>>Chair Greg Musil: I’d like to call the
meeting of the Johnson County Community College Board of Trustees for September 2016 to order.
Help me start the meeting with our Pledge of Allegiance.
>>I pledge allegiance to the flag of the United States of America, and to the republic
for which it stands, one nation under God, indivisible, with liberty and justice for
all.>>Chair Greg Musil: Thank you. We’ll have
our roll call and recognition of visitors.>>Ms. Terri Schlicht: This evening’s visitors
include Dick Carter and Imran Khan.>>Chair Greg Musil: Welcome. The next item
is our Open Forum. The Open Forum section of the board meeting is a time for members
of the community to provide comments to the board. There will be one Open Forum during
each regularly scheduled board meeting. Comments are limited to five minutes unless a significant
number of people plan to speak, in which case the Chair has the ability to limit that time.
In order to be recognized, individuals must register at the door before the meeting prior
to the Open Forum agenda item. When addressing the board, registered speakers should be civil
and respectful and should not address matters of a personnel nature, matters related to
individual personnel of the college. As a practice, the college does not respond in
this forum to personnel matters or matters that are being addressed through established
grievance or suggestion processes or are otherwise subject to board review. Is there anybody
for the Open Forum session? We have no registered speakers for tonight.
The next item on the agenda is awards and recognitions. I understand we have no awards
and recognitions that we’re going to recognize tonight. I’m sure there are some out there
somewhere. Next we’ll have our Student Senate report
from Student Senate President Donny Whitton. Mr. Whitton, please come forward and tell
us about the start of school. Podium would be great.
>>Mr. Donny Whitton: Good evening. I’m Donny Whitton, the new Student Senate president
for the 20162017 school year. A little bit about me. I spent seven years in the Army
as a combat engineer and explosive ordnance disposal technician, it’s kind of like the
bomb squad. After the Army, I spent another seven years as a union boilermaker before
I decided to return to college and found a home here in JCCC. I appreciate the opportunity
address you on behalf of the Student Senate and the rest of our Cavaliers. You’ll notice
I use the term Cavalier frequently and I’ll get to that reason why in a moment. But first
I’ll tell you what we’ve done so far. Our executive board came together over the summer
and we decided to be successful we needed to fill the Senate with able, willing, and
diverse senators that can each bring a unique excitement and energy. After an immense team
effort we did just that, we filled our Student Senate and had more students participate in
our voting process than ever before. As usual, some students have had conflicts and had to
step down, but multiple applications are already under way to fill those spots and it seems
as though we’ll have a full Student Senate for the first time.
You will hear me saying Cavalier all year because we want to build our brand. We have
to get excited about being a Cavalier. While recruiting new senators, I told everyone,
“If you don’t sound excited, then they won’t be excited about it either.” Big schools do
not need to convince their students to go to a basketball game. Those games are heavily
attended, even by nonalumni, because they are proud to associate with their brand. That
pride comes from a sense of success, inclusion, and cohesion. We have all the tools needed
here at JCCC to build our brand already at our disposal. We have a faculty, staff, and
administration that actively tries to provide and improve resources to achieve academic
and cocurricular success. We have sports teams that compete at the national level. We have
clubs and orgs like Model U.N. and Debate that are second to none. JCCC sells itself.
We sell the Cavalier memorabilia, but we want to sell the Cavalier brand. This year we’re
going to become Cavaliers. We have a laundry list of things we’d like to accomplish this
year. I think a mass effort on our primary goal will lead to tackling every subsequent
goal in force, with the Senate leading the way on building the Cavalier brand, we will
see a new level of excitement, communication, and resolve. I hope we can carry this excitement
to the administration to look at issues such as textbooks, financial aid, potentially a
nap room and fitness and wellness resources. I have been reaching out to different administrators
and subject matter experts across campus. We want to ensure that as we look at affecting
change on campus, our efforts are directed towards area in which change is indeed possible.
Right now, we have 30 bright senators waiting to eagerly shine in all areas of this campus.
But it’s my job to provide them focus to make change possible. We can turn those 30 bright
lights into one very powerful laser. I appreciate the opportunity to stand before you and share
our high hopes for this coming year. I’m sure that every year there is a Student Senate
president that stands before you similar with a similar rhetoric and none greater than the
last. I don’t propose that I’m greater than the last; naivety isn’t my specialty. I propose
that the students of JCCC are progressively better and more engaged. They have been waiting.
A walk through the Fountain Square any afternoon will reveal a mass of students that are longing,
they have been waiting, they have been wanting. They are looking for a way to come together.
They are looking for a way to become Cavaliers. Thank you.
>>Chair Greg Musil: Thank you, Donny. There may be questions for you, I know. We appreciate
your enthusiasm. We’d love to have Student Senators come to the meeting and be recognized
at any time you want to come, and we you don’t have to stay for the whole meeting.
>>Mr. Donny Whitton: All right.>>Chair Greg Musil: But we do appreciate
it and we understand, I think, at a community college it’s harder to keep people on campus
and keep them engaged and and bring enthusiasm level to where we’d like to have it but you’ve
obviously got a great start. I think Trustee Cross has a question.
>>Trustee Lee Cross: Yes, thank you, Mr. Chair. Donny, good to see you, I’m not sure
we’ve met. This past weekend I had the privilege to attend the Kansas Association of Community
College Trustees meeting in Liberal, Kansas. And we talked about in one of our committee
meetings about what our schools are known for, what we think our respective school is
known for. I like your use of the term Cavalier brand. If you said so, maybe I was looking
at something else, but I didn’t quite catch what the Cavalier brand means to you or what
this school means to you. May I ask you that?>>Mr. Donny Whitton: Well, the Cavalier brand
means to me a continued pursuit of success, achieving excellence, and not giving up. You
know, I’ve heard a lot of different stories from people at this institution that have
came that have come from all different walks of life and tried different academic pursuits
at different institutions and, you know, for one reason or another they didn’t work. But
here it seems that the environment is such that people find a way to make things work,
you know. There was Kevin Robertson from last year, he took a bus ride two and a half hours
down here, two and a half hours home. I know people who are scraping by eating eating rice
that they get from the food pantry, but, you know, every time someone reaches out and looks
for a way to succeed at this institution, one is provided, so that I’ve witnessed so
far.>>Trustee Lee Cross: I appreciate that. Thank
you for the answer.>>Chair Greg Musil: Anybody else? We look
forward to the Dr. Sopcich.>>Dr. Joe Sopcich: Donny, what’s going to
be I mean you’ve been on the bomb squad, a boilermaker, and now you’re going to be Student
Senate president. Which one is going to be the most challenging do you think?
(Laughter.)>>Mr. Donny Whitton: Well, I will say that
in this occupation or this this venture, you get a lot more time to think on decisions
before you have to make them, so. (Laughter.)
>>Chair Greg Musil: Thank you very much for your service. And let us know if you see things
we can do for veterans that we’re trying to do that we’re not doing as well as we should.
>>Mr. Donny Whitton: Thank you.>>Chair Greg Musil: We look forward to hearing
from you each month at our meeting.>>Mr. Donny Whitton: Thank you.
>>Chair Greg Musil: Thank you. Mr. Carter, would you like to follow that on our College
Lobbyist Report?>>Mr. Dick Carter: We really do need to look
at the placement of my report on the agenda, because I used to follow Bruce Hartman, who
would come in here and talk about all these great things that were happening at the at
the Nerman, and now Mr. Whitton comes in here. Maybe I could go a little later.
>>Chair Greg Musil: I’m not sure it would matter what order we put you in, Dick.
>>Mr. Dick Carter: You’re probably correct about that. It’s been a quiet month at Lake
Wobegone. And actually I am looking forward. I think he’s here for one more show at the
college this coming year, and so my wife and I will be here present for for Mr. Keeler.
Month of August revenues were, once again, down about $10 million. That brings our twomonth
total into the fiscal year 25 million off of revenue projections, and again, we’ll continue
to watch that, watch that trend, if you will, because that will determine what happens with
the governor’s request to state agencies to look at what a 5% cut would look like. And
I don’t anticipate there being immediate action on that on that cut, but I certainly think
before the end of the year we’ll be looking at some some form of allotments or cuts as
we approach the legislative session. There’s no guarantee, but but things don’t look good
right now. September and October are always the months where the late filers pay, and
so there’s there’s opportunities to see some improvement there in in those two months.
I would I would acknowledge or at least note that the sales tax revenues are down this
month, but the individual income tax returns are are up. And so, that is, again, a trend
that we watch to kind of just watch which revenue stream is producing the dollars for
the state budget. The the governor has made a request to a number of folks via letter
and through a press announcement to for some input on K12 funding. We’ve now had a couple
of years of block grant funding, which was intended to be temporary for the K12 school
systems. I think we might have a year extension on that. And and so the governor has issued
a request for some input on that. That’s being received differently by different groups.
