary and benefits
to launching wellness initiatives, as well as a facilities master plan, a budget process
revision, and planting the seeds for the next 50. And that is just a small sample of what
Judy put up on the board. Overall, we accomplished a lot, which is a credit to everyone here
at the college and to you, our trustees, as well. But so many initiatives can lead to
something called initiative fatigue. You know, they make people kind of wonder, “Is there
a rhyme or reason to all these things and how do they come together and where do they
fit in?” So in attempt to address these very important
issues and also to respond to a challenge given to me by Dr. Korb, and to put these
into the context of what we have to do to make our college be the very best in the country,
I identified four cornerstones, tenets, foundations, or you can call them pillars that underscore
this pursuit. For example, and I’m just going to read a couple sentences of what I would
read across these four — these four pillars. The first one was service. Our number one
priority is to serve the students who invest their time, money, and hopes and dreams in
us. This is about taking that extra step and putting students first. And we then talked
a little bit about — about the importance of service.
The second point was relevance. Our students deserve the best opportunity to achieve success
that we can provide. If what we do in our campus, in our classrooms, labs, or workshops
isn’t relevant, we are not helping our students succeed in the world. Now, I’d like to ask
the trustees to face each other. I’m just — I’m just kidding. So we did this exercise.
>>Chair Greg Musil: You forget who is in charge here, don’t you?
>>Dr. Joe Sopcich: We did these exercises where everyone in the room was asked to turn
to the person next to you and talk about ways in which they made — in which they contributed
to service and made relevance an important issue here on our campus. And it was fascinating
the kind of buzz that went across the room. And then afterwards, we would share a couple
of those. So we’ll pick it up on point number 3.
This is accountability. The third pillar. It is our responsibility as stewards of public
funds who are on the receiving end of a sizable investment by Johnson County property owners
to ensure that we are living up to our part of the deal as well as living up to the students’
investments of their dollars, hopes, and dreams in us. And lastly, and the most important
one, and Trustee Musil, you mentioned this earlier, it’s the people. We cannot be the
best community college if we don’t have the best people working together to make it happen.
We must invest in our people. We will become the best community college when we are the
best place to work or, better put, the best place to serve.
And then we would have everyone face the person next to them and, again, talk about ways that
they’ve addressed accountability and also how they valued the people who work here.
The fact is, the fact is that we do all of these things here every day. The people who
work here are the heroes who make it happen. Thanks to their efforts, this college is always
on the cusp of being the best community college in the country. We are an outstanding and
definitely among the leading community colleges, and that’s for sure. So I wanted to take you
through that, to put this video into context so it will make a little bit more sense to
you when you see it. So if we can get this video up and running.
(Music) We all have a vision for what we want Johnson
County Community College to be. There’s something powerful about that. It means we’re passionate.
It means we’re invested in the future. But in order for us to be the best, we need to
unify that vision. Today is the start of that. It’s a chance for us to define our path forward,
together. Surprisingly, it begins by going back to why we got into this. We’re making
sure everything we do benefits one person — the student. After all, the student invests
in us, invests time and money, invests hopes, and dreams. We need to make sure the service
we provide aligns back to that. How do we do that? Well, it starts with our service.
We integrate our academic offerings and student resources. We’ll identify and implement practices
that have proven results. And we’ll expand our student learning strategies. We will provide
a higher level of service. It’s what our students deserve. But service in and of itself is not
enough. We need to maintain relevance. And in order to achieve that, we need to stay
future-focused. We are working on building the best community college in the country.
We need to think beyond the next 10 years. We need the vision to see what’s ahead for
the next 50. Being the best isn’t easy. That’s where accountability comes in. It takes owning
all of our roles, it takes a relentless commitment to performance, it takes the right outcomes.
It’s about delivering on our promise to the students in an effective and efficient way.
The good news is, we’re already a step ahead. We have the best people working here. Now
it’s on us to make sure we collaborate. Let’s challenge each other. Let’s invigorate our
work environment. Let’s not be afraid to pat each other on the back. By investing in each
other, in turn we’ll be investing in our students. We know we can be the best. And today we will
start to prove it. (Applause)
>>Dr. Joe Sopcich: Hey, Chris. Is that up on the website? Not yet? So eventually we’ll
get that on the website. And I’d like to thank Chris for getting this video together and
also Dr. Korb, who really spear-headed this whole effort during the in-service. So thank
you very much, Judy. And we hope you like it.