But the request was broad. The request went to school administrators. It went to economic
developers. It went to organizations like the farm Bureau, like the Kansas policy institute,
Americans for prosperity, the Kansas Chamber of Commerce so it’s not just a request to
school administrators for input. And I think that the important thing is, is those that
come to that table and have that discussion will certainly be first in line when it comes
to the debate that will occur in January. And I and I think that will be something that
we spend a lot of time on next session. It clearly is something that needs to be finalized,
finished, and moved forward. And we won’t know what a lot of that looks like until the
Supreme Court gives its opinion. They’re going to hear the case on September 21st. It’s highly
doubtful that they’ll issue an opinion, in my opinion, before the November 8th general
election. I think that will come later. They could. It’s their prerogative but that will
dictate a lot of how things move forward with the conversation and the discussion on the
on the K12 funding formula. Interestingly, in terms of elections, there’s
not a lot to discuss right now other than folks are having forums, people are knocking
on doors and the campaigning is going on in general. As you know, one of the things that
I’ve been telling you that likely will dictate how some of the outcomes appear this November
are the judicial retention elections. And just by way of update, there’s some activity
going on there. You’ve probably seen in the news that there are four former governors
that have come together to support the retention of the Supreme Court justices. There are more
people up for retention than just the five Supreme Court justices. But that’s the high-profile
retention case out there. There are other groups that have been very visible and vocal
over the past month to release a few of those judges, and we’re going to continue to see
that, those efforts ramp up over the course of the next month and a half. The the other
important thing to note is the governor made his fourth of four appointments to the Kansas
Supreme Court nominating commission. The governor has four appointments to that that body, and
there are five lawyer recommended or suggested appointees to that nominating commission,
and the question is, is — is that enough to tip the balance in favor of appointing
a more conservative type justice? So those are the those are the issues that are out
there kind of floating around, and all play into the final analysis. And then let me talk
a little bit briefly about KPERS. As you’re well aware, the fourth payment to the to the
KPERS program was withheld last year, in the last part of the fiscal year, in order to
make the state budget work. The the rumblings as of this last month are that chances are
likely that they will extend the deadline for when that payment was due. Still has an
8% interest rate attached to the repayment, but in fact, the governor even after a brief
press availability made the comment that that 8% looks pretty good compared to some of the
returns that KPERS is getting right now in the market. And so it’s only good I guess
if we make the payment or or the longer we extend the payment, the more interest accrues.
But I do think that that is worth noting, that the returns that are expected on the
investments may be significantly less than the 8% that the State is is paying on the
loan. The that brings us sort of to the issues that
we’ll be looking at next year, and it’s a little bit early to base predictions. But
we know for certain that we will be spending a lot of time talking about a K12 funding
formula. That then plays into the overall discussion about the state budget. We have
seen, as you are fully aware, you folks sitting around this table are very engaged in the
public policy process and pay attention to what’s going on in your local area, but probably
more across the state as well, and we will we will see some different folks returning
to Topeka. That means the conversations are going to be a little bit different, and we
may be revisiting some of the gun issues, we may be revisiting some of the local control
issues, and those are all out there ripe for discussion. We we hear some of those bubbling
up already in various groups. And so we know that those will be topics to watch for. But
I do think that everything will probably revolve around what what the school finance portion
looks like.>>Chair Greg Musil: Questions? Trustee Lindstrom?
>>Trustee David Lindstrom: I don’t have a question, but I do have a comment. Mr. Carter,
you mentioned that state income tax was up, but state sales tax was down for August. I
would like to report that Johnson County sales tax is for August is up 2.62%. And the only
reason I have that is because I get that information from the Johnson County Economic Research
Tri Education Research Triangle. JCERT, so good news in Johnson County.
>>Mr. Dick Carter: Indeed.>>Chair Greg Musil: Dr. Cook?
>>Trustee Jerry Cook: Thank you, Mr. Chair. Mr. Carter, what are you hearing statewide
about the gun law discussion?>>Mr. Dick Carter: About, pardon?
>>Trustee Jerry Cook: The gun law, right to carry. What’s going on around the state
these days?>>Mr. Dick Carter: I’m not hearing anything
significant. I do think some of the groups that have been impacted are beginning to have
those conversations. And I can’t say for sure exactly what they look like. But there’s two
groups that are mainly impacted. The higher education community so the college campuses,
and there’s 36 of those, as well as the public building, the public employees in public building
portions, and so I think you’ll you’ll see some folks having conversations about what
maybe an extension of the of the exemption looks like. I think you could see some additional
conversations about allowing employers to make those decisions for their employees as
part of the employment. Those are the types of things I think you’ll you’ll see.
>>Trustee Jerry Cook: Thank you.>>Chair Greg Musil: What’s the earliest that
a governor has ever had to impose allotments in a fiscal year that started July 1st? Do
you know? Any idea?>>Mr. Dick Carter: No, I don’t know, that’s
a great question.>>Chair Greg Musil: They done it before the
end of this calendar year?>>Mr. Dick Carter: Well, I’m trying to think.
>>Trustee Lee Cross: What does that mean?>>Chair Greg Musil: Well, an allotment is
where they the governor has the authority legislatively to remove budget authority and
stop spending and take money back from agencies.>>Mr. Dick Carter: Anecdotally, which is
kind of how we kind of make laws in Topeka, I can recall a time when I served on the staff
of the Board of Regents and we had a retreat each year in August or July, beginning of
August or end of July, and I can recall that at that at one particular retreat, a couple
of folks had to step out because there were allotments that were occurring. So I think
I think and that was that was, good grief, a long time ago. I hate to admit how long
ago that was. But I think that the timing is not necessarily depends on how much you
take out bonded indebtedness in May when the legislature is heading out of town in June.
>>Chair Greg Musil: I think your comments on the legislature having some new faces in
it is important and may actually change the focus of our our view from the legislative
side to the governor’s side, because the governor will have a veto proof majority if he chooses
to veto anything that changes priorities that have been set the last several years. So I
think maybe that will become more important than it has in the past when the legislature
was was had a majority that was calling the shots. Thank you very much. Enjoy your the
rest of your quiet summer.>>Mr. Dick Carter: Thank you.
>>Chair Greg Musil: Ready for committee reports. The first committee report is on Collegial
Steering. Ms. Sharp is listed on that. Ms. Sharp had a personal matter that she had to
attend to today, so couldn’t be here. We did not have a Collegial Steering meeting because
of the schedules of various people, including myself and Stephanie that could not attend
last Tuesday so we will have a report of our meeting in October.
Human Resources. Trustee Ingram?>>Trustee Nancy Ingram: Yes, Mr. Chairman,
Human Resources also did not meet last month. We meet every other month so we will meet
on Monday, October the 3rd and I do not have a report as such.
>>Chair Greg Musil: Learning Quality? Trustee Cross?
>>Trustee Lee Cross: Yes, Mr. Chair. And I just wanted to apologize to you for cutting
you off. I know what allotment meant, I thought maybe our audience people watch, so I just
was trying to define that. And if I may ask, how do I get on a committee that doesn’t meet?
(Laughter.) Learning Quality Committee met September 6th,
2016, at 8:00 a.m. in this room. I was present, along with Trustee Sandate, a host of other
people, you know who you are, including Dr. Sopcich and Dr. McCloud. Dr. McCloud, the
vice president of Academic Affairs and CAO, presented a renewal agreement for with the
Family Conservancy to renew early Head Start services for the children enrolled at the
Hiersteiner Child Development Center. The program is funded through the Family Conservatory
as a part of the EHS Child Care Partnership Grant. The agreement was approved by the committee.
Complete details can be found subsequently in the Consent Agenda portion of this board
packet. An agreement was presented for informational purposes for the renewal of the facility use
agreement with the Olathe Medical Center for the use of the Olathe Health Education Center,
or OHEC, Simulation Lab and Success Center conference room. The Learning Quality Committee
reviewed the aforementioned agreement, which will be discussed by the Management Committee
at their September meeting. Lenora Cook, Interim Associate Vice President Instruction, presented
a course modification effective for the academic year 2017 and ’18 for the ADMJ 121 Introduction
to the Administration of Justice course, which was recently approved by the Educational Affairs
Committee. The modifications will enable the course to better align with the curriculum
being offered at other Kansas colleges and the requested modifications will be sent to
the full board for approval and can be seen subsequently in the Consent Agenda portion
of this board packet. An enrollment report describing how college
tracks students how the college tracks student enrollments throughout the semester was given
by Mr. Randy Weber, excuse me, cochairs of the Strategic Enrollment Team (SET), Paul
Kyle, Dean of Student Services, and Jim Lane, Dean of Arts and Humanities, discussed the
Strategic Enrollment Team goals and strategies for achieving them. An update on AQIP, HLC,
and JCCC accreditation was presented by Sheri Barrett, Director of Outcomes Assessment,
and John Clayton, Executive Director of Institutional Effectiveness, Planning & Research. The college
is accredited by the Higher Learning Commission and AQIP. It is the college’s chosen Pathway
to Accreditation. The college is currently preparing the Systems Portfolio in preparation
for an onsite team visit by peer evaluators. The Systems Portfolio is due on June 1st,
2016, and the college will receive a systems appraisal feedback report performed by the
evaluators by fall of 2017. The comprehensive site visit for the campus will be April 30th
through May 2nd, 2018. Mr. Chair, that concludes my report.
>>Chair Greg Musil: Questions for Trustee Cross? If not, thank you, and we’ll move to
the Management Committee. Dr. Cook.>>Trustee Jerry Cook: Thank you, Mr. Chair.
The Management Committee did meet on Wednesday, September 7th. Trustees Cross and Lindstrom
were present along with a large contingent of staff. We received several reports, the
first was from Dr. McCloud, presented information on a facility use agreement at OHEC, Occupational
Health Education Center, for those that are wondering what that stands for.
>>Chair Greg Musil: Olathe.>>Trustee Jerry Cook: And
>>Olathe.>>Trustee Jerry Cook: The Olathe Occupational
Health and Education Center. Thank you. We should maybe use that more often. And we do
have an agreement with the Olathe Medical Center at OHEC, and so Dr. McCloud briefed
us on that. We had three outstanding reports, the first was by Chris Gray, who gave us an
update on our marketing plan, and each of these reports were very, very extensive, and
Chris did a magnificent job talking about the shift actually going back historically
and talking about our efforts toward traditional branding, toward digital branding, toward
community engagement and how we’re shifting that focus to move the brand, and I know that
Chris was pretty excited to hear the Student Senate report about advancing the Cavalier
brand, and Chris gave a fabulous report on on the realignment of the staff and the efforts
that we have to to move our college forward in the marketplace. Karen Martley gave a report
on continuing education and also our small business program. It’s amazing, again a very
long, extensive report. Each of these reports are marketing pieces in themselves. And the
board should be aware that in our continuing education and small business program, we have
contracts with over 101 community agencies for ongoing continuing ed with those, and
the staff development for those programs so an outstanding, outstanding report. Dr. Jay
Antle highlighted our sustainability program and focused on the Power Switch program to
reduce energy usage and we’ve had some fabulous results. I I hope that you’ll look into
our sustainability program more seriously than perhaps we have looked at it on a daytoday
basis, because later this year I think it is we’ll receive the the award, a climate
leadership award presented by the U.S. Green Building Center. And what’s significant about
that, like our debate team and like our U.N. teams, we compete nationally with fouryear
schools. And I think Jay had indicated at the dinner the other night that the winner
a year ago was Michigan State. And so when you go up against these fouryear schools that
perhaps have more resources, more history with sustainability and energy, it really
places our college I think at a very benchmark position across the country, and — but all
three of those reports were just were just really outstanding.
Rachel Lierz gave the budget monthly update, which also was very outstanding. She stated
that the auditors have begun their work on fiscal year 2015 financial statements, and
that a proposed budget calendar for ’17’18 is being developed. Mitch Borchers presented
the sole source report, as well as a summary of awarded bids between $25,000 and $100,000.
The summary of that report is found in Page 4 of your packet. Rex Hays provided an update
on the capital infrastructure program, and that report begins on 13 of your packet. We
do have four recommendations to bring forward to you tonight. The first is Debbie Rulo,
Director of Continuing Education, presented information regarding an update Facility Use
Agreement with Edgerton Land Holding, LLC. This agreement is related to access and use
of our facility of the facility parking lot for commercial driver’s license. This agreement
addresses the college’s need to have ongoing access to a location for its truck driver
curriculum. I think for those of you that have been on the board for a while, we started
out, Dr. Sopcich, I think with a partnership with
>>Dr. Joe Sopcich: With North Point?>>Trustee Jerry Cook: Well, before that.
Weren’t we with community college>>MCC.
>>Chair Greg Musil: Metropolitan.>>Trustee Jerry Cook: Metropolitan Community
College. And the program has become so strong for us, that we need more flexibility on access
to the driving range, and this whole agreement also enters into a partnership with the State,
and so that we will be able to renew CDL license, as well as train additional ones, in the training
program. So it is the recommendation of the College Administration that the Board of Trustees
authorize the college to enter into the Amended and Restated Facility Use Agreement with Edgerton
Land Holding Company, LLC, and I’ll make that recommendation.
>>Second.>>Chair Greg Musil: It’s been moved and seconded
to enter into the Amended and Restated Facility Use Agreement.
>>Trustee Jerry Cook: I would also like to add, Mr. Chair, that that does include, Dr.
Sopcich reminded me of our classroom facility with North Point. That’s included in this
lease agreement so that’s a very strong partnership we have.
>>Chair Greg Musil: Is there any discussion or any questions? Trustee Ingram?
>>Trustee Nancy Ingram: I had one question. Pardon me. I was just curious to the cost
we pay and how that is actually determined and who else might share in that cost?
>>Trustee Jerry Cook: I think I can start that answer, and then maybe
>>Dr. Joe Sopcich: Debbie Rulo is ready to spring into action.
>>Trustee Jerry Cook: Debbie would like to answer that.
>>Trustee Jerry Cook: I just wanted to answer and see if I remembered. But, Debbie, please
do.>>Chair Greg Musil: Apparently, the president
doesn’t fully trust you, Jerry, so we’ll hear from Debbie.
(Laughter.)>>Ms. Debbie Rulo: The cost associated, that
we’re talking about, one is the cost to build the range. And there’s an approximate cost
of $200,000 to actually build the range. And the split would be it’s about 44% for that
JCCC would take, which is about $88,000. And $112,000 through the State of Kansas, the
Department of Revenue. And that split was determined by how much usage we actually will
have on the range throughout a week.>>Trustee Nancy Ingram: Thank you. Perfect.
>>Ms. Debbie Rulo: And then the other cost would be the monthly cost, and that is associated
with snow removal, taxes, and maintenance. And our costs will be $566 a month, and that’s
approximately 20% of what the total cost is per month, and then the State will pick up
80%.>>Trustee Jerry Cook: And Debbie, in the
management committee, I think you indicated that a considerable amount of that cost is
expected to be re re retrieved through increased enrollment in the program with additional
driver training.>>Ms. Debbie Rulo: We we anticipate just
with our open enrollment that we could cover the cost to build the range within two years.
We are really focusing on doing more contract training, and so the more we contracts we
do, we’ll retrieve that money a lot quicker.>>Trustee Nancy Ingram: Thank you. We had
the opportunity to tour last month at the logistics park, and it was really a fantastic
tour, and I’m totally supportive. I just had that question, so thank you.
>>Ms. Debbie Rulo: It’s very close. When you go out the doors, it’s just to the left,
right now there’s a field.>>Trustee Nancy Ingram: Yes. Yes.
>>Ms. Debbie Rulo: It’s right there.>>Trustee Nancy Ingram: Thank you.
>>Chair Greg Musil: Thank you, Debbie. Any other discussion or questions? If not, all
in favor say yes. (Yeses.)
>>Chair Greg Musil: Opposed, no. Motion carried unanimously.
>>Trustee Jerry Cook: The second recommendation is
>>Chair Greg Musil: Jerry made it, and Lee seconded. Sorry. Apologize.
>>Trustee Jerry Cook: The second recommendation is for the renewal of the annual contract
for government affairs liaison services. In your packet, you’ll see the results of the
number of proposals that we received. In some cases, the proposers suggested the state level
only and not the federal, and in other cases we had federal representation, but not state.
And we had a couple that indicated both, but after a strong review, it is the recommendation
of the management committee that the Board of Trustees accept the recommendation of the
College Administration to approve the renewal of the annual contract for government affairs
liaison services with The Carter Group, Inc., at an amount not to exceed $78,827.28, plus
expenses pursuant to college travel policies, and I’ll make that motion.
>>Second.>>Chair Greg Musil: It’s been moved and seconded
to renew the contract with Carter, The Carter Group. Any questions or discussion? This is
the third year of a fouryear contract and the annual renewal. If not, all in favor say
yes. (Yeses.)
>>Chair Greg Musil: Opposed, no. Motion carried.>>Trustee Jerry Cook: Next is for Annual
Housekeeping Services. Again, you will see the bid proposals in your packet, and again,
after considerable review and discussion, it is the recommendation of the Management
Committee that the Board of Trustees accept the recommendation of the college administration
to approve the proposal from ABM Onsite Services for an annual contract for housekeeping services
in the amount of $720,318.12, plus an additional $30,000 for services that may be requested
on an asneeded basis, for a total annual expenditure not to exceed $750,318.12, and I’ll make that
motion.>>Second.
>>It’s been moved and seconded to approve the contract with ABM Onsite Services. This
will be the first year of a fouryear potential renewal. Any questions or discussion? If not,
all in favor say yes. (Yeses.)
>>Chair Greg Musil: Opposed, no. Motion carried.>>Trustee Jerry Cook: Our final recommendation
is for an annual contract for prime vendor for food and food supplies. Again, you have
those bid results in your packet. It is the recommendation of the Management Committee
that the Board of Trustees accept the recommendation of the College Administration to approve the
renewal of the annual contract for prime vendor food, for food and food supplies with SYSCO
Food Services of Kansas City, Inc., at an annual expenditure not to exceed $750,000,
and I’ll make that motion.>>second.