>>Chair Greg Musil: I think that was outstanding. Very well done. Very creative. Attention getting.
And the hardest thing to do is grab the attention of people like me or maybe other people on
this campus who think they already kind of got it and put that together so that they
think maybe I don’t got it all. So I think that probably did it and I’m excited about
the fact you had good discussions during in-service. Any other comments from trustees? Trustee
Cook?>>Trustee Jerry Cook: Thank you, Mr. Chair.
I would just like to make a comment regarding the Collaboration Center, which I really believe
hits the relevance piece of what we’re talking about. I had the opportunity to host a retired
businessman on campus today who was a new member to the Foundation, and he’s — he’ll
celebrate his 91st birthday next week. And when we went to the Collaboration Center and
he began to look at the space and the diagram and, Dr. Sopcich, you had mentioned that in
the orientation today, he just — he just went, “Wow! If I would have had this opportunity
starting out my business, who knows where it could have gone or what we could have been.”
So it’s just one little snippet of a testimony, testimonial, of a retired businessman who
we might think is over the hill, but he just saw all kinds of possibilities with — with
that facility. And so I would like to just thank the trustees and the staff for having
the vision to say, hey, look, we need to approach this teaching/learning exchange differently
today than we have in the past, and I just for one, without seeing day one operation,
believe that’s going to be a tremendous opportunity for us to enhance the image of this college.
>>Chair Greg Musil: Thank you. Anything else, Dr. Sopcich?
>>Dr. Joe Sopcich: That concludes my report.>>Chair Greg Musil: Thank you very much. Old
business. There’s really no old business, but a couple things that I want to mention.
First of all, on Saturday, many of us attended the services for Ben Craig to celebrate his
life and thank him for, really, contributions in every charity, in every civic group, in
every Chamber of Commerce, in every hospital across this county, really across the state
of Kansas and regionally, when you look back at his résumé, as I had a chance to do before
I did a tribute at my Rotary Club, he was YMCA’s Man of the Year in Kansas City, Kansas,
when he was working in Kansas City, Kansas. He was on the Jackson County Sports Authority.
He was the president of the Kansas Bankers Association. He was a delegate to the American
Bankers Association. And he did incredible things for this college. He spear-headed the
bond issue that passed in 1968 to build a college in the middle of nowhere at a cost
that was just stupid to spend that much money on this many acres in the middle of nowhere.
But Ben had the vision to do that. He would be the first to tell you it wasn’t him by
himself, but he will be missed in this community and it was a — it was a pleasure to be there
and help — not a pleasure, but a — an honor to go celebrate his life.
Second thing, yesterday we celebrated three more people on the Wall of Honor. Darwin Lawyer,
Lindy Robinson, and Bob Prater were selected by that process to have their photos up on
the wall out in the hallway here. Please go look at those if you haven’t. It was a packed
house and it was — it’s really enjoyable to honor people and to see them with their
families, their grandchildren, their peers, their friends, and all of them spoke, too,
about the teamwork it took for any success that they had here at the college or otherwise.
There being no other old business, I know of no new business. So we will go to Reports
from Board Liaisons. And Dennis, we’ll finally get to you, Dr. Arjo, for the Faculty Association.
Ready for minds full of mush to show up in your classrooms.
>>Dr. Dennis Arjo: Yes. And heading into the final days of PDD, it’s always an exciting
time. Thank you again for the opportunity to speak to the Board. Always appreciate that.