>>Chair Greg Musil: Moved and seconded to adopt the recommendation to do food food and
food supplies with SYSCO Food Services of Kansas City, Inc. Any discussion or questions?
If not, all in favor say yes. (Yeses.)
>>Chair Greg Musil: Opposed, no. The motion carries unanimously.
>>Trustee Jerry Cook: Thank you, Mr. Chair. That concludes my report.
>>Chair Greg Musil: Questions for Dr. Cook? Trustee Lindstrom or Trustee Cross?
>>Trustee Lee Cross: If I may, Mr. Chair. I just wanted to thank Richard Fort, Chris
Gray, and everyone else that helped put together the tour today of the ATB and WLB building.
I just want to say thank you.>>Chair Greg Musil: We had a tour before
our meeting, those who could attend, of our career and technical education programs, HVAC,
automotive, electrical automation, HVAC, welding and I’m sure I’ve missed some but very interesting.
All right. Next item on the agenda is the Treasurer’s Report. Trustee Cross?
>>Trustee Lee Cross: Thank you, Mr. Chair. The Treasurer’s Report is in the board packet.
It is for the report that ended July 31st, 2016. Some items of note include Page 1 of
the Treasurer’s Report is the General PostSecondary Technical Education Fund Summary. As of July
31st, 8.3% of the college’s new fiscal year had expired. State grant payments of 10.8
million were received during the August period and will be reflected in next month’s report.
The college’s unencumbered cash balance as of July 31st, 2016, in all funds, was 82.5
million, which is approximately $8.6 million higher than at this same time last year. Expenditures
in the Primary Operating Funds are within the approved budgetary limits. It is, therefore,
the recommendation, Mr. Chair, of the College Administration that the Board of Trustees
approve the Treasurer’s Report for the month ended July 31st, 2016, subject to audit, and
I’ll make that motion.>>Second.
>>Chair Greg Musil: Moved and seconded to adopt the Treasurer’s Report. Questions? If
not, all in favor say yes. (Yeses.)
>>Chair Greg Musil: Opposed, no. Motion carries unanimously. Thank you, Lee. Monthly report
to the board, president Sopcich.>>Dr. Joe Sopcich: Thank you, Trustee Musil.
A new semester is off and running. I think the joys of the beginning of every semester
is that there’s a definite buzz in the air as so much energy fills the campus with everyone
coming back with a full head of steam, so it’s absolutely a wonderful time to be on
a college campus. So many exciting projects are happening, and for example, I’m going
to cite one of those. And that is the opening of our CoLab, which is kind of short for Collaboration
Laboratory. On Page 1 of your September Monthly Report to the Board, and I hope you get a
chance to review this, some fantastic information in here, please note some of the updates on
the programs in our career and technical education, as they talk about internships and outreach
to the community, it’s an outstanding report. You can see just a a small sample of the amount
of almost 40 activities planned and scheduled for the fall in the CoLab under the leadership
of Christy McWard. That’s on Page 1. While these are all terrific, you may want to highlight
the December 14th capstone presentations as students will present their final project
for their computer information systems class. This is absolutely a terrific experience as
these students get up there, they show you a semester’s work as they work very closely
with a local business or a local organization. You may remember I think a year ago we had
Habitat for Humanity in here with a group of students trying to address a problem a
challenge, a technical challenge with the organization.
Enrollment as of Tuesday, we are slightly up versus the same time one year ago. We’re
up 1% on students and headcount and about .1% with regard to credit hours. We may be
one of the few institutions across the state that will not have experienced some form of
enrollment decline this year. We hope these numbers stay where they are up to the 20th
day of the month, which is rapidly approaching. But keep in mind, despite the 20th day of
the month, which is that sacred day we all use to record enrollment, we will continue
doing College Now, our Quick Step programs, we have shortterm courses that start throughout
the semester, and don’t forget Winterim. I recently was interviewed by a Ledger reporter
here, a student newspaper, who was a high school student who was coming here for Quick
Step. And her excitement of being on a college campus was so much fun and she did a great
job for the interview. I’m going to shift gears here on this report and I will I will
tell you there will be no Lightning Round tonight, and I know that’s a disappointment.
>>We’re sad, too.>>Dr. Joe Sopcich: I can tell. But we’re
going to refocus the rest of the report on a very important topic for the school. And
it’s a topic that Trustee Cross alluded to earlier when he gave his report from Learning
Quality. And that’s regards the accreditation process. And on our campus, that’s certainly
ramping up. You know, in today’s world of higher ed, this process seems to have gained
some real teeth. For example, this past week ITT Technical Institute, a proprietary school,
received sanctions from the U.S. Department of Ed which resulted in the closure of that
school. Now, this is no small deal. They had 130 campuses, 130 campuses in the United States,
35,000 students and 8,000 employees. And this wasn’t some fly by night deal. This school
was founded in 1946. And then it went public with an IPO in 1965. And so overnight, they
were pretty much shut down. We believe that we are in great shape here
at Johnson County Community College to take on this accreditation process and excel especially
since it’s under the leadership of Dr. Korb. The the odds are certainly I would think the
odds are in our favor to have a fantastic report and site visits that are coming up.
But this is a difficult process for everyone to follow especially if you’re not exposed
to it every day. And, you know, for example, what exactly is the U.S. Department of Ed
doing in all of this? What is this accrediting body that we have to deal with? What is AQIP?
How long does this take to happen and when do things happen? So I invited Sheri Barrett,
our Director of Outcomes Assessment, to provide the board with an overview of our assessment
process, what we’ll be doing over the months ahead, and also what will be the expectations
from members of our board as we go forward. So, Sheri.
>>Trustee Lee Cross: If I may, Mr. Chair. Mr. President. Dr. Sopcich did approach me
about this report. I felt it would be important to include. So you can blame me, not Dr. Sopcich,
for including this. Also, a brief comment, Mr. Chair. At the KACT meeting KACCT meetings,
this was a topic of great discussion as a lot of our sister and smaller schools struggle
with this process.>>Dr. Joe Sopcich: That’s right. Thank you
for being here.>>Ms. Sheri Barrett: I’d like to just kind
of give you an overview to start. I know many of you are more familiar with this process
than others, but we’re going to start with the Department of Ed, and they their involvement
with accreditation in the United States goes back to the fact that they recognize the accrediting
agencies themselves. So when we talk about the Higher Learning Commission and SACS, Southern
Association of Schools and Colleges, or western states, they’re all approved by the Department
of Ed. There are six regional accrediting bodies, which go by the region they’re in.
We are in the Higher Learning Commission, which covers 19 states, goes up as far as
the Canadian border and down through Arizona. We are the largest, we’re part of the largest
accrediting body in the United States with close to 2,000 schools that are in that region.
So you see up there a list of all the schools that are part of the part of the accrediting
bodies that are regional, ours is the Higher Learning Commission. The Higher Learning Commission
defines three pathways, and the six accreditors overall have to adhere to a set of guidelines
that are decided upon by the Department of Education. So even though there’s differences
between the accrediting bodies, they all have to meet the same criteria. Within that open
pathways, institutions that have no significant changes, they have good standing within the
accrediting body, they can choose an open pathway. They choose one big quality initiative
once every five years within their cycle to be working on. The standard pathway is for
those schools that maybe have some challenges. They’ve had changes in administration, they’ve
had some governance issues that have come up. And then there’s the AQIP pathway, which
is what we are on as an institution, and that’s continuous quality improvement. We are always
working on projects and activities that improve us as an institution.
>>Dr. Joe Sopcich: So Sheri?>>Ms. Sheri Barrett: Yes.
>>Dr. Sopcich: So if you go back to those three options.
>>Ms. Sheri Barrett: Yep.>>Dr. Joe Sopcich: So any college could pick
any one of those options on their pathway to accreditation. Why
>>Ms. Sheri Barrett: Yes and no. So if you are a college in good standing, you can choose
either the open pathway or you can choose AQIP pathway. The Higher Learning Commission
puts you the standard pathway if they think you need additional monitoring, there are
more requirements of the standard pathway, you have to report more often. For ourselves
right now we’re on the AQIP pathway. Once we successfully complete our next review,
if we want to change pathways to open pathway at that time, we can do that.
>>Dr. Joe Sopcich: And what exactly does that mean, the AQIP pathway?
>>Ms. Sheri Barrett: We’re going to get there. I’m going to show you.
>>Chair Greg Musil: You don’t know? (Laughter.)
>>Ms. Sheri Barrett: He does know because he’s been briefed. I just wanted to make sure
that you understood the complexity because, you know, this is a government bureaucracy
and so of course it has to be complex. These are some of the general things that we have
to cover when we start talking about accreditation. There is what’s called assumed practices.