I have a couple things I will touch on. First, let me take this opportunity to both acknowledge
and express my appreciation for the letter I received from Chair Musil regarding the
FA’s resolution about the KACCT. We appreciate very much the thoughtful response and the
clear thought that went into what we had to say, and we look forward to future discussions
on that topic. I look forward to hearing what Dr. Cook has to say in his report in just
a bit. Secondly, I want to say a little bit about the facilities master plan and the Board
retreat on Saturday. I was not involved in that personally until the very end when I
took over from Ron and caught the last few meetings. It was clear that faculty was involved
from the beginning and there was robust faculty representation, so I do want to acknowledge
and express my appreciation for that. We are very excited to see this kind of thought going
into such a substantial investment into the college and to the physical campus, and we
are very excited to be a part of that. On several occasions, some concerns have been
expressed by faculty who might be impacted by some of the initiatives, so we look forward
to continued faculty involvement with whatever initiatives go forward as we start to get
into more detailed planning on all of that. I do want to touch on something that came
out at the Board retreat, a comment or something that was said in response to a question, I
believe this was by interim Dean Richard Fort, about how if our facilities and some of the
career tech areas are not what we might want them to be, those remain very robust, successful,
popular programs, and his answer was, the faculty. That we have quality people teaching
these things, making the best of the facilities we do have, and who would doubtlessly be able
to make sure the students get the most of whatever comes down the pike. So this morning
at our all-faculty meeting, I spoke, Dean Jim Lane of Arts, Humanity and Social Science
spoke, Dr. McCloud spoke, on our various ways about the responsibilities of full-time faculty
above and beyond being exceptional in the classroom. And among those is precisely taking
responsibility for growing programs, developing curriculum, keeping current in our disciplines.
So I just want to stress the importance of faculty to this ongoing initiative to develop
new facilities, that without full-time faculty you really will not get the most out of those
new facilities. So I appreciate, we always appreciate the
support and investment we get. But I do want to stress that part of that process is always
going to have to involve the faculty, and nothing is not but I just want to put that
out there. So that’s about that. One last thing. One of the things we always
do, as we wind up this first week when we’re all back, a longstanding tradition of the
Faculty Association hosts the party. We’re going to do that tomorrow. It will be, as
always, as the Quivira Falls club house across the way. All the campus community is invited.
It starts at 4:00. Food arrives around 5:00. Hope to see a lot of you there. So thank you.
>>Chair Greg Musil: Thank you. Appreciate that. That is — that is a good time to get
to know faculty members and watch you guys interact from all areas of the campus so if
a trustee has an opportunity to go, please take advantage.
>>Dr. Dennis Arjo: You’re very welcome. We’d love to have you.
>>Chair Greg Musil: Questions, Dr. Cook?>>Trustee Jerry Cook: Thank you, Trustee Chair.
Dr. Arjo, I — your reference to Mr. Fort, I guess what I was impressed with in his comment
when asked about the programs, and he — he made I thought a really strong comment that
supports what you’re saying in terms of we just don’t create laborers here. They — we
partner with the Gen Ed classes and we expect our students to be participants in Gen Ed
as well. And I really believe that not — you know, when you asked about the film and say
we’re the best, I get a little nervous about anybody saying they’re the best, because I’m
an advocate of best gets in the way — good gets in the way of excellence. If we think
we’re pretty good, I don’t have to improve tomorrow. But otherwise I thought the film
was terrific. But that I think sets us aside a little bit, I think from the other colleges,
and certainly the tech schools in this state, about the commitment and the partnership our
CTE program has with Gen Ed and the whole faculty, so I appreciated your comment, Dennis.
>>Dr. Dennis Arjo: Thank you. And I would always stress that. I mean I teach philosophy,
which is about as far away from welding as you might think you can get, at least some
Presidential candidates thought so, if you recall, that we needed more welders and fewer
philosophers. But I always like to point out and stress, no one is just what they do in
their job, they’re voters, they’re neighbors, they’re part of the community. All of that
takes place in a cultural setting that has a history, that deals with issues that go
back and come up and creating people who can engage in that whole range of life is just
absolutely essential to what we do, no matter what program they come here for.
>>Trustee Jerry Cook: So would you advocate that’s really not a welding machine, it just
appears to be a welding machine? (Laughter)
>>Dr. Dennis Arjo: Welding does come up. There is a philosopher who actually doesn’t teach,
he’s got a Ph.D., writes philosophy, but he actually makes his living fixing things, doing
those things. He sees complete continuity between philosophy and producing things with
his hands.>>Trustee Jerry Cook: Thank you.
>>Chair Greg Musil: Thank you very much. Look forward to another good semester with great
faculty.>>Dr. Dennis Arjo: Thanks a lot.
>>Chair Greg Musil: Thank you. All right. The next item on the agenda is
our Johnson County Education Research Triangle. And Trustee Lindstrom is our liaison to that
group.>>Trustee David Lindstrom: Thank you, Mr.
Chairman. If I — I appreciate your comments regarding Ben. If I might just add another
comment. In my almost 40 years in Johnson County, I don’t know of anyone else who was
more respected than Ben Craig. So, very appreciative of your comments about Ben.
We have not met, the Johnson County Education Research Triangle has not met since our last
meeting and since my last report. We do, however, meet on Tuesday, September 20th, at 7:30 a.m.
at the KU Edwards Campus. Sales tax revenues are on par to exceed last year’s revenue approximately
4%, and for anyone out there who wants more information on the Johnson County JCERT, the
Johnson County Education Research Triangle, I would encourage you to go to the website
and get some more additional information, and that website is jocotriangle.com. It’s
JOCOTRIANGLE.com. Jocotriangle.com. And they’re doing great work, but hopefully I’ll have
a more extensive report after our next meeting.>>Chair Greg Musil: Thank you. Kansas Association
of Community College Trustees. Dr. Cook.>>Trustee Jerry Cook: Thank you, Mr. Chair.
KACCT will have their next meeting on September 9th and 10th at Seward County Community College
in the southwest corner of our state. Unfortunately, I will not be able to attend. I have an event
the previous night, Thursday evening, and in order to get there for a meeting beginning
I think at 1:00 or 2:00, somewhere in there, it’s — it’s more than a two-hour drive to
Liberal, Kansas. And so we’d have to leave about 3:00 or 4:00 in the morning, and I don’t
have enough sunflower seeds to eat to leave at 3:00 in the morning. But in any event,
Trustee Lindstrom was planning to attend, and I think he has a conflict now as well.
>>Trustee David Lindstrom: Perhaps. I still might make it.
>>Trustee Jerry Cook: Unfortunate — well, I hope you can make it. I think it’s important
that we have a presence there at this next meeting. What I would say, and Dr. Arjo, thank
you for your response to Trustee Musil’s letter. While we haven’t had a public discussion of
this board and perhaps we can, if you have any questions, we can talk about that this
evening, and I think, Dr. Sopcich, you have said so well that I’m not sure what success
the executive director of KACCT, no matter how good he or she may be could have, because
as you pointed out, there’s a tremendous diversity of the 19 colleges from a handful of them
that probably struggle monthly with survival financially and enrollments, and yet those
community colleges are a significant part of their community’s economic development
and economic stature, and yet we’re — we’re kind of the big elephant in the room in that
we’re the largest and as I said earlier, we have almost 100,000 people on and off our
campus perhaps, at least 80,000 in a year, and hopefully around — my ignorance will
really show now, but hopefully around 21,000 students this fall rather than 19. But in
any event, and then with our continuing ed, you know, roughly 30 to 35,000 students on
the campus. But the needs are different. And so we’ve spent a lot of time discussing what
role does a college like Johnson County Community College play in a state network, and as I’ve
been on that board and served as its chair, I — I took the position that we shouldn’t
come to this association for the benefit of our individual college, but how can we advance
the community college movement in the state and make the whole state stronger. However,
when that — when those strategies become at the expense of an individual college, and
I think that college really needs to review our role and our efforts that we put into
that. I don’t take any different position at the national association that I belong
to. While we expect to learn a lot from our colleagues at the national level and at KACCT
to improve our college, I don’t go to ACCT looking at what can I get to make JCCC better,
how can I understand the national movement, how can I understand the movement that tuition
should be reduced or free, and I — I hesitate to use free because I don’t think tuition
is free, but how can we make — how can we lower the tuition cost to students and through
scholarships, and by the way, at the national level, we have almost 300 programs nationwide
where students at their respective colleges are attending college at either no tuition
or very low tuition, and a lot of that comes through scholarships, a lot of that comes
through individual donations that people have for certain programs. And so we try to balance
what our role is with the state level and what it does to our — to our college. I think
Dr. Sopcich has outlined very well the challenges that we face, and we will be traveling to
Topeka on Monday to meet with — with Linda Fund, and I really, as Dr. Sopcich has indicated,
I really think Linda is in a very, very difficult position as the executive director to try
to be all things to all people. I was interested in Mr. Carter’s report that