So this is something that all accrediting bodies say, “We assume as an institution
of higher learning you’re doing these things.” If you don’t make an assumed practice, you’re
already sunk. It’s the gold standard. That’s that’s the minimum that we expect you to do,
you cannot miss an assumed practice. The criteria for accreditation itself, there’s five of
them within the Higher Learning Commission. We’ll go over those in a moment. All colleges
and universities, whether they’re Johnson County Community College, KU, UMKC, anybody
in our region has to adhere to those criteria. The AQIP categories, which we hear a lot about
AQIP, those are six student learning outcomes, or that’s what I would call it, six areas
of the college in which we are constantly doing continuous quality improvement. So it
might be helping students learn or meeting other stakeholder needs or managing our knowledge
information systems, et cetera. Those AQIP categories also marry into our criteria for
accreditation. I should have gotten one of those waters. (clears throat)
So and the last piece which has grown substantially over the last several years is federal compliance.
When I first started as a peer reviewer for the Higher Learning Commission, which I’ve
been doing close to 15 years, we had about a page and a half that was federal compliance.
It’s now a 25page worksheet. Okay. It is a massive report.
So that’s all part of accreditation. Our current timeline for what we’re trying
to accomplish here on campus is right now we have project teams that have been working
since last September to put together our Systems Portfolio, which is, I like to think of it
as our argument, our evidence that we’re sending to the Higher Learning Commission to say we
have met all these criteria. October we’ll be doing some editing and revising by a select
team of people that are very well versed in the accreditation requirements. Late October,
early November we’re going to involve the cabinet to assist us in some areas that only
they know best. An example would be as we build our our portfolio, they first ask you,
“What are your processes on campus?” Want you to define those. They say, “What are
the results that you have from those processes?” And the last piece is, “What are the improvements
that you have planned?” And nobody knows better than the cabinet what those improvements
are. So we’ll be going to the cabinet at getting feedback from them. In December, we’ll finalize
that document, we’ll give it to our AQIP Steering Committee to review, we’ll give it to the
cabinet to review and comment on. In January and February, sometime in that time frame,
we will share it with the entire college community for comment, make sure we didn’t miss someplace,
make sure somebody doesn’t have information that would be really vital to making our argument
for us. April and May, we’ll have some final edits
by an external editor that we have engaged to do this, because you don’t want me doing
it. And then finally, June 1st, we’ll have our submission to the Higher Learning Commission.
It’s all electronic, it will go to them electronically along, and we have to do this within 125 pages,
which if you think about the complexity of Johnson County Community College, that’s not
a whole lot of paper. But we are allowed to provide as much evidence and links and additional
documents as part of that 125 pages. So somebody asked what’s the criterion. Criterion
1 is mission. Are you very straightforward with your mission? Do you publish it? Do your
students know it? Do your faculty know it? Does the Board of Trustees know it? Criterion
2, do you conduct yourself with integrity, ethical and responsible conduct? Criterion
3, Teaching and Learning: Quality, resources and support. Do you support with appropriate
resources the faculty and the programs here on campus to accomplish what they are trying
to do? Criterion 4 is also teaching and learning evaluation and improvement. Do you evaluate
the faculty? Do you evaluate your programs? What we do with program review here on campus
in the last several years is part of this process that we’ve accomplished quite a bit.
And criterion 4 or 5, excuse me, is the resources, planning, and institutional effectiveness.
Are you using your resources wisely? Are you planning for the future? How effective are
you? Are you benchmarking yourself against external agencies, against external schools,
et cetera? So the AQIP categories marry into the criterion
itself. There are six of them. There used to be nine so we’re happy that they’ve kind
of pulled them down to six. And they are very similar in their scope. Helping students learn.
That’s our primary mission as an institution. So when we put together projects, a good example
is Winterim term that’s coming up. That’s an AQIP project for us right now and the implementation
of Winterim term is something we can consider one of our continuous quality improvement
projects. Meeting student and other key stakeholder
needs. How do we address the community? How are we doing on continuing education? The
foundation work that’s going on. Valuing employees. Employees are our most
important thing that we have here at the college. How are we addressing their needs? How are
we doing professional development for them? How are we hiring them? How are we ensuring
that they meet the credentials needed for their job?
Planning and leading. How is the cabinet doing? How are our leadership on campus doing? Are
you planning for the future? Knowledge management and resource stewardship.
We generate a lot of information through all of our systems, through banner, through the
CRM processes, et cetera, continuing education. How are we managing that? Do we use that information
wisely? And finally, just a quality overview that focuses, how are we as an institution
constantly and continuously improving ourselves? So what is our current status? We are fully
accredited. Since our last Systems Portfolio, which was four years ago, the midpoint of
the eightyear cycle, we have aligned our Strategic Planning Processes and our AQIP projects themselves.
So all our AQIP projects come out of strategic planning. We have revamped program review
processes for both a comprehensive and annual component, which by the way was one of the
assumed practices that we discovered we weren’t quite up to snuff on. So we wanted to make
sure we improved that. We’ve implemented a new general education assessment plan, another
requirement of the Higher Learning Commission. We launched a Student Pathways this fall.
That was one of the AQIP projects as well. And finally, another AQIP project was we this
fall launched an administrative program review. So we’ve done a lot of work since our last
portfolio. Currently, the current portfolio is due June
1st. We’ll receive feedback on that in the fall of 2017. At that point in time, we’ll
prepare a response and make some initiatives on campus in preparation for a site visit,
which will be April 30th through May 2nd, 2018.
Now, the comprehensive quality review is really new for us, and so no matter how long you’ve
served here, you probably haven’t gone through this. Once we became an AQIP institution,
at the time we became, they didn’t do comprehensive quality reviews. They did what they called
a quality checkup, which is they sent two guys who had a good time for a couple days
and you convinced them you were doing well and they went home. Federal government didn’t
like that. The Department of Ed audited the Higher Learning Commission and said that’s
really probably not going to be ensuring that you have quality at your institution, so let’s
rethink this. So they came up with a quality review, which is more closely aligned to what
they do with open and standard pathways. We will have approximately five to seven, just
depending on being a large school I’m expecting seven, site visitors. There will be peer reviewers
from like institutions. So chances are they will be probably from community colleges,
large community colleges within our region. They’ll have a threeday visit. They will have
all kinds of meetings. They will have read our portfolio. They’ll have read the comments
from the reviewers. They will have read our response to that. So they will come in knowing
a lot about us. And their primary role is to confirm what we’ve said is accurate.
So what’s going to be the role of trustees? What’s your role in all of this? You will
meet with HLC review team. They will ask for meetings with you. The kind of questions and
things that they will be talking about with the Board of Trustees, they’ll look at governance
and structure. They’ll ask you questions about how the how are you elected? How do you govern
as a board? How does the college govern as a board? Appropriate oversight. Do you approve
the annual budget? That’s one of the in the stated assumed practice, that is something
you’re supposed to be doing. Do you have the responsibility to engage or dismiss the Chief
Academic Officer or excuse me, not academic Chief Executive Officer?
>>Dr. Joe Sopcich: I prefer the first one.>>Ms. Sheri Barrett: You prefer the first
one. (Laughter.)
Are you sufficiently autonomous? This is a big issue actually that’s come up several
times in the recent past, are you autonomous to make decisions in the best interests of
the institution, and to ensure its integrity? This is actually one of the areas in which
ITT got hit as well as several other schools. They weren’t their boards weren’t autonomous.
They were being influenced by other other agencies, they were being influenced by other
stakeholders. They want to make sure that your deliberations,
as they look at meetings you have do they reflect the priorities and preserve the institution?
They’re going to look at board decisions in terms of reasonableness and do they reflect
the interests of the internal and external constituencies. Are you paying attention to
your community? Are you paying attention to your students? They’re going to look and see
if you’re independent from undue influence. Is Topeka, does Topeka have influence on you
that’s not appropriate? Also, do you delegate daytoday management of the institution to
the administration, and do you expect faculty to oversee academic matters? Those will some
of the boundaries that have been set that we know is part of shared governance. So those
are the areas in request they’re going to question the board.
As a heads-up. So questions about this process? It is very
complex.>>Chair Greg Musil: You want to make comments
first, Dr. Sopcich?>>Dr. Joe Sopcich: Well, sure. I just want
perhaps you could share with us that was terrific. Could you share with us a little bit about
your background.>>Ms. Sheri Barrett: Sure. So I am what you
would call an accreditation geek. I’m a peer reviewer for the Higher Learning Commission
and actually some other specialized accrediting bodies as well. So I make site visits to other
schools. I come make schools nervous. We’re like the IRS, we’re here to help.
>>Dr. Joe Sopcich: You did the ITT one, didn’t you?
>>Ms. Sheri Barrett: I did not do the ITT one. But I will tell you without revealing
the name of the school, I did pay a site visit this past February to a school in outside
of Chicago in Illinois, and you want to talk about a system that’s in chaos, you know,
the Illinois government has not given funding to any of the schools in Illinois for the
last academic year. They’ve just done some stop gap. But they’re hurting. I mean it was
a tough visit because they you have to show appropriate resources, and that’s hard to
do when the government doesn’t step up, when the state government doesn’t step up with
budgeting. So I’ve been a peer reviewer for about 15 years. I do both system portfolios,
that’s where I read in advance and give comment, I make site visits. Usually if I’m invited
on a site visit it’s because you’re going to get tagged on assessment, you haven’t been
doing assessment of student learning at the level you’re supposed to and so they’re going
to send me to talk to you about that.>>Dr. Joe Sopcich: Do you have like a nickname
like Terminator or something like that? (Laughter.)