at KBOR, KACCT has taken the position that they’re going to deal primarily with the funding
issue and not get involved with other issues. That’s why I’d kind of like to be at Liberal
to see just exactly what that detail may be. I do not sit on the executive committee any
longer, so I don’t have privy to that information. But, Trustee Musil, I’d be happy to try and
respond to any questions that board members have and if you’d like to have any discussion
about where we go forward. What we have outlined and what we will visit with Linda about is
that if we continue to have state strategies that really — the mosquito bites are getting
bigger. And if they continue to have strategies that are going to impact the effectiveness
of our college, getting at these four pillars that we’ve just talked about, and also our
— our key performance indicators, then — then perhaps we need to make the decision that
we will no longer participate. That decision has not been made yet, but we’ll be certainly
looking at how we go about this year and what strategies KACCT has, and I certainly would
be interested in any input any of you have.>>Chair Greg Musil: Well, I’m going to open
it up for a discussion on that, on that point. We’ve talked about this quite a while, and
then Dennis, your letter with the Faculty Association resolution was another piece of
that puzzle, and I may have either overstepped my bounds or been somewhat premature thinking
I understood where the entire board was when I wrote back on that letter because we’ve
had snippets of discussion over time. But I want to make sure today that other board
members that have any comments about KACCT and what our role should be have the opportunity
to do that so that we do have that discussion. I think we’re clearly on a path where we are
emphasizing our concern and our temperature level is going up, and we are worried that
our contributions here and our relationship building is being overwhelmed by other policies
of other community colleges, and that is a very difficult step to take, you know, when
we’re dealing with the legislature. But it’s important for us to continue to look at it,
and I think we’re scrutinizing it more carefully than ever.
Other comments? Trustee Ingram?>>Trustee Nancy Ingram: Absolutely. I’ll go
ahead and make one because I had expressed just some questions about this, and I appreciate
the scrutiny. I think it’s necessary. I was not — not in support of what is happening
and I appreciate the — the plan, as we have suggested that would perhaps move forward.
So I just wanted to make sure that I had not missed something and that, you know, we all
had the opportunity to just listen and discuss. So thank you.
>>Chair Greg Musil: Other comments?>>Trustee Jerry Cook: I would anticipate that
when we get to the point, and we — we’ve indicated that we would certainly give them
advanced notice, because we are a significant part of the operation, but that I would expect
that we would probably take a public vote to whether we stay in or stay out, as a board,
and so I would expect that as we move down the trail here, we’ll let Linda know of our
intent, but that we’ll — we’ll come back as a — as a board to take that particular
action, I would guess.>>Chair Greg Musil: That would make sense
to me. Trustee Cross?>>Trustee Lee Cross: Yes, thank you, Mr. Chair.
I appreciate Trustee Cook’s comments and work on that — that association. I’ve had differences,
as this board knows, with KACCT, but on balance I think it’s been a not unproductive or unuseful
relationship, I think we’ve benefited. I do have concerns that there is a growing movement
to come after Johnson County or local control of community colleges and that we’re a focal
point of that energy and intention. So I welcome the scrutiny. I do think that KACCT is a useful
relationship for us. I support our membership in it, subject to I think that the rest of
our sister institutions need to understand that we’re all in this together, and any kind
of lobbying power that they have I’d like to think is stronger with us than without
us. I’ve commented to you, Trustee Cook, that I’d rather be inside the tent than out, and
I — my parents are both not from Johnson County. My dad was born in Gardner but grew
up in Leavenworth County. My mother in Rooks County and I grew up out in Douglas, Lawrence.
So I can appreciate and I have family throughout the rest of the state. I know that as hard
as it may be for us, many of the rest of the state institutions or sub state institutions
are struggling greatly, and my heart goes out to them, and I certainly don’t want to
leave them. I just — I think it’s a useful relationship, but with all due respect, if
we are contributing a sizable contribution financially, then I’m not saying we should
get an exactly that proportion of a vote or say, but I think we should be given weight
when we — when we speak up, so.>>Chair Greg Musil: Trustee Sharp?
>>Trustee Stephanie Sharp: Thank you, Mr. Chairman. I am a little tentative about when
KACCT says we’re just going to talk about funding and not policy issues because that’s
our bread and butter, when you talk about funding and looking at coming after Johnson
County, the conversation about a statewide mill levy, guess who pays for that? When these
schools aren’t losing money for losing students. You know, I think we really need to look at
the fundamental purpose of community colleges to educate the population, not to be a jobs
program. You know, in some communities where there are three community colleges in a county,
for instance, or close to it, you know, what is the — what is the purpose? What purpose
do we serve but to educate, not to just be an employer? So I do think that we have to
watch out if we’re talking about funding issues, we have to be very vigilant. I don’t think
we’re anywhere close to making a decision like that, but I think it is — it is good
for us to be — be very aware and to be involved, to maintain that engagement. And when — when
we’re all in Topeka, when we go to Topeka for the community college days, to make that
point that we’re paying attention, that we’re — we’re watching what’s going on and we play
an important role. So I appreciate both of your involvement on that board and for keeping
an eye out for us.>>Trustee Jerry Cook: Well, I think if I could
respond to that. From a staffed viewpoint, whenever the conference sits together, it
probably ends up talking about who’s going to play whom in football and scheduling, and
that always is an issue. When KACCT gets together, the last item usually ends up with money.
And we’ve tried to get over that. We have created the leadership development program
to try and help grow our own potential leaders. We’ve tried to put in place a trustee development
piece. We try to deal with issues, Stephanie, that don’t deal just with money and with who
we’re going to play in football. But — but it always comes down to that, and so we’ve
made a little bit of progress.>>Chair Greg Musil: Dr. Sopcich.
>>Dr. Joe Sopcich: I can add, since I’ve been involved with the KACCT since the ’90s, ultimately,
money is always the top issue. Other community colleges across the state aren’t nearly as
blessed as we are to have the local resources that really contribute greatly to the success
of this college. So what they — and this year when they’re saying funding, what that
means is they will do whatever they can to protect what community colleges get across
the state, and that is fantastic because together we do have greater strength. But I will share
with you, and I feel totally confident in saying this, that when it comes time to evaluate
legislative initiatives launched by the KACCT, the welfare of Johnson County Community College
or Johnson County is not exactly number one on their list, and so this is something that
keeping in mind that we also contribute mightily to their organization, it kind of makes it
a little interesting. So I think when Dr. Cook and I visit on Monday, we’ll be laying
out some issues and some discussion points by which we’ll be able to better evaluate
our relationship during the upcoming — upcoming year. And I have to commend this group, this
has been talked about since the ’90s and we’ve never had the institutional will being confronted.
So it’s — it’s great that we’re having this discussion now, and we’ll be looking forward
to perhaps some constructive discussion further on with the organization.
>>Chair Greg Musil: Anything further? If not, we’ll move on to the liaison report from our
Johnson County Community College Foundation. Trustee Ingram.
>>Trustee Nancy Ingram: We actually did not meet this past month, but I have been advised
— or to advise you all of a special reception to honor Adam Hamilton, who is the Johnson
Countian of the Year. You all should have received some information at your desks this
evening about that. There will be a reception at the home of Brad and Libby Bergman, and
as you will remember, Brad is the president of the Johnson County Community College Foundation
board. They are using this special opportunity to share with the Church of the Resurrection
members about the importance of not only their pastor winning this award, but also the important
role in Johnson County Community College and what it does in our community. So anyway,
we hope that you will consider joining that this evening on September 8th. So thank you.
>>Chair Greg Musil: Questions? If not, we’re ready for the Consent Agenda. The Consent
Agenda includes a number of routine items and consensus items that are typically considered
collectively in a single motion and vote. Any member of the Board may request that a
particular item be removed from the Consent Agenda and discussed and voted upon separately.
Are there any items in tonight’s Consent Agenda that anybody would like to pull and consider
separately? If not, I would accept a motion to approve the Consent Agenda as published.
>>So moved.>>Second.
>>Chair Greg Musil: It’s been moved and seconded to approve the Consent Agenda. Any discussion?
If not, all in favor say yes. (Yeses)
>>Chair Greg Musil: Opposed, no. Motion carried unanimously. We have no Executive Session
tonight, so we’re ready for a motion to adjourn.>>So moved.
>>Second.>>That was rather enthusiastic.
(Laughter)>>Chair Greg Musil: All in favor say yes.
(Yeses)>>Chair Greg Musil: Opposed, no. We are adjourned.
Thank you all for sticking with us. A long meeting.