>>Ms. Sheri Barrett: Well, I was once called the Wicked Witch from the South.
(Laughter.) So it’s possible. But no, actually it is a
very collegial process. I don’t want to leave the taste in your mouth that, you know, we’re
not here to help. We are. The accrediting bodies are here to help. They do have expectations,
though. And a lot of the pressure that’s been coming has actually come from the federal
level. The feds came in and audited HLC, inspector general paid a visit. They found 45 deficiencies,
so they’ve put pressure on the accrediting bodies, all the accrediting bodies to live
up to their expectations, to actually be more proactive in how they address schools. And
so the pressure that we feel down here at the school level really starts at the Department
of Education level and comes down toward us.>>Chair Greg Musil: Dr. Cook, I think you
had a question.>>Trustee Jerry Cook: I do. First of all,
I’d like a copy of the presentation. I think those slides are fabulous. I’d like to have
a copy of that.>>Ms. Sheri Barrett: Sure.
>>Trustee Jerry Cook: What I find interesting, and being that you’re a world traveler as
a as a peer assessment person, on the on the AQIP categories, I find it very interesting
that there’s nothing on there about trustee development or leadership development, and
it seems to me that whether we’re a state senator or a state representative or a U.S.
Congressman or a member of a board of a K12 school district or on the board of any organization,
what emphasis do we put on the leadership development of that trustee? And we’ll talk
about in this case, and yet the Board of Trustees are ones that make and decisions, as you said
on that last page. So I just>>Ms. Sheri Barrett: That would actually
be under assumed practices. They’re saying it’s so fundamental to what their expectations
are as accrediting body>>Trustee Jerry Cook: I’m not so sure, though,
Sheri, that most trustees assume that leadership development is I know we’re volunteers. I
know we get paid a handsome sum of nothing financially. But it seems to me that when
a person makes a commitment to run for a board position, regardless of the organization,
they should have an internal commitment, how can I become a better trustee in this case,
and an advocate for my college. That’s primarily the only well, that’s not the only reason,
but it’s the main reason I’m involved at ACCT is and we just had a conference call this
afternoon. How can we help trustees become more effective trustees and advocates for
their school, students, faculty, et cetera, et cetera? I just find that interesting.
>>Ms. Sheri Barrett: And it is important.>>Chair Greg Musil: I think what you’re saying
is that as an assumed practice, it is checked and evaluated
>>Ms. Sheri Barrett: Correct.>>Chair Greg Musil: against the assumed practice
criteria.>>Ms. Sheri Barrett: Correct. It is. For
HLC it’s embedded within that document. Like I say, we have had some schools that have
come against some criticism based on the lack of training that their trustees had, based
on an overreach of trustee boundaries in terms of trying to involve themselves in daytoday
operations and some of those things. And to me that’s just an issue of trustee training,
do they know their role, do they know what the guidelines are for how they serve. But
it is within the assumed practice, and is something that they would probably talk to
the board about. They will probably ask you one of the probably the chair will ask you,
when they come, “How are you all developed? What kind of training do you receive? What
kind of orientation do you receive to the college,” et cetera?
>>Trustee Lee Cross: If I may.>>Chair Greg Musil: Trustee Cross.
>>Trustee Lee Cross: Sheri, thank you for this presentation. I think it’s critical in
terms of where the rubber meets the road for our mission, and for legislative body that
seeks to open this up to a market process, I think with Department of Ed and the HLC
progressing in this manner, we’re in a pretty good position to deal with all of this. So
thank you, very much.>>Ms. Sheri Barrett: Certainly.
>>Trustee Lee Cross: I just want to echo some of Trustee Cook’s comments, and I was
taught a long time ago dealing with expert witnesses or economists that one way you always
can begin by attacking an economist’s arguments is their assumptions. And so I think that
the assumptions versus the practical and actual reality are just stark in contrast. Having
talked to Dr. Cook many times about this and then attended a few ACCT things. I mean we
are in such good position here and the resources we have available to go off and do these assumed
practices is wonderful.>>Ms. Sheri Barrett: Yes.
>>Trustee Lee Cross: But I think, it’s just really a comment, I just want to echo that
Trustee Cook and I have seen that not all trustees or leadership around the country
are in such good shape.>>Ms. Sheri Barrett: Right. I will be paying
one of the things that we do as peer reviewers when we’re asked is I’m going to do a mock
site visit this coming Monday and Tuesday at a Kansas school that I won’t name, and
I’ve read through their portfolio and looked at their materials and this is an area of
concern for them, you know. They don’t have the resources. They’re in a small rural community.
They don’t have the resources. And all joking aside, this takes resources and time and energy
and expertise to meet all these criteria, and some schools just don’t have the additional
resources to put into it. It’s difficult. So…
>>Chair Greg Musil: Am I correct in understanding it’s an eight every eight years you go through
the reaccreditation process?>>Ms. Sheri Barrett: Yes. Every four years
you will do a new Systems Portfolio if you’re doing this AQIP process. So we’ve completed
the one now that or are in the process of completing the one that will go in for in
advance of the site visit. Four years out we’ll do a second one that will be an update
and say what we’re doing and how we’ve been doing
>>Chair Greg Musil: We started this last year.
>>Ms. Sheri Barrett: We did.>>Chair Greg Musil: And we will get somewhat
completed next year.>>Ms. Sheri Barrett: Correct.
>>Chair Greg Musil: So it’s a threeyear process>>Ms. Sheri Barrett: To get to every four
years.>>Chair Greg Musil: out of the eightyear
process with a fouryear look.>>Ms. Sheri Barrett: Yes.
>>Chair Greg Musil: I just I think it’s important>>Ms. Sheri Barrett: Continuous quality improvement.
>>Chair Greg Musil: to understand how much commitment we have we do with this.
>>Ms. Sheri Barrett: It’s a lot.>>Chair Greg Musil: And I think in reading
about the ITT collapse and some of the criticisms that it’s a federal government over you know,
>>Ms. Sheri Barrett: Overreach.>>Chair Greg Musil: overtaking private sector.
But what this is, is attention between accountability for really the use of federal financial aid
dollars, for the most part, that are our tax dollars, that we want spent on colleges and
universities in an efficient way so that students come out of there having learned something
and being able to apply that in their in the real world. And so that’s the tension. And
I’m frustrated I know that we go through this and spend so much time and effort on it, but
I want one of the things I would hope that you you take back to HLC is, I think we’re
all concerned on this board about the quality of online teaching and learning that is out
there and in some instances a race to the bottom
>>Ms. Sheri Barrett: Right.>>Chair Greg Musil: of the lowest cost provider
of the less valuable teaching, and that undermines what we do here where we have a commitment
to quality.>>Ms. Sheri Barrett: It actually is one of
the things>>Chair Greg Musil: And I hope the accreditation
process, the accreditation world is taking that into account when they go to these schools
and say, oh, you have, you know, 50% of your classes are online, let’s see what the quality
is.>>Ms. Sheri Barrett: Absolutely. And one
of the things that led to the downfall of ITT was actually a focus on the accrediting
body, which is not one of the six, and they didn’t feel like they were exercising appropriate
oversight, that they had not looked at the quality of the instructional, you know, that
was happening at ITT. So it was pretty much a perfect storm. The accrediting body was
being examined and as part of that, ITT got examined, the consumer board got involved
as well, consumer bureau for whether or not they were misleading students about their
opportunities for job upon graduation and the amount of debt that these students were
carrying at ITT was enormous. ITT students are faced with an unfortunate dilemma. They
can either ask to have their student loans forgiven and have to start over someplace
else, or they can go ahead and try and transfer, but then their student loans stay in place.
And a lot of the schools, because ITT did have, I’ll be honest, poor quality classes,
a lot of institutions cannot and will not accept those transfer credits because they
just don’t align with good curriculum.>>Chair Greg Musil: Thank you very much.
>>Ms. Sheri Barrett: Thank you.>>Dr. Joe Sopcich: So accreditation is a
great opportunity for us to learn about ourselves and ways that we can improve, too. So we’re
looking forward to it. And that wraps up the report for this evening.
>>Chair Greg Musil: Any questions for the president? I did want to prove that I read
this. And I’m very excited that the book for the common read in the English Department
this year is “In Defense of a Liberal Education” and students will be asked to answer the question,
“How does education make you a better human being?” English adjunct professors Lorie
Paldino and Staci Petrillo were in charge of that. I’m looking forward to reading that
book and seeing what I can learn from it. But I think it’s great that we have that common
unified approach within our English classes. All right. We’ll move on to the next item
on the agenda, which is old business. I’m not aware of any old business. Or new business.
Report now from Faculty Association. Dr. Arjo. Waiting patiently.
And without notes.>>Dr. Dennis Arjo: Thank you as always for
the opportunity to address the board. We had our first meeting, so I thought I would kind
of give you a quick summary of some of the major discussions we had. We had a couple
of distinguished guests, Dr. Sopcich and Dr. McCloud were both at our meeting and fielded
questions from faculty for the most part. There was a lot of overlap with these questions,
so I kind of picked out three themes, I’ll talk most about one of them. As the semester
kicked off, there were some problems with shortages of textbooks available to students,
so that was a topic of concern. I don’t want to belabor that, but I do want to highlight
that, I think, as far as I can tell and what I’ve heard, the main focus of faculty through
all of this was trying to help students deal with getting classes off as smoothly as possible
even if there were some shortages. A lot of ingenious ideas on how to deal with this and
keep things going smoothly. So I think the faculty did rise to the occasion pretty nicely.
I didn’t hear a whole lot of griping, a lot of talk about how can we fix this.
Secondly we had a report from Brett Cooper, who is our treasurer, but he’s also on the
KOPS committee. And so he came and presented an update on what’s been happening with the
discussion regarding, among other things, the expiration of the exemption and the eventual,
we presume, arrival of guns to campus. So this kind of gives me a chance to talk about
where the faculty is on that issue and we’re kind of taking a twopronged approach. We would
like to continue to hope to see some changes legislatively to make the argument any way
we can in Topeka, both at from the majority of the faculty’s perspective we don’t want
to really see this, but in any case, we do agree with administration and board that this
is a local control issue as well and we would love this here, that message brought to Topeka
loudly and clearly and forcefully as often as possible. But on the presumption that expiration
that the exemption will expire, we are beginning to I’m beginning to hear more and more questions
about what really will this mean concretely. So we’re looking forward to some proposals
from the KOPS committee involving policy. But there are some questions that may be too
finegrained even for that. At the end of the day, when you’re teaching a class and you
have a shift in, kind of, how the dynamics can work of this magnitude, we start asking
some pretty concrete questions. I know the counselors are going to have a retreat. They’re
trying to be proactive in thinking what does it mean to be a counselor when you’re confronted
with potentially upset student who may or may not have a weapon on them. So we are beginning
to ask some of those same questions, and I think it’s going to require a lot of discussion
as we go forward. You learn a lot in graduate school. How to deal with potentially armed
students, they didn’t seem to bring that up as I recall in graduate school. So we’re kind
of having to respond to this on the fly, like everybody else. And some of the issues are
kind of going to be tricky. In order to teach effectively, professors need some authority
in the classroom. They are used to being able to tell students when they can and cannot
speak, whether they can or cannot bring food, things of that sort. How does that play out
when you’re confronting state law, when something is going on that the professor may not be
comfortable with. These are tricky questions that we think that we’re really going to need
to kind of get down and do some very specific recommendations at some point.
The last thing I wanted to mention touches on a matter that has already been brought
up at the last meeting regarding the facilities master plan. Part of that, as you know, involves
some changes into the resource centers. There’s been some discomfort among some of the faculty
close to some of those resource centers, specifically in science and especially math. I just want
to register that those concerns persist, and, if anything, are getting a bit more urgent
at least on in some parts. So the message I would convey on behalf of some of my colleagues
especially in math is they think they have good thing going, they don’t want to see it
stop. So they would really like to make sure that whatever happens, their concerns are
clearly heard and acknowledged and I think they are. I know there’s been discussions
with Dr. Cloud and the directors of the resource centers. I think that’s very important that
those discussions continue. So I will stop there.
>>Chair Greg Musil: Questions for Dennis? Yes?
>>Trustee Lee Cross: What are those concerns that that math might have?
>>Dr. Dennis Arjo: The main concern is the location of the Math Resource Center is such
that it’s close to faculty offices, it is close to the classrooms where a fair number
of math class is taught, so the students are there right where the resource center is and
they like that a lot, the math faculty. So it seems like a very sort of natural movement
from straight from class, oh, I didn’t understand something, straight to the resource center
to get some help. So moving things around, moving it’s that’s the concern.
>>Chair Greg Musil: And that as I understand it is balanced against having more resources
for different subjects in the same resource center, and that’s that’s what we’re struggling
with I think. I think I think we’ve heard those concerns at the retreat that Brett was
there>>Dr. Dennis Arjo: And I don’t think is this
is anybody is going to construe this as that one side’s right, one side’s wrong. It’s going
to be, “Well, you got two good things going here, how are you going to decide what’s going
to best play out?”>>Chair Greg Musil: Do I see a finger up
here? Jerry.>>Trustee Jerry Cook: Thank you, Mr. Chair.
>>I think you did.>>Trustee Jerry Cook: Dr. Arjo, thank you
for those comments. I guess from my viewpoint, when we get to the facilities discussion and
going forward, I will be driven by what strategies will cause the most efficient delivery of
educational services to the student. And I know when I was with the Convention and Visitors
Bureau, there were staff discussions that would say, “Will the decision we make be
easier for our staff?” And my response was I’m not I’m not as interested in what’s easy
for the staff as I am for what’s efficient and helpful to the client, because we’re in
the business to serve our clients. So while I appreciate your comments and I know that
if if someone has been somewhere for a long period of time, there’s a comfortableness
that sets in, but I certainly I will be I will be my decision will be based upon how
can we become more efficient in 2016, ’17, ’18 going forward in delivering the educational
service to the student. That doesn’t mean I’m not interested in the convenience of the
faculty, because the faculty certainly needs to be comfortable in the delivery of that.
But I think we need a balance of both.>>Dr. Dennis Arjo: Yeah, and I agree. I need
to be very clear, the argument that I’m hearing from the faculty is not that this is bad for
us. They think it is best for students that this resource center is where it is because
they think they are going to get more students who are coming right out of classes or visiting
other professors. So I think the argument is very much studentbased. It’s not simply,
“Oh, we like it here, we don’t want to move, we like the view” type of thing.
>>Trustee Jerry Cook: That’s fair.>>Chair Greg Musil: I appreciate you bringing
up the security issue, because I think we will have a session or a briefing in October,
and that is one of the topics that we can do an Executive Session because it’s about
the security planning and I suspect there will be something that is public record as
well. And we’re we’re aware of it and we’re certainly I think this board has made it pretty
clear in the past we would like an extension of the exemption or a repeal of the law as
to higher education campuses. I noted this week at the Board of Regents meetings, for
the first time I thought about it, most of the regents schools, their presidents live
on campus in university housing provided by the government, which means if a person comes
to their house, they can’t keep them out of their house with a gun at this time. And I
so I think there are at least some things like that where the legislature will take
an opportunity to to revisit some portions of it and hopefully we can make some progress.
And I want to make it clear, I know that Senator Smith when we met with him for the legislative
breakfasts, those gun decals on the door don’t keep guns off campus, and I know there are
guns on campus today. But I suspect there will be ten times, 20 times more on campus
come July 1st of 2017, and that that worries me that we are addressing a problem that isn’t
a problem. And from the standpoint of the Faculty Association, probably the same thing
could have been said about the due process bill, we there were there was a legislation
introduced that wasn’t didn’t have to that wasn’t a problem.
>>Dr. Dennis Arjo: That’s certainly how we saw it.
>>Chair Greg Musil: And voter fraud issues that haven’t proven to be a problem. And so
maybe this year the legislature will spend hopefully some more time on those substantive
issues and help figure out the best way around those. We appreciate your support on that.
>>Dr. Dennis Arjo: Thank you.>>Dr. Joe Sopcich: If I can, Dennis, the
discussion we had at the FA regarding the bookstore and getting books out there I thought
was extremely constructive, very positive. Thanks for the information sharing. It’s very
helpful.>>Dr. Dennis Arjo: I agree.
>>Chair Greg Musil: Thanks.>>Trustee Lee Cross: No. Thank you, sorry.
I’m waving goodbye. (Laughter.)
>>Chair Greg Musil: The next item is a report from the Johnson County Education Research
Triangle. Trustee Lindstrom.>>Trustee David Lindstrom: Mr. Chairman,
first of all, Dr. Sopcich mentioned September 20th, the significance of that date. I thought
you were referring to the next JCERT meeting. That’s not the
>>Dr. Joe Sopcich: I’m sorry.>>Trustee David Lindstrom: Not the reference?
Okay. The next JCERT meeting is on September 20th and it’s at the KU Edwards Campus and
we meet there at 7:30. We meet quarterly and it’s been three for some reason for scheduling,
it’s been three months that I’ve really had very little reports as it related to this.
So what I thought I’d do is I contacted Dr. Ralph Richardson, he’s a veterinary doctor,
and he also happens to be CEO out at the KState Olathe campus, and asked him to provide me
with some information that he thought might be interesting to the audience here tonight
at our meeting. And so with that, I will pass along some message a message from Dr. Ralph
Wilson Ralph Richardson. He goes on to say that KState Olathe campus
celebrated its fifth anniversary this April and he is very appreciative that this would
not have been possible without the 1/8th cent JCERT sales tax to fund the building, which
now which was approved in 2008. He continued to support the continued support for JCERT
is now helping us expand programs and offerings. Debbie Kirchhoff was hired as our Executive
Director of initiative Strategic Initiatives in May. Mr. Jim Story joined us as a professor
of practice in hospitality management in July. In that position, Story will instruct hospitality
management courses, as well as coordinate resources and expertise with Kansas between
Kansas State University Hospitality Management Department, KState Olathe and Johnson County
Community College. He will oversee the metropolitan initiatives for KState’s hospitality management
degree, which is an effort that involves establishing a 2plus2 Hospitality Management Program with
Johnson County Community College. Martin Talavera also joined the campus as an assistant professor
of sensory analysis and consumer behavior. In the position, Dr. Talavera will conduct
sensory analysis research on sensory and consumer research center at the KState Olathe campus.
He will instruct on-campus and distance classes at KState Olathe and Manhattan campuses and
perform outreach and services to communities served by both campuses. The number of students
and hours are up across all programs at this campus. He goes on to say that we are now
offering professional science master’s degree. We talked about that briefly before the meeting,
which is the first program initiating from the School of Applied and Interdisciplinary
Studies. The degree is targeted for working professionals, as well as new graduates with
bachelor’s degree to give them the important mix of technical and business skills to advance
their careers. The degree can be earned in person, online, or a combination. It is a
mixture of advanced science training, strengthening students’ business skills in a capstone experience.
In addition, two certificates that are directly related to the degree are available to students.
The KState Olathe team has enrolled ten students with as many more in the application process
to be part of the first cohort this fall. KState Olathe has hosted nearly 17,000 students
in grades Kindergarten through 12 at events and programs focused on STEM professionals.
Dr. Jackie Spears has moved from Manhattan to KState Olathe and is helping to lead this
initiative. Recently she partnered with the Shawnee Mission School District on a grant
related to effectiveness of projectbased learning. This summer the campus offered free online
college courses for 35 high school juniors and seniors interested in the biosciences.
The course focused on one health, a multidisciplinary approach in which human health, animal health
and the environment are linked to affect each other linked that affect each other. The new
KState College Advisory Corp, or KSCAC was founded on a grant, is to help establish a
best fit college and university access program for low income, underrepresented, and first
generation college students in Johnson and Wyandotte Counties. Dr. Bernard Franklin is
now headquartered at KState Olathe working to grow the initiative this initiative. A
recent launch event for the program was held on August 23rd by KState and the Shawnee Mission
School District. Currently KSCAC advisors are in six area high schools from Shawnee
Mission School District, Olathe School District and the Turner School District. And that that
completes my report, unless you have any questions.>>Chair Greg Musil: Questions? Thank you.
>>Trustee David Lindstrom: Next month I’ll approach the KU Edwards and then KU KU Med
Center.>>Chair Greg Musil: Great. Thank you. Dr.
Cook, Kansas Association of Community College Trustees.
>>Trustee Jerry Cook: Thank you, Mr. Chair. I had a scheduling conflict, did not attend,
but Lee Cross attended, and I defer to Trustee Cross.
>>Trustee Lee Cross: Thank you, Mr. Trustee Dr. Cook. I’ll note that the KACCT met this
past Friday and Saturday in Liberal, Kansas at Seward County Community College. And if
I had a dollar for every time I heard someone say, “Where’s Jerry Cook, he’s a good guy?”
I could take us all out to dinner. But at any rate, you were missed and lots of people
said so. Friday, we had our traditional I guess it’s traditional legislative meeting
there in the afternoon. We had a Congressional candidate that was present, area legislators
were present. Much was discussed about funding. I think undoing the tax cuts or possibly statewide
mill levies and other issues that we talk about in coordination with that group. Community
college due process issue was raised again by some. It was expressed that community colleges
across the board could expect at least at least 5% in cuts in the next upcoming legislative
session. And even if tax cuts the tax cut policies of 2012 are repealed, it would take
a year or two to recover the funding, which some I think were attempting to use as a deterrent
on doing the tax cuts, but my personal outlook would be let’s get started on that. It was
a fine day. I sat on the public policy committee in which we drafted a statement that touched
on I think the urgent need that many of our sister institutions have for funding. We had
a reception and dinner that night at the Baker Arts Center in Liberal, Kansas, fabulous facility.
Saturday the council of trustees sat in which I got to vote, breaking Jerry Cook’s threeyear
mark of voting for the college in that in that meeting. And we discussed among other
things topics related to sexual harassment, somewhat related to the incident at KU with
the football player, but many of our other sister institutions have dormitories on campus,
as you know, and other issues related to that. Guns on campus was a frequent and meaningful
topic. I did chime in that I think that we could, like our K through 12 institutions,
perhaps require people to register at a specific point which would then lower the cost of any
kind of security we have on campus. But our certainly I think our administration and our
law enforcement would be entitled to know who is on our campuses.
That pretty much wraps up my report. I stand for any questions. I think that there were
some other requests made of us, but on balance, I think it was it was pretty informative for
me. I enjoy Western Kansas, my mother is from out there so I’m happy to go, I’d offered
to go to Parsons, Labette County Community College will host in early December. And Linda
Fund, the executive director, had a phrase she said over and over again, just so you
know it got burned in my brain, that there are two kinds of people in the legislature,
there are friends and those who are not yet our friends. And so I say that and repeat
it like a mantra so that I may adopt it myself. But, Mr. Chair, that concludes my report and
I’ll stand for any questions or sit for any questions.
>>Chair Greg Musil: Questions for Lee? Thank you. Our last report is from the Foundation.
Trustee Ingram.>>Trustee Nancy Ingram: Absolutely. On September
the 7th, Foundation held its annual scholarship celebration luncheon in the Regnier Center
to recognize this year’s Foundation scholarship winners. Over 200 people attended and the
tradition of wonderful student stories was shared. Thanks to Trustee Cook, President
Sopcich, Foundation board President Brad Bergman and Foundation Past President Stewart Stein
for leading this special annual event. Over $550,000 has been raised for the Some Enchanted
Evening to date. The gala will be held on November 12th at the Overland Park Marriott
and sponsorships are wrapping up. So with just a few tables left available for purchase.
Reverend Adam Hamilton will be honored as Johnson Countian of the Year at the gala.
Special thanks to Brad and Libby Bergman for hosting a special Church of the Resurrection
event at their home last week to honor Reverend Hamilton. More than 100 people attended and
were able to hear from President Sopcich and learn about the impact of Johnson County Community
College at this event. In addition, the Hamiltons announced they are establishing a scholarship
endowment with the Foundation to support students who are single parents. Several calendar reminders
to share include the Foundation directors who will meet on September 20th in the CoLab,
October 9th is the annual Laceup for Learning 5K Run/Walk and October 10th is the Foundation
annual dinner with invitations soon to come out. And that concludes my report.
>>Chair Greg Musil: Questions? I would reiterate that Brad and Libby Bergman reception that
was hosted with members of the I don’t know if that’s the only people invited, Church
of the Resurrection members where Pastor Hamilton preaches, but both Lavonne and Adam were products
of single parents and they want to support the single parents that are trying to come
to Johnson County Community College. It’s going to be great it’s going to be a great
addition. The next item on the agenda is our Consent
Agenda. The Consent Agenda is a series of routine items that are generally taken as
one motion. They’re discussed and voted on collectively. Any member of the board may
request that a particular item be removed from the Consent Agenda and be debated separately
and voted on separately. Are there any items that anybody would like to consider separately
tonight? If not, I’m ready for a motion to approve the Consent Agenda as printed.
>>Trustee David Lindstrom: Move to approve.>>Second.
>>Chair Greg Musil: Moved and seconded. Any discussion? If not, all in favor say yes.
(Yeses.)>>Chair Greg Musil: Opposed, no. Motion carries
unanimously. We have no Executive Session. But before we adjourn, I hope this is not
a trend, but last month we we mentioned the fact that one of the key founders of this
college, Ben Craig, had passed away on August 5th. And we honored him at his memorial service
in August. We lost another stalwart backer of this college, Will Billington in between
our last meeting and now. And his his obituary is more than one column long, but I’ll just
mention that in the 1960s his commitment to the community college effort led the county
commissioners to appoint him to the group that evaluated whether Johnson County needed
a community college. He was one of the key members that backed the bond issue in 1967,
’68. He was the first chair of the community college, served two terms on the board. His
his record from Korean War service through his Ph.D. and other work is amazing. Our library
is named after him so it’s another part of this college that that we need to honor as
we go about our business today. It didn’t just happen. It’s because people like Ben
Craig and Will Billington had the vision to make it work. What’s ironic to me is both
of them were born in what are basically mining towns. Baxter Springs, Kansas, which had a
history of mines, and then a silverlead mining camp called Vulcan Mine Camp in Colorado,
which is where Will Billington was born. So both of them grew up in hard scrabble situations
where life was not easy and the environment sucked. And they both turned into wonderful
human beings and contributors to this college. So with that, is there a motion to adjourn?
>>So moved.>>Second.
>>Chair Greg Musil: Moved and seconded. All in favor say yes.
(Yeses.)>>Chair Greg Musil: Opposed same sign. Motion
carried. We are adjourned. Thank you